HomeMy WebLinkAboutStaff Report 14979
City of Palo Alto (ID # 14979)
City Council Staff Report
Meeting Date: 12/19/2022 Report Type: Consent Calendar
City of Palo Alto Page 1
Title: Approval of Construction Contract With Adams Pool Solutions
(C23185733), in the Total not to Exceed Amount of $534,838 for the
Rinconada Lap Pool and Children’s Pool Re-plaster Project ($486,217) and
Authorization of Contract Contingency ($48,621); Funded in the Building
Systems Improvements Capital Improvement Project (PF-01003)
From: City Manager
Lead Department: Public Works
Recommendation
Staff recommends that Council:
1. Approve and authorize the City Manager or their designee to execute contract
C23185733 with Adams Pool Solutions in the amount of $486,217 for the Rinconada Lap
Pool and Children’s Pool Re-plaster Project, Capital Improvement Program Building
Systems Improvement project PF-01003; and
2. Authorize the City Manager or their designee to negotiate and execute one or more
change orders to the contract with Adams Pool Solutions for related, additional but
unforeseen work which may develop during the project, the total value of which shall
not exceed $48,621.
Background
The existing plaster in the Rinconada Lap and Children’s Pools is 15 and 20 years old,
respectively, and is starting to fail. This past summer staff had to perform emergency
temporary patching of the plaster to mitigate the risk of patrons cutting their feet. Further
failure of the plaster could lead to a possible shutdown of the pools by the Santa Clara County
Health Department because of the sharp edges created by the failing plaster.
Discussion
Project Description
This project will re-plaster the Rinconada Lap and Children’s Pools. A longer-lived plaster
material has been specified to extend the life expectancy of the pool plaster. This upgraded
product has an expected service life of 15 to 20 years, whereas a typical plaster’s service life is
less than 10 years. Staff is taking advantage of the pools being shut down during the winter to
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replace and service several other components. The pool light fixtures in the Lap Pool will be
replaced with new LED fixtures. Several plumbing components such as float valves, butterfly
valves, basket strainers, pump impellers, and makeup water controls will be replaced. The sand
filters for the pools will also be serviced. The additional pool service work is included in the
recommended contract1 with Adams Pool Solutions.
Bid Process
On October 17, 2022, a notice inviting formal bids for the Rinconada Lap Pool and Children’s
Pool Re-plaster Project was posted on the PlanetBids website. The bidding period was 23 days.
Bids were received from one qualified contractor on November 8, 2022, as listed on the
attached Bid Summary (Attachment A).
Summary of Bid Process
Bid Name/Number
Rinconada Lap Pool and Children’s Pool
Re-plaster Project, Capital Improvement
Program Project PF-01003 / IFB #185733
Proposed Length of Project 45 calendar days
Total Days to Respond to Bid 23
Pre-Bid Meeting October 25, 2022 at 10:00 A.M.
Number of Company Attendees at Pre-Bid Meeting 1
Number of Bids Received: 1
Bid Price Range $486,217
Staff has reviewed the submitted bid and recommends that the bid of $486,217 submitted by
Adams Pool Solution be accepted and that Adams Pool Solutions be declared the lowest
responsible bidder. The award of contract includes the base bid. The low bid is 17.7 percent
above the engineer's estimate of $400,000; however, the engineer’s estimate was completed
one year ago. The change order amount of $48,621 (which equals 10 percent of the total
contract) is requested for related, additional but unforeseen work which may develop during
the project. Staff confirmed with the Contractor's State License Board that the contractor has
an active license on file. Staff also contacted the listed references for Adams Pool Solutions and
found that they have performed satisfactorily on past construction projects for other clients.
Resource Impact
Funding for the Rinconada Lap Pool and Children’s Pool Re-plaster project was appropriated in
the Capital Improvement Program Building Systems Improvements project PF-01003 as part of
the FY 2023 Adopted Capital Budget.
Policy Implications
The recommendation does not represent any changes to existing City policy.
1 Adams Pool Solutions construction contract for the Rinconada Lap Pool and Children’s Pool Re-plastering Project,
https://www.cityofpaloalto.org/files/assets/public/public-works/facilities/c23185733-rinconada-lap-and-childrens-
pools-re-plaster.pdf
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Stakeholder Engagement
The Rinconada Lap Pool and Children’s Pool Re-plaster project has been coordinated with the
City of Palo Alto Community Services Department and the City’s swimming pools contractor,
Team Sheeper. The project does not conflict with any upcoming events.
Environmental Review
Council action on this item is exempt from CEQA review under section 15301 of the CEQA
Guidelines because the re-plaster project involves the repair of an existing facility with
negligible or no expansion of use.
Attachments:
x Attachment6.a: Attachment A: Rinconada Lap Pool and Children's Pool Re-plaster
Project Bid Summary
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6.a
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