HomeMy WebLinkAboutStaff Report 14820 (2)City of Palo Alto (ID # 14820)
City Council Staff Report
Meeting Date: 12/19/2022 Report Type: Consent Calendar
City of Palo Alto Page 1
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From: City Manager
Lead Department: Public Works
Recommendation
Staff recommends that City Council approve and authorize the City Manager or their designee
to execute Amendment No. 3 to Contract No. C18168154 with SWA Services Group, Inc.,
increasing the total compensation by $1,339,900 for a total not to exceed amount of
$13,612,442 (over a six-year period) with a new contract expiration date of August 31, 2023. A
portion of this amount, $97,122, is for the City’s cost share amount of SWA employee back
wages and the remainder, $1,242,778, is for an additional six months of janitorial cleaning and
maintenance services.
Background
In February 2021, the City was notified by an outside organization of potential
noncompliance by the City’s janitorial contractor, SWA Services Group, Inc (SWA), with
provisions of the contract between SWA and the City addressing required wages and
benefits for SWA’s employees. The City investigated these claims and determined that SWA
had not fully met a requirement that employee wages be increased by three percent each
contract year. The City reviewed the contract with SWA and SWA agreed to immediately
increase employee wages on April 8, 2022. SWA’s wage adjustment addressed the discrepancy
looking forward, but it did not address employee back wages.
The current janitorial services contract1 with SWA expires on February 28, 2023, and staff
has prepared a Request for Proposals (RFP) to procure a new contract. The November 14,
2022 Council agenda included two items related to the upcoming RFP: 1) Council
review and
1 Contract, https://www.cityofpaloalto.org/files/assets/public/public-works/public-services/contracts/contract-
c18168154-janitorial-swa-b1-1.pdf; Amendment #1, https://www.cityofpaloalto.org/files/assets/public/public-
works/public-services/contracts/swa-services-c18168154-amendment-1_final.pdf; Amendment #2,
https://www.cityofpaloalto.org/files/assets/public/public-works/public-services/contracts/c18168154-swa-
services-amendment-2-fully-executed.pdf
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City of Palo Alto Page 2
discussion of wage and benefit requirements for inclusion in the new RFP2, and 2) a responsible
contracting standards Colleague’s Memo also addressing wage and benefit requirements for
janitorial services.3 These items were continued to a date uncertain, and staff intends to return
with them in early 2023. With the upcoming expiration of the current contract, an amendment
(Attachment A) to continue services under the current contract for an additional six months is
needed to allow sufficient time to receive Council’s input and to complete the procurement
process.
Discussion
After reviewing the final and fully executed version of the janitorial contract with SWA in early
2021, the City Attorney’s Office determined that SWA was paying wages lower than those
required by the contract. In discussions between staff and SWA, SWA agreed to adjust the
wages, but indicated that they had understood the contract language to address overall labor
costs rather than wages alone. Staff reviewed the original RFP, SWA’s proposal under the RFP,
and several contract documents, and determined that certain discrepancies between the
documents and past communications between SWA and staff may have contributed to SWA’s
misunderstanding of the contract language.
The total cost of the back wages owed to active and former SWA employees is $194,244. This
includes a base amount of $153,303, and compounded interest of 10 percent on the base back
wages in the amount of $40,941. Staff is not aware of an interest or penalty amount for back
wages required in this instance, but selected 10 percent based on section 218.6 of the Labor
Code, which specifies an award of 10 percent interest on claims for nonpayment of wages. In
order to fairly and quickly address back wages owed to SWA employees for wages paid prior to
the April 8, 2022 wage adjustment, staff recommends that the City share in 50 percent of the
cost of the back wages. In addition to the extension to provide an additional six months of
services, the recommended contract amendment includes a City contribution of $97,122 to the
back wages to be paid by SWA. The compensation and fee schedule for this second six-month
extension will remain the same as the first six-month extension (no price increase). SWA
provided the contractual three percent increase to employee wages for the sixth year of the
contract on September 1, 2022.
Timeline
Following execution of the contract amendment, SWA will continue to provide janitorial
services through August 31, 2023. SWA will pay back wages to active and former employees by
March 31, 2023.
2
City Council, November 14, 2022, Agenda Item #9A; CMR #14932,
https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-manager-reports-
cmrs/2022/id.-14932-janitorial-services-rfp-discussion-and-direction.pdf
3
City Council, November 14,2022, Agenda Item #9B; Colleagues Memo,
https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/reports/city-manager-reports-
cmrs/2022/colleagues-memo-11-14-22.pdf
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City of Palo Alto Page 3
Resource Impact
Funding to pay for the City’s share of the back wages ($97,122) is available in the Fiscal Year
2023 Operating Budget for Public Works. Funding for four months of the six-month extension
($828,519) is available in the Fiscal Year 2023 Operating Budget, while the funding for the last
two months ($414,259) will be contingent upon the appropriation of funding as part of the
Fiscal Year 2024 budget process.
Policy Implications
The recommended contract amendment does not represent a change to City policies.
Stakeholder Engagement
The City has been in communication with SWA to ensure the back wages would be paid to
both active and former employees of SWA.
Environmental Review
Council action on this item is not a project as defined by CEQA because a contract for janitorial
cleaning and maintenance services is a continuing administrative or maintenance activity. CEQA
Guidelines section 15378(b)(2)."
Attachments:
x Attachment14.a: Attachment A: SWA Services Group, Inc. (SWA) Contract,
C18168154 Amendment No. 3
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AMENDMENT NO. 3 TO CONTRACT NO. C18168154
BETWEEN THE CITY OF PALO ALTO AND
SWA SERVICES GROUP, INC.
This Amendment No. 3 (this “Amendment”) to Contract No. C18168154 (“Contract” as defined
below) is entered into as of December 19, 2022, by and between the CITY OF PALO ALTO, a California
chartered municipal corporation (“CITY”), and SWA SERVICES GROUP, INC., a California corporation,
located at 68 Harold Avenue, Santa Clara, CA 95050 (“CONTRACTOR”). CITY and CONTRACTOR are
referred to collectively as the “Parties” in this Amendment.
R E C I T A L S
A. The Contract (as defined below) was entered into by and between the Parties for
Contractor to provide janitorial cleaning and maintenance services for City Hall and other CITY
locations, as detailed therein.
B. The Parties entered into Amendment #1 in order to (1) add the Police Department
location; (2) require higher-level background checks for specified CONTRACTOR staff; and (3) increase
the not-to-exceed compensation of the Contract to Eleven Million Twenty-Nine Thousand Seven
Hundred Sixty-Five Dollars ($11,029,765.00), as detailed therein.
C. The Parties entered into Amendment #2 in order to extend the Contract term through
February 28, 2023 and increase not-to-exceed compensation by One Million Two Hundred Forty-Two
Thousand Seven Hundred Seventy-Seven Dollars ($1,242,777), from Eleven Million Twenty-Nine
Thousand Seven Hundred Sixty-Five Dollars ($11,029,765) to a new not-to-exceed compensation of
Twelve Million Two Hundred Seventy-Two Thousand Five Hundred Forty-Two Dollars ($12,272,542), as
detailed therein.
D. The Parties now wish to amend the Contract in order to extend the contract term
through August 31, 2023 and increase not-to-exceed compensation by One Million Three Hundred
Thirty-Nine Thousand Nine Hundred Dollars ($1,339,900) from Twelve Million Two Hundred Seventy-
Two Thousand Five Hundred Forty-Two Dollars ($12,272,542) to a new not-to-exceed compensation of
Thirteen Million Six Hundred Twelve Thousand Four Hundred Forty-Two Dollars ($13,612,442). The
additional not-to-exceed compensation includes Ninety-Seven Thousand One Hundred Twenty-Two
Dollars ($97,122) for City’s cost share amount of SWA employee back wages and One Million Two
Hundred Forty-Two Thousand Seven Hundred Seventy-Eight Dollars ($1,242,778) for the additional six
months of services, as detailed herein.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this
Amendment, the Parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
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a. Contract. The term “Contract” shall mean contract No. C18168154 between
CONSULTANT and CITY, dated August 14, 2017, as amended by:
Amendment No. 1, dated May 21, 2019
Amendment No. 2, dated June 20, 2022
b. Other Terms. Capitalized terms used and not defined in this Amendment shall
have the meanings assigned to such terms in the Contract.
SECTION 2. Section 3, “TERM,” of the Contract is hereby amended to read as follows:
“The term of this Agreement is from September 1, 2017 to August 31, 2023 unless terminated
earlier pursuant to Section 19 of this Agreement.”
SECTION 3. Section 2, “EXHIBITS,” of the Contract is hereby amended to read as follows:
“The following exhibits are attached to and made a part of this Agreement:
“A” - Scope of Services
“B” - Schedule of Performance
“C” - Compensation and Schedule of Fees
“C-1”- Hourly Rate Sheet
“D” - Insurance Requirements
“E” - Performance Bond
“F” - Liquidated Damages
“G” - Billable Rate Sheet For Police Department
“H” - “Billable Monthly Rate Sheet for Contract Extension by City Facility, Amendment No.
3”
“I” – Payment of Back Wages by CONTRACTOR
CONTRACT IS NOT COMPLETE UNLESS ALL INDICATED EXHIBITS ARE ATTACHED.”
SECTION 4. Section 5, “COMPENSATION FOR ORIGINAL TERM”, of the Contract is hereby
amended to read as follows:
“CITY shall pay and CONTRACTOR agrees to accept as not-to-exceed compensation for the
full performance of the Services and reimbursable expenses, if any:
A sum calculated in accordance with the fee schedule set forth at Exhibit C, not to
exceed a total maximum compensation amount of Thirteen Million Six Hundred Twelve
Thousand Four Hundred Forty-Two Dollars ($13,612,442).
CONTRACTOR agrees that it can perform the Services for an amount not to exceed the total
maximum compensation set forth above. Any hours worked or services performed by
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CONTRACTOR for which payment would result in a total exceeding the maximum amount of
compensation set forth above for performance of the Services shall be at no cost to CITY.
Included within the above total maximum compensation amount, CITY has set aside the
sum of Six Hundred Seventy-Four Thousand Four Hundred Nine Dollars ($674,409) for
Additional Services. CONTRACTOR shall provide Additional Services only by advanced,
written authorization from the City Manager or designee. CONTRACTOR, at the CITY’s
request, shall submit a detailed written proposal including a description of the scope of
services, schedule, level of effort, and CONTRACTOR’s proposed maximum
compensation, including reimbursable expense, for such services. Compensation shall be
based on the hourly rates set forth above or in Exhibit C (whichever is applicable), or if
such rates are not applicable, a negotiated lump sum. CITY shall not authorize and
CONTRACTOR shall not perform any Additional Services for which payment would
exceed the amount set forth above for Additional Services. Payment for Additional
Services is subject to all requirements and restrictions in this Agreement.”
SECTION 5. The following exhibit(s) to the Contract are hereby amended or added, as indicated
below, to read as set forth in the attachment(s) to this Amendment, which are hereby incorporated in
full into this Amendment and into the Contract by this reference:
a. Exhibit “C” entitled “COMPENSATION AND SCHEDULE OF FEES,”
AMENDMENT NO. 3 (AMENDED – REPLACES PREVIOUS)
b. Exhibit “H” entitled “BILLABLE MONTHLY RATE SHEET FOR CONTRACT
EXTENSION BY CITY FACILITY,” AMENDMENT NO. 3 (AMENDED, REPLACES
PREVIOUS)
c. Exhibit “I” entitled “PAYMENT OF BACK WAGES BY CONTRACTOR,”
AMENDMENT NO. 3 (ADDED)
SECTION 6. Legal Effect. Except as modified by this Amendment, all other provisions of the
Contract, including any exhibits thereto, shall remain in full force and effect.
SECTION 7. Incorporation of Recitals. The recitals set forth above are terms of this Amendment
and are fully incorporated herein by this reference.
(SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.)
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IN WITNESS WHEREOF, the Parties hereto have by their duly authorized representatives executed this
Amendment effective as of the date first above written.
CITY OF PALO ALTO
_____________________
City Manager or Designee
APPROVED AS TO FORM:
_____________________
City Attorney or Designee
______________________
Director of Public Works
SWA SERVICES GROUP, INC.
Officer 1
By:_____________________________
Name:__________________________
Title:___________________________
Officer 2
By:_____________________________
Name:__________________________
Title:____________________________
Attachments:
EXHIBIT "C" entitled “COMPENSATION AND SCHEDULE OF FEES,” AMENDMENT NO. 3
(AMENDED, REPLACES PREVIOUS)
EXHIBIT “H” entitled “BILLABLE MONTHLY RATE SHEET FOR CONTRACT EXTENSION BY CITY
FACILITY,” AMENDMENT NO. 3 (AMENDED, REPLACES PREVIOUS)
EXHIBIT “I” entitled “PAYMENT OF BACK WAGES BY CONTRACTOR,” AMENDMENT NO. 3
(ADDED)
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EXHIBIT C
COMPENSATION AND SCHEDULE OF FEES, AMENDMENT NO. 3
(AMENDED-REPLACES PREVIOUS)
CITY shall pay CONTRACTOR according to the following rate schedule.
A. Maximum Compensation
The maximum amount of compensation to be paid to CONTRACTOR, including both payment for
services and reimbursable expenses, shall not exceed the amounts set forth in Sections 5 and 6 of the
Agreement. Any services provided or hours worked for which payment would result in a total
exceeding the maximum amount of compensation set forth herein shall be at no cost to CITY.
As stated in Section 5 of the Agreement, CITY shall pay CONTRACTOR a maximum compensation
amount not to exceed $13,612,442 which includes (1) $97,122 for City’s cost share amount of SWA
employee back wages from September 1, 2018 to April 8, 2022; and (2) $12,840,911 for Basic Services
and $674,409 for Additional Services over the term of the Agreement beginning September 1, 2017 and
ending August 31, 2023. The maximum compensation on an annual basis is as follows in the tables
below. Exhibit H provides the billable rates for the term extension through August 31, 2023. Exhibit I
provides the payment of back wages by CONTRACTOR.
Maximum Compensation Total (Including Police Dept. which is covered under Section D)
Year 1
(Sept. 1,
2017
through
Aug. 31,
2018)
Year 2
(Sept. 1,
2018
through
Aug. 31,
2019)
Year 3
(Sept. 1,
2019
through
Aug. 31,
2020
Year 4
(Sept. 1,
2020
through
Aug. 31,
2021)
Year 5
(Sept. 1,
2021
through
Aug. 31,
2022)
Year 6
(Sept. 1,
2022
through
Feb. 28,
2023)
Year 6
(March 1,
2022
through
Aug. 31,
2023)
Total
Basic
Services $1,910,922 $2,048,330 $2,109,780 $2,173,074 $2,238,266 $1,180,270 $1,180,270 $12,840,911
Additional
Services $95,546 $108,482 $111,736 $115,088 $118,541 $62,508 $62,508 $674,409
Back
Wages
(9/1/2018-
4/8/2022)
$97,122 $97,122
Total $2,006,468 $2,156,812 $2,221,516 $2,288,162 $2,356,806 $1,339,899 $1,242,778 $13,612,442
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Maximum Compensation (Excluding Police Dept. which is covered under Section D)
Year 1
(Sept. 1,
2017
through
Aug. 31,
2018)
Year 2
(Sept. 1,
2018
through
Aug. 31,
2019)
Year 3
(Sept. 1,
2019
through
Aug. 31,
2020
Year 4
(Sept. 1,
2020
through
Aug. 31,
2021)
Year 5
(Sept. 1,
2021
through
Aug. 31,
2022)
Year 6
(Sept. 1,
2022
through
Feb. 28,
2023)
Year 6
(March 1,
2022
through
Aug. 31,
2023)
Total
Basic
Services $1,910,922 $1,968,250 $2,027,298 $2,088,117 $2,150,760 $1,136,167 $1,136,167 $12,417,681
Additional
Services $95,546 $98,413 $101,365 $104,406 $107,538 $60,172 $60,172 $627,612
Back
Wages
(9/1/2018-
4/8/2022)
$93,069 $93,069
Total
$2,006,468
$2,066,663
$2,128,663
$2,192,523
$2,258,298
$1,289,408
$1,196,339
$13,138,362
B. Monthly Invoicing
Invoicing is addressed in Section 8 of the Agreement. Contractor shall submit invoices monthly.
Monthly invoices are to be itemized showing the monthly cost for each facility. Monthly costs for each
facility to be determined from annual cost for each facility listed in spreadsheet below. Monthly costs
and amounts used of itemized chemicals and supplies are to be reported on an Excel spreadsheet along
with each monthly invoice.
A sample of an itemized facility listing for invoicing is shown below.
Facility Monthly Cost
Airport $ monthly cost
Arastra Gateway $ monthly cost
Art Center $ monthly cost
Baylands Int. Center $ monthly cost
Children's Library $ monthly cost
Children's Theater $ monthly cost
City Hall $ monthly cost
College Terrace Library $ monthly cost
Community Theater $ monthly cost
Development Center $ monthly cost
Downtown Library $ monthly cost
Foothills Park $ monthly cost
Jr. Museum $ monthly cost
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Facility Monthly Cost
Landfill Office & Toll Booth $ monthly cost
Rinconada Library $ monthly cost
Mitchell Park Library $ monthly cost
Mitchell Park Community Center $ monthly cost
MSC Buildings (A, B, C, SCADA) $ monthly cost
Rinconada Park $ monthly cost
Mitchell Park $ monthly cost
Peers Park $ monthly cost
El Camino Park $ monthly cost
Greer Park $ monthly cost
Baylands Park $ monthly cost
Byxbee Park $ monthly cost
Hoover Park $ monthly cost
Stanford Fields $ monthly cost
Seale Park $ monthly cost
Briones Park $ monthly cost
Rinconada Pool $ monthly cost
Utility Offices (1005 & 1007 Elwell) $ monthly cost
Water Quality Buildings (Admin, Lab, Maint Bldgs) $ monthly cost
Parking Lot Q $ monthly cost
Parking Lot R $ monthly cost
Parking Lot S/L $ monthly cost
Parking Lot J $ monthly cost
City Hall Garage $ monthly cost
Police Department $ monthly cost
C. Additional Services (Excluding Police Dept., which is covered under Section D)
Additional Work not defined in the Scope of Services (Basic Services), will be agreed upon by the
CONTRACTOR and City at the hourly rates shown in Exhibit C-1 Hourly Rate Sheet.
D. Police Department Custodial Services
Included in the total not-to-exceed compensation detailed above, CITY shall pay CONTRACTOR
according to the following rate schedule for Police Department Custodial Services beginning September
1, 2018 through August 31, 2023. The not-to-exceed maximum compensation on an annual basis is as
follows:
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Page 8 of 13
Maximum Compensation (Police Dept. Only)
Year 1
(Sept. 1,
2017
through
Aug. 31,
2018)
Year 2
(Sept. 1,
2018
through
Aug. 31,
2019)
Year 3
(Sept. 1,
2019
through
Aug. 31,
2020
Year 4
(Sept. 1,
2020
through
Aug. 31,
2021)
Year 5
(Sept. 1,
2021
through
Aug. 31,
2022)
Year 6
(Sept. 1,
2022
through
Feb. 28,
2023)
Year 6
(March 1,
2022
through
Aug. 31,
2023)
Total
Basic
Services N/A $80,080 $82,482 $84,957 $87,506 $44,103 $44,103 $423,230
Additional
Services N/A $10,069 $10,371 $10,682 $11,003 $2,336 $2,336 $46,796
Back
Wages
(9/1/2018-
4/8/2022)
N/A $4,053 $4,053
Total
N/A
$90,149
$92,853
$95,639
$98,508
$50,492
$46,439
$474,079
Additional Services – Police Department
Additional Services not defined in the Scope of Services (Basic Services) for Police Department custodial
Services, will be agreed upon by the CONTRACTOR and CITY at the hourly rates shown in Exhibit G
Billable Rate Sheet for Police Department.
(Exhibit C is continued on the next page)
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Page 10 of 13 Vers: Aug. 5, 2019
This page left blank intentionally. Please do not delete this page. Needed for section break of landscaped page
above.
14.a
Packet Pg. 182
Page 11 of 13 Vers: Aug. 5, 2019
EXHIBIT H
BILLABLE MONTHLY RATE SHEET FOR
CONTRACT EXTENSION BY CITY FACILITY, AMENDMENT NO. 3
(AMENDED, REPLACES PREVIOUS)
This Exhibit H provides the billable rates for the six-month term extension September 1, 2022
through February 28, 2023 (Amendment No. 2).
14.a
Packet Pg. 183
Page 12 of 13 Vers: Aug. 5, 2019
This Exhibit H provides the billable rates for the six-month term extension March 1, 2023 through
August 31 28, 2023 (Amendment No. 3 – Added).
Invoice Description Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23
Airport 2,223.35$ 2,223.35$ 2,223.35$ 2,223.35$ 2,223.35$ 2,223.35$
Arastra Gateway 1,105.48$ 1,105.48$ 1,105.48$ 1,105.48$ 1,105.48$ 1,105.48$
Art Center 9,199.09$ 9,199.09$ 9,199.09$ 9,199.09$ 9,199.09$ 9,199.09$
Baylands Int. Center 1,259.56$ 1,259.56$ 1,259.56$ 1,259.56$ 1,259.56$ 1,259.56$
Children's Library 4,504.55$ 4,504.55$ 4,504.55$ 4,504.55$ 4,504.55$ 4,504.55$
Children's Theater 3,432.59$ 3,432.59$ 3,432.59$ 3,432.59$ 3,432.59$ 3,432.59$
City Hall 32,710.36$ 32,710.36$ 32,710.36$ 32,710.36$ 32,710.36$ 32,710.36$
College Terrace Library 2,133.83$ 2,133.83$ 2,133.83$ 2,133.83$ 2,133.83$ 2,133.83$
Community Theater 4,525.59$ 4,525.59$ 4,525.59$ 4,525.59$ 4,525.59$ 4,525.59$
Development Center 2,713.71$ 2,713.71$ 2,713.71$ 2,713.71$ 2,713.71$ 2,713.71$
Downtown Library 3,491.57$ 3,491.57$ 3,491.57$ 3,491.57$ 3,491.57$ 3,491.57$
Foothills Park 3,311.78$ 3,311.78$ 3,311.78$ 3,311.78$ 3,311.78$ 3,311.78$
Jr. Museum 6,426.54$ 6,426.54$ 6,426.54$ 6,426.54$ 6,426.54$ 6,426.54$
Landfill Office & Toll Booth 833.04$ 833.04$ 833.04$ 833.04$ 833.04$ 833.04$
Rinconada Library 10,951.10$ 10,951.10$ 10,951.10$ 10,951.10$ 10,951.10$ 10,951.10$
Mitchell Park Library 23,409.07$ 23,409.07$ 23,409.07$ 23,409.07$ 23,409.07$ 23,409.07$
Mitchell Park Community Center 3,800.92$ 3,800.92$ 3,800.92$ 3,800.92$ 3,800.92$ 3,800.92$
MSC Buildings (A, B, C, SCADA) 20,954.23$ 20,954.23$ 20,954.23$ 20,954.23$ 20,954.23$ 20,954.23$
Rinconada Park 1,157.85$ 1,157.85$ 1,157.85$ 1,157.85$ 1,157.85$ 1,157.85$
Mitchell Park 2,878.93$ 2,878.93$ 2,878.93$ 2,878.93$ 2,878.93$ 2,878.93$
Peers Park 1,148.59$ 1,148.59$ 1,148.59$ 1,148.59$ 1,148.59$ 1,148.59$
El Camino Park 1,692.93$ 1,692.93$ 1,692.93$ 1,692.93$ 1,692.93$ 1,692.93$
Greer Park 1,695.59$ 1,695.59$ 1,695.59$ 1,695.59$ 1,695.59$ 1,695.59$
Baylands Park 1,142.95$ 1,142.95$ 1,142.95$ 1,142.95$ 1,142.95$ 1,142.95$
Byxbee Park 1,147.38$ 1,147.38$ 1,147.38$ 1,147.38$ 1,147.38$ 1,147.38$
Hoover Park 1,121.38$ 1,121.38$ 1,121.38$ 1,121.38$ 1,121.38$ 1,121.38$
Stanford Fields 2,269.09$ 2,269.09$ 2,269.09$ 2,269.09$ 2,269.09$ 2,269.09$
Seale Park 1,110.85$ 1,110.85$ 1,110.85$ 1,110.85$ 1,110.85$ 1,110.85$
Briones Park 1,110.85$ 1,110.85$ 1,110.85$ 1,110.85$ 1,110.85$ 1,110.85$
Rinconada Pool 6,658.12$ 6,658.12$ 6,658.12$ 6,658.12$ 6,658.12$ 6,658.12$
Utility Offices (1005 & 1007 Elwell) 5,143.96$ 5,143.96$ 5,143.96$ 5,143.96$ 5,143.96$ 5,143.96$
Water Quality Buildings (Admin, Lab, Maint Bldgs) 6,025.77$ 6,025.77$ 6,025.77$ 6,025.77$ 6,025.77$ 6,025.77$
Parking Lot Q 2,124.69$ 2,124.69$ 2,124.69$ 2,124.69$ 2,124.69$ 2,124.69$
Parking Lot R 3,205.37$ 3,205.37$ 3,205.37$ 3,205.37$ 3,205.37$ 3,205.37$
Parking Lot S/L 5,319.67$ 5,319.67$ 5,319.67$ 5,319.67$ 5,319.67$ 5,319.67$
Parking Lot J 3,181.84$ 3,181.84$ 3,181.84$ 3,181.84$ 3,181.84$ 3,181.84$
City Hall Garage 4,238.99$ 4,238.99$ 4,238.99$ 4,238.99$ 4,238.99$ 4,238.99$
Police Department (Carlos Pizano) 40hrs/week m-f *42.07 7,350.47$ 7,350.47$ 7,350.47$ 7,350.47$ 7,350.47$ 7,350.47$
Total 196,711.61$ 196,711.61$ 196,711.61$ 196,711.61$ 196,711.61$ 196,711.61$
City of Palo Alto - Forecast 6 Months Invoices
14.a
Packet Pg. 184
Page 13 of 13 Vers: Aug. 5, 2019
EXHIBIT I
PAYMENT OF BACK WAGES BY CONTRACTOR, AMENMENT NO. 3
(ADDED)
Notwithstanding any provision in the Contract to contrary, Contractors agrees to distribute the
sum of ninety-seven thousand one hundred twenty two dollars ($97,122) of the additional
compensation provided under Amendment 3 to any former or current employees of Contractor
for hours worked under this Contract ("eligible employees") as back wages for the period between
September 1, 2018 and April 8, 2022, with such sum representing CITY's share of pay increases
required by the Contract during that period, as well as interest thereon.
Contractor further agrees to distribute an equal sum to eligible employees, with such sum
representing Contractor's share of pay increases required by the Contract during that period, as
well as interest thereon.
Payments to eligible employees for both CITY's and Contractor's shares shall be made individually
payable to eligible employees and issued by direct deposit or by check, mailed by certified return
receipt, to the eligible employees last known address.
All payments to eligible employees for both CITY's and Contractor's shares of wages increases and
interest shall be made no later than March 31, 2023.
Consistent with Section L “AUDITS”, Contractor shall provide CITY with CONTRACTOR'S records
evidencing performance of its obligations under this Exhibit I no later than April 28, 2023.
14.a
Packet Pg. 185