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HomeMy WebLinkAboutStaff Report 14727 City of Palo Alto (ID # 14727) Office of the City Clerk City Council CAO Report Meeting Date: 9/12/2022 Report Type: Consent Calendar Title: Approve Minutes from the August 8, 2022 , August 10, 2022, August 15, 2022, and the August 22, 2022 City Council Meetings From: Lesley Milton, City Clerk Staff recommends Council to review and approve the minutes as presented. ATTACHMENTS: • 20220808amCCsm (PDF) • 20220810amCCsm (PDF) • 20220815amCCsm (PDF) • 20220822amCCsm (PDF) CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 4 Special Meeting August 8, 2022 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:14 P.M. Present In Person: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Present Virtually: None Absent: None Special Orders of the Day 1. Appreciation for State Senator Josh Becker for Securing $2 million for Newell Bridge Replacement Project 2. Select Applicants to Interview for the Human Relations Commission MOTION: Council Member Cormack moved, seconded by Council Member Kou to interview all applicants for the HRC position. MOTION PASSED: 7-0. AA1. Sibling City Update from Mayor John Hamilton, Bloomington, Indiana Agenda Changes, Additions and Deletions Public Comment DRAFT ACTION MINUTES Page 2 of 4 (Sp.) City Council Meeting Draft Summary Minutes August 8, 2022 Consent Calendar MOTION: Council Member Cormack moved, seconded by Mayor Burt to approve Agenda Item Numbers 3-4. 3. Adoption Of Resolution 10061 Establishing FY 2023 Property Tax Levy for General Obligation Bonds (Measure N Libraries) 4. Approval of the Rail Committee Charter and Workplan for 2022-23 MOTION PASSED: 7-0 City Manager Comments Action Items 5. Approval of Appointment and Employment Agreement with Andrew Binder as Chief of Police MOTION: Mayor Burt moved, seconded by Council Member DuBois to approve appointment of Andrew Biner as Chief of Police and his employment agreement as presented. MOTION PASSED 6-1 Tanaka no 6. Adoption of an Ordinance Approving the Police Department's Military Equipment Use Policy Under AB 481 Continued to a future meeting AA2. Adoption of Resolutions: (1) Placing a Business Tax on the November 2022 Ballot; (2) Placing a Measure Affirming the Natural Gas Utility Transfer on the November 2022 Ballot; and (3) Establishing Advisory Spending Guidelines for Business Tax Proceeds (6:45 PM – 8:15 PM) MOITION SPLIT FOR THE PURPOSE OF VOTING DRAFT ACTION MINUTES Page 3 of 4 (Sp.) City Council Meeting Draft Summary Minutes August 8, 2022 MOTION: Mayor Burt moved, seconded by Council Member Filseth to: 1. Adopt Resolution 10064, to submit a measure to the voters at the general municipal election on November 8, 2022 (Attachment B) and adopt resolution 10063 establishing advisory spending guidelines regarding use of business tax proceeds if passed by voters (Attachment C) MOTION Passes: 5-2, Cormack, Tanaka no MOTION: Mayor Burt moved, seconded by Council Member Filseth to: 2. Continue this discussion to August 10 with the following direction: A. Bring final documents for the measure to affirm the natural gas utility transfer. MOTION Passes: 6-1 DuBois No MOTION: Mayor Burt moved, seconded by Council Member Filseth to: 2.Continue this discussion to August 10 with the following direction: B. Authorize the ad hoc to continue to discussions with the business coalition to reach agreement on alternative tax structure. MOTION Passes: 4-3 Stone, Kou, DuBois no AA3. PUBLIC HEARING / QUASI-JUDICIAL. 1033 Amarillo Ave [22PLN-00016]: Request for a Preliminary Parcel Map With Exceptions to Subdivide a 20,787 Square Foot R-1 Property Into Two (2) Lots, Where Lot 1 Will be 10,668.50 Square Feet and Lot 2 Will be 10,118.77 Square Feet. Exception is for Minimum lot Width and Maximum lot Size. Zoning District R-1 Single Family Residential. MOTION: Council Member DuBois moved, seconded by Mayor Burt to approve the Record of Land Use Action based on findings and subject to conditions of approval. Prior to approval of a parcel map, the applicant shall receive approval for any planning entitlement as required by the municipal code that includes a new single-family home, ADU and JADU on each subdivided lot. MOTION PASSED: 5-2, Kou, Stone no DRAFT ACTION MINUTES Page 4 of 4 (Sp.) City Council Meeting Draft Summary Minutes August 8, 2022 7. Discuss and Provide Comments on the City's Draft Comment letter to the California High Speed Rail Authority (CHSRA) and Authorize the Mayor to Send a Comment Letter to the CHSRA on the Final Environmental Impact Report/Environmental Impact Statement (EIR/EIS) for the California High Speed Rail segment between San Francisco and San Jose, Which Traverses Palo Alto. MOTION: Council Member Cormack moved, seconded by Council Member DuBois to: 1) Authorize the Mayor to sign the City’s comment letter, incorporating Council’s requested revisions (if any), and to submit the letter to the CHSRA prior to its consideration for approval of the proposed project and certification of the Final EIR/EIS. MOTION PASSED: 7-0 8. Designation of Voting Delegate and Alternate for the League of California Cities Annual 2022 Conference, to be held September 7-9 in Long Beach, CA ACTION: Continued to August 15, 2022 Council Member Questions, Comments and Announcements Adjournment: The meeting was adjourned at 10:32 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 2 Special Meeting August 10, 2022 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 6:00 P.M. Present In person: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Present Virtually: None Absent: None Agenda Changes, Additions and Deletions Mayor Burt announced that item 1 will be taken before item AA1. Closed Session 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Authority: Cal. Gov. Code section 54957(b) Titles: City Manager, City Attorney, City Clerk MOTION: Council Member Filseth moved, seconded by Council Member Cormack to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 6:08 P.M. Council returned from Closed Session at 8:20 P.M. Mayor Burt announced there was no reportable action. DRAFT ACTION MINUTES Page 2 of 2 (Sp.) City Council Meeting Draft Action Minutes: 08/10/2022 Action Items AA1. November 2022 Ballot Measures: (1) Repeal of a Resolution Adopted on August 8, 2022, and Adoption of a Revised Resolution Placing a Business Tax on the November 2022 Ballot; (2) Adoption of a Resolution Placing a Measure Affirming the Natural Gas Utility Transfer on the November 2022 Ballot MOTION: Mayor Burt moved, seconded by Council Member Cormack to 1. Repeal Resolution 10062, adopted on Monday August 8, 2022, which placed a business tax on the November 8, 2022 at a rate of 11 cents per square foot, capped at $1 million per business, raising approximately $16.5 million annually. 2. Adopt the Resolution (Attachment A) calling an election for November 8, 2022 for submittal to the qualified electors of the City a measure amending Title 2 of the Municipal Code to add Chapter 2.37 to establish a tax on businesses operating in the City of Palo Alto, which includes a revised business tax at a rate of 7 ½ cents per square foot of occupied space, capped at $500,000 per business, with annual 2.5% increases in the tax rate and cap, raising approximately $9.6 million annually. 3. Adopt the Resolution (Attachment B) calling an election for November 8, 2022 for the submittal to the qualified electors of the City a measure affirming the City’s natural gas utility general fund transfer. 4. Direct staff to return to Council with a revised Advisory Spending Resolution that includes additional language on fiscal reporting and transparency, to be placed on the Consent agenda in August. MOTION PASSED: 6-1, Tanaka no Council Member Questions, Comments and Announcements Adjournment: The meeting was adjourned at 9:51 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 3 Special Meeting August 15, 2022 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:00 P.M. Present In Person: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Present Virtually: None Absent: None Special Orders of the Day 1. allcove Palo Alto Presentation Study Session 2. 800-808/814 San Antonio Road [22PLN-00129]. Request for Pre-Screening of a Proposal by TS 800 SA LCC to Rezone the Subject Property from Commercial Services (CS) to Planned Home Zoning and to Redevelop the Site with 75 Condominium Units in a Five-Story Structure. Environmental Assessment: Not a Project. The Formal Application Will be Subject to California Environmental Quality Act (CEQA) Review. ACTION: No action taken 3. 616 Ramona Street [22PLN-00146]: Request for Council prescreening for an applicant proposed text amendment to Chapter 18.18.120 to allow a change to the building envelope when replacing non-complying floor area in the Commercial Downtown. Environmental Assessment: Not a Project. The Formal Application Will be Subject to California Environmental Quality Act (CEQA) Review. Zoning District: CD-C(P) Community Commercial Downtown with a Pedestrian Combining District. ACTION: No action taken Agenda Changes, Additions and Deletions DRAFT ACTION MINUTES Page 2 of 3 (Sp.) City Council Meeting Draft Summary Minutes 8/15/2022 Public Comment Consent Calendar MOTION: Council Member Cormack moved, seconded by Mayor Burt to approve Agenda Item Numbers 4-8. 4. Approve Minutes from the August 1, 2022 City Council Meeting 5. Approval of Contract Number C22184896 with Schaaf and Wheeler in the Amount of $253,636 for Design Services for the Embarcadero Trash Capture Device Installation Project, Capital Improvement Program Project SD-22002 6. Accept the City Auditor's Quarterly Status Report for January - March 2022 7. Approval of the Office of the City Auditor's Nonprofit Agreement Risk Management Review 8. Adopt RESOLUTION 10066 Approving a Summary Easement Vacation Adjacent to 1499 Edgewood Drive MOTION PASSED: 7-0 City Manager Comments Ed Shikada, City Manager Action Items 9. Project Homekey: Authorize City Manager to Execute a State Standard Agreement in the Event of Homekey Award; Adopt a resolution Extending the Declaration of Emergency Shelter Crisis; and Receive an Update on Project Homekey Status and Provide Potential Direction to Staff MOTION: Council Member Stone moved, seconded by Council Member Filseth to • Authorize staff to execute a State Standard Agreement with the State of California for a project Homekey Award and • Adopt Resolution 10067 Extending the Declaration of Emergency Shelter Crisis; and Receive an Update on Project Homekey Status and Provide Potential Direction to Staff MOTION PASSED: 6-1 Tanaka, no DRAFT ACTION MINUTES Page 3 of 3 (Sp.) City Council Meeting Draft Summary Minutes 8/15/2022 10. Designation of Voting Delegate and Alternate for the League of California Cities Annual 2022 Conference, to be held September 7-9 in Long Beach, CA MOTION: Council Member DuBois moved, seconded by Mayor Burt to appoint Vice Mayor Kou as the voting delegate and Council Member Cormack and Mayor Burt as alternates for the 2022 Annual Conference. MOTION PASSED: 7-0 Council Member Questions, Comments and Announcements Adjournment: The meeting was adjourned at 8:49 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 4 Special Meeting August 22, 2022 The City Council of the City of Palo Alto met on this date in the Council Chambers and by virtual teleconference at 5:00 P.M. Present: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Present Virtually: None Absent: None Special Orders of the Day 1. Interviews for the Human Relations Commission Agenda Changes, Additions and Deletions Agenda was amended prior to deadline adding items AA1, AA2 and AA3. Public Comment Consent Calendar Council Members Tanaka and Kou registered a no vote on Agenda Item Number 4. Council Member Tanaka registered a no vote on Agenda Item Number AA1. MOTION: Council Member Cormack moved, seconded by Council Member DuBois to approve the Consent Agenda Items 2 -4, AA1 and AA2. DRAFT ACTION MINUTES Page 2 of 4 (Sp.) City Council Meeting Draft Action Minutes: 08/22/2022 2. Review and Approve the Williamson Act Contract Renewals Within Palo Alto City Limits (2022) 3. 2515 El Camino Real: Ratify a BMR Regulatory Agreement Permitting Rental of Two Units at Below Market Rates and Approve and Authorize the City Manager to Execute and Record Amendment No. 1 to the Regulatory Agreement. Environmental Assessment: Exempt from CEQA Pursuant to Guidelines Section 15601(b)(3). 4. 1985 Louis Road (First Congregational Church of Palo Alto) [22PLN-00159]: Appeal of a Director’s Decision Approving a Safe Parking Program Permit to Allow Overnight Parking of up to Four (4) Vehicles at the Subject Property. Environmental Assessment: Exempt. Zoning District: R-1 (Single-Family Residential). AA1. Repeal of Resolution Adopted on August 8, 2022 and Adoption of a Revised Resolution 10068 Establishing Advisory Spending Guidelines for Business Tax Proceeds AA2. Approval of the City Position for the 2022 Cal Cities Annual Conference Resolution MOTION SPLIT FOR THE PURPOSE OF VOTING MOTION PASSED Items 2, 3, AA2: 7-0 MOTION PASSED Item 4: 5-2 Kou, Tanaka No MOTION PASSED Item AA1: 6-1 Tanaka no City Manager Comments Action Items 5. Consider a Recommendation to Review and Endorse the 2023-31 Draft Housing Element Goals, Policies and Programs and Updated Sites Suitability Inventory and Analysis; Provide Direction on Possible Land Use Policy Changes to Promote Housing in Certain General Manufacturing (GM) and Research, Office and Limited Manufacturing (ROLM) Districts; and, Receive an Update on the Housing Element Project Schedule. DRAFT ACTION MINUTES Page 3 of 4 (Sp.) City Council Meeting Draft Action Minutes: 08/22/2022 MOTION: Council Member Filseth moved, seconded by Council Member Tanaka to approve an increase in density for up to 90 units per acre for all units in the GM and ROLM Districts and with appropriate transitions adjacent to the R1 zone, as referenced in PowerPoint presentation. MOTION PASSED: 5-1-1, Kou no, Cormack recused MOTION: Council Member DuBois moved, seconded by Mayor Burt to modify programs in the proposed housing element as follows: 1. Program 1.6 Stanford Lands b. Eliminate 27 University as a housing opportunity site and the corresponding program 1.6D c. Eliminate the reference to 75 feet in height for program 1.6B d. Eliminate the reference to 65 feet for section 1.6C MOTION PASSES: 5-1-1, Tanaka no, Cormack recused MOTION: Council Member DuBois moved, seconded by Mayor Burt to modify programs in the proposed housing element as follows: 1. Program 1.6 Stanford Lands a. Evaluate creation of new neighborhood along Foothill expressway for 7th Cycle Housing Element 2. Program 4.2 Housing Preservation a. Add a program to evaluate amending the muni code to restrict short term rentals, particularly where owner is not residing in property, to insure housing stock is used for long term rentals 3. Program 6.4A Homelessness Programs a. Add another program to include Commercial lots in the safe parking program. b. Remove the reference to Cubberley but retain language to for support services for participants of a safe parking program DRAFT ACTION MINUTES Page 4 of 4 (Sp.) City Council Meeting Draft Action Minutes: 08/22/2022 4. Program 3.3A a. Modify reference to “religious institutions located in R1 district” to clarify that we will evaluate affordable housing with less dense incentives in R1. 5. Add a program to review the PTOD development standards for greater housing production 6. Evaluate the feasibility of potential regulations to incentivize housing units to be used for the purpose of housing MOTION PASSES: 6-1, Cormack recused AA3. City Auditor Vacancy: Council Direction on Next Steps MOTION: Council Member Cormack moved, seconded by Mayor Burt to request up to three individuals to interview from Baker Tilly to act as an interim Auditor, and the Council Appointed Officers Committee to meet to address the next steps for filling the Auditor position for the medium to long term MOTION PASSED: 7-0 Council Member Questions, Comments and Announcements Adjournment: The meeting was adjourned at 11:38 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.