HomeMy WebLinkAboutStaff Report 14696
City of Palo Alto (ID # 14696)
City Council Staff Report
Meeting Date: 8/22/2022 Report Type: Consent Calendar
City of Palo Alto Page 1
Title: Approval of the City Position for the 2022 Cal Cities Annual Conference
Resolution
From: City Manager
Lead Department: City Clerk
Recommendation
Staff recommends that Council authorize the City’s voting delegate to vote on the one
resolution up for consideration at the annual League of California Cities conference in
Long Beach from September 7-9, 2022 and approve the recommended position
provided below.
Background
Each year, the League of California Cities accepts resolutions from member cities and
elected officials for approval at its annual conference. These resolutions affect the
policy, direction, and/or work of the League of California Cities. This year, only one
resolution has been introduced and will be voted on during the Business Meeting held
during the annual conference. The League of California Cities provides instruction to
member cities regarding voting: “in order to vote at the Annual Business Meeting, your
city council must designate a voting delegate. Your city may also appoint up to two
alternate voting delegates, one of whom may vote in the event that the designated
voting delegate is unable to serve in that capacity.”
Discussion
This action authorizes Vice Mayor Lydia Kou to act as voting delegate for the resolution
noted below. Additionally, as the resolution is subject to change, Vice Mayor Kou is
authorized to vote on any amendments in the manner she deems to be in the best
interest of the City.
Attached for review is the 2022 League of California Cities Annual Conference
Resolution Packet. The packet contains the resolution in its current form along with
background information justifying the action requested. Below for your convenience is a
table containing the resolution title, the recommended City position, relevant guidance,
and the impact to the City if passed.
City of Palo Alto Page 2
Resolution Title
Resolution Relating To Amendments To The Cal Cities Bylaws
Recommended vote
Yes
Relevant Council or City guidance
2022 Legislative Priorities, Foundational principle 3: Protect and increase local
government discretion. Oppose items that preempt or reduce the authority or ability of
local government to determine how to effectively operate local programs, services, and
activities.
This resolution aligns with the City's Legislative Foundational Principle of local control
and also aligns with the following Legislative Guideline: To support government action
that allows the City to support the collaborative work of regional partners, trade
associations, other local governments and organizations, and Joint Powers Authorities
Potential City impact(s)
This resolution, if adopted would adopt structural changes to specific committees,
replace the term “Board Members” with “Directors”, and modify the appointment
process of certain committees to implement the League of California Cities Strategic
Growth Plan adopted in 2017 and enhance Cal Cities’ governance as recommended in
the findings and recommendations from the Governance Report. This action will have
no direct impact on the City of Palo Alto but will improve governance of the Cal Cities
organization, of which the City of Palo Alto is a member.
Resource Impact
There is no resource impact associated with this action, in that the action requires no
financing, no modifications in operations, and no policy adjustment.
Environmental Review
The Council’s adoption of this item is not a project requiring California Environmental
Quality Act review, because it is an administrative governmental activity which will not
cause a direct or indirect physical change in the environment.
Attachments:
• 2022-General-Assembly-Resolutions-Packet
2022 Annual Conference and Expo
PROPOSED BYLAWS AMENDMENTS
General Assembly
September 9, 2022
If you have any questions regarding these materials, please contact Norman Coppinger at ncoppinger@calcities.org or by phone at 916.658.8277.
2021-2022 CAL CITIES OFFICERS
President
Cindy Silva
Mayor Pro Tem,
Walnut Creek
First Vice President
Ali Taj
Council Member,
Artesia
Second Vice President
Daniel Parra
Council Member,
Fowler
Immediate Past President
Cheryl Viegas Walker
Council Member,
El Centro
Executive Director
and CEO
Carolyn M. Coleman
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org
August 2022
To: Cal Cities General Assembly From: Cindy Silva, President Carolyn Coleman, Executive Director and CEO Re: Proposed Cal Cities Bylaws Amendments
On July 15, 2022, the League of California Cities (Cal Cities) Board of Directors (Board) voted to present proposed bylaws amendments to the General Assembly at the 2022 Cal Cities Annual Conference and Expo. This memorandum outlines the history of the proposed amendments, summarizes the amendments, and provides
an explanation of the process for adopting amendments to the bylaws.
Background
Beginning in 2017, the Board directed Cal Cities to undertake a strategic planning
process that resulted in the adoption of the “Powering Up for California Cities Strategic Grown Plan 2018-2021” (Strategic Growth Plan). The Strategic Growth Plan set forth goals to enhance Cal Cities’ governance to: (a) achieve even higher levels of engagement and effectiveness; (b) ensure optimal engagement by members and effectiveness in supporting fulfillment of the Cal Cities’ mission;
and (c) ensure the pathway to leadership is transparent and inclusive.
In furtherance of its governance goals, the Board engaged an association governance consultant (Consultant) to evaluate the Cal Cities governance system and make recommendations for enhancing Cal Cities’ governance. The Consultant
gathered and considered input from more than 350 Cal Cities members through advisory groups, roundtable discussions, interviews, and surveys. On July 8, 2021, the Consultant produced a report (Governance Report) detailing 49 recommendations to the Board to deepen the engagement of Cal Cities Member Cities and ensure Cal Cities’ governance is operating at peak performance.
The Governance Report included findings indicating that Cal Cities is a strong organization, with a high level of member engagement, but also highlighted opportunities for Cal Cities to enhance its governance. The opportunities for enhancement included: (a) improving the clarity, ease, and consistency in how the
governance system works; (b) clarifying the guidelines for position qualifications and performance expectations; (c) identifying ways to deepen member engagement and enhance the quality of the experience of involvement; and (d) ensuring Cal Cities has an intentional, consistent organizational culture at all levels of the governance system.
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The findings and recommendations from the Governance Report were presented to the Board during the July 2021 Board meeting. Following a robust exchange of ideas and input, the Board decided to move forward with many of the recommendations, referred other recommendations to a “to be established” board subcommittee for further study, and deferred consideration of the
remaining recommendations.
Following Board approval, in September 2021 during the Cal Cities Annual Conference and Expo, the General Assembly voted to approve the following bylaws amendments:
1. Adjust the composition of the Board to achieve a higher impact and be more
representative by adding Director seats to the Board for each of the five Diversity Caucuses, and transitioning members of the National League of Cities Board from Cal Cities Directors to one non-voting advisor to the Cal Cities Board. 2. Recognize the Cal Cities Diversity Caucuses in the Cal Cities bylaws to reflect the full contribution the caucuses make to Cal Cities’ mission and vision.
Those amendments became effective on Nov. 24, 2021.
Among the recommendations the Board decided was a priority to move forward was the establishment of a standing Governance Committee to assist the Board in fulfilling its governance function.
At its February 2022 meeting, the Board voted to approve Board policy establishing the Governance Committee with the task of regularly reviewing the governance structures, policies, and practices of Cal Cities and reporting its findings and recommendations to the Board. The Board also approved a one-year work plan for the Governance Committee that established
priority governance issues to focus on in its first year.
Following the Board meeting, President Cindy Silva appointed the following Board members to serve on the Governance Committee:
• Cheryl Viegas Walker, Immediate Past President and Council Member, El Centro, Chair
• Walt Allen, Council Member, Covina • Jan Arbuckle, Vice Mayor, Grass Valley • LaTanya Bellow, Deputy City Manager, Berkeley • Pippin Dew, Council Member, Vallejo
• Lynne Kennedy, Mayor Pro Tem, Rancho Cucamonga
• Karen Goh, Mayor, Bakersfield • Jim Lewis, City Manager, Pismo Beach • Lisa Middleton, Mayor, Palm Springs • John Minto, Mayor, Santee
• David Pollock, Council Member, Moorpark
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The Governance Committee met in April 2022, and following engaging and productive discussions, brought forward to the Board at its May 2022 meeting several recommendations to further enhance Cal Cities’ governance. Among the recommendations approved by the Board during that meeting are two that require bylaws amendments:
1. Formalize oversight of the Resolutions Committee by establishing the Second Vice President as the chair of the committee, while retaining the President’s authority to appoint the vice chair of the committee. 2. To ensure a more inclusive Nominating Committee, add one committee member appointed from among the Caucus Directors and one additional committee member appointed from among the At-Large Directors for a total of 13 committee members.1
In addition to those recommendations identified by the Governance Committee and approved by the Board, Cal Cities staff identified various non-substantive revisions to the Cal Cities bylaws: 1. Clarify that, unless the Board establishes otherwise, the Cal Cities President appoints
the chair of Board-established committees. 2. To avoid confusion and clarify organizational responsibilities, remove “Treasurer” from the title of the Second Vice President.2 3. To promote consistency, replace the term “Board member(s)” with “Director(s).”3 On July 15, 2022, the Board voted to present these proposed bylaws amendments to the General Assembly at the 2022 Cal Cities Annual Conference and Expo.
While the work to enhance Cal Cities’ governance is a process being implemented in phases over
several years, the Board believes these proposed amendments constitute important next steps toward ensuring Cal Cities’ governance is operating at peak performance.
1 Under the current bylaws, the Nominating Committee is comprised of 11 Directors. Two committee members are appointed from among At-Large Directors and one from a Department. Divisions participate on a rotation, with Directors residing within eight of the Divisions appointed in even-numbered years and Directors from the other eight appointed in odd-numbered years.
2 Under the current bylaws, the Second Vice President is referred to as “Second Vice President/Treasurer.” However, in practice the Second Vice President does not serve as treasurer of Cal
Cities. Rather, that function is performed by the Chief Financial Officer designated in Article VIII, section 5, subdivision b(2), of the Cal Cities bylaws. 3 The current bylaws primarily refer to members of the Cal Cities Board of Directors as “Directors.”
However, there are instances in which they are referred to as “Board members.”
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Procedure for Amending the Cal Cities Bylaws
Amendments to the Cal Cities bylaws may be proposed by the Cal Cities Board and may be
adopted: (a) by vote of the Cal Cities General Assembly, or (b) by mail ballot to Member Cities.4 In this case, the amendments will be considered by the General Assembly. Bylaws amendments need to be approved by 2/3 of those voting,5 and the number that constitutes 2/3 of those voting (a) cannot be less than a majority of the voting delegates present if there is a quorum at the time the vote is taken;6 or (b) cannot be less than a majority of a quorum if the meeting started with a
quorum but a quorum is not present when the vote is taken.7 If approved by the General Assembly, the amendments to the bylaws will go into effect after the expiration of a 60-day protest period.8 If, within 60 days after the adoption of the amendments, one-third or more of Member Cities submit a written protest against such amendments, the
amendments are automatically suspended until the next Annual Conference and Expo, when they
may be taken up again for reconsideration and vote.9 If the amendments are approved by the General Assembly and no protest is lodged, the effective date of the bylaws amendments will be Nov. 9, 2022.
4 Article XVII, Section 1. 5 Article XVII, Section 2.
6 Cal. Corp. Code 7512, subd. (a).
7 Cal. Corp. Code 7512, subd. (d). 8 Article XVII, section 6.
9 Article XVII, section 7.
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RESOLUTION RELATING TO AMENDMENTS TO THE CAL CITIES BYLAWS (2/3 vote at General Assembly required to approve) Source: League of California Cities Board of Directors
WHEREAS, the League of California Cities (Cal Cities) is a nonprofit mutual benefit corporation under California law and, as such, is governed by corporate bylaws; and WHEREAS, the Cal Cities Board of Directors (Board) periodically reviews the Cal Cities
bylaws for issues of clarity, practicality, compliance with current laws, and responsiveness to
membership needs and interests; and WHEREAS, beginning in 2017, the Board directed Cal Cities to undertake a strategic planning process that resulted in the adoption of the “Powering Up for California Cities Strategic
Growth Plan 2018-2021” (Strategic Growth Plan); and
WHEREAS, the Strategic Growth Plan set forth goals to enhance Cal Cities’ governance to: (a) achieve even higher levels of engagement and effectiveness; (b) ensure optimal engagement by members and effectiveness in supporting fulfillment of the Cal Cities’ mission;
and (c) ensure the pathway to leadership is transparent and inclusive; and
WHEREAS, in furtherance of its governance goals, the Board engaged an expert in association governance who gathered and considered input from more than 350 Cal Cities members through advisory groups, roundtable discussions, interviews, and surveys to evaluate
the Cal Cities governance system and make recommendations for enhancing Cal Cities’
governance; and WHEREAS, in July 2021 the Board decided to move forward with certain recommendations made as a result of that governance evaluation, including a recommendation to
establish a standing Governance Committee of the Board to assist the Board in fulfilling its
governance function; and WHEREAS, in February 2022 the Board approved Board policy establishing the Governance Committee and charging it with regularly reviewing the governance structures,
policies, and practices of Cal Cities, and reporting its findings and making recommendations to
the Board; and WHEREAS, in 2022 the Governance Committee recommended, and the Board, approved certain changes to the bylaws that: (1) formalize the oversight of the Resolutions Committee; (2)
ensure a more inclusive Nominating Committee by adding one committee member appointed
from among Caucus Directors and one additional committee member appointed from among At-Large Directors; (3) clarify that, unless the board establishes otherwise, the Cal Cities President appoints the chair of board-established committees; and (4) make various non-substantive revisions; and
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WHEREAS, the Cal Cities Board offers the following proposed amendments and additions to the bylaws, as set forth in the attached redlined version of the bylaws specified below, which is hereby incorporated by reference:
1. Amend Article VI, section 3(c) to designate the Second Vice-President as the Resolutions
Committee chair, while retaining the President’s authority to appoint the vice chair of the
Resolutions Committee;
2. Amend Article VII, section 5(b) to adjust the composition of the Nominating Committee
by adding one At-Large Director and one Caucus Director for a total of 13 Nominating
Committee members;
3. Amend Article VII, Section 10(d) to provide that, unless the Board establishes otherwise,
the Cal Cities President appoints the chair of board-established committees;
4. Replace the title “Second Vice-President/Treasurer” with “Second Vice President” in
Article VII, sections 2(a), 5(e), and 10(b); and Article VIII, sections 1, 2(c), and 4;
5. Replace the term “board member(s)” with “Director(s)” in Article VII, sections 5(b),
5(e), and 8; Article XII, section 5(c); and Article XV, section 4; and
now therefore, be it RESOLVED, by the General Assembly of the League of California Cities assembled during the Annual Conference in Long Beach on September 9, 2022, that the proposed bylaws
amendments are hereby approved and Cal Cities shall make the specified amendments to the Cal
Cities bylaws set forth in the attached redlined version of the bylaws.
See ATTACHMENT 1 for redline of proposed changes to the bylaws.
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ATTACHMENT 1
Redline of Proposed Changes to Bylaws
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Bylaws for the
League of California Cities
…
Article VI. Resolutions
…
Section 3: Resolutions Committee for Annual Conference Resolutions. (a) Resolutions Committee Composition. The Cal Cities President establishes a Resolutions Committee sixty days prior to each Annual Conference, which
committee shall consist of: (i) One elected official from each regional division, appointed by the regional division;
(ii) One elected official from each policy committee, appointed by the policy committee; (iii) One member from each functional department, appointed by the department;
(iv) One elected official from each caucus, appointed by the caucus; and (v) Up to ten additional members (at least five of whom are elected officials) as the Cal Cities President deems necessary to achieve
geographic and population balance, as well as recognize the multiplicity of city functions not represented by the other appointments, including, but not limited to, the perspectives of board and commission members as well as professional staff.
(b) Presidential Appointments. In the event a regional division, policy committee, functional department, or caucus does not make its appointment to the Resolutions Committee, the Cal Cities President may make the appointment on the regional division’s, policy committee’s, functional department’s, or caucus’s behalf.
(c) Chair. The Cal Cities President shall also appoint to the Resolutions Committee a committee chair and vice chairSecond Vice-President shall serve as committee chair. The Cal Cities President shall also appoint to the Resolutions Committee a vice chair.
(d) Minimum Committee Size and Composition. In the event the full committee is not in attendance at the Annual Conference, the Cal Cities President shall appoint a sufficient number of city officials in attendance to achieve a total of thirty. No less than two-thirds of the members of the
Resolutions Committee shall be elected officials.
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(e) Committee Consideration of Proposed Resolutions. Except for
resolutions of courtesy, commendation, appreciation or condolence, no resolution expressing the opinion or policy of Cal Cities on any question may be considered or discussed by Cal Cities’ General Assembly, unless it has been first submitted to, and reported on, by the Resolutions Committee. …
Article VII: Board of Directors
…
Section 2: Composition.
The Cal Cities Board is composed of the following:
(a) A President, First Vice-President and Second Vice-President/Treasurer, who each serve a term of one year;
(b) The Immediate Past President who serves for a term of one year, immediately
succeeding his or her term as President; (c) Twelve Directors-at-Large,
(i) Who serve staggered two-year terms, and
(ii) At least one of whom is a representative of a small city with a population of 10,000 or less;
(d) One Director to be elected from each of the regional divisions, functional
departments, and caucuses of Cal Cities, each of whom serves for a term of two years; and (e) Ten Directors that may be designated by the mayors of each of the ten largest
cities in California to serve two-year terms.
(f) For purposes of this section, the population of each city is the most current population as determined by the California Department of Finance, Demographic Research Unit, or its successor agency or unit. If no successor
agency or unit is named, the most current population used to determine these
dues shall be used to determine future dues until such time as these bylaws are amended to designate a new source for determining city population. (g) Directors hold office until their successors are elected and qualified.
…
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Section 5: Nomination Process. (a) Timing. The Cal Cities President, with the concurrence of the Cal Cities Board, shall establish a nominating committee at the first Board meeting of
the calendar year in which the election is to occur.
(b) Composition. The nominating committee shall be comprised of eleven thirteen Board membersDirectors. ThreeTwo nominating committee members shall be At-Large Directors, and one shall represent a functional
department, and one shall represent a caucus. Regional divisions shall be
represented on the nominating committee on the following rotating basis: (i) Even-Numbered Years: In even-numbered years, the Central Valley, Imperial County, Monterey Bay, North Bay, Orange County,
Redwood Empire, Sacramento Valley and San Diego County
Regional Divisions shall be represented on the nominating committee. (ii) Odd-Numbered Years: In odd-numbered years, the Channel Counties, Inland Empire, Desert-Mountain, East Bay, Los Angeles
County, Peninsula, Riverside County, and South San Joaquin
Regional Divisions shall be represented on the nominating committee. (c) Nominating Committee Chair. The Cal Cities President shall appoint the chair of the nominating committee.
(d) Candidates for Positions Ineligible. Candidates for officer and at-large positions on the Cal Cities Board are not eligible to serve on the nominating committee. In the event a regional division representative on the nominating committee wishes to be a candidate for an officer or at-large position, the Cal
Cities President will appoint a substitute nominating committee member from
the same regional division, if available. If one is not available, the President shall appoint a substitute from a nearby regional division. (e) Duties. The duties of the nominating committee are to:
(i) Member Outreach. Publicize the qualifications for the offices of Second Vice Vice-President/Treasurer and the at-large members of the Cal Cities Board to Cal Cities’ Member Cities;
(ii) At-Large and Second Vice-President Recommendations. Make
recommendations to the Cal Cities Board on the following year’s Cal Cities officers and at-large board membersDirectors; and (iii) President and First Vice President Recommendation.
Recommend whether the previous year’s First Vice President
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becomes President and the previous year’s Second Vice-
President/Treasurer becomes First Vice President. (f) Notice to Members. An explanation of the nomination process and relevant deadlines for submitting nominations to the nominating committee shall be
publicized in Cal Cities publications and communications throughout the year,
along with the identity of nominating committee members once such members are appointed. In addition, the nominating committee shall inform the membership of the opening of the nominations for the following year when it makes its report to the general membership as provided in Article VI,
Section 5(g) below.
(g) Decision and Report. The nominating committee’s recommendations shall be communicated to the Cal Cities Board not later than 30 days prior to the date of Cal Cities’ Annual Conference and again at the Annual Conference.
In addition, the nominating committee shall make its report to the membership
at the opening general session of the Annual Conference. (h) Election. The election of Cal Cities Board officers and Directors-at-Large shall occur at a Cal Cities Board meeting at the Annual Conference as
provided in Article VII, Section 4(c) and Article VII, section 3.
…
Section 8: Meetings and Meeting Notice. (a) Regularly Scheduled Board Meetings. The Cal Cities Board shall meet no fewer than four times a year. Notice of regularly scheduled Board meetings
shall be mailed to each Director at least 14 days before any such meeting. (b) Emergency Board Meetings. A good faith effort shall be made to provide notice of any emergency board meetings (for example, by first-class mail, personal or telephone notification, including a voice messaging system or
other system or technology designed to record and communicate messages, telegraph, facsimile, electronic mail, or other electronic means). (c) Telephonic or Electronic Participation. Members of the Cal Cities Board may participate in any meeting through the use of conference telephone or
similar communications equipment, so long as all members participating in such meeting can hear one another. Participation in a meeting by this means constitutes presence in person at such meeting. (d) Notice Content. All meeting notices shall include the meeting date, place,
time, and, as applicable, the means by which a Cal Cities Board memberDirector may participate electronically. …
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Section 10: Committees. (a) General. The Cal Cities Board may establish committees to study city problems, advise on Cal Cities educational efforts, make recommendations with respect to Cal Cities advocacy efforts, or to engage in other appropriate
Cal Cities service. (b) Executive Committee. (i) Composition. The Executive Committee of the Cal Cities Board
consists of the following: the Cal Cities President, First Vice-
President, Second Vice-President/Treasurer, Immediate Past President and Executive Director. (ii) Authority. The Executive Committee has authority to act for the Cal
Cities Board between Board meetings, provided that no action of the
Executive Committee is binding on the Cal Cities Board unless authorized or approved by the Board. (c) Standing Policy Committees.
(i) Charge. Cal Cities shall have a series of standing policy committees, whose charge shall be to make recommendations to the Cal Cities Board on matters within the committees’ jurisdiction, as well as fulfill other duties specified in these bylaws (see, for example, Article VI,
section 4(b)).
(ii) Membership. Each Cal Cities Policy Committee shall be comprised of the following:
• Two members appointed by each regional division president;
• One member appointed by each functional department president;
• One member appointed by each caucus president;
• No more than 16 members appointed by the Cal Cities President,
to provide population and geographic balance, as well as expertise; and
• Such representatives of affiliate organizations in the capacity
authorized by the Cal Cities Board. (iii) Feedback. Policy committees shall receive information on actions taken on committee recommendations and the reasons for those
actions.
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(d) Committee Chairs and Vice Chairs. Unless the Cal Cities Board
establishes otherwise, Tthe Cal Cities President appoints the chair of all Cal-Cities-wide committees. The term of such appointments coincides with the Cal Cities President’s term. The Cal Cities President may appoint vice chairs for such committees, as the Cal Cities President deems necessary. …
Article VIII: Officers
Section 1: Identity.
The officers of Cal Cities are a President, a First Vice-President, a Second Vice-President/Treasurer, an Immediate Past President, and an Executive Director. Section 2: Duties of Cal Cities Officers.
(a) President. The President presides at all Cal Cities Board meetings and all General Assemblies. The President has such other powers and duties as may be prescribed by these bylaws or the Cal Cities Board.
(b) First Vice-President. The First Vice-President carries on the duties of the
President in the President’s temporary absence or incapacity. The First Vice-President has such other powers and duties as may be prescribed by these bylaws or the Cal Cities Board.
(c) Second Vice-President/Treasurer. The Second Vice-President/Treasurer
carries on the duties of the President in the President’s and First Vice-President’s temporary absence or incapacity. The Second Vice-President/Treasurer has such other powers and duties as may be prescribed by these bylaws or the Cal Cities Board. …
Section 4: Vacancies. A vacancy in the office of President is filled by the Immediate Past President who shall serve for the unexpired term of office and, upon election of a new President at the next Annual Conference, shall subsequently serve a full term as Immediate Past President. In the event the Immediate Past President is not available to fill the vacancy in the office
of the President, or declines in writing, it shall be filled by the succession of the First Vice-President to that office. A vacancy in the office of First Vice-President, or Second Vice-President/Treasurer, is filled for the un-expired term by appointment by the Cal Cities Board of a member of the Cal Cities Board. A vacancy in the office of the Immediate Past President is filled for the un-expired term by the last Past President
continuing to hold a city office. …
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Article XII: Voting
…
Section 5: Mail Balloting.
In addition to voting at Cal Cities meetings, Cal Cities may solicit member input by mail
ballot. (a) Mailing.10 The question(s) to be voted upon, along with explanatory materials and a ballot, shall be mailed by first class mail to each Member City
for consideration and action. (b) Time Frame for Action. Member Cities shall have at least 45 days to cast their vote. Ballots shall be cast by returning the Member City’s ballot to Cal Cities’ principal office in Sacramento.
(c) Ballot Tabulation and Results Announcement. The Cal Cities President will appoint a counting committee of three board membersDirectors to count the votes cast by mail ballot. The counting committee will submit its count to the Cal Cities Board, which shall canvass the vote and announce the results.
(d) Functional Departments, Regional Divisions, and Caucuses. Departments, divisions, and caucuses may also use mail balloting under procedures specified in their respective bylaws. …
Article XV: Prohibited Transactions
…
Section 4: Ethical Considerations. These restrictions, of course, represent the floor, not the ceiling, for ethical conduct as a
Cal Cities board memberDirector or policy committee member. If a board
memberDirector or policy committee member believes that there are circumstances under which Cal Cities’ members might reasonably question the board member’sDirector’s or policy committee member’s ability to act solely in the best interests of Cal Cities and its member cities, the prudent course is to abstain. As an
example, typically Cal Cities board membersDirectors have abstained from participating in decisions on legislation that would affect organizations for which they work. Another example is legislation that would uniquely benefit a board member’sDirector’s city. Policy committee members should also consider abstaining in similar circumstances.
10 The Administrative Services Committee recommends Cal Cities also include notice of the upcoming ballot in a variety of Cal Cities communications to alert Member Cities to make inquiry in the event a city’s ballot is lost in the mail.
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