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HomeMy WebLinkAboutStaff Report 14426 City of Palo Alto (ID # 14426) Office of the City Clerk City Council CAO Report Meeting Date: 6/1/2022 Report Type: Consent Calendar Title: Review and Approval of 2022-2023 Work Plans for the following Boards and Commissions: Parks and Recreation Commission, Planning and Transportation Commission, Historic Resources Board, Architectural Review Board and Human Relations Commission From: Lesley Milton, City Clerk Recommendation Staff recommends Council review and approve the 2022-2023 Board and Commission work plans for the Parks and Recreation Commission, Planning and Transportation Commission, Historic Resources Board, Architectural Review Board and Human Relations Commission. Discussion On November 30, 2020, the City Council adopted the Board and Commission (BCC) Handbook, which implemented an annual review and approval of BCC work plans. Each BCC is required to prepare an annual work plan for review and approval by the Council by second quarter of the calendar year. The annual report should include the results of the prior year’s plan and should consist of up to three priorities. When applicable, the City Council would like to see metrics of community involvement and participation in meetings and activities included in the work plan. The Council is expected to review the work plans and provide feedback annually at a dedicated City Council meeting. In addition, Council may refer additional items to the BCCs in response to new developments. BCCs should work on the items outlined in the approved workplans over the course of the year and should refrain from expending their time and staff resources on items that have not been approved by the City Council. In the event a BCC would like to add an item to the workplan for review after an annual workplan has been approved by the City Council, a prompt request by the BCC Chair to the City Council is required for potential Council approval of a workplan amendment. Page 2 To ensure that there is adequate time and attention devoted to each workplan, the Council will review the workplans over the course of multiple meetings. At this meeting, the Council will reveiew and discuss the workplans for the following four BCCs: Parks and Recreation Commission, Planning and Transportation Commission, Historic Resources Board, Architectural Review Board and Human Relations Commission. The Public Art Commission, the Utilities Advisory Committee and the Storm Water Oversight Committee were approved by the City Council during a special meeting on April 11, 2022. Fiscal Impact There is no fiscal impact associated with the review and approval of the workplans. Any fiscal resources that will be necessary for the implementation of these workplans can be incorporated into the FY 2023 budget discussions at the Council’s discretion. ATTACHMENTS: • Parks and Recreation Commission Work Plan (PDF) • Planning and Transportation Commission Work Plan (PDF) • Historic Resources Board Work Plan (PDF) • Architectural Review Board Work Plan (PDF) • Human Relations Commission Work Plan (PDF) 3/22/2022 • Foothills Nature Preserve Policies: ○ Recommendation from Commission on March 23, 2021 for policy updates regarding entrance fees for large vehicles, and free entry for the the public on designated days, for student groups with a reservation, for 4th grade students, and with passes available at Palo Alto City Libraries ○ Recommendation from Commission for Foothills Preserve Policy Updates on December 14, 2021 ○ Tentative date for Council April 2022 ○ Recommendation for Open Space and Parks Photography and Film Policy on December 14, 2021 regarding the visitor limit, infrastructure improvements, entrance fees and passes, reservation system, bicycle access at Gate D, dogs at Towle Campground, and wildlife safety Additionally, a parks and open space film and video policy recommendation was made, encompassing Foothills Nature Preserve along with other City parks and open space areas • New Recreation Opportunities ○ Youth Leadership Update discussion on April 27, 2021 ○ Approval of Skatepark Ad Hoc on April 27, 2021 ○ Recommendation of First Tee of Silicon Valley Public/Private Partnership on September 28, 2021 ○ Recommendation for a Vision for a new Palo Alto Gym on November 17, 2021 • CIP ○ Completed review of CIP plan for FY 2023-27 budget • Racquet Court Policy ○ Development of New Pickleball Court Rules ○ Commission recommendation on October 26, 2021 • Fund Development ○ Palo Alto Recreation Foundation (PARF) and Friends of Parks (FOP) Fundraising and Relationships ○ Public Donations and Sponsorship Guidelines (Started by Ad Hoc. Work in progress) ○ Presentation from PARF and FOP on July 27, 2021 ○ Update from PARF and FOP on Potential Fundraising Opportunities on November 17, 2021 ○ Discussion of Potential Fundraising Opportunities for Parks and Recreation Commission on November 17, 2021 • Sidewalk Vendor ○ Ad Hoc Committee conducted a thorough review of state legislation, comparative jurisdiction policies, and an assessment of vending opportunities within Palo Alto to update the Open Space and Park Regulations ○ Recommendation from Commission to add new Regulation R1-41 (“Sidewalk Vendors”) on September 28, 2021, which will be approved by the City Manager upon the City Council’s adoption of a sidewalk vendor municipal code ordinance ○ Date for Council—Pending the timing of the Police Department update to the sidewalk vendor municipal code ordinance • Baylands Tide Gate Project - Reviewed, provided input, and recommended a Park Improvement Ordinance (PIO) approval to Council ○ Parks and Recreation Commission recommendation on August 14, 2021 ○ City Council approved on January 10, 2022 • CIP ○ Completed review of CIP plan for FY 2023-27 budget • Racquet Court Policy ○ Development of New Pickleball Court Rules ○ Commission recommendation on October 26, 2021 Prior Year Accomplishments Parks and Recreation Commission Staff Liaison: Daren Anderson Lead Department: Community Services About the Commission Timeframe covered by Work Plan: April 1, 2022 - March 31, 2023. The Commission is composed of seven members, however, as of April 1, 2022, there is one vacancy. See Palo Alto Municipal Code (PAMC) 2.25 Sections 2.25.010, 2.25.030, 2.25.040, 2.25.050, and 2.25.060. Residency is required. Further requirements are that members shall not be Council Members, officers or employees of the City of Palo Alto. Each member of the Commission shall have a demonstrated interest in parks, open space and recreation matters. For more information about the Parks and Recreation Commission please visit our webpage: https://www.cityofpaloalto.org/City-Hall/Boards-Commissions/Parks-and-Recreation-Commission 2022-2023 Workplan Overview Mission Statement The purpose of the Parks and Recreation Commission is to advise the City Council on policy matters pertaining to the activities of the Open Space, Parks and Golf Division, and the Recreation Division of the Community Services Department. Current Commissioners • Jeff Greenfield (Chair) • Jeff LaMere (Vice Chair) • Anne Warner Cribbs • Amanda Brown • Nellis Freeman • Shani Kleinhaus • Vacant (as of April 1, 2022) Date approved by PRC: TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Calendar Year 2022 Staff time (survey and analysis of court usage, policy update, and cost analysis) Approval of updated policy, if necessary. More hours of court use available for all racquet sports. Improved user satisfaction (feedback to Commission, staff, Council). Optimized usage of court resources. N/A COUNCIL-DIRECTED POLICY UPDATE N/A TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Fiscal Years 2022 and 2023 Utilize professional expertise existing in our community. Stakeholder engagement. Staff and consultant time, the Palo Alto Recreation Foundation and Friends of Palo Alto Parks. One or more project recommendation to City Council. Identifying project funding sources. Community engagement. N/A COUNCIL-DIRECTED POLICY UPDATE Yes - skatepark and city gym Updated court usage policy. Recreation and Park facilities for the health and welfare of current and future generations. Community engagement. Facilitate community commitment and engagement, focusing on four capital projects: City Gym/Wellness Center, Skatepark, First Tee partnership at Baylands Golf Links, and 10.5 acres. LOWER PRIORITY Evaluation and feasibility of expanded court use (lights, striping) HIGH PRIORITY LOWER PRIORITY Gender equity and access survey to assess recreational needs of the community. Consider active and passive recreation needs of the community. Parks and Recreation Commission PROJECT/GOAL 1 : BENEFICIAL IMPACTS PROJECT/GOAL 2: BENEFICIAL IMPACTS Review and recommend tennis and pickleball court use rules and policies. Staff Liaison: Daren Anderson, Assistant Director Lead Department: Community Services Department PURPOSE STATEMENT: The purpose of the Parks and Recreation Commission is to advise the City Council on matters pertaining to the activities of the Open Space, Parks, & Golf, and Recreation Divisions of the Community Services Department, excluding daily administrative operations (Palo Alto Municipal Code 2.25.050). The Commission's responsibilities include: • Advising on planning and policy matters relating to the goals of and the services provided by the Open Space, Parks, & Golf, and Recreations Divisions. • Advising on planning and policy matters relating to the construction and renovation of capital facilities. • Receiving community input concerning open space, parks, recreation, and activities. • Reviewing state legislative proposals that may affect the operation of the divisions. Work with staff to facilitate progress on recreation projects. HIGH PRIORITY 2022-2023 Workplan Overview Balanced and efficient utilization of courts for pickleball and tennis. TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Fiscal Years 2022 and 2023 Limited staff resources, augmented by professional expertise in our community on a pro bono basis Increased contributions, increased interest, implementation of suggestions from 2021 Fund Development Ad Hoc and report. N/A COUNCIL-DIRECTED POLICY UPDATE N/A TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Calendar Year 2022 Staff resources (policy development, community outreach, review, etc.). Funding for policy implementation, such as signage, may be required. Recommendation to City Council in Calendar Year 2022 N/A COUNCIL-DIRECTED POLICY UPDATE N/A BENEFICIAL IMPACTS PROJECT/GOAL 3:Identify need for funding not provided by City of Palo Alto, publicize easy ways for community to support Community Services Department. BENEFICIAL IMPACTS PROJECT/GOAL 4:Review and recommend usage policy for electric powered bicycles and other mobility devices in parks and open space areas. Clarify parks and open space usage policy for electric powered devices including: ebikes, scooters, skateboards, personal transporter, and other mobility devices. Ensure safe use of trails and protection of habitat and wildlife. HIGH PRIORITY LOWER PRIORITY Recommend a usage policy to address the increasing use of electric powered bicycles and other powered mobility devices in parks and open space areas. Review and recommend an update to Parks and Open Space Regulation R1-37: OPERATION OF MOTOR VEHICLES and other related Regulations. Community Engagement, Financial Support and new or enhanced programs, parks and venues. Increase communication about funding opportunities to support Recreation and Park programs and facilities, realizing there is no budget and very few staff resources. Make it easy for community to give to City programs via Friends groups like Palo Alto Recreation Foundation and Friends of Palo Alto Parks. HIGH PRIORITY LOWER PRIORITY Develop processes and opportunities for community funding. Identify grant writing resources TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Calendar Year 2022 Staff time (CSD and PW) Receive annual State of the Urban Forestry Report. Provide a forum for public comment on urban forest issues. Yes (Council-approved) COUNCIL-DIRECTED POLICY UPDATE N/A TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Calendar Year 2022 Staff time (CSD, CAO, Planning, PWE) Commission review and recommendation regarding 10 acre Measure E site at Byxbee Park and assessment of other sites within the community. Consistent with Parks Master Plan Goals and Policies (1.B, 1.C, 4,D, 5.C) and Comprehensive Plan (Policy L-8.1). COUNCIL-DIRECTED POLICY UPDATE N/A BENEFICIAL IMPACTS PROJECT/GOAL 6: PROJECT/GOAL 5:Provide a community forum and recommendations on urban forestry matters. Identify, review, and recommend potential sites within our community to dedicate as parkland. BENEFICIAL IMPACTS LOWER PRIORITY Review and make recommendation regarding potential rededication of the 10 acre Measure E site at Byxbee Park. Review and make recommendation regarding potential rededication of the 10 acre Measure E site at Byxbee Park.Assessment of other potential sites within the community regarding suitability for parkland dedication. Increase parkland to provide recreational opportunities, health and well-being of the community, and support biodiversity. Advance goals of 4 acres of parkland per 1,000 residents, and within 1/2 mile of homes. HIGH PRIORITY Foster community and stakeholder communication and collaboration on our urban forest. Preserve and expand tree canopy. Implement programs of the Urban Forest Master Plan (UFMP). HIGH PRIORITY LOWER PRIORITY Provide feedback, recommendations, and interpretations to Urban Forestry (UF) on goals, policies, and implementation strategies that reflect the vision of the UFMP. Provide a community forum and serve as conduit for community UF concerns. General urban forestry status updates provided during monthly Ad Hoc Committee and Liaison reports TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED FY 2023, Q2 (before staff submittal of proposed CIP funding and priorities)Incremental staff time CIP Capital Plan for Parks, Open Space, and Golf projects discussed, reviewed, and prioritized in November prior to completion of annual CSD draft CIP budget. N/A COUNCIL-DIRECTED POLICY UPDATE N/A BENEFICIAL IMPACTS Engagement with staff early in the process to allow for review of CIP priorities, funding requirements, and resource gaps Identify CIP resource gaps and consider their potential as fundraising opportunities Provide PRC feedback to Staff and City Council on the priority and focus of proposed CIP projects. Identify funding gaps (potential fundraising opportunities) HIGH PRIORITY LOWER PRIORITY PROJECT/GOAL 7:CIP Review by PRC for Fiscal Years 2024-2028 Capital Plan for the Division of Parks, Open Space, and Golf. 4/27/2022 Prior Year Accomplishments Planning and Transportation Commission (PTC) Staff Liaison: Rachael Tanner, Assistant Director of Planning and Development Services (PDS) Lead Department: Planning and Development Services (PDS); ; Office of Transportation (OOT) About the Commission The Planning & Transportation Commission's work plan covers April 2022 - April 2023. The members and chairs are listed below. Members serve 4 year terms. At this time, the PTC has 7 members and no vacancies. For more information about Planning & Transportation Commission (PTC) please visit our webpage, go to http://www.cityofpaloalto.org/gov/boards/ptc/default.asp 2022-2023 Workplan Overview Mission Statement The Planning & Transportation Commission advises the City Council, Planning Director, and Transportation Director on land use and transportation matters, including the Comprehensive Plan, zoning, transportation programs, and related matters. The Commission's primary responsibilities include: • Preparing and making recommendations to the City Council on the City's Comprehensive Plan and applying the Comprehensive Plan to proposed development, public facilities, and transportation in Palo Alto; • Considering and making recommendations to the City Council on zoning map and zoning ordinance changes; any changes to Title 18 of the Palo Alto Municipal Code must be reviewed by the PTC and the City Council; • Reviewing and making recommendations to the City Council on subdivisions and Site and Design Reviews, on appeals on variances and use permits; • Considering other policies and programs affecting development and land use in Palo Alto for final City Council action; • Reviewing and making recommendations on individual projects as described in the Municipal Code, and Open Space development; • Reviewing and making recommendations to the City Council on transportation, parking, and other related mobility issues; • Ensuring robust community engagement and dialogue regarding planning, land use, and transportation and providing recommendations to the City Council regarding these matters and incorporating the public discussion. The PTC hearings provide a forum for public comment and public interaction. Current Commissioners • Ed Lauing (Chair) • Doria Summa (Vice Chair) • Bryna Chang • Bart Hechtman • Keith Reckdahl • Giselle Roohparvar • Carolyn Templeton Date approved by PTC: With a few exceptions, all items on the 2021-2022 PTC work plan were addressed by the Commission. This includes considering ordinances, providing feedback during study sessions, and recommending policy direction for a variety of topics The plan can be found here (https://www.cityofpaloalto.org/files/assets/public/agendas-minutes-reports/agendas-minutes/historic-resources-board/2021/ptc-work-plan-2021.pdf). Accomplishments include considering changes to wireless standards, recommendations regarding ADUs, reviewing the scope for retail recovery work, NVCAP, and the Housing Element. TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED The study session can occur anytime in the next 12 month period, with a preference for as soon as staff and resources can be available. Office of Transportation staff would prepare the staff report, presentation, and be a key facilitator of the discussion. The Police Department may need to provide additional data/information. Substantive and informative discussion. No COUNCIL-DIRECTED POLICY UPDATE No TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED The high level review of trends and best practices in retail is currently underway. The review of CUP thresholds is currently underway due to the time-sensitivity of the project. Other efforts will remain paused until the additional staff and consultant resources are on board. Staff, consultants, and participation from local retail community. These interrelated projects may result in the development of new ordinances and/or broader policy recommendations to the City Council. Yes - Council assigned. COUNCIL-DIRECTED POLICY UPDATE Yes Overall, this project aims to ensure a strong climate for retail businesses in Palo Alto that can allow Palo Altans to meet their daily needs and have a high quality of life. The recovery from the pandemic as well as any shifts in retail trends that will endure beyond the pandemic are occurring and can benefit from further and refined action by the City. The challenges in this area are addressed through existing committees and active projects. The work continues even if a study session is not held. HIGH PRIORITY LOWER PRIORITY While this is an impactful body of work, the need to get it right and coordinate with existing and new resources outweighs the need to quickly pursue the work. Planning and Transportation Commission (PTC) PROJECT/GOAL 1 : BENEFICIAL IMPACTS PROJECT/GOAL 2: BENEFICIAL IMPACTS Study session to discuss traffic safety, with an emphasis on identifying areas of concerns and collisions between motorists and cyclists as well as between motorists and pedestrians. The PTC wants to discuss available data regarding safety and provide an opportunity for the public to engage in this important topic as well. Staff Liaison: Rachael Tanner, Assistant Director of Planning and Development Services (PDS) Lead Department: Planning and Development Services (PDS); Office of Transportation (OOT) PURPOSE STATEMENT: The Planning and Transportation Commission must review and provide recommendations on certain changes to the Palo Alto Municipal Code, specifically those in Title 18 and affecting planning policy, as well as General Plan changes and General Plan administration. The PTC also reviews items as referred from the City Council, and considers certain development application. This workplan includes execution of those duties and special projects that seek to further the administration and implementation of the General Plan. Retail Recovery, the Future of Retail, and Retail Preservation: This project consists of several interrelated and overlapping topics and council assignments. They are grouped here in recognition that each assignment impacts the other assignment. Currently, PDS is preparing a high-level study on how the City might, from a land use standpoint, aid the recovery of retail uses hampered by the pandemic and prepare for the future of retail. In addition, the PTC will consider and make recommendations to Council regarding a temporary ordinance that changed conditional use permit thresholds. Finally, there is an outstanding Council referral to evaluate the retail preservation ordinance. While the City pursues the hiring of an economic development staff person and a contract with a firm to develop an economic development strategy, the PTC suggests this bod of work occur later in the year, so that these efforts are aligned and done in coordination with broader economic development efforts. HIGH PRIORITY 2022-2023 Workplan Opportunity to investigate an area of considerable public concern. LOWER PRIORITY Safety for pedestrians, cyclists, and motorists is important. Reducing and/or eliminating injury and death resulting from collisions is an important priority for many residents. A public dialogue at the PTC is welcomed by those concerned members of the public. TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED There is no deadline for this project. Staff time to research and prepare a staff report. Successful conversation and possible identification of an approach (or approaches) to neighborhood planning to guide the City's future. No COUNCIL-DIRECTED POLICY UPDATE No TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED This is not a time sensitive item. An appropriate time may be as/after the scope for Cal Ave permanent closure study is prepared. Staff from PDS and OOT will need to collaborate to prepare for the session, as well as Public Works regarding public works construction projects. Additional coordination with the County (developing housing in the area) is also desirable. An informative and robust dialogue. Mixed - Some items have been referred to PTC by Council, though a comprehensive study session has not specifically referred. COUNCIL-DIRECTED POLICY UPDATE Yes TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Underway. Anticipated to PTC in spring/summer 2022. Staff and consultant resources, including outside counsel, are assigned. Updated wireless and objective standards adopted by Council. Yes - Council COUNCIL-DIRECTED POLICY UPDATE Yes Certain projects in the area are materializing (Public Safety building is under construction, for example) and further policy changes are on the horizon (street closure consideration). This study session should occur at a time that provides time for coordination among the city departments and other agencies. Updated wireless ordinance and standards that meet the needs of the City and its residents. HIGH PRIORITY LOWER PRIORITY While not urgent, the sooner new standards are developed and adopted, the sooner they can be implemented. While new standards are not currently in place, existing policy does meet some of the community's needs. Comprehensive and synergistic approach to projects in the Cal Ave area that yields co- benefits and maximizes coordination. HIGH PRIORITY LOWER PRIORITY Researching and discussing how to plan for the future of Palo Alto neighborhoods. HIGH PRIORITY LOWER PRIORITY Not urgent. Study Session(s) Regarding Neighborhood Planning - The PTC will discuss approaches to neighborhood planning, and the pros/cons and overall effectiveness of various approaches to neighborhood planning. Considering the Housing Element plans for 6,000+ housing units, if successfully implemented, the Element will likely produce new neighborhoods in Palo Alto and/or significantly change the demand for public facilities and other services in existing neighborhoods. As the City prepares to adopt and then implement the Housing Element update, the PTC wants to explore how the City might approach the subsequent neighborhood planning. BENEFICIAL IMPACTS PROJECT/GOAL 4: Study session regarding projects and efforts to enhance California Avenue, both the business district and surrounding Mayfield neighborhood. This study session might include efforts to study a permanent street closure, retail recovery efforts, efforts to adjust parking requirements in the Cal Ave area, etc. Based on the study session additional information may be requested or actions taken. A goal is to ensure the projects are working together comprehensively and synergistically. BENEFICIAL IMPACTS PROJECT/GOAL 3: It would be timely to undertake this study session after the Housing Element has been submitted to HCD for consideration. PROJECT/GOAL 5:Updating Wireless Ordinance & Wireless Objective Standards – This work product continues work that was renewed after the joint PTC, ARB, and City Council session. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Spring 2022 Staff resources have been assigned. Adoption of a permanent ban and/or reinstatement of the in-lieu program. Yes - Council COUNCIL-DIRECTED POLICY UPDATE Yes TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Project is underway and will be considered by the PTC on 3-30-2021 Needed resources (staff) have been assigned. A successful project will result in an recommendation regarding ordinance changes to the City Council. The goal of this body of work is to increase the presence and viability of active ground floor uses throughout Palo Alto. Yes COUNCIL-DIRECTED POLICY UPDATE Yes TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Underway; will return to PTC later in 2022 Additional consultant resources will be requested. An adopted area plan. Yes COUNCIL-DIRECTED POLICY UPDATE Yes HIGH PRIORITY LOWER PRIORITY PROJECT/GOAL 8:North Ventura Coordinated Area Plan - Staff continue to develop Council’s preferred concept plan into a draft plan and to study the concept plan. BENEFICIAL IMPACTS A transit oriented neighborhood. HIGH PRIORITY LOWER PRIORITY Per grant requirements, the project must be completed by the end of 2023. N/A BENEFICIAL IMPACTS PTC members reflected that the item has a sense of urgency based on community members' expressed concerns. While the session occurring imminently is not necessary, the topic is a high concern and priority for the community and PTC. PROJECT/GOAL 6:Downtown In-Lieu Parking - Council instituted a temporary moratorium on the downtown parking in-lieu program. Staff will present PTC with information regarding the impacts of this policy so that the PTC can recommend either reviving the program, modifying it, or ending the program. BENEFICIAL IMPACTS This project could be divided into the CUP thresholds/updated definitions and a more comprehensive referral about retail overall (part of the Council motion on this ordinance) and a closer look at certain definitions and other development standards for retail. The portion related to the temporary ordinance could advance separately from the more comprehensive analysis. LOWER PRIORITY The moratorium on the in-lieu program expires this year and so PTC must make a timely recommendation to Council.N/A Permanent adjustments to CUP thresholds and/or reversion to previous standards. PROJECT/GOAL 7:Conditional Use Permit Thresholds - In 2021 Council passed a temporary ordinance to lower the threshold for conditional use permits for some uses in Palo Alto. PTC will consider the impacts of these changes and recommend making them permanent, end them, or a variety of adjustments in between. Development of a long term policy will provide clarity to property owners and potential developers. HIGH PRIORITY TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Policies & Programs to come to PTC in Spring 2022. Staff and consultant resources have been assigned and procured. Compliant Housing Element that meets the needs of current and future Palo Altans. Yes - State Mandated Policy Development COUNCIL-DIRECTED POLICY UPDATE Yes TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Summer/Fall 2022 Staff resources need to be assigned in PDS; the City Attorney's Office also provides significant support for this project. An adopted and implementable ordinance.State Mandated COUNCIL-DIRECTED POLICY UPDATE Yes TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Ongoing updates throughout the year. Staff and consultant resources are allocated and procured. Feedback from PTC and continued engagement from the public. Overall, learning and insight provided by the pilot. Yes - Council COUNCIL-DIRECTED POLICY UPDATE Yes TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Ongoing. Ongoing. Feedback from PTC and continued engagement from the public. Yes COUNCIL-DIRECTED POLICY UPDATE Yes PROJECT/GOAL 9: The sooner the City can define and refine local implementation of SB 9, the better the program will serve our community. The interim ordinance provides necessary measures to implement the ordinance. Compliant housing element. HIGH PRIORITY LOWER PRIORITY This process must be completed in 2022 to meet state requirements. N/A Housing Element Update - The Council will consider the housing sites soon. The PTC will consider the programs and policies for the Housing Element and make a recommendation to Council. In addition, the environmental review and necessary public hearings and public comment periods will commence. Ultimately the Element will be submitted to the State in early 2023. BENEFICIAL IMPACTS Local application of SB 9 that limits disruption to Palo Alto's development pattern. HIGH PRIORITY LOWER PRIORITY BENEFICIAL IMPACTS PROJECT/GOAL 10:SB 9 Permanent Ordinance - The Council adopted an interim ordinance to prepare the city for upcoming SB 9 applications due to the state law being effective January 1, 2022. The PTC will consider a permanent ordinance and make a recommendation to City Council. HIGH PRIORITY LOWER PRIORITY Ongoing project. Ongoing project. PROJECT/GOAL 11:Commercial Parking Pilot - PTC will receive an update regarding outreach efforts underway, the progress towards releasing and RFI/RFP to secure additional information or services to advance commercial parking. BENEFICIAL IMPACTS Feedback from PTC on this project. The staff work behind the project continues; proposed updates help advance the work. Additionally, the public welcomes opportunities to engage w/the PTC on this topic. This project represents a large body of ongoing work to manage parking supply and parking policy. PROJECT/GOAL 12:PTC will receive an update regarding options for improving the City’s parking programs. This includes a Roadmap for Residential Parking Permit Program improvements and commercial parking improvements. BENEFICIAL IMPACTS Improved parking operations. HIGH PRIORITY LOWER PRIORITY TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Summer 2022 Resources have been allocated. Data published on website Yes - Council COUNCIL-DIRECTED POLICY UPDATE Yes TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Will come to PTC Fall/Winter 2022 Grant money has been awarded for the project. Further service providers are being procured. Feedback, knowledge, and insight. Council accepted grant award. COUNCIL-DIRECTED POLICY UPDATE No TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED The item will return to PTC after the State's Housing and Community Development provides further guidance on needed refinements. Some projects may need to conclude for sufficient staffing to be available to advance this project. Adopted ADU ordinance. Yes - Council and State COUNCIL-DIRECTED POLICY UPDATE Yes TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED TBD Consultant resources are being procured. Updated bike and ped plan. Yes - Council COUNCIL-DIRECTED POLICY UPDATE No PROJECT/GOAL 13:Parking Data Portal - PTC will receive an update regarding parking availability data. The new license plate reader technology allows for regular collection and reporting of parking availability. BENEFICIAL IMPACTS PROJECT/GOAL 14:On-Demand Shuttle Program - Update and informational on grant-awarded project for implementing and delivering on-demand shuttle service in Palo Alto. BENEFICIAL IMPACTS Shuttle program to provide service, understanding, and insight into future shuttle programs. Grant project to be executed w/in prescribed timeline. Must unfold as resources are procured. This project will provide more knowledge of parking use and occupancy. HIGH PRIORITY LOWER PRIORITY Publishing information on the website is the next step as information has been . N/A as the project is underway and we are currently awaiting data outputs to analyze and understand. BENEFICIAL IMPACTS Updated bike and ped transportation plan that meets the needs of current and future Palo Altans. ADU ordinance that furthers ADU production in Palo Alto. HIGH PRIORITY LOWER PRIORITY Compliance with state law is necessary to prevent invalidation of the local ordinance. Swift action following HCD response is recommended. Additional areas of local preference, that are compliant with state law, can be refined at the City's discretion. HIGH PRIORITY LOWER PRIORITY PROJECT/GOAL 15: Accessory Dwelling Unit Ordinance Update - The Council has asked the PTC to revise the ADU ordinance. In addition, the state Housing and Community Development Department has provided feedback to the City’s ordinance. Council will provide direction on the HCD requested updates, and then PTC will consider a revised ordinance—combining previous PTC changes and the HCD changes as well. BENEFICIAL IMPACTS HIGH PRIORITY LOWER PRIORITY N/A Update is timely, but not mandated by any state laws. PROJECT/GOAL 16:Bicycle & Pedestrian Transportation Plan Update - A citywide evaluation of the bicycle network and pedestrian network. The plan will identify opportunities to enhance and connect the network. TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Winter 2022 Staffing resources must be identified to manage development of the policy. Successful subscription in lieu program launched. Yes - Council COUNCIL-DIRECTED POLICY UPDATE Yes TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Early 2023 Funds for consultant resources must be appropriated and a consultant procured. Recommendation made to Council. Yes - Council COUNCIL-DIRECTED POLICY UPDATE Yes - Council PROJECT/GOAL 17:Cal Ave Subscription In-Lieu Program - Council referred to the PTC the development of measures to alleviate parking requirements on businesses in the California Avenue area, by establishing a subscription parking in-lieu fee program for that area. BENEFICIAL IMPACTS The study and subsequent recommendation/decision are needed for local businesses to plan effectively. The temporary closure can continue while the study takes place. HIGH PRIORITY LOWER PRIORITY PROJECT/GOAL 18:California Avenue & Ramona Street Closures - Planning, design, and study of potential for permanent closures. BENEFICIAL IMPACTS Evaluating the potential designs, pros, and cons of closing a portion of these streets to vehicle traffic. Improved ability for commercial spaces-- especially retail--to host new uses. HIGH PRIORITY LOWER PRIORITY Cal Ave may continue to struggle to attract new commercial uses w/o some type of relief. The high demands on limited staff may hamper advancement of this item in light of other priorities. 3/10/2022 Prior Year Accomplishments The City submitted the CLG report for the October 2019 through September 2020 reporting period by the deadline in 2021. During the 20-21 work plan period, from June 2021 through April 14, 2022, the HRB met nine times in public hearings. The HRB reviewed and provided recommendations for exterior alterations of historic resources. The staff and preservation consultant continued to implement policy L7.2 as an ongoing activity. In Fall 2021, the HRB learned about recently adopted state legislation and partnered with staff to propose initiation of Comprehensive Plan program L7.1.1 during several HRB public hearings including the January 27, 2022 HRB retreat and March 10. Historic Resources Board Staff Liaison: Amy French, Chief Planning Official Lead Department: Planning and Development Services About the Commission This HRB Work Plan covers May 2022 - April 2023. The HRB is 7 members (no vacancies currently) with terms of 3 years, staggered per Palo Alto Municipal Code (PAMC) Section 2.27.020. Residency is only required for one member: owner/occupant of a category 1 or 2 historic structure, or of a structure in a historic district. HRB webpage: https://www.cityofpaloalto.org/City-Hall/Boards-Commissions/Historic-Resources-Board. PDS historic preservation webpages: https://www.cityofpaloalto.org/Departments/Planning-Development-Services/Historic-Preservation 2022-2023 Workplan Overview Mission Statement Per Palo Alto Municipal Code Chapter 2.27 Historic Resources Board, Section 2.27.040 Duties, HRB purview is: (a) Render advice and guidance to a property owner upon the owner's application for alteration of any historic single family or duplex building in the downtown area and any such building designated as significant elsewhere in the city (b) Inform the ARB of the historical and/or architectural significance of historic commercial and multiple-family structures in the downtown area and any such buildings designated as significant elsewhere in the City that are under review by the ARB. Submit recommendations to the ARB regarding proposed exterior alterations of such historic structures (c) Recommend to the council the designation of additional buildings and districts as historic. Research available information and add historical information to the inventory sheets of historic structures/sites. This inventory is maintained in the department of planning and development services. (d) Perform such other functions as may be delegated from time to time to the HRB by the City Council. Current Commissioners •Caroline Wills (Chair) •Christian Pease (Vice Chair) •5 other members: David Bower, Margaret Wimmer, Gogo Heinrich, Mike Makinen, Alisa Eagleston-Cieslewicz Date approved by HRB: TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Ongoing - historic reviews and category upgrades are performed pursuant to PAMC 16.49; Consideration of bulletin changes will be taken up by the HRB during the first quarter of the workplan. Bulletin will support outreach. Staff, the city's qualified historic preservation consultant, and the HRB review alterations and category upgrades to certain historic resources. Staff and the HRB will partner in the Bulletin update effort. Listed historic resources undergoing exterior alterations subject to HRB review presented to the HRB. Bulletin updated and posted to the City's historic preservation program webpages so homeowners can better understand impacts of being on the Inventory. Yes. PAMC 16.49 sets forth which resources shall be reviewed by the HRB. COUNCIL-DIRECTED POLICY UPDATE N/AReview of alteration projects is high priority as primary work of the HRB per PAMC 16.49.Bulletin revisions are a medium priority - clarifications would help staff and the community. PRIORITY DISCUSSION 2022-2023 Workplan HRB's purview includes review of exterior alterations, support inventory category upgrades, and make nominations to our local inventory. Review of and clarifications to update the 2016 Review Bulletin will benefit the community's understanding of how the City reviews alterations to historic resources. Historic Resources Board PROJECT/GOAL 1 : BENEFICIAL IMPACTS ONGOING GOAL 1: Review alterations to historic resources. Review and provide recommendations on exterior alterations to historic resources in the Downtown (including SOFA) and on exterior alterations to Significant buildings (Inventory categories 1 and 2, and in Historic Districts) outside Downtown; Support owner-initiated inventory nominations and category upgrades; Update Review Bulletin previously approved by the HRB for use in October 2016, but which now needs adjustment. Staff Liaison: Amy French, Chief Planning Official Lead Department: Planning and Development Services PURPOSE STATEMENT:The Historic Resources Board is responsible for reviewing and making recommendations on historic properties. The Board's goals and purposes (purview) are set in Palo Alto Municipal Code Chapter 2.27 Historic Resources Board, Section 2.27.040. BENEFICIAL IMPACTS TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Policy 7.2 is ongoing activity; property owners request historic evaluations. Policy L7.2: Case by case evaluations funded by property owners. Policy 7.2: City gradually finds properties previously unevaluated to be either ineligible or eligible for California Register. Certified Local Government activities - evaluate properties for historic status and nominate properties for listing on local inventory COUNCIL-DIRECTED POLICY UPDATE N/A TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Policy L7.1.1 implementation will begin with outreach to owners of historic properties. Staff will begin following consultant contract execution (no deadline/no grant funding has been requested for this effort to date). Policy L7.1.1: Qualified historic preservation consultant needed to ascertain whether previously eligible properties remain and retain integrity. Consultant assistance needed to help staff with outreach and reports to the HRB and Council. Policy 7.1.1: City makes strides toward adding new properties on its local Inventory, as well as updating current listings. More owners have access to existing incentives for historic resources. Certified Local Government activities - evaluate properties for historic status and nominate properties for listing on local inventory COUNCIL-DIRECTED POLICY UPDATE N/A Continuing Policy L7.2 implementation allows the City to learn historic status of buildings prior to major changes or proposed demolitions. High priority for the HRB to implement Comprehensive Plan policies related to historic resources; G2 Policy 7.2 began implementation in early 2018. PROJECT/GOAL 2 PRIORITY: PRIORITY DISCUSSION Implementation of Policy L7.1.1 has not begun. Local Inventory placement of properties previously found eligible for the National and California Registers became a priority following passage of State legislation. PRIORITY DISCUSSIONHIGH PRIORITY NEW GOAL 3: Launch implementation of Policy L7.1.1. March 21, 2022, Council directed staff to "work with the HRB to review the approximately 165 properties deemed eligible previously and make recommendations for listing on the City's local inventory in accordance with the process set forth in PAMC 16.49 and collaborate with the HRB for community engagement." The impact of a Policy 7.1.1 launch is community engagement regarding values of preservation. Previously prepared forms will assist HRB, Council to consider nominations to our local inventory; listed properties gain access to existing preservation incentives. BENEFICIAL IMPACTS PROJECT/GOAL 3: PROJECT/GOALS 2: BENEFICIAL IMPACTS ONGOING GOAL 2: Support implementation of Comp Plan Policy 7.2. Continue to support Policy L7.2 implementation (prepare historic evaluations to determine eligibility for the California Register of Historical Resources and associated tracking). TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Outreach materials improvements are contemplated for the first half of the work program year. Reassessment of the ordinance could begin during the second half of the work program year unless other projects/goals are unfinished. Staff is working to fill current planning vacancies. HRB Staff Liaison will seek assistance from on-call preservation consultant. Outreach materials updated and posted. Work program developed for following year. Ordinance evaluation completed and presented to City Council. Comp Plan Policy L7.1.2 COUNCIL-DIRECTED POLICY UPDATE N/A TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED This is targeted as a third quarter activity, unless other projects/goals are unfinished. HRB Ad Hoc committee worked on a draft of a tailored Mills Act program. Additional work to consider a pilot program outreach approach would require staff time and consultant assistance. A report is sent to Council describing a Tailored Mills Act program. N/A (many CLGs in California have Mills Act Programs) COUNCIL-DIRECTED POLICY UPDATE N/A A tailored program can be a real incentive to historic preservation and result in rehabilitation of significant resources. HIGH PRIORITY PRIORITY DISCUSSION Finish the work previously drafted - Ad Hoc Committee effort This project might benefit the Inventory update. Board would like Council feedback. PROJECT/GOAL 5:ONGOING GOAL: Tailored Mills Act Program discussion. Finalize outreach approach and bring forward program report to City Council PROJECT/GOAL 4:ONGOING GOAL 4: Improve outreach, review incentives, and develop work program for the next year. Review and recommend improvements to outreach materials regarding the program, including incentives for rehabilitation. With work program development, consider implementing additional historic preservation policies in the Comprehensive Plan, such as L7.1.2: Reassess Historic Preservation Ordinance BENEFICIAL IMPACTS Outreach and incentives review will help the community understand benefits to historic designation. Reviewing and reassessing PAMC 16.49 (Policy L7.1.2) could enable Council to consider/make decisions regarding the City's program. HIGH PRIORITY LOWER PRIORITY BENEFICIAL IMPACTS Reassessing PAMC 16.49Outreach materials improvement. 5/5/2022 Architectural Review Board Staff Liaison: Jodie Gerhardt, AICP, Manager of Current Planning Lead Department: Planning and Development Services (PDS) About the Commission The Architectural Review Board is composed of five members, at least three of whom are architects, landscape architects, building designers or other design professionals. Terms are for three years and commence on December 15. See Palo Alto Municipal Code (PAMC) Sections 2.16 and 2.21. Residency is not required. For the ARB webpage, go to bit.ly/paloaltoARB 2022-2023 Workplan Overview Date approved by ARB: Prior Year Accomplishments With a few exceptions, all items on the 2021-2022 ARB work plan were addressed by the Board. This includes considering and making recommendations on many Planning applicants, the full Board and AdHoc Committee working with staff on Objective Design Standards, and finalizing the 2020 ARB Awards that had been postponed due to the pandemic. Mission Statement The Architectural Review Board reviews and makes recommendations to the Planning Director on design and related issues for certain new construction, and changes and additions to commercial, industrial and multiple family projects, as described in the Municipal Code. The Board's goals and purposes are to: • Promote orderly and harmonious development of the City • Enhance the desirability of residence or investment in the City • Encourage the attainment of the most desirable use of land and improvements • Enhance the desirability of living conditions upon the immediate site or in adjacent areas • Promote visual environments which are of high aesthetic quality and variety and which, at the same time, are considerate of each other • To implement and enforce the city’s ordinances pertaining to architecture and design Current Commissioners •Osma Thompson (Chair) •David Hirsch (Vice Chair) •Peter Baltay •Yingxi Chen •Kendra Rosenberg TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED On-Going Planning staff prepare staff reports, packets and presentations. They ensure paper plan sets and material boards are ready for ARB review. Other departments, such as, City Attorney, Urban Forestry, Transportation, etc., may be required from time to time. Consultants, including CEQA consultants, may also be required. Yes COUNCIL-DIRECTED POLICY UPDATE N/ANew office projects that will exacerbate the City's jobs/housing imbalance 2022-2023 Workplan Projects that include new housing units that will help with City reach its regional housing needs allocation (RHNA) LOWER PRIORITY This is the Board's main mission and serves to ensure the City develops high quality projects Architectural Review Board PROJECT/GOAL 1 : BENEFICIAL IMPACTS Review Planning applications for conformance with ARB Findings and Objective Standards Staff Liaison: Jodie Gerhardt, AICP, Manager of Current Planning Lead Department: Planning and Development Services (PDS) PURPOSE STATEMENT:The Architectural Review Board reviews and makes recommendations to the Planning Director on design and related issues for certain new construction, and changes and additions to commercial, industrial and multiple family projects, as described in the Municipal Code. HIGH PRIORITY TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED On-going Planning staff to help research policies and programs Increased adherence to Comprehensive Plan policies No COUNCIL-DIRECTED POLICY UPDATE No TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Review Council's November 2021 motion and finish Spring/Summer 2022 Planning staff and consultant prepare staff reports, packets and presentations. Staff/Consultant hold community meetings with residents. City attorney is also engaged as needed. Council approval Yes COUNCIL-DIRECTED POLICY UPDATE Council remanded this project to staff and the ARB on November 2021 Without this project, the City has limited development standards to ensure high quality housing development projects. HIGH PRIORITY LOWER PRIORITY The sooner the City can define objective standards, the better the program will serve our community and ensure high quality projects After approval of this phase, the Board wishes to refine the objective standards based on research from projects as they go through the objective standards ministerial process. (Additional consultant funding maybe needed) HIGH PRIORITY LOWER PRIORITY Sign Code, Fence Code, Downtown Urban Design Guidelines PROJECT/GOAL 3:Finalize review of the Objective Standards project, that was approved by the ARB on April 1, 2021, as directed by City Council BENEFICIAL IMPACTS This project would enhance implementation of the City's Comprehensive Plan Parklet Design Guidelines, California Avenue Closure Guidelines, University Avenue Housing Study, El Camino Real Design Guidelines, South El Camino Real Design Guidelines PROJECT/GOAL 2: BENEFICIAL IMPACTS Discuss specific Comprehensive Plan Goals, Policies, Programs or Design Guidelines the ARB would like to further explore/implement TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Awards Ceremony in Spring of 2022 Planning and administrative staff to coordinate the event Good examples that others can use to move quickly forward in the process Yes COUNCIL-DIRECTED POLICY UPDATE N/A TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL-APPROVED Spring/Summer 2022 Planning staff to finalize suggested changes Consistent guideline documents No COUNCIL-DIRECTED POLICY UPDATE N/A Will ensure all guiding documents are consistent with each other HIGH PRIORITY LOWER PRIORITY Ensuring the election of the Chair and Vice Chair, and ARB terms, are aligned with the Council's Handbook N/A HIGH PRIORITY LOWER PRIORITY Schedule event date, contact winners, other event details N/A Highlights excellent work, which provides an example and encourages other to excel BENEFICIAL IMPACTS PROJECT/GOAL 5:Update By-laws as needed to be in conformance with Council’s new Handbook PROJECT/GOAL 4:Hold ARB Awards ceremony for 2015 to 2020 award winners (Awards were postponed due to the pandemic) Next Awards in 2025. BENEFICIAL IMPACTS 4/28/2022 HUMAN RELATIONS COMMISSION (HRC) Staff Liaison: Minka van der Zwaag Lead Department: Community Services About the Commission This workplan covers portions of Fiscal Year 2022 & 2023 (March 1, 2022 - January 30, 2023) for the Human Relations Commission (HRC). There are 5 members on the HRC. Current members include Chair Kaloma Smith, Vice Chair Adriana Eberle. Michelle Kraus, Patti Regehr and Daryl Savage. There are no current vacancies on the Commission. Terms are for 3 years and commence on May 31 of each year. See Palo Alto Municipal Code (PAMC) Sections 2.22. Residency is required. For more information about HRC please visit our webpage, go to https://www.cityofpaloalto.org/City-Hall/Boards-Commissions/Human-Relations-Commission 2022-2023 Workplan Overview Mission Statement HRC Mission: To promote the just and fair treatment of all people in Palo Alto, particularly our most vulnerable populations. By promoting awareness of issues and enabling conversations that enhance inclusion, the HRC strives to create a community where civility, respect and responsible actions are the norm. HRC Jurisdiction: Muni Code 2.22.050 (a) The human relations commission has the discretion to act with respect to any human relations matter when the commission finds that any person or group does not benefit fully from public or private opportunities or resources in the community, or is unfairly or differently treated due to factors of concern to the commission. (1) Public or private opportunities or resources in the community include, but are not limited to, those associated with ownership and rental of housing, employment, education and governmental services and benefits. (2) Factors of concern to the commission include, but are not limited to, socioeconomic class or status, physical condition or handicap, married or unmarried state, emotional condition, intellectual ability, age, sex, sexual preference, gender identity, race, cultural characteristics, ethnic background, ancestry, citizenship, and religious, conscientious or philosophical belief. (b) The commission shall conduct such studies and undertake such responsibilities as the council may direct. Current Commissioners Please list the names of the members that were appointed at the time this workplan was created: •Kaloma Smith (Chair) •Adriana Eberle (Vice Chair) •Michelle Kraus •Patti Regehr •Daryl Savage Date approved by HRC: Goal #1 - Inclusion & Belonging - Community Conversations - Created, managed and completed 100 Conversations on Race Initiative. This project involved extensive time by the Chair and former Vice Chair. A community committee was convened to give input to the framing of the initiative. A toolkit was created to help "conversation hosts" lead the conversations and a series of training sessions were offered. Thirty three conversation circles were held involving over 212 individuals. The HRC's finding were presented to both the Policy and Services Committee and the Council. Goal #2 - Inclusion & Belonging - Hate Crimes Policies/Hate Based incidents - The Commission continues to be very concerned with the number of hate crimes/hate based incidences that have been reported in Palo Alto and spent the year both becoming more knowledgeable about local/regional hate crime trends and communicating their concern to the Council. Sent letter to Council regarding the current pattern of incidents of hate in Palo Alto. Sent a request to Mayor DuBois that he consider becoming a signatory on the “Mayors United Against Antisemitism” statement by the American Jewish Committee and the U.S. Conference of Mayors. Became more knowledgeable on hate crimes in Palo Alto through a presentation by the Palo Alto Police Department. Became more knowledgeable on County wide hate crime through a presentation by Santa Clara County Chief Assistant District Attorney Jay Boyarsky. HRC Representatives attended FBI hate crimes briefing hosted by Rep. Anna Eshoo. Goal #3 - Housing & Homelessness - This is an area that the Commission continues to be concerned about and looks for avenues for collaboration, involvement and advocacy. Hosted Panel presentation on issues related to housing insecurity in Palo Alto by Project Sentinel, LifeMoves, Palo Alto Renters Association, and a local renter. Presentation was very helpful in illuminating the struggles of low income individuals, those struggling to pay their rent, and the many challenges faced by local renters in finding and keeping affordable housing in the community. Reviewed and prioritized the HRC’s recommendations for Council on a series of proposed City-wide renter protections presented by Clare Campbell, Manager of Long-Range Planning and Lauren Bigelow, Partnership for the Bay’s Future Fellow at City of Palo Alto. Commissioners reviewed the nine renter protections presented over two commission meetings. Their recommendations, along with that of the Planning and Transportation Committee, were included in the final recommendation that went to Council. Discussed outreach and options for an event regarding affordable housing on faith-based properties by Commissioners Regehr and Kraus. Goal #4 - Public Health - Not Started Goal #5 - Core Responsibilities - Reviewed and made funding recommendation to Council for 16 two-year and 9 one-year Human Services Resource Allocation Process (HSRAP) grants totaling 750,000 to fund critical needs in the community for FY2022-23. Reviewed and made funding recommendations to Finance Committee for 11 grants totaling $738,000 as part of the Community Development Block Grant (CDBG) Funding program for Fiscal Year 2022. A subcommittee of HRC commissioners and city staff served as the review committee for the Emerging Needs Fund. In 2021, a total of 9 grants totaling $50,000 was approved. Prior Year Accomplishments TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED March 12, 2022 Staff assistance in conducting outreach to the community regarding the input session. Number of individuals who attended. Feedback heard from a diverse constituency. N/A COUNCIL-DIRECTED POLICY UPDATE N/A TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Spring - Fall, 2022. Adhoc HRC Subcommittee and staff time Measures may include: How many people attend educational programming, specific actions taken by members of the public to combat hate crimes, increased reporting of hate crimes. N/A COUNCIL-DIRECTED POLICY UPDATE Council Referral May, 2022 All individuals who live, work or worship the community have the right to do so without fear of verbal or physical abuse or attack. HIGH PRIORITY LOWER PRIORITY HIGH PRIORITY LOWER PRIORITY BENEFICIAL IMPACTS Public Safety - Provide input and direction to the City Manager in regards to the hiring of a new police chief. Human Relations Commission GOAL #1 - PROJECT #1 BENEFICIAL IMPACTS GOAL #1 - PROJECT #2 FY2022-2023 Workplan Staff Liaison: Minka van der Zwaag Lead Department: Community Services PURPOSE STATEMENT: The Human Relations Commission has the discretion to act with respect to any human relations matter when the commission finds that any person or group does not benefit fully from public or private opportunities or resources in the community, or is unfairly or differently treated due to factors of concern to the commission. (1) Public or private opportunities or resources in the community include, but are not limited to, those associated with ownership and rental of housing, employment, education and governmental services and benefits. (2) Factors of concern to the commission include, but are not limited to, socioeconomic class or status, physical condition or handicap, married or unmarried state, emotional condition, intellectual ability, age, sex, sexual preference, gender identity, race, cultural characteristics, ethnic background, ancestry, citizenship, and religious, conscientious or philosophical belief. (b) The commission shall conduct such studies and undertake such responsibilities as the council may direct. Public Safety - Hate Crimes - Explore and implement avenues to decrease hate crimes/hate based incidences in the community. Organize and promote a public education program with input from the FBI and/or other organizations on what constitutes a hate crime and how best to combat it. Increase public awareness and marketing on how to report a hate crime and hate incident. HIGH PRIORITY Provide both the Commission and the Community the opportunity to give input to the City Manager on the qualities and characteristics of the new police chief in addition to making the City Manager aware of issues important to the community. HIGH PRIORITY GOAL #1 - PUBLIC SAFETY TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED TBD Adhoc HRC Subcommittee TBD N/A COUNCIL-DIRECTED POLICY UPDATE N/A TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Fall - Winter 2022 Adhoc HRC subcommittee and staff time # of participants, # of AAPI community organizations involved, # of organizations involved in "Learning Series", # of member of the public attending learning series. N/A COUNCIL-DIRECTED POLICY UPDATE Key dates to advance Race & Equity - Council Referral March 2022 AAPI study - Council Referral May, 2022 TBD HIGH PRIORITY LOWER PRIORITY LOWER PRIORITY All individuals who live, work or worship the community have the right to feel included and valued as members of the community. HIGH PRIORITY LOWER PRIORITY HIGH PRIORITY BENEFICIAL IMPACTS GOAL #1 - PROJECT #3 Public Safety - Community Inputs & Results from Goa1 #1, Project #'s 1-2 will determine additional projects and goals in in this area. BENEFICIAL IMPACTS GOAL #2 - BELONGING GOAL # 2 - PROJECT #1: Belonging - Explore ways in which the Commission can continue to positively affect the sense of inclusion and belonging in the community. Projects may include: • Council Referral on Recognizing Key Dates to Advance Race & Equity •Council Referral to research the lived experience of Asian American and Pacific Islanders and suggest related workplan items as desired; •Consider organizing “Learning Series” focused on Belonging •Explore providing a HRC led forum with other City commissions to explore how best to consider issues of equity into the practical work that each commission focuses on •Attend DEI training for City Commissioners when offered TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Fall- Winter 2022 Adhoc HRC Subcommittee Partnerships built with mental health, public health, and business associations to gather feedback on how the community is thriving (or not) during this new stage of the pandemic. N/A COUNCIL-DIRECTED POLICY UPDATE N/A TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Spring- Fall 2022 Adhoc HRC Subcommittee & Staff time Presentation to the HRC and to City Council. Council implementation of HRC suggestions Yes, may have suggested changes to local municipal codes. COUNCIL-DIRECTED POLICY UPDATE Council Referral - November, 2021 TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Ongoing Ad hoc subcommittee TBD N/A COUNCIL-DIRECTED POLICY UPDATE N/A All individuals who live, work, and worship in Palo Alto have the right to do so without fear and with the tools they need to thrive. HIGH PRIORITY LOWER PRIORITY HIGH PRIORITY GOAL #3 - PROJECT #2:Public Health - Housing/Homelessness - Renter Protections To ensure the unhoused population of Palo Alto are treated with dignity and provided with basic needs. HIGH PRIORITY LOWER PRIORITY LOWER PRIORITY BENEFICIAL IMPACTS HIGH PRIORITY Public Health - Housing/Homelessness - Advocate for low income/marginally housed and unhoused residents of Palo Alto. Provide feedback to City Council on effectiveness of current rental protection ordinances. HIGH PRIORITY LOWER PRIORITY BENEFICIAL IMPACTS GOAL # 3 - PROJECT #3: BENEFICIAL IMPACTS GOAL #3 - PUBLIC HEALTH GOAL #3 - PROJECT #1:Public Health - Consider avenues for helping the community move from pandemic to endemic response that maximizes respect and inclusion. TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Spring - Fall 2022 Adhoc HRC Subcommittee & staff time HSRAP process (application and review) process is considered easier to understand by applicants after changes are made. Council passes any related recommendations made by the HRC in regards to human services needs in the community. N/A COUNCIL-DIRECTED POLICY UPDATE N/A TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Fall - Winter 2022 Adhoc subcommittee TBD N/A COUNCIL-DIRECTED POLICY UPDATE N/A TIMELINE RESOURCES NEEDED MEASURE OF SUCCESS STATE MANDATED / LOCAL LAW / COUNCIL- APPROVED Ongoing TBD TBD COUNCIL-DIRECTED POLICY UPDATE The HRC has the discretion to act with respect to any human relations matter when the commission finds that any person or group does not benefit fully from public or private opportunities or resources in the community, or is unfairly or differently treated due to factors of concern to the commission. HIGH PRIORITY LOWER PRIORITY LOWER PRIORITY Ensuring that the HSRAP solicitation, review and awards process is responsive to the needs in the community, applicant and City. HIGH PRIORITY BENEFICIAL IMPACTS Core Responsibilities - Funding Programs - Human Services Resource Allocation Process (HSRAP), Community Development Block Grant Program (CDBG) and Emerging Needs Fund. Continue to review and give input to funding decisions. Priority during this workplan cycle include assisting staff with the review of the HSRAP application and review process in anticipation of the next funding cycle in FY24. BENEFICIAL IMPACTS LOWER PRIORITY HIGH PRIORITY GOAL #5 - PROJECT #1 Climate change is a priority for the State of California and the City of Palo Alto. Climate awareness and changes in habits help everyone thrive and special attention should be paid to vulnerable populations. Climate Change - Explore ways in which climate change may disproportionately affect specific populations in the community BENEFICIAL IMPACTS GOAL #6 - PROJECT #1:Emerging Needs - The HRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for approval. The Commission will also be responsive to future referrals by the Council. HIGH PRIORITY LOWER PRIORITY LOWER PRIORITY GOAL # 4 - PROJECT #1: