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HomeMy WebLinkAboutStaff Report 14330 City of Palo Alto (ID # 14330) City Council Staff Report Meeting Date: 5/2/2022 Report Type: Action Items City of Palo Alto Page 1 Title: Policy and Services Committee Recommends that the City Council Direct Staff to Reduce the Length of the Community Survey and Work with the Chair of the Policy & Services Committee as an Ad Hoc From: City Manager Lead Department: City Manager Recommendation The Policy and Services Committee Recommends that the City Council Direct Staff to Reduce the Length of the Community Survey and Work with the Chair of the Policy & Services Committee as an Ad Hoc. Background At the April 12, 2022 Policy and Services Committee, the Committee voted 2-1 with the following motion: To recommend the City Council: Direct staff to reduce the length of the [community] survey and work with the Chair of the Policy & Services Committee as an ad hoc. This motion came after discussion of the staff report with an overview of the existing survey questions (CMR #14242). The Committee reflected on the work done by the Policy and Services Committee in 2020 in preparation of the last survey (CMR #11500; Minutes) where the 2020 Policy and Services Committee reviewed the questions and assigned an ad hoc committee to finalize the questions. Discussion The Policy and Services Committee at the April 12 discussion expressed interest in reviewing the survey questions with the Policy and Services Chair as an ad hoc to find ways to shorten the survey if possible while ensuring that year-over-year survey comparison data was not lost. Staff informed the Committee that the review should happen this spring to ensure that the survey could go out on time this fall to receive the survey data before the City Council retreat early next year. Timeline, Resource Impact, Policy Implications As mentioned in the Policy and Services Committee report, the survey is in the FY 2023 City Council budget. The Fiscal Year 2022 Adopted Budget moved the survey to an every other year City of Palo Alto Page 2 cycle as a cost saving measure as approved by the City Council. Fiscal Year 2023 is a survey year and the survey would occur in fall 2022. The ad hoc committee work proposed here would require staff time but can be done with existing resources.