HomeMy WebLinkAboutStaff Report 14285
City of Palo Alto (ID # 14285)
Office of the City Clerk
City Council CAO Report
Meeting Date: 5/9/2022 Report Type:
Title: Informational Report Regarding the November 8, 2022 General Municipal
Election, Related Schedules, Fees, and Length of Candidate Statements
From: Lesley Milton, City Clerk
This is an informational report. The City Clerk is required to bring a report regarding specific
deadlines for the November 8, 2022 election, fees and length of candidates' statements.
EXECUTIVE SUMMARY
1. Filing Fee
Pursuant to Palo Alto Municipal Code Section 2.40.030, filing of nomination petitions,
"Any person otherwise qualified may be a candidate for an elective office at any
election, regular or special, by filing with the clerk within the time prescribed in the
Elections Code of California a petition signed by at least twenty-five qualified and
registered voters. Any duly established candidacy filing fee shall be waived for each
candidate who files a petition signed by at least four qualified or registered voters for
each dollar of such filing fee."
Palo Alto charges a fee of $25 for filing nomination papers. If a candidate wishes to
waive the filing fee, the nomination petition would require at least 100 qualified or
registered voters' signatures.
2. Charges for and Length of Candidates' Statements
Under California Elections Code Section 13307 sets forth requirements for candidate
statements that will appear in the voter information guide. Under Section 13307,
statements are limited to 200 words unless the City Council authorizes statements up to
400 words. In addition, Section 13307 provides that before the General Municipal
Election nomination period opens, the City Council shall determine whether a charge is
to be levied to candidates for printing and mailing their statements in the voter
information guide. The Santa Clara County Registrar of Voters has indicated that for this
November General Municipal Election, the cost for printing a candidates' statement of
200-words is estimated to be $2,949 and a 400-word statement is estimated to be $
4,122. Historically, the City Council Resolution calling the election has not authorized the
Page 2
lengthier statements and has not levied a charge on candidates for their candidate
statement.
3. Deadlines for the November 8, 2022 Election
Included as attachment A to this report is a calendar of deadlines for the election in
Santa Clara County, including the requirement for the City to adopt a resolution calling
for an election on November 8, 2022, deadlines to submit ballot measures to be on the
ballot, the nomination filing period for qualifying City Council Candidates. The Clerk’s
Office will place a Resolution on a future Council agenda for adoption and approval
before July 6, 2022.
The most notable deadlines for the November 8, 2022 election are as follows:
Before July 6, 2022 City Council must adopt a Resolution Calling for an
Election and submit it to the Santa Clara County Registrar
of Voters
July 18 – August 12, 2022 Nomination period to qualify candidates for City Council
for the ballot
August 13 – 17, 2022 Extension of the Nomination Period if an incumbent does
not file
July 28 – August 12, 2022 Measure Resolutions and Tax Rate Statements must be
submitted to the Registrar of Voters to be considered on
the ballot
October 24, 2022 Last day to register to vote for the November 2022
election
November 8, 2022 Election Day
December 8, 2022 Last day for the Canvass of the Vote and Certification of
the election results
FISCAL IMPACT
The Santa Clara County Registrar of Voters (SCCROV) has issued a cost estimate for the 2022
election at $150,927 for the election of three council seats. Additionally, should the City choose
to add ballot measures to the November election, the cost estimate would be an additional
$79,759 for each ballot measure (this estimate is based on 6-page ballot measure printed in the
voter guide).
Page 3
In addition to the above costs, the SCCROV has indicated that the cost of Candidate statements
is estimated to be $2,949 for the printing costs associated with a 200-word statement and
$4,122 for printing a 400-word statement. Historically, although there is no formal policy
establishing this process, the City has not charged nor sought reimbursement from candidates
for the printing of Candidate Statements within the ballot guide and has absorbed the cost
within the Clerk’s Office budget. This cost is separate from the $25 Candidate Nomination filing
fee that is included in the adopted fee schedule.
ENVIRONMENTAL ASSESSMENT
None.
ATTACHMENTS:
• Attachment A: Amended Abbreviated Primary General Election - November 8, 2022 (PDF)
E-
E-
to
E-
E-90 to 0 Wednesday, August 10, 2022 to Tuesday, November 8, 2022
E-103 to 88 Thursday, July 28, 2022 to Friday, August 12, 2022
E-
E-87 to 83 Saturday, August 13, 2022 to Wednesday, August 17, 2022
E-
E-
AMENDED ABBREVIATED
GUBERNATORIAL GENERAL ELECTION CALENDAR
November 8, 2022
County of Santa Clara Registrar of Voters
This calendar may not contain all candidate or district filing requirements. The Office of the Registrar of Voters is not open for filings on Saturday, Sunday or holidays.
2 The period covered by any statement begins on the day after the closing date of the last statement filed, OR January 1st, if no previous statement has been filed.
3 Date falls on a weekend or public holiday; deadlines move forward to the next business day as noted with the respective effected date.
1 Refer to California Elections Code §§9190, 9295, 9380, 9509, 13313, and 13314 for details of public examination periods and writ of mandate.
Activity Periods
and Due Date(s)ACTIVITIES / DOCUMENTS
# of Days Prior to or
Following
Election
88 Friday, August 12, 2022
1NOMINATION PERIOD CLOSESDeadline to file (in the Office of the Registrar of Voters only) all required nomination documents.
LAST DAY FOR PROPONENTS TO WITHDRAW AN INITIATIVELast day for proponents to withdraw an initiative that qualified for the ballot.
125 Wednesday, July 6, 2022
RESOLUTIONS TO BE SUBMITTED TO THE ROV
Date for jurisdictions to submit resolutions calling for a candidate
election to meet timeline for a full nomination period. The ROV
encourages jurisdictions to provide a resolution as early as possible.
2CONTRIBUTION / INDEPENDENT EXPENDITURES
Sums of $1,000 or more to/from a single source must be reported within
24-hours. The Independent Expenditure report is required only for
committees (not candidate controlled) that make independent
expenditures totaling $1,000 or more to support or oppose a single ballot measure or a single candidate.
1PERIOD FOR MEASURE RESOLUTIONS AND TAX RATE
STATEMENTS TO BE SUBMITTED TO THE ROVBetween these dates is the period for jurisdictions to submit a resolution calling for a measure special election, and if applicable, tax rate
statements. The ROV encourages jurisdictions to provide a resolution as
early as possible.
113 Monday, July 18, 2022 NOMINATION PERIOD OPENSFirst day candidates may pick up nomination documents at the office of the Registrar of Voters.
84 Tuesday, August 16, 2022
1DUE DATE FOR PRIMARY ARGUMENTS5:00 p.m. is the deadline set by the Registrar of Voters for submitting primary arguments in favor of and against a measure. Arguments for City measures must be filed with the City Clerk's office. Contact the City
Clerk's office for filing deadlines.
98 Tuesday, August 2, 2022
RUN-OFF CANDIDATES ONLY: REQUEST FOR DIFFERENT
BALLOT DESIGNATION
Last day for run-off candidates to request, in writing, a different ballot designation than that used at the Statement Direct Primary election. For
State offices, requests should be made to both the Secretary of State, and the Registrar of Voters offices.
LAST DAY TO AMEND OR WITHDRAW A MEASURE
Deadline for jurisdictions to amend or withdraw a measure from the
ballot. The measure must be amended or withdrawn by resolution.
83 Wednesday, August 17, 2022
The below calendar was amended on November 4, 2021 to add run-off candidate information.
E-99 Monday, August 1, 2022
2F.P.P.C. SEMI-ANNUAL STATEMENT DUE
Deadline for semi-annual financial disclosure report Form 460 covering
the reporting period noted below or the day after the closing date of the
last statement filed.
Reporting Period:January 1, 2022 June 30, 2022
1NOMINATION EXTENSION PERIODIf the incumbent fails to file a Declaration of Candidacy by deadline for
their office, there will be a 5-calendar-day extension during which any
candidate, other than the incumbent, may file for said office.
4 Arguments and Rebuttal Arguments for City measures must be filed with the City Clerk's office. Contact the City Clerk's office for filing deadlines.
1 Revised 11.4.21 by BL
AMENDED ABBREVIATED
GUBERNATORIAL GENERAL ELECTION CALENDAR
November 8, 2022
County of Santa Clara Registrar of Voters
This calendar may not contain all candidate or district filing requirements. The Office of the Registrar of Voters is not open for filings on Saturday, Sunday or holidays.
2 The period covered by any statement begins on the day after the closing date of the last statement filed, OR January 1st, if no previous statement has been filed.
3 Date falls on a weekend or public holiday; deadlines move forward to the next business day as noted with the respective effected date.
1 Refer to California Elections Code §§9190, 9295, 9380, 9509, 13313, and 13314 for details of public examination periods and writ of mandate.
Activity Periods
and Due Date(s)ACTIVITIES / DOCUMENTS
# of Days Prior to or
Following
Election
The below calendar was amended on November 4, 2021 to add run-off candidate information.
4 Arguments and Rebuttal Arguments for City measures must be filed with the City Clerk's office. Contact the City Clerk's office for filing deadlines.
E-83 to 74 Wednesday, August 17, 2022 to Friday, August 26, 2022
E-
E-
E-76 to 67 Wednesday, August 24, 2022 to Friday, September 2, 2022
E-
E-57 to 14 Monday, September 12, 2022 to Tuesday, October 25, 2022
to
E-
E-28 to 1 Tuesday, October 11, 2022 to Monday, November 7, 2022
E-
to
2F.P.P.C. 2nd PRE-ELECTION STATEMENT DUE
Deadline for financial disclosure report Form 460 covering the reporting
period noted below or the day after the closing date of the last statement filed.
67 Friday, September 2, 2022
Reporting Period:September 25, 2022 October 22, 2022
LAST DAY TO REGISTER TO VOTE FOR THIS ELECTIONDeadline to register to be eligible to vote in this election.
3EARLY VOTING PERIOD AT THE ROV OFFICE
Early voting is available at the Registrar of Voters office for individuals wishing to drop off ballot or vote in person during normal business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m., beginning 29 days prior the election.
E-
1,4EXAMINATION PERIOD FOR ALL PRIMARY ARGUMENTS FILED
The elections official shall make the arguments available for public
examination during business hours for a period of 10-calendar days immediately following the filing deadline for submission of those documents.
1DUE DATE FOR REBUTTAL ARGUMENTS AND IMPARTIAL
ANALYSESDeadline set by the Registrar of Voters for submitting rebuttal arguments to primary arguments in favor of and against a measure and impartial analyses.
1,4EXAMINATION PERIOD FOR ALL REBUTTALS AND IMPARTIAL
ANALYSES FILED
The elections official shall make the rebuttal arguments and Impartial Analyses available for public examination during business hours for a period of 10-calendar days immediately following the filing deadline for submission of those documents.
1,4FINAL PRINTING DEADLINE
Any petition for writ of mandate, including any appeals, should be
resolved by this date so the Registrar of Voters can meet necessary printing deadlines.
2F.P.P.C. 1st PRE-ELECTION STATEMENT DUE
Deadline for financial disclosure report Form 460 covering the reporting
period noted below or the day after the closing date of the last statement
filed.
40 Thursday, September 29, 2022
WRITE-IN CANDIDACY PERIOD
Between these dates is the period for candidates to obtain and file write-in nomination documents in the Office of the Registrar of Voters.
77 Tuesday, August 23, 2022
July 1, 2022 September 24, 2022Reporting Period:
29 Monday, October 10, 2022
15 Monday, October 24, 2022
12 Thursday, October 27, 2022
FIRST DAY TO BEGIN MAILING VOTE-BY-MAIL BALLOTS
First day to begin mailing vote-by-mail ballots.
E-
82 Thursday, August 18, 2022
RANDOMIZED ALPHABET DRAWINGThis day the Secretary of State (SOS) and the local elections official will conduct a drawing of letters of the alphabet to determine the order in
which candidates appear on the ballot.
For local offices, candidates should refer to the SOS's drawing,
and for State or Legislative offices, candidates should refer to the
ROV's drawing for order of their name to appear on the ballot.
2 Revised 11.4.21 by BL
AMENDED ABBREVIATED
GUBERNATORIAL GENERAL ELECTION CALENDAR
November 8, 2022
County of Santa Clara Registrar of Voters
This calendar may not contain all candidate or district filing requirements. The Office of the Registrar of Voters is not open for filings on Saturday, Sunday or holidays.
2 The period covered by any statement begins on the day after the closing date of the last statement filed, OR January 1st, if no previous statement has been filed.
3 Date falls on a weekend or public holiday; deadlines move forward to the next business day as noted with the respective effected date.
1 Refer to California Elections Code §§9190, 9295, 9380, 9509, 13313, and 13314 for details of public examination periods and writ of mandate.
Activity Periods
and Due Date(s)ACTIVITIES / DOCUMENTS
# of Days Prior to or
Following
Election
The below calendar was amended on November 4, 2021 to add run-off candidate information.
4 Arguments and Rebuttal Arguments for City measures must be filed with the City Clerk's office. Contact the City Clerk's office for filing deadlines.
E-
E
E+
E+
E+
to
VOTE CENTERS OPEN 10 DAYS BEFORE ELECTION DAY
Vote Centers are open to all registered voters in Santa Clara County. Vote Centers are open to all registered voters in jurisdictions holding special elections. Any voter can go to any Vote Center location throughout the County. Hours may vary by location and locations may vary with each election – please see listing on our website at
sccvote.com or click link below.
Official Ballot Drop Box and Vote Center Sites Information
Saturday, October 29, 2022 to Tuesday, November 8, 202210to0
(The ROV website will be updated for each election.)
2F.P.P.C. SEMI-ANNUAL STATEMENT DUE
Deadline for semi-annual financial disclosure report Form 460 covering
the reporting period noted below or the day after the closing date of the
last statement filed.
Reporting Period:July 1, 2022 December 31, 2022
E+84 Tuesday, January 31, 2023
28
E-
30 Thursday, December 8, 2022
7 Tuesday, November 1, 2022
0 Tuesday, November 8, 2022
22 Wednesday, November 30, 2022
SIGNATURE VERIFICATION DATELast day to turn in unsigned ballots or signature verification statements.Tuesday, December 6, 2022
OFFICIAL CANVASS OF VOTERegistrar of Voters to certify election results.
LAST DAY TO REQUEST VOTE-BY-MAIL BALLOT TO BE MAILED
Deadline at 5:00 p.m. to submit a request for a Vote-by-Mail ballot to be
mailed to voter.
ELECTION DAY
All Vote Centers and ROV office are open from 7:00 a.m. to 8:00 p.m.
for dropping off ballot or voting in person. Ballots must be postmarked
by this date to ensure eligibility of counted votes.
ELECTIONS OFFICIAL TO NOTIFY VOTER OF VERIFICATION OF
SIGNATUREIn the case of a voter whose signature does not match or is missing, the
elections official is required to notify the voter at least 8 days before the
certification of the election of an opportunity to update the voter's
signature.
3 Revised 11.4.21 by BL