HomeMy WebLinkAboutStaff Report 14264
City of Palo Alto (ID # 14264)
Office of the City Clerk
City Council CAO Report
Meeting Date: 4/18/2022 Report Type: Consent Calendar
Title: Approve Minutes from the April 04, 2022 City Council Meeting
From: Lesley Milton, City Clerk
Staff recommends Council to review and approve the minutes as presented.
ATTACHMENTS:
• Attachment A: 20220404amCCs (PDF)
CITY COUNCIL
DRAFT ACTION MINUTES
Page 1 of 8
Special Meeting
April 4, 2022
The City Council of the City of Palo Alto met on this date in virtual
teleconference at 5:00 P.M.
Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka
Absent: None
Closed Session
1. CONFERENCE WITH LABOR NEGOTIATORS City Designated
Representatives: City Manager and his Designees Pursuant to Merit
System Rules and Regulations (Ed Shikada, Kiely Nose, Rumi Portillo, Sandra Blanch, Nicholas Raisch, Molly Stump, and Terence Howzell)
Employee Organization: Employee Organization: Service Employees
International Union, (SEIU) Local 521, Utilities Management and
Professional Association of Palo Alto (UMPAPA)Palo Alto Peace Officers’
Association (PAPOA), Palo Alto Police Management Association (PMA),
International Association of Fire Fighters (IAFF) local 1319, Palo Alto
Fire Chiefs Association (FCA), Management and Professional
Employees (MGMT) ; Authority: Government Code Section 54957.6
(a); Authority: Government Code Section 54957.6 (a).
MOTION: Council Member Filseth moved, seconded by Council Member
Cormack to go into Closed Session. Kou Arrived 6-0
MOTION PASSED/FAILED: 6-0, Tanaka Absent
Council went into Closed Session at 5:03 P.M.
Council returned from Closed Session at 6:15 P.M.
Mayor Burt made no announcements for the public.
Special Orders of the Day
2. Adoption of Resolution for Gabriel Mora Upon His Retirement.
DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 4/4/2022
MOTION: Vice Mayor Kou moved, seconded by Council Member Cormack to
adopt the Resolution.
MOTION PASSED: 7-0
3. Proclamation Honoring National Public Safety Telecommunicator's
Week - April 10-16, 2022.
NO ACTION TAKEN
Agenda Changes, Additions and Deletions
None.
Public Comment
Consent Calendar
Council Member DuBois registered a no vote on Agenda Item Number 8.
Council Member Kou registered a no vote on Agenda Item Number 5.
Council Member Tanaka registered a no vote on Agenda Items 5, 6, 10
MOTION: Council Member Cormack moved, seconded by Council Member
Filseth to approve Agenda Item Numbers 4-14.
MOTION SPLIT FOR THE PURPOSE OF VOTING
MOTION TO APPROVE ITEM 7, 9, 11-14: PASSED 7-0
MOTION TO APPROVE ITEM 5 PASSED: 5-2, Kou, Tanaka No
MOTION TO APPROVE ITEM 6, 10 PASSED: 6-1, Tanaka No
DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 4/4/2022
4. Approve Minutes from the March 11, 2022 City Council Meeting, March 14, 2022 City Council Meeting, and the March 21, 2022 City Council
Meeting.
5. Utilities Advisory Commission and Staff Recommend the City Council
Approve Two Resolutions: 1) Resolution 10024 Approving an
Amendment to the Amended and Restated Water Supply Agreement Between the City and County of San Francisco and Wholesale
Customers in Alameda County, San Mateo County, and Santa Clara
County and Authorizing the City Manager to Execute the Amended
Agreement; and 2) Resolution 10025 Approving a Minimum
Purchase Transfer from the City of Mountain View to the City of East
Palo Alto.
6. Approve Finance Committee Recommendation for FY 2023 to (a)
Return to the Customary Pre-Pandemic Business Registry Certificate
Requirement and Fee, and (b) Pause for One Year the Downtown
Business Improvement District Assessment Program.
7. Approve, as Recommended by Policy and Services Committee, the
FY2022/2023 Risk Assessment & Audit Plan Reports.
8. Adoption of Resolution 10026 Authorizing Use of Teleconferencing
for Council Meetings During Covid-19 State of Emergency.
9. Approval of Amendment Number 2 to the Power Purchase Agreement
for Landfill Gas-Generated Electricity With Ameresco Keller Canyon
LLC., Reducing the Facility's Output in Exchange for an Annual
$250,000 Administrative Payment to the City.
10. Approval of Contract Amendment Number 1 to Contract Number S22183587 with Fairbanks, Maslin, Maullin, Metz, and Associates
(FM3) in the Amount of $28,500 for One Additional Poll (Three Polls,
Total) for the Potential November 2022 Ballot Measure(s) for a Total
Not to Exceed Amount of $113,500 and Approve a Budget Amendment
in the General Fund.
11. Adoption of Resolution 10027 Authorizing the Submittal of a
Financial Assistance Application to the United States Bureau of
Reclamation for the WaterSMART: Title XVI Water Reclamation and
Reuse Project.
DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 4/4/2022
12. Approval of Pets in Need's Amended Termination Notice to Extend
Termination Date Six Months for Continued Animal Shelter Operations.
13. Adoption of Resolution 10020 Amending Public Hearing: Objections
to Weed Abatement and Adoption of Resolution Ordering Weed
Nuisance Abated to Correct an Administrative Error.
14. Approval of Construction Contract Number C22181213 with Stronger
Building Services in the Amount of $179,500 for the Mitchell Park Library Roof and Gutter Repair Project; Authorize the City Manager or
their Designee to Negotiate and Execute one or more Change Orders
for Related Additional but Unforeseen Work Not to Exceed $17,950;
and Approval of a Budget Amendment for the Roofing Replacement
Capital Project (PF-00006) in the Capital Improvement Fund.
City Manager Comments
Ed Shikada, City Manager
Action Items
15. Review and Approval of Workplans Implementing 2022 City Council
Priorities.
MOTION: Council member DuBois moved, seconded by Mayor Burt to
accept the list of major projects associated with the 2022 City Council
Priorities and have the Mayor and Vice Mayor to work with staff to refine the
town hall meeting program details and enable all Council to attend as
optional attendance.
MOTION PASSED: 7-0
16. Receive the Police Department’s Annual Report and Discuss and Accept
the Staff Update on Radio Encryption as a Follow-up from the Policy
and Services Committee Recommendation on February 8, 2022.
ORIGINAL MOTION: Council Member Stone moved, seconded by Vice
Mayor Kou to direct staff and PAPD to:
DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 4/4/2022
A. Contact State Department of Justice regarding CLETS and inform them
of:
i. Operational deficiencies in our current digital system; and
ii. Inquire into whether PAPD can revert back to encryption only
after policies are implemented that will fully protect personal
identifying information (PII)
B. Direct staff and PAPD to develop policies in order to protect PII on
unencrypted radio transmission;
C. Support Senator Becker’s proposed SB-1000;
D. Increase communications between PAPD senior staff and the media, as
staffing permits; and
E. Refer to Policy and Services Committee review and discussion of Use
of Force (UOF) reports to evaluate current policies and effectiveness of
the UOF reports and recommend modifications if necessary.
PROPOSED AMENDMENT: On motion by Mayor Burt seconded by Council
Member Cormack to delete A and replace as B: Develop programs to pursue
near real time streaming of Calls for Services and to narrow location of the
calls. Registration will be required to access the platform. Staff shall confer
with labor on implementation of this direction.
MOTION TO APPROVE AMENDMENT PASSED: 6-1, Stone No
REVISED MOTION: Council Member Stone moved, seconded by Vice
Mayor Kou to direct staff and PAPD to:
A. Contact State Department of Justice regarding CLETS and inform them
of:
i. Operational deficiencies in our current digital system; and
ii. Inquire into whether PAPD can revert back to encryption only
after policies are implemented that will fully protect personal
identifying information (PII)
DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 4/4/2022
B. Develop programs to pursue near real time streaming of Calls for
Services and to narrow location of the calls. Registration will be required to access the platform. Staff shall confer with labor on
implementation of this direction;
C. Support Senator Becker’s proposed SB-1000;
D. Increase communications between PAPD senior staff and the media, as
staffing permits; and
E. Refer to Policy and Services Committee review and discussion of Use
of Force (UOF) reports to evaluate current policies and effectiveness of
the UOF reports and recommend modifications if necessary.
MOTION PASSED: 7-0
17. Clarification of In-Person Attendance Protocols for Council Committees
and Boards and Commissions.
NO ACTION TAKEN - This Item was continued to a future meeting.
Council Member Questions, Comments and Announcements
Adjournment: The meeting was adjourned at 12:40 P.M.
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal
Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared
in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in
accordance with Ordinance No. 5423, the City Council found action minutes
and the video/audio recordings of Council proceedings to be the official
records of both Council and committee proceedings. These recordings are
available on the City’s website.
DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 4/4/2022
DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 4/4/2022