HomeMy WebLinkAboutStaff Report 14217
City of Palo Alto (ID # 14217)
Office of the City Clerk
City Council CAO Report
Meeting Date: 4/4/2022
Title: Approve Minutes from the March 11, 2022 City Council Meeting,
March 14, 2022 City Council Meeting, and the March 21, 2022 City Council
Meeting
From: Lesley Milton, City Clerk
Staff recommends Council to review and approve the minutes as presented.
ATTACHMENTS:
• Attachment4.a: Attachment A: 20220311amCCs (PDF)
• Attachment4.b: Attachment B: 20220314amCCs (PDF)
• Attachment4.c: Attachment C: 20220321amCCs (PDF)
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CITY COUNCIL
ACTION MINUTES
Page 1 of 2
City Council
Special Meeting
March 11, 2022
The City Council of the City of Palo Alto met on this date in virtual
teleconference at 4:00 P.M.
Present: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka
Absent: None
Action Items
1. Interviews for the Architectural Review Board.
The City Council interviewed the following applicants for the Architectural
Review Board:
A. Alfred Mandel
B. Curtis Smolar
C. Yingxi Chen
D. Kendra Rosenberg
E. Joao (Johnny) Baptista DaRosa
F. John Kunz
Adjournment: The meeting was adjourned at 5:11 P.M.
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ACTION MINUTES
Page 2 of 2
Sp. City Council Meeting
Action Minutes: 3/11/2022
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal
Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared
in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in
accordance with Ordinance No. 5423, the City Council found action minutes
and the video/audio recordings of Council proceedings to be the official
records of both Council and committee proceedings. These recordings are
available on the City’s website.
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CITY COUNCIL
DRAFT ACTION MINUTES
Page 1 of 4
Special Meeting
March 14, 2022
The City Council of the City of Palo Alto met on this date in virtual
teleconference at 5:00 P.M.
Present: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka
Absent:
Closed Session
1. CONFERENCE WITH LABOR NEGOTIATORS City Designated
Representatives: City Manager and his Designees Pursuant to Merit
System Rules and Regulations (Ed Shikada, Kiely Nose, Rumi Portillo, Sandra Blanch, Nicholas Raisch, Tori Anthony, Molly Stump, and
Terence Howzell) Employee Organization: Service Employees
International Union, (SEIU) Local 521, Utilities Management and
Professional Association of Palo Alto (UMPAPA)Palo Alto Peace Officers’
Association (PAPOA), Palo Alto Police Management Association.
MOTION: Council Member Filseth moved, seconded by Council Member
Cormack to go into Closed Session.
MOTION PASSED: 6-0, DuBois absent
Council went into Closed Session at 5:03 P.M.
Council Member Dubois jointed the meeting at 5:05 PM.
Council returned from Closed Session at 6:38 P.M.
There were no announcements for the public.
Special Orders of the Day
2. Congratulations to Sheryl Klein for designation as Woman of Persistence
for Palo Alto.
NO ACTION TAKEN
3. Project Sentinel
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DRAFT ACTION MINUTES
Page 2 of 4
(Sp.) City Council Meeting
Draft Action Minutes: 03/14/2022
NO ACTION TAKEN
AA1. Appointments of Candidates for the Architectural Review Board.
MOTION: Council Filseth motioned, seconded by Mayor Burt to conduct an
initial round of voting with the highest votes receiving the full term, and the
second highest would receive the unexpired term. If there is no consensus,
there would be a second round of voting for the terms.
MOTION PASSED: 7-0
First Round of voting for two positions on the Architectural Review Board;
one full term ending March 31, 2025, and one unexpired term ending March
31, 2024.
Candidate Yingxi Chen receiving 6 votes is appointed to the full term expiring March 31, 2025 and Candidate Kendra Rosenberg receiving
5 votes is appointed to the unexpired term ending March 31, 2024.
Study Session
12. Report and Discussion on Community Engagement Activities Planned
to Implement the City’s Workplans for the 2022 Calendar Year.
NO ACTION TAKEN
Agenda Changes, Additions and Deletions
None
Consent Calendar
Council Member Cormack Registered a No Vote on Item 6.
Council Member Tanaka Registered a No Vote on Items 5-8.
MOTION: Council Member Cormack moved, seconded by Council Member
Filseth to approve Agenda Item Numbers 5-10, and Item Number 4 as
amended.
4. Approve Minutes from the February 28, 2022 City Council Meeting.
5. Adoption of Side letters of Agreement with Utilities Management and
Professional Association of Palo Alto "UMPAPA", International
Association of Fire Fighters IAFF "IAFF", Fire Chiefs Association "FCA",
Palo Alto Peace Officers’ Association (POA), Palo Alto Police Management
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DRAFT ACTION MINUTES
Page 3 of 4
(Sp.) City Council Meeting
Draft Action Minutes: 03/14/2022
Association (PMA); and Updated Salary Schedules for Management and
Professional Employees, SEIU Hourly Unit, and Limited Hourly Employees.
6. City Council Approval of the City's Response to the Civil Grand Jury
Report Regarding Affordable Housing and Direction to Staff to Submit
the Response Letter in Accordance with State Law Prior to the March 16,
2022 Deadline.
7. Approval of Amendment Number 2 to Contract Number C19172119 with
Daryl D. Jones, Inc. DBA Telecommunications Engineering Associates
(TEA) to Increase the Scope of Services to Include Program Verification
and Design Review for the Public Safety Building Project (CIP PE-15001)
and, Accordingly, Increase the Contract Amount by $189,882, for a New
Total Not-to-Exceed Amount of $874,882.
8. Adoption of Resolution 10023 Amending the Electric Hydro Rate
Adjuster (E-HRA) and Activating the E-HRA Rate at the $0.013/kWh
Level, Effective April 1, 2022 and Transmit Information on Preliminary
Rate Forecast.
9. Approval of Surveillance Use Policy and Contract for E-Citation
Devices/Services with Turbo Data Systems, Not-to-Exceed $218,545 for
Five Years.
10. Approval of Amendment Number 2 to Contract Number C18168129 with
Kennedy / Jenks Consultants for Professional Design Services for the
Primary Sedimentation Tanks Rehabilitation and Equipment Room
Electrical Upgrade Project at the Regional Water Quality Control Plant to
Increase Compensation by $166,747 for a New Maximum Compensation
Not to Exceed $1,131,747, and to Extend the Contract Term Through June 30, 2024 - Capital Improvement Program Project WQ-14003.
MOTION SPLIT FOR THE PURPOSE OF VOTING
ITEMS 4, 10 OF MOTION PASSED: 7-0
ITEMS 5-8 OF MOTION PASSED: 6-1, Tanaka no
ITEM 6 OF MOTION PASSED: 5-2, Cormack, Tanaka no
City Council took a break at 8:55 P.M. and returned at 9:05 P.M.
Action Items
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DRAFT ACTION MINUTES
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(Sp.) City Council Meeting
Draft Action Minutes: 03/14/2022
11. City Council Discussion with the Independent Police Auditor and Possible
Approval of a Performance Review on Recruitment and Hiring.
MOTION: Council Member DuBois moved, seconded by Mayor Burt to
approve the performance review of the Police hiring practices and require the
Police Department to provide a written response to future IPA
recommendations.
MOTION PASSED: 7-0
13. Discuss Recommended Foothills Fire Mitigation and Safety Improvement
Strategies.
MOTION: Mayor Burt moved, seconded by Council Member Cormack to direct
Staff to adopt the recommendation as stated:
A. Pursue funding for eucalyptus tree removal in Foothills Nature Preserve,
Pearson Arastradero Nature Preserve, and Esther Clark Park, and
Foothills Fire Management Plan (FFMP) mitigation efforts;
B. Authorize the Fire Chief to determine, in collaboration with CSD, the
appropriate restrictions on barbeques and campfires at Foothills Nature
Preserve; and
C. Return to the Council with an Ordinance amendment to modify Municipal
Code Section 2.30.620 (Surveillance and Privacy Protection Ordinance)
to add the Foothills Fire Early Warning System (FFEWS).
MOTION PASSED: 7-0
Adjournment: The meeting was adjourned at 11:21 P.M.
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in
accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in
accordance with Ordinance No. 5423, the City Council found action minutes
and the video/audio recordings of Council proceedings to be the official records
of both Council and committee proceedings. These recordings are available on
the City’s website.
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CITY COUNCIL
DRAFT ACTION MINUTES
Page 1 of 5
Special Meeting
March 21, 2022
The City Council of the City of Palo Alto met on this date in virtual
teleconference at 5:00 P.M.
Participating: Burt, Cormack, Filseth, Kou, Stone, Tanaka
Absent: DuBois
Special Orders of the Day
1. Tokyo Paralympics Gold Medal Winner Palo Alto Resident Katie
Holloway Bridge.
Agenda Changes, Additions and Deletions
None
Consent Calendar
Council Member Tanaka registered a no vote on Agenda Item Number 9.
MOTION: Council Member Cormack moved, seconded by Council Member
Filseth to approve Agenda Item Numbers 2-9.
2. Approve Minutes from the March 7, 2022 City Council Meeting.
3. Approval of a Construction Contract With Casey Construction, Inc. for
Sewer Lateral Installation, Repair and Replacement and Wastewater
Collection System Rehabilitation in a Total Not-to-Exceed Amount of
$2,998,266 for a Three-Year Term Through June 2025.
4. Authorize Transmittal of the 2021 Comprehensive Plan Annual
Progress Report to the Office of Planning and Research and the 2021
Housing Element Annual Progress Report to the Department of
Housing and Community Development.
5. Accept the Stanford University Medical Center (SUMC) Annual Report
for Fiscal Year 2020-2021 and Find the SUMC Parties in Compliance
With the Development Agreement.
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DRAFT ACTION MINUTES
Page 2 of 5
Sp. City Council Meeting
Draft Action Minutes: 3/21/2022
6. Approval of Task Order Construction Contract C22183580 With MP
Nexlevel of California, Inc. in the Amount not to exceed $8,815,809 for Trenching and Substructure Installation and Materials; Authorization
for the City Manager to Negotiate and Execute Related but Unforeseen
Change Orders Not-to-Exceed $881,581, for a Total Not-to-Exceed
Amount of $9,697,390 Over Three Years.
7. Approval of Construction Contract C22184073 with O'Grady Paving Inc. in the Amount of $1,200,234, and Authorization for the City
Manager or Their Designee to Negotiate and Execute Change Orders
for Related Additional but Unforeseen Work that May Develop During
the Project Up to a Not-to-Exceed Amount of $118,523, for the Fiscal
Year 2022 Asphalt Paving, Capital Improvements Program Projects
PE86070, PO-12001, PL-04010 and PO-89003.
8. Approval of Amendment Number One to Contract C19173550 with
Accela, Inc. to add the Accela Mobile Office and Accela Electronic
Reporting Database Modules to this Online Services Contract, and to
Increase the Compensation by an Amount Not-To-Exceed $57,210 for
a New Total Not-to-Exceed Amount of $848,554.
9. Direct Staff to Relinquish S. Palo Alto Bikeways Project Grant Under
OBAG2 and Reapply Under OBAG3 in May, 2022 to Allow For Additional
Time to Meet Project Outreach, Design, and CEQA Requirements.
MOTION SPLIT FOR PURPOSES OF VOTING
MOTION PASSED ITEMS 2-8: 6-0, DuBois absent
MOTION PASSED ITEMS 9: 5-1, DuBois absent, Tanaka no
Action Items
10. Adoption of an Interim Ordinance Establishing Objective Urban Lot Split Standards and Further Refinements to SB 9 Development
Standards; Authorizing the Public Works Director to Publish Objective
Standards Regarding Adjacent Improvements Related to SB 9
Projects; and Direction Regarding Listing Properties Eligible for Historic
Status.
MOTION: Vice Mayor Kou moved, seconded by Council Member Filseth to:
A. Review and adopt proposed objective standards for urban lot splits.
These standards will only apply to qualifying SB 9 projects within Palo
Alto (Attachment A) with the flagpole to be at least 10 feet wide;
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DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 3/21/2022
B. Adopt Interim Ordinance Refining SB 9 Regulations and Authorizing
the Public Works Director to Publish Objective Standards Regarding Adjacent Public Improvements Related to SB 9 Projects (Attachment
B); and
C. Direct Staff to work with the Historic Resources Board to review the
approximately 165 local, state and federal eligible properties and make
recommendations for listing on the inventory in accordance with the process set forth in the PAMC and collaborate with the Historic
Resources Board for community engagement.
MOTION PASSED: 6-0, DuBois absent
11. Approve the Housing Element Working Group and Planning and
Transportation Commission Recommendations for the 2023-31 Housing
Element Sites and Their Associated Unit Yields as Well as Potential
Feedback on Housing Element Policies and Programs, or Other Housing-
Related Direction to Staff.
ORIGINAL MOTION: Mayor Burt moved, seconded by Council Member
Stone to approve the Planning and Transportation Commission 2023-31
Housing Element sites with their associated unit yields as reflected in
Attachment A, incorporating staff recommended adjustments, and the
following additional site selection strategies:
A. Faith Based Institutions Strategy: Require units to be 100% affordable
units;
B. City-owned Parking Lots Strategy: Include strategy in the sites list and
its 168 unit yield, providing they are 100% affordable units;
C. General Manufacturing (GM) Zone Strategy: Encourage Council to plan
retail, transit, schools, bike lanes, and parks to support the new
neighborhood;
D. General Manufacturing (GM) Zone Strategy: Council to consider
changing portions of the GM zoned sites to a multifamily zone,
eliminating general manufacturing uses;
E. Research, Office, Limited Manufacturing (ROLM) Zone Strategy:
Encourage Council to plan retail, transit, schools, bike lanes and parks
to support the new neighborhood;
F. Transit Center Strategy: Increase the unit yield of the Transit Center
from 180 units to 270 units;
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DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 3/21/2022
G. Transit Center Strategy: The residential units on this site should be
primarily developed as affordable units;
H. Staff to return to the Council for discussion and direction on
modifications reducing commercial FAR in combination with increasing
housing FAR with a focus on properties in the El Camino Real zone and
the two Downtowns; and
I. Staff to return to Council for discussion engaging with Stanford Research Park on identifying additional housing sites for the coming
Housing Element.
MOTION SPLIT FOR THE PURPOSE OF VOTING
MOTION: Mayor Burt moved, seconded by Council Member Stone to
approve the following element of the original motion:
B. City-owned Parking Lots Strategy: Include strategy in the sites list and
its 168 unit yield, providing they are 100% affordable units.
MOTION PASSED: 4-2, DuBois absent, Tanaka, Kou no
MOTION: Mayor Burt moved, seconded by Council Member Stone to
approve the following element of the original motion:
A. Faith Based Institutions Strategy: Require units to be 100%
affordable units.
B. City-owned Parking Lots Strategy: Include strategy in the sites list
and its 168 unit yield, providing they are 100% affordable units.
C. General Manufacturing (GM) Zone Strategy: Encourage Council to
plan retail, transit, schools, bike lanes, and parks to support the new
neighborhood.
D. General Manufacturing (GM) Zone Strategy: Council to consider
changing portions of the GM zoned sites to a multifamily zone,
eliminating general manufacturing uses.
E. Research, Office, Limited Manufacturing (ROLM) Zone Strategy:
Encourage Council to plan retail, transit, schools, bike lanes and parks
to support the new neighborhood.
F. Transit Center Strategy: Increase the unit yield of the Transit Center
from 180 units to 270 units.
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DRAFT ACTION MINUTES
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Sp. City Council Meeting
Draft Action Minutes: 3/21/2022
G. Transit Center Strategy: The residential units on this site should be
primarily developed as affordable units
H. Staff to return to the Council for discussion and direction on
modifications reducing commercial FAR in combination with increasing
housing FAR with a focus on properties in the El Camino Real zone
and the two Downtowns.
I. Staff to return to Council for discussion engaging with Stanford Research Park on identifying additional housing sites for the coming
Housing Element.
MOTION PASSED: 4-2, DuBois absent, Tanaka, Cormack no
MOTION: Mayor Burt moved, seconded by Council Member Stone to
approve the Planning and Transportation Commission 2023-31 Housing
Element sites with their associated unit yields as reflected in Attachment A,
incorporating staff recommended adjustments, and the following additional
site selection strategies:
C. General Manufacturing (GM) Zone Strategy: Encourage Council to
plan retail, transit, schools, bike lanes, and parks to support the new
neighborhood.
F. Transit Center Strategy: Increase the unit yield of the Transit Center
from 180 units to 270 units.
MOTION PASSED: 5-1, DuBois absent, Tanaka no
Adjournment: The meeting was adjourned at 11:11P.M.
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal
Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared
in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in
accordance with Ordinance No. 5423, the City Council found action minutes
and the video/audio recordings of Council proceedings to be the official
records of both Council and committee proceedings. These recordings are
available on the City’s website.
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