HomeMy WebLinkAboutStaff Report 14163
City of Palo Alto (ID # 14163)
City Council Staff Report
Meeting Date: 5/2/2022 Report Type: Consent Calendar
City of Palo Alto Page 1
Title: Policy and Services Committee Recommends the City Council Accept
the City Auditor’s Quarterly Status Report (Q2 of Fiscal Year 2021)
From: City Manager
Lead Department: City Auditor
Recommended Motion
The Policy and Services Committee and the City Auditor recommend the City Council
take the following action:
1) Accept the Office of the City Auditor’s Quarterly Status Report covering October –
December 2021
Discussion
Quarterly Status Report – October – December 2021
In accordance with Task 5 of our agreement with the City, Baker Tilly is required to
report quarterly on a variety of topics, generally including progress to plan.
Our presentation includes the following high level status updates organized by task
within our agreement with the City:
• Task 1 – Citywide Risk Assessment
o Kicked-off the Risk Assessment process to be reported in Q3 of FY22
(March 2022)
• Task 2 – Annual Audit Plan
o Kicked-off the Audit Planning process to be reported in Q3 of FY22 (March
2022)
• Task 3 – Financial Audit
o Solicited and evaluated proposals for the Financial Auditor, to be
presented to the Finance Committee in March/April 2022
o Presented, in conjunction with the Administrative Services Department,
the Financial Audit report prepared by Macias, Gini, O’Connell LLP (Action
Minutes; Video)
• Task 4 – Execute Audit Plan
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o Presented the Asset Management Audit Activity Report to the Policy &
Services Committee, which was subsequently approved by City Council
(Action Minutes, Video)
o Presented the IT Risk Management Audit Activity Report to Policy &
Services Committee, which was subsequently approved by City Council
(Action Minutes, Video)
o Presented the Construction Project Controls Audit Report to the Policy &
Services Committee, which was subsequently approved by City Council in
January 2022 (Action Minutes, Video)
o Presented the Power Purchase Agreement Report to the Policy & Services
Committee, to be presented to Council for approval in Q3 of FY22 (Action
Minutes, Video)
o Presented the Initial Public Safety Building Initial Monitoring Memo to the
Policy & Services Committee, which was subsequently approved by City
Council in January 2022 (Video)
o Initiated the Power Purchase Agreement Audit Activity as approved by City
Council on November 15, 2021 (Action Minutes, Video)
o Sought and received Policy & Services Approval for a Task Order to
Compete a Wire Payment Process and Controls Review (Video)
• Task 5 – Periodic Reporting and Hotline Monitoring
o No hotline reports were received during this period.
o Presented the Office of the City Auditor’s Annual Report (Action Minutes;
Video)
• Task 6 – City Auditor evaluation
o N/A
The Quarterly Status Report was unanimously approved by the Policy and Services
Committee on March 8, 2022 (#14011).
Timeline, Resource Impact, Policy Implications
The task order and corresponding budget associated with this report by the City Auditor
were previously approved. Thus, this report has no impact on City resources.
However, it can be noted that the activities described reflect the dedication of
significant resources across City departments to support these reviews.
Environmental Review
The Committee’s approval of the quarterly report does not meet the definition of a
“project” under Public Resources Code 21065, therefore California Environmental
Quality Act review is not required.