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Home My WebLink AboutStaff Report 13792 City of Palo Alto (ID # 13792) Office of the City Clerk City Council CAO Report Meeting Date: 11/29/2021 Title: Approval of Minutes November 15, 2021 City Council Meeting From: Mahealani AhYun, Deputy City Clerk Recommended Motion To approve the minutes for November 15, 2021 as presented. ATTACHMENTS: • Attachment4.a: 20211115amCCs (DOCX) 4 Packet Pg. 32 CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Special Meeting November 15, 2021 The City Council of the City of Palo Alto met on this date in virtual teleconference at 5:02 P.M. Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Absent: Closed Session 1. CONFERENCE WITH CITY ATTORNEY- EXISTING LITIGATION Subject: Miriam Green v. City of Palo Alto Santa Clara County Superior Court Case No. 16CV300760 (One Case, as Defendant) Authority: Government Code Section 54956.9(d)(1). AA1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Property: 300 Homer Avenue, Assessor’s Parcel Number 120-17-093 Negotiating Party: Palo Alto Museum City Negotiators: Ed Shikada, Kiely Nose Subject of Potential Negotiations: Lease Price and Terms of Payment. MOTION: Council Member Stone moved, seconded by Council Member Kou to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 5:06 P.M. Council returned from Closed Session at 6:51 P.M. Mayor DuBois announced no reportable action. Special Orders of the Day 2. Proclamations Recognizing the Heroic Acts of Orlando Kent and Benjamin Bellamy. NO ACTION TAKEN The City Council adjourned at 7:01 P.M. and called to order the joint special meeting at 7:01.P.M. 4.a Packet Pg. 33 DRAFT ACTION MINUTES Page 2 of 5 (Sp.) City Council Meeting Draft Action Minutes: 11/15/2021 Study Session 3. Study Session to Provide Background and Information on Federal and State Laws and Recent Court Case Law Affecting the Placement of Wireless Telecommunications Facilities Within the City, and Overview of Staff Workplan to Update Wireless Ordinance and Standards. The City Council adjourned at 8:37 P.M. and reconvened the regular meeting at 8:37 P.M. Agenda Changes, Additions and Deletions None Consent Calendar Council Member Kou registered a no vote on Agenda Item Number 7. Council Member Tanaka registered a no vote on Agenda Item Number 6, 7, 10, 11. MOTION: Council Member Cormack moved, seconded by Mayor DuBois to approve Agenda Item Numbers 4-11. 4. Approve a Task Order for the Office of the City Auditor to Conduct the Utility Work Order Process and Accounting Review as Recommended by the Policy and Services Committee. 5. Approval of the Office of the City Auditor (OCA) Annual Report as Recommended by the Policy and Services Committee. 6. Approval of Amendment Number 2 to Contract Number C19170648 With Salas O'Brien Engineers, Inc., for Professional Design Services for the 12kV Electrical Distribution Network Rehabilitation Project at the Regional Water Quality Control Plant under the Plant Repair, Retrofit, and Equipment Replacement capital project (WQ-19002) to add Services, Increase Compensation by $149,586 for a New Not-to- Exceed Amount of $560,397, and Extend the Schedule for Performance Through February 29, 2024. 7. Approval of Contract Amendment Number 1 to the Following Six Contracts: Contract Number C21177994A with 4LEAF, Inc., C21177994B with SAFEbuilt, C21177994C with Bureau Veritas, C21177994D with Independent Code Consultants, Inc., C21177994E with Shums Coda Associates and C21177994F with TRB+Associates, to 4.a Packet Pg. 34 DRAFT ACTION MINUTES Page 3 of 5 (Sp.) City Council Meeting Draft Action Minutes: 11/15/2021 Increase the Total Contract Sum Across all Six Contracts by $350,000 (Due to Usage for Public Safety Building Inspector of Record Services) for a New Six-Contract Pool Total Not-to-Exceed Amount of $6,350,000. 8. Approve Amendment No. 1 to Contract C17165347 with TetraTech to Extend the Term from November 30, 2021 to November 20, 2023 Date Correction in title only. 9. Approval of Construction Contract Number C22182345 with Wickman Development and Construction in the Amount of $284,000, and Authorization for the City Manager to Negotiate and Execute Change Orders Up to a Not-to-Exceed Amount of $28,400 for the Civic Center Waterproofing Study and Repairs Project, Capital Improvement Program Project PE-15020. 10. Approval of an Exemption from Competitive Solicitation by Council Action per PAMC 2.30.330, and Approval of a Contract with Lew Edwards Group for one year and a not-to-exceed amount of $101,695, for Community Engagement and Ballot Measure Strategy and Preparation Services Relating to Potential Revenue-Generating November 2022 Ballot Measure. 11. Approval of Two Professional Services Agreements With GDS Associates, Inc. and Raftelis Financial Consultants, Inc. for On-Call, As- Needed Rate Design and Financial Consulting Services for a Total Not- to-Exceed Amount of $1 per Agreement; and Approval to Select One or More Consultants Under Either Agreement for a Not-to-Exceed Amount of $250,000 per Year over the 5 Year Term. ITEMS 4, 5, 8, 9 OF MOTION PASSED: 7-0 ITEMS 6, 10, 11 OF MOTION PASSED: 6-1, Tanaka no ITEM 7 OF MOTION PASSED: 5-2, Kou, Tanaka no Action Items 13. Adoption of Resolution 10002 Creating a Sibling City Relationship with City of Bloomington, Indiana, and Authorizing the Mayor to Execute A Sibling City Agreement. MOTION: Mayor DuBois moved, seconded by Vice Mayor Burt to: 4.a Packet Pg. 35 DRAFT ACTION MINUTES Page 4 of 5 (Sp.) City Council Meeting Draft Action Minutes: 11/15/2021 A. Approve the Domestic Sibling City resolution between Bloomington, Indiana and Palo Alto which would authorize the Mayor to sign a Sibling City Agreement with Bloomington, Indiana; B. Request Staff to incorporate engagement with Bloomington, Indiana into Palo Alto’s existing Sister City framework; and C. Direct Staff to reach out to East Palo Alto to discuss partnerships on community engagement, economic collaboration, and town hall and citizen discussions. MOTION SPLIT FOR THE PURPOSE OF VOTING PARTS A & B OF MOTION PASSED: 6-1, Tanaka no PART C OF MOTION PASSED: 6-1, Kou no AA2. Review and Recommend Renter Protection Policies for Development and Implementation (Continued from November 8, 2021 meeting). The City Council moved to Item 14 at 10:37 P.M. and returned to Item AA2 discussion at 12:03 A.M. MOTION: Mayor DuBois moved, seconded by Council Member Stone to continue this item to a date uncertain. MOTION PASSED: 7-0 14. Review and Provide Direction to Staff on Terms of Lease between the City of Palo Alto and the Palo Alto History Museum for the ROTH Building (300 Homer Ave). MOTION: Mayor DuBois moved, seconded by Council Member Kou to: A. Direct Staff to complete lease negotiations with Palo Alto History Museum in alignment with terms outlined in the staff report with following additional guidance: i. $10,000 security deposit; ii. Museum is responsible for long term maintenance; iii. Proceed with principles outlined in the presentation on the community room/facilities; iv. Reimburse the permit and processing fees and the City to pay for the payment/performance bonds; 4.a Packet Pg. 36 DRAFT ACTION MINUTES Page 5 of 5 (Sp.) City Council Meeting Draft Action Minutes: 11/15/2021 v. Museum is responsible for prevailing wage compliance payment of $15,000; vi. Staff to develop a contingency plan in the event that the museum does not meet its operating commitment (to be defined), which would allow the City to find other uses of the building; B. Request Staff to return with a lease and budget amendment within 90 days or sooner; and C. Extend the permit approvals when requested. MOTION SPLIT FOR THE PURPOSE OF VOTING PART A – ii, iii, v, vi AND PART C OF MOTION PASSED: 6-1, Tanaka no PART A – i, iv, AND PART B OF MOTION PASSED: 5-2, Cormack, Tanaka no Adjournment: The meeting was adjourned at 12:07 A.M. in honor of our Good Samaritan heroes. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. 4.a Packet Pg. 37