HomeMy WebLinkAboutStaff Report 13675DRAFT ACTION MINUTES
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City Council
Special Meeting
October 4, 2021
Virtual Only
The City Council of the City of Palo Alto met on this date in virtual
teleconference at 5:01 P.M.
Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka
Absent:
Agenda Changes, Additions and Deletions
None
Consent Calendar
Council Member Tanaka registered a no vote on Agenda Item Number 4.
MOTION: Council Member Kou, seconded by Council Member Tanaka, third
by Council Member Stone to pull Agenda Item Number 5
MOTION: Mayor DuBois moved, seconded by Council Member Cormack to
approve Agenda Item Numbers 2-4, 6.
1. Approval of Minutes from August 30, 2021 City Council Meeting.
2. Request for Authorization to Amend the Existing Agreement for
Litigation Defense Services with the Law Firm of Jarvis, Fay & Gibson
(Contract S15159508) to Extend the Term to June 30, 2022.
3. Approval of a Budget Amendment (Requires 2/3 Approval) for General
Fund Operating Budget in Community Services Department
Implementing a Grant from the Institute of Museum and Library
Services (IMLS) Museums for America Grant Awarded to the Palo Alto
Art Center Foundation to Support Creative Attention Initiative at the
Palo Alto Art Center.
4. Approval of an Exemption to Competitive Solicitation and Change
Order No. 1 to Existing Contract C20172366A With Hotline
Construction, Inc. for Additional Underground Construction and
Emergency Construction On-call Services, Increasing the Contract
Amount by $6,800,000 for a new Not-to-Exceed Amount
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of$11,300,000; and Approve a Budget Amendment in the Electric
Fund.
5. Approval of Advanced Metering Infrastructure (AMI) Contract with
Sensus USA Inc. in the Amount of $15,283,218; and Authorization for
the City Manager to Negotiate and Execute Change Orders up to a Not-
to-Exceed Amount of $1,484,000, for a Total Contract Amount Not-to-
Exceed $16,767,218; Approval of Amendment No. 2 with E Source in
an Amount Not-to-Exceed $1,339,947 for Phase 3 AMI Consulting; and
3) Adoption of a Resolution to Transfer up to$18,900,000 from the
Electric Special Project Reserves to the Smart Grid Technology
Installation Project EL-11014. (This item is continued to a date
uncertain)
6. Approval of Construction Contract Number C22181780 with Roofing
Constructors, Inc. in the Amount Not-to-Exceed $362,713 to Replace
the Existing F & FH Wing Roofs at Cubberley Community Center,
Capital Improvement Program Project CB-16002; and Authorization of
Contract Contingency in an Amount Not-to-Exceed $36,271 for
Related, Additional but Unforeseen Work Which May Develop During
the Project.
ITEMS 2, 3, 6 OF MOTION PASSED: 7-0
ITEM 4 OF MOTION PASSED: 6-1, Tanaka no
Action Items
7. Update from the Palo Alto Advisory Committee on Early Care &
Education (PAACECE) on recent Assessment of Local Families, Effect
of COVID on Child Care providers and plans to address identified
needs, including the Approval of Budget Amendments in the General Fund and the Child Care Trust Fund to Implement the PAACECE's
Annual Work Plan.
MOTION: Council Member Stone moved, seconded by Mayor DuBois to
approve an amendment the Fiscal Year 2022 Budget Appropriation for:
A. The Child Care Trust Fund by:
i. Increasing the expense appropriation transfer to the General
Fund by $50,000, with the additional funding proportionally
allocated as indicated in the report; and
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ii. Decreasing the ending fund balance by $50,000, with the
additional funding proportionally allocated as indicated in the
report;
B. The General Fund by:
i. Increasing the revenue estimate transfer from the Child Care
Trust Fund by $50,000, with the additional funding
proportionally allocated as indicated in the report; and
ii. Increasing the Community Services Department expenditure
appropriation by $50,000, with the additional funding
proportionally allocated as indicated in the report, to address the
needs of Early Education Providers and local families as identified
by the Palo Alto Early Care & Education Committee.
MOTION FAILED: 4-3, Cormack, Filseth, Tanaka no
MOTION: Mayor DuBois, seconded by Council Member Stone to approve an
amendment the Fiscal Year 2022 Budget Appropriation for:
A. The Child Care Trust Fund by:
i. Increasing the expense appropriation transfer to the General
Fund by $30,000; and
ii. Decreasing the ending fund balance by $30,000;
B. The General Fund by:
i. Increasing the revenue estimate transfer from the Child Care
Trust Fund by $30,000; and
ii. Increasing the Community Services Department expenditure
appropriation by $30,000 to address the needs of Early
Education Providers and local families as identified by the Palo
Alto Early Care & Education Committee.
MOTION PASSED: 7-0
The City Council went on break at 6:26 P.M. and returned at 6:36 P.M.
8. 922 College Avenue [20PLN-00104]: Request for Review of a Parcel
Map with Exceptions to Adjust Lot Lines for Two Substandard Parcels
to Facilitate the Redevelopment and Sale of Two Homes.
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Environmental Assessment: Exempt. Zoning District: R-1 (Single
Family Residential).
MOTION: Council Member Cormack moved, seconded by Mayor DuBois to:
A. Find the project exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15303, and 15061(b)(3); and
B. Find that the subject parcel map with exceptions substantially
conforms to the approved preliminary parcel map with exceptions and
approve the subject parcel map with exceptions on the consent
calendar pursuant to Palo Alto Municipal Code (PAMC) Chapter 21.16
and the Subdivision Map Act.
MOTION PASSED: 7-0
AA1. Public Hearing: Adoption of Two Ordinances Implementing the
Objective Standards Project, Including:1) New Chapter 18.24,
Objective Design Standards, to Replace Existing Context-Based Design
Criteria; 2) Modifications to Affordable Housing (AH) and Workforce
Housing (WH) Overlay Districts to Eliminate the Legislative Process; 3)
Expansion of Affordable Housing (AH) and Housing Incentive Program
(HIP) to PTOD-Eligible Properties; 4) Changes to Remove
Inconsistencies and Redundancies, and Streamline Project Review
Throughout Title 18 Chapters.
Public Hearing opened at 7:11 P.M.
Public Hearing closed at 7:26 P.M.
MOTION: Council Member Cormack moved, seconded by Council Member
Kou to continue this item to the October 25, 2021 City Council meeting.
MOTION PASSED: 7-0
The City Council took a break at 9:30 P.M. and returned at 9:40 P.M.
9. Adopt an Ordinance Amending Palo Alto Municipal Code Title 10
(Parking) to Allow Virtual Parking Permits and Update Definitions and
Procedures; and Direct Staff to Implement Virtual Parking Permits in a
Phased Approach.
MOTION: Council Member Stone moved, seconded by Vice Mayor Burt to:
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A. Adopt the attached ordinance amending Palo Alto Municipal Code
(PAMC) Title 10 (Parking) to allow virtual parking permits and update
definitions and procedures;
B. Approve modifications to the City’s various on-street parking permit
policies to implement virtual permits; and
C. Direct Staff to study the delivery service double-parking issue and
return to the City Council with a proposal to regulate on-street parking
of delivery vehicles for commercial purposes.
MOTION PASSED: 7-0
Adjournment: The meeting was adjourned at 10:36 P.M.
ATTEST: APPROVED:
____________________ ____________________
City Clerk Mayor
NOTE: Action minutes are prepared in accordance with Palo Alto Municipal
Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared
in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in
accordance with Ordinance No. 5423, the City Council found action minutes
and the video/audio recordings of Council proceedings to be the official
records of both Council and committee proceedings. These recordings are
available on the City’s website.
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