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HomeMy WebLinkAboutStaff Report 13449 City of Palo Alto (ID # 13449) City Council Staff Report Meeting Date: 12/6/2021 City of Palo Alto Page 1 Title: Amendment No. One with Ten Geographic Information Systems (GIS) On-Call Professional Service Contracts with: 1) Critigen LLC; 2) GIS Solutions, Inc.; 3) Utility DataContracts, Inc.; 4) Turf Image, Inc.; 5) Vestra Resources, Inc.; 6) Michael Baker International, Inc.; 7) iSpatial Techno Solutions, Inc.; 8) Geographic Information Services, Inc.; 9) Seven Tablets, Inc.; and, 10) Timmons Group, Inc., C20174611(A-F), Increasing the Not-To-Exceed Amount from $700,000 Annually for Contract Year 1, to $1,500,000 Annually for Contract Years 2 through 5, for a Total Not-to-Exceed Amount $6,700,000 over the Five-Year Term Across All Ten On-Call GIS Contracts From: City Manager Lead Department: IT Department Recommendation Staff recommends that Council approve and authorize the City Manager or their designee to execute contract amendment number one with ten Geographic Information Systems (GIS) On-Call Professional Services contracts with: 1) Critigen LLC; 2) GIS Solutions, Inc.; 3) Utility Data Contracts, Inc.; 4) Turf Image, Inc.; 5) Vestra Resources, Inc.; 6) Michael Baker International, Inc.; 7) iSpatial Techno Solutions, Inc.; 8) Geographic Information Services, Inc.; 9) Seven Tablets, Inc.; and, 10) Timmons Group, Inc., Contract Numbers C20174611(A-F), to increase the combined not-to- exceed amount from $700,000 annually in contract year 1, to $1,500,000 annually in contract years 2 through 5 across all ten contracts, bringing the new contract not-to- exceed combined amount across all ten contracts to $6,700,000 over the five-year contract term. The City does not guarantee any minimum quantity of work or compensation with any of these consultants during the contract period (Attachment A). Background As part of the GIS modernization project, several projects have been identified to replace or implement new GIS capabilities for City departments and for the public. In April 2019, staff issued a Request for Proposal (RFP) to identify a number of qualified firms to provide GIS on-call professional services on an as-needed basis to help with the 6 Packet Pg. 146 City of Palo Alto Page 2 modernization. Since the City’s GIS needs span many domains such as Utilities, Public Safety, Planning, and Public Works, the City required multiple vendors to ensure the relevant domain expertise were chosen, therefore ten vendors were selected. The current not-to-exceed amount for these ten contracts combined is $700,000 annually. Council previously approved these ten contracts for five-years on May 11, 2020, CMR 10413, page 6-10. Staff recommend increasing the combined not-to-exceed amount from $700,000 annually in contract year 1, to $1,500,000 annually in contract years 2 through 5 across all ten contracts, for a total contract not-to-exceed amount of $6,700,000 over the five-year term, as necessary to provide department-specific GIS solutions. Discussion In March 2021 the City rolled out its new internal and external GIS platform, which is a complete software system to meet all geospatial needs. ArcGIS Enterprise and ArcGIS Online are full-featured mapping and analytics platforms functional across multiple devices and business needs. Since the production rollout of the new enterprise GIS, some department-specific projects are currently being worked on and many more department-specific projects spanning Utilities, Public Safety, Planning, Transportation, and Public Works have been identified by departments which will be initiated soon. The following are some of the high priority projects expected to be in progress during FY2022: • IT: Continue migrating legacy GIS components into the new Enterprise GIS • Utilities: New Fiber Management System • Utilities: New Electric GIS system • Utilities: Fiber to the home GIS-based community engagement site • Public Works: Urban Forestry legacy system migration to in-house Enterprise GIS-based solution • Public Works: Zero waste enforcement data management system • Public Works: Watershed Protection business inspection for FOG [Fats, Oil and Grease] workflow and inspection • Utilities\Public Works: Urban Forestry LiDAR (Light Detection and Ranging) analysis, vegetation overhang on electric conductors, and risk analysis tool • Planning: Replacement of legacy permitting and GIS tool to the new enterprise GIS based solution • Citywide: ‘Heads Up’ replacement project, building a new public right of way notification system • Citywide: ArcGIS integration with existing permit platform • Utilities: Mobile applications for field crew to view utility digital maps on any device, anywhere, at any time 6 Packet Pg. 147 City of Palo Alto Page 3 There is a significant cost saving for the City by enabling the departments to leverage the new Enterprise GIS system and to work with one of the ten selected vendors whose expertise span many domains such as Utilities, Public Safety, Planning, Public Works, etc. Departments are also able to have modern, feature-rich, robust, and secure GIS solutions implemented that run on the City’s Enterprise GIS platform and can avoid any recurring external vendor annual software licensing fees and reduce the true cost of ownership. With the rapid adoption of the ArcGIS platform by the departments and with many more department-specific solutions coming to fruition, Staff recommend increasing the combined not-to-exceed amount from $700,000 annually in contract year 1, to $1,500,000 annually in contract years 2 through 5 across all ten contracts, for a total contract not-to-exceed amount of $6,700,000 over the five-year term, as necessary to complete the department-specific GIS solutions. Resource Impact For department-specific GIS initiatives, funds are identified through the requesting department at the time of project initiation. Should additional funding appropriation be needed, budgetary adjustments will be brought forward for City Council consideration as appropriate. For City-wide or IT initiatives, the initial $700,000 was approved and adopted through the Information Technology Fund in Fiscal Year 2019 and reappropriated in Fiscal Year 2020 and Fiscal Year 2021. Staff anticipates the remaining balance of the $700,000 will be expended by the end of Fiscal Year 2022. Staff anticipates a recommendation for ongoing funding for GIS on-call services in Fiscal Year 2023 during the annual budgeting cycle. The cost of GIS on-call services will be managed in the Information Technology Fund and budgeted as allocated charges in citywide departments; therefore, corresponding increases in various departments' allocated charges for internal services provided by the Information Technology Department will be impacted by this expense. Funding for future years of the contracts is subject to City Council approval through the annual budget process. Stakeholder Engagement The GIS Program Manager meets with several City departments to discuss enhancements and new initiatives with the new ESRI platform on a regular basis. Environmental Review Approval of this agreement does not constitute a project under the California Environmental Quality Act (CEQA), therefore, an environmental assessment is not required. Attachments: 6 Packet Pg. 148 City of Palo Alto Page 4 • Attachment6.a: Attachment A: On-Call GIS Contracts; C20174611 A-F, Amendment #1 6 Packet Pg. 149 Vers.: Aug. 5, 2019 Page 1 of 3 AMENDMENT NO. 1 TO CONTRACT NO. C20174611A BETWEEN THE CITY OF PALO ALTO AND CRITIGEN, LLC This Amendment No. 1 (this “Amendment”) to Contract No. C20174611A (the “Contract” as defined below) is entered into as of December 6, 2021, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and CRITIGEN, LLC, a Delaware Limited Liability Corporation, located at 7555 East Hampden Ave, Suite 425, Denver, CO 80231 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of implementing a new enterprise Geographic Information System (GIS) and engaging a consultant to provide on-call, time-limited project support services for the Information Technology Department , as detailed therein. B. The Parties now wish to amend the Contract in order to increase the quantity of on- call, time-limited project support services that may be ordered annually from consultant by City under the Contract and, accordingly, to increase the annual possible (but not guaranteed) total not- to-exceed compensation amount from Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, to One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5, for a contract total not-to-exceed amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term across the pool of ten on-call contracts for GIS consulting services (of which this Contract is one), as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. C20174611A between CONSULTANT and CITY, dated May 11, 2020. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 4, “NOT TO EXCEED COMPENSATION,” of the Contract is hereby amended to read as follows: “SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services described in Section 1 and Exhibit “A” of this Agreement shall not exceed Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million 6.a Packet Pg. 150 Vers.: Aug. 5, 2019 Page 2 of 3 Five Hundred Thousand Dollars ($1,500,000.00) annually for contract years 2 through 5, provided, however, CONSULTANT acknowledges that the compensation paid to it likely will be less than the afore-stated annual amount per applicable contract year, as CITY has appropriated that amount to payments to be made under ten on-call contracts, of which this Agreement is one. The ten on-call contracts shall be administered by the Information Technology Department to ensure the total aggregate of compensation paid per contract year for these GIS on-call project support services across all such contracts will not exceed the afore-stated annual amount per applicable contract year, with a total not-to-exceed contract amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term of the Agreement. The applicable rate schedule by which CONSULTANT will be paid for Services rendered under this Agreement is set out at Exhibit “C-1”, entitled “HOURLY RATE SCHEDULE”. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation as set forth herein shall be at no cost to the CITY. The CITY is hiring ten consultants, none of whom, including the CONSULTANT under this Agreement, is guaranteed or assured of any minimum quantity of work to be performed. If work is performed by any one or more such consultants, CITY will ensure that total compensation to all such consultants will not exceed in the aggregate Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5.” SECTION 3. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 4. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) 6.a Packet Pg. 151 Vers.: Aug. 5, 2019 Page 3 of 3 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or designee CRITIGEN, LLC Officer 1 By: Name: Title: Officer 2 (Required for Corp. or LLC) By: Name: Title: Attachments: None 6.a Packet Pg. 152 Vers.: Aug. 5, 2019 Page 1 of 3 AMENDMENT NO. 1 TO CONTRACT NO. C20174611B BETWEEN THE CITY OF PALO ALTO AND GIS SOLUTIONS, INC This Amendment No. 1 (this “Amendment”) to Contract No. C20174611B (the “Contract” as defined below) is entered into as of December 6, 2021, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and GIS SOLUTIONS, INC , an Illinois Corporation , located at 3901 Yucan Dr. Suite 201, Springfield, IL 62711 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of implementing a new enterprise Geographic Information System (GIS) and engaging a consultant to provide on-call, time-limited project support services for the Information Technology Department , as detailed therein. B. The Parties now wish to amend the Contract in order to increase the quantity of on- call, time-limited project support services that may be ordered annually from consultant by City under the Contract and, accordingly, to increase the annual possible (but not guaranteed) total not- to-exceed compensation amount from Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, to One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5, for a contract total not-to-exceed amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term across the pool of ten on-call contracts for GIS consulting services (of which this Contract is one), as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. C20174611B between CONSULTANT and CITY, dated May 11, 2020. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 4. NOT TO EXCEED COMPENSATION of the Contract is hereby amended to read as follows: “SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services described in Section 1 and Exhibit “A” of this Agreement shall not exceed Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million Five Hundred Thousand Dollars ($1,500,000.00) annually for contract years 2 through 5, provided, 6.a Packet Pg. 153 Vers.: Aug. 5, 2019 Page 2 of 3 however, CONSULTANT acknowledges that the compensation paid to it likely will be less than the afore-stated annual amount per applicable contract year, as CITY has appropriated that amount to payments to be made under ten on-call contracts, of which this Agreement is one. The ten on-call contracts shall be administered by the Information Technology Department to ensure the total aggregate of compensation paid per contract year for these GIS on-call project support services across all such contracts will not exceed the afore-stated annual amount per applicable contract year, with a total not-to-exceed contract amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term of the Agreement. The applicable rate schedule by which CONSULTANT will be paid for Services rendered under this Agreement is set out at Exhibit “C-1”, entitled “HOURLY RATE SCHEDULE”. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation as set forth herein shall be at no cost to the CITY. The CITY is hiring ten consultants, none of whom, including the CONSULTANT under this Agreement, is guaranteed or assured of any minimum quantity of work to be performed. If work is performed by any one or more such consultants, CITY will ensure that total compensation to all such consultants will not exceed in the aggregate Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5.” SECTION 3. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 4. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) 6.a Packet Pg. 154 Vers.: Aug. 5, 2019 Page 3 of 3 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or designee GIS SOLUTIONS, INC Officer 1 By: Name: Title: Officer 2 (Required for Corp. or LLC) By: Name: Title: Attachments: None 6.a Packet Pg. 155 Vers.: Aug. 5, 2019 Page 1 of 3 AMENDMENT NO. 1 TO CONTRACT NO. C20174611C BETWEEN THE CITY OF PALO ALTO AND UTILITY DATA CONTRACTORS, INC This Amendment No. 1 (this “Amendment”) to Contract No. C20174611C (the “Contract” as defined below) is entered into as of December 6, 2021, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and UTILITY DATA CONTRACTORS, INC , a Colorado Corporation, , located at 82 Inverness Drive East #A1, Englewood, CO 80112 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of implementing a new enterprise Geographic Information System (GIS) and engaging a consultant to provide on-call, time-limited project support services for the Information Technology Department , as detailed therein. B. The Parties now wish to amend the Contract in order to increase the quantity of on- call, time-limited project support services that may be ordered annually from consultant by City under the Contract and, accordingly, to increase the annual possible (but not guaranteed) total not- to-exceed compensation amount from Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, to One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5, for a contract total not-to-exceed amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term across the pool of ten on-call contracts for GIS consulting services (of which this Contract is one), as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. C20174611C between CONSULTANT and CITY, dated May 11, 2020. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 4. NOT TO EXCEED COMPENSATION of the Contract is hereby amended to read as follows: “SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services described in Section 1 and Exhibit “A” of this Agreement shall not exceed Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million 6.a Packet Pg. 156 Vers.: Aug. 5, 2019 Page 2 of 3 Five Hundred Thousand Dollars ($1,500,000.00) annually for contract years 2 through 5, provided, however, CONSULTANT acknowledges that the compensation paid to it likely will be less than the afore-stated annual amount per applicable contract year, as CITY has appropriated that amount to payments to be made under ten on-call contracts, of which this Agreement is one. The ten on-call contracts shall be administered by the Information Technology Department to ensure the total aggregate of compensation paid per contract year for these GIS on-call project support services across all such contracts will not exceed the afore-stated annual amount per applicable contract year, with a total not-to-exceed contract amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term of the Agreement. The applicable rate schedule by which CONSULTANT will be paid for Services rendered under this Agreement is set out at Exhibit “C-1”, entitled “HOURLY RATE SCHEDULE”. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation as set forth herein shall be at no cost to the CITY. The CITY is hiring ten consultants, none of whom, including the CONSULTANT under this Agreement, is guaranteed or assured of any minimum quantity of work to be performed. If work is performed by any one or more such consultants, CITY will ensure that total compensation to all such consultants will not exceed in the aggregate Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5.” SECTION 3. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 4. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) 6.a Packet Pg. 157 Vers.: Aug. 5, 2019 Page 3 of 3 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or designee UTILITY DATA CONTRACTORS, INC Officer 1 By: Name: Title: Officer 2 (Required for Corp. or LLC) By: Name: Title: Attachments: None 6.a Packet Pg. 158 Vers.: Aug. 5, 2019 Page 1 of 3 AMENDMENT NO. 1 TO CONTRACT NO. C20174611D BETWEEN THE CITY OF PALO ALTO AND TURF IMAGE, INC. dba GREEN INFRASTRUCTURE DESIGN This Amendment No. 1 (this “Amendment”) to Contract No. C20174611D (the “Contract” as defined below) is entered into as of December 6, 2021, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and TURF IMAGE, INC. dba GREEN INFRASTRUCTURE DESIGN , a California Corporation, , located at 177 Webster Street #368, Monterey, CA 93940 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of implementing a new enterprise Geographic Information System (GIS) and engaging a consultant to provide on-call, time-limited project support services for the Information Technology Department , as detailed therein. B. The Parties now wish to amend the Contract in order to increase the quantity of on- call, time-limited project support services that may be ordered annually from consultant by City under the Contract and, accordingly, to increase the annual possible (but not guaranteed) total not- to-exceed compensation amount from Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, to One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5, for a contract total not-to-exceed amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term across the pool of ten on-call contracts for GIS consulting services (of which this Contract is one), as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. C20174611D between CONSULTANT and CITY, dated May 11, 2020. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 4. NOT TO EXCEED COMPENSATION of the Contract is hereby amended to read as follows: “SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services described in Section 1 and Exhibit “A” of this Agreement shall not 6.a Packet Pg. 159 Vers.: Aug. 5, 2019 Page 2 of 3 exceed Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million Five Hundred Thousand Dollars ($1,500,000.00) annually for contract years 2 through 5, provided, however, CONSULTANT acknowledges that the compensation paid to it likely will be less than the afore-stated annual amount per applicable contract year, as CITY has appropriated that amount to payments to be made under ten on-call contracts, of which this Agreement is one. The ten on-call contracts shall be administered by the Information Technology Department to ensure the total aggregate of compensation paid per contract year for these GIS on-call project support services across all such contracts will not exceed the afore-stated annual amount per applicable contract year, with a total not-to-exceed contract amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term of the Agreement. The applicable rate schedule by which CONSULTANT will be paid for Services rendered under this Agreement is set out at Exhibit “C-1”, entitled “HOURLY RATE SCHEDULE”. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation as set forth herein shall be at no cost to the CITY. The CITY is hiring ten consultants, none of whom, including the CONSULTANT under this Agreement, is guaranteed or assured of any minimum quantity of work to be performed. If work is performed by any one or more such consultants, CITY will ensure that total compensation to all such consultants will not exceed in the aggregate Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5.” SECTION 3. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 4. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) 6.a Packet Pg. 160 Vers.: Aug. 5, 2019 Page 3 of 3 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or designee TURF IMAGE, INC. dba GREEN INFRASTRUCTURE DESIGN Officer 1 By: Name: Title: Officer 2 (Required for Corp. or LLC) By: Name: Title: Attachments: None 6.a Packet Pg. 161 Vers.: Aug. 5, 2019 Page 1 of 3 AMENDMENT NO. 1 TO CONTRACT NO. C20174611E BETWEEN THE CITY OF PALO ALTO AND VESTRA RESOURCES, INC This Amendment No. 1 (this “Amendment”) to Contract No. C20174611E (the “Contract” as defined below) is entered into as of December 6, 2021, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and VESTRA RESOURCES, INC , a California Corporation, , located at 5300 Aviation Drive, Redding, CA 96002 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of implementing a new enterprise Geographic Information System (GIS) and engaging a consultant to provide on-call, time-limited project support services for the Information Technology Department , as detailed therein. B. The Parties now wish to amend the Contract in order to increase the quantity of on- call, time-limited project support services that may be ordered annually from consultant by City under the Contract and, accordingly, to increase the annual possible (but not guaranteed) total not- to-exceed compensation amount from Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, to One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5, for a contract total not-to-exceed amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term across the pool of ten on-call contracts for GIS consulting services (of which this Contract is one), as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. C20174611E between CONSULTANT and CITY, dated May 11, 2020. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 4. NOT TO EXCEED COMPENSATION of the Contract is hereby amended to read as follows: “SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services described in Section 1 and Exhibit “A” of this Agreement shall not exceed Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million Five Hundred Thousand Dollars ($1,500,000.00) annually for contract years 2 through 5, provided, 6.a Packet Pg. 162 Vers.: Aug. 5, 2019 Page 2 of 3 however, CONSULTANT acknowledges that the compensation paid to it likely will be less than the afore-stated annual amount per applicable contract year, as CITY has appropriated that amount to payments to be made under ten on-call contracts, of which this Agreement is one. The ten on-call contracts shall be administered by the Information Technology Department to ensure the total aggregate of compensation paid per contract year for these GIS on-call project support services across all such contracts will not exceed the afore-stated annual amount per applicable contract year, with a total not-to-exceed contract amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term of the Agreement. The applicable rate schedule by which CONSULTANT will be paid for Services rendered under this Agreement is set out at Exhibit “C-1”, entitled “HOURLY RATE SCHEDULE”. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation as set forth herein shall be at no cost to the CITY. The CITY is hiring ten consultants, none of whom, including the CONSULTANT under this Agreement, is guaranteed or assured of any minimum quantity of work to be performed. If work is performed by any one or more such consultants, CITY will ensure that total compensation to all such consultants will not exceed in the aggregate Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5.” SECTION 3. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 4. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) 6.a Packet Pg. 163 Vers.: Aug. 5, 2019 Page 3 of 3 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or designee VESTRA RESOURCES, INC Officer 1 By: Name: Title: Officer 2 (Required for Corp. or LLC) By: Name: Title: Attachments: None 6.a Packet Pg. 164 Vers.: Aug. 5, 2019 Page 1 of 3 AMENDMENT NO. 1 TO CONTRACT NO. C20174611F BETWEEN THE CITY OF PALO ALTO AND MICHAEL BAKER INTERNATIONAL, INC. This Amendment No. 1 (this “Amendment”) to Contract No. C20174611F (the “Contract” as defined below) is entered into as of December 6, 2021, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and MICHAEL BAKER INTERNATIONAL, INC. , a Pennsylvania Corporation, , located at 5 Hutton Centre Drive, Suite 500, Santa Ana, CA 92707 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of implementing a new enterprise Geographic Information System (GIS) and engaging a consultant to provide on-call, time-limited project support services for the Information Technology Department , as detailed therein. B. The Parties now wish to amend the Contract in order to increase the quantity of on- call, time-limited project support services that may be ordered annually from consultant by City under the Contract and, accordingly, to increase the annual possible (but not guaranteed) total not- to-exceed compensation amount from Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, to One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5, for a contract total not-to-exceed amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term across the pool of ten on-call contracts for GIS consulting services (of which this Contract is one), as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. C20174611F between CONSULTANT and CITY, dated May 11, 2020. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 4. NOT TO EXCEED COMPENSATION of the Contract is hereby amended to read as follows: “SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services described in Section 1 and Exhibit “A” of this Agreement shall not exceed Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million 6.a Packet Pg. 165 Vers.: Aug. 5, 2019 Page 2 of 3 Five Hundred Thousand Dollars ($1,500,000.00) annually for contract years 2 through 5, provided, however, CONSULTANT acknowledges that the compensation paid to it likely will be less than the afore-stated annual amount per applicable contract year, as CITY has appropriated that amount to payments to be made under ten on-call contracts, of which this Agreement is one. The ten on-call contracts shall be administered by the Information Technology Department to ensure the total aggregate of compensation paid per contract year for these GIS on-call project support services across all such contracts will not exceed the afore-stated annual amount per applicable contract year, with a total not-to-exceed contract amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term of the Agreement. The applicable rate schedule by which CONSULTANT will be paid for Services rendered under this Agreement is set out at Exhibit “C-1”, entitled “HOURLY RATE SCHEDULE”. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation as set forth herein shall be at no cost to the CITY. The CITY is hiring ten consultants, none of whom, including the CONSULTANT under this Agreement, is guaranteed or assured of any minimum quantity of work to be performed. If work is performed by any one or more such consultants, CITY will ensure that total compensation to all such consultants will not exceed in the aggregate Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5.” SECTION 3. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 4. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) 6.a Packet Pg. 166 Vers.: Aug. 5, 2019 Page 3 of 3 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or designee MICHAEL BAKER INTERNATIONAL, INC. Officer 1 By: Name: Title: Officer 2 (Required for Corp. or LLC) By: Name: Title: Attachments: None 6.a Packet Pg. 167 Vers.: Aug. 5, 2019 Page 1 of 3 AMENDMENT NO. 1 TO CONTRACT NO. C20174611G BETWEEN THE CITY OF PALO ALTO AND ISPATIAL TECHNO SOLUTIONS, INC. This Amendment No. 1 (this “Amendment”) to Contract No. C20174611G (the “Contract” as defined below) is entered into as of December 6, 2021, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and ISPATIAL TECHNO SOLUTIONS, INC. , a Delaware Corporation, , located at 9707 Waples Street, San Diego, CA 92121 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of implementing a new enterprise Geographic Information System (GIS) and engaging a consultant to provide on-call, time-limited project support services for the Information Technology Department , as detailed therein. B. The Parties now wish to amend the Contract in order to increase the quantity of on- call, time-limited project support services that may be ordered annually from consultant by City under the Contract and, accordingly, to increase the annual possible (but not guaranteed) total not- to-exceed compensation amount from Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, to One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5, for a contract total not-to-exceed amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term across the pool of ten on-call contracts for GIS consulting services (of which this Contract is one), as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. C20174611G between CONSULTANT and CITY, dated May 11, 2020. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 4. NOT TO EXCEED COMPENSATION of the Contract is hereby amended to read as follows: “SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services described in Section 1 and Exhibit “A” of this Agreement shall not exceed Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million Five Hundred Thousand Dollars ($1,500,000.00) annually for contract years 2 through 5, provided, 6.a Packet Pg. 168 Vers.: Aug. 5, 2019 Page 2 of 3 however, CONSULTANT acknowledges that the compensation paid to it likely will be less than the afore-stated annual amount per applicable contract year, as CITY has appropriated that amount to payments to be made under ten on-call contracts, of which this Agreement is one. The ten on-call contracts shall be administered by the Information Technology Department to ensure the total aggregate of compensation paid per contract year for these GIS on-call project support services across all such contracts will not exceed the afore-stated annual amount per applicable contract year, with a total not-to-exceed contract amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term of the Agreement. The applicable rate schedule by which CONSULTANT will be paid for Services rendered under this Agreement is set out at Exhibit “C-1”, entitled “HOURLY RATE SCHEDULE”. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation as set forth herein shall be at no cost to the CITY. The CITY is hiring ten consultants, none of whom, including the CONSULTANT under this Agreement, is guaranteed or assured of any minimum quantity of work to be performed. If work is performed by any one or more such consultants, CITY will ensure that total compensation to all such consultants will not exceed in the aggregate Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5.” SECTION 3. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 4. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) 6.a Packet Pg. 169 Vers.: Aug. 5, 2019 Page 3 of 3 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or designee ISPATIAL TECHNO SOLUTIONS, INC. Officer 1 By: Name: Title: Officer 2 (Required for Corp. or LLC) By: Name: Title: Attachments: None 6.a Packet Pg. 170 Vers.: Aug. 5, 2019 Page 1 of 3 AMENDMENT NO. 1 TO CONTRACT NO. C20174611H BETWEEN THE CITY OF PALO ALTO AND GEOGRAPHIC INFORMATION SERVICES, INC This Amendment No. 1 (this “Amendment”) to Contract No. C20174611H (the “Contract” as defined below) is entered into as of December 6, 2021, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and GEOGRAPHIC INFORMATION SERVICES, INC , a Alabama Corporation, , located at 2100 Riverchase Center, Suite 105, Birmingham, AL 35244 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of implementing a new enterprise Geographic Information System (GIS) and engaging a consultant to provide on-call, time-limited project support services for the Information Technology Department , as detailed therein. B. The Parties now wish to amend the Contract in order to increase the quantity of on- call, time-limited project support services that may be ordered annually from consultant by City under the Contract and, accordingly, to increase the annual possible (but not guaranteed) total not- to-exceed compensation amount from Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, to One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5, for a contract total not-to-exceed amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term across the pool of ten on-call contracts for GIS consulting services (of which this Contract is one), as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. C20174611H between CONSULTANT and CITY, dated May 11, 2020. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 4. NOT TO EXCEED COMPENSATION of the Contract is hereby amended to read as follows: “SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services described in Section 1 and Exhibit “A” of this Agreement shall not exceed Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million 6.a Packet Pg. 171 Vers.: Aug. 5, 2019 Page 2 of 3 Five Hundred Thousand Dollars ($1,500,000.00) annually for contract years 2 through 5, provided, however, CONSULTANT acknowledges that the compensation paid to it likely will be less than the afore-stated annual amount per applicable contract year, as CITY has appropriated that amount to payments to be made under ten on-call contracts, of which this Agreement is one. The ten on-call contracts shall be administered by the Information Technology Department to ensure the total aggregate of compensation paid per contract year for these GIS on-call project support services across all such contracts will not exceed the afore-stated annual amount per applicable contract year, with a total not-to-exceed contract amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term of the Agreement. The applicable rate schedule by which CONSULTANT will be paid for Services rendered under this Agreement is set out at Exhibit “C-1”, entitled “HOURLY RATE SCHEDULE”. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation as set forth herein shall be at no cost to the CITY. The CITY is hiring ten consultants, none of whom, including the CONSULTANT under this Agreement, is guaranteed or assured of any minimum quantity of work to be performed. If work is performed by any one or more such consultants, CITY will ensure that total compensation to all such consultants will not exceed in the aggregate Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5.” SECTION 3. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 4. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) 6.a Packet Pg. 172 Vers.: Aug. 5, 2019 Page 3 of 3 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or designee GEOGRAPHIC INFORMATION SERVICES, INC Officer 1 By: Name: Title: Officer 2 (Required for Corp. or LLC) By: Name: Title: Attachments: None 6.a Packet Pg. 173 Vers.: Aug. 5, 2019 Page 1 of 3 AMENDMENT NO. 1 TO CONTRACT NO. C20174611I BETWEEN THE CITY OF PALO ALTO AND SEVEN TABLETS, INC This Amendment No. 1 (this “Amendment”) to Contract No. C20174611I (the “Contract” as defined below) is entered into as of December 6, 2021, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and SEVEN TABLETS, INC , a Texas Corporation, , located at 5080 Spectrum Drive, Suite 1125E, Addison, TX 75001 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of implementing a new enterprise Geographic Information System (GIS) and engaging a consultant to provide on-call, time-limited project support services for the Information Technology Department , as detailed therein. B. The Parties now wish to amend the Contract in order to increase the quantity of on- call, time-limited project support services that may be ordered annually from consultant by City under the Contract and, accordingly, to increase the annual possible (but not guaranteed) total not- to-exceed compensation amount from Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, to One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5, for a contract total not-to-exceed amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term across the pool of ten on-call contracts for GIS consulting services (of which this Contract is one), as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. C20174611I between CONSULTANT and CITY, dated May 11, 2020. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 4. NOT TO EXCEED COMPENSATION of the Contract is hereby amended to read as follows: “SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services described in Section 1 and Exhibit “A” of this Agreement shall not exceed Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million Five Hundred Thousand Dollars ($1,500,000.00) annually for contract years 2 through 5, provided, 6.a Packet Pg. 174 Vers.: Aug. 5, 2019 Page 2 of 3 however, CONSULTANT acknowledges that the compensation paid to it likely will be less than the afore-stated annual amount per applicable contract year, as CITY has appropriated that amount to payments to be made under ten on-call contracts, of which this Agreement is one. The ten on-call contracts shall be administered by the Information Technology Department to ensure the total aggregate of compensation paid per contract year for these GIS on-call project support services across all such contracts will not exceed the afore-stated annual amount per applicable contract year, with a total not-to-exceed contract amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term of the Agreement. The applicable rate schedule by which CONSULTANT will be paid for Services rendered under this Agreement is set out at Exhibit “C-1”, entitled “HOURLY RATE SCHEDULE”. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation as set forth herein shall be at no cost to the CITY. The CITY is hiring ten consultants, none of whom, including the CONSULTANT under this Agreement, is guaranteed or assured of any minimum quantity of work to be performed. If work is performed by any one or more such consultants, CITY will ensure that total compensation to all such consultants will not exceed in the aggregate Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5.” SECTION 3. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 4. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) 6.a Packet Pg. 175 Vers.: Aug. 5, 2019 Page 3 of 3 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or designee SEVEN TABLETS, INC Officer 1 By: Name: Title: Officer 2 (Required for Corp. or LLC) By: Name: Title: Attachments: None 6.a Packet Pg. 176 Vers.: Aug. 5, 2019 Page 1 of 3 AMENDMENT NO. 1 TO CONTRACT NO. C20174611J BETWEEN THE CITY OF PALO ALTO AND TIMMONS GROUP, INC This Amendment No. 1 (this “Amendment”) to Contract No. C20174611J (the “Contract” as defined below) is entered into as of December 6, 2021, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and TIMMONS GROUP, INC , a Virginia Corporation, , located at 1001 Boulders Parkway, Suite 300, Richmond, VA 23225 (“CONSULTANT”). CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment. R E C I T A L S A. The Contract (as defined below) was entered into by and between the Parties hereto for the provision of implementing a new enterprise Geographic Information System (GIS) and engaging a consultant to provide on-call, time-limited project support services for the Information Technology Department , as detailed therein. B. The Parties now wish to amend the Contract in order to increase the quantity of on- call, time-limited project support services that may be ordered annually from consultant by City under the Contract and, accordingly, to increase the annual possible (but not guaranteed) total not- to-exceed compensation amount from Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, to One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5, for a contract total not-to-exceed amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term across the pool of ten on-call contracts for GIS consulting services (of which this Contract is one), as detailed herein. NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the Parties agree: SECTION 1. Definitions. The following definitions shall apply to this Amendment: a. Contract. The term “Contract” shall mean Contract No. C20174611J between CONSULTANT and CITY, dated May 11, 2020. b. Other Terms. Capitalized terms used and not defined in this Amendment shall have the meanings assigned to such terms in the Contract. SECTION 2. Section 4. NOT TO EXCEED COMPENSATION of the Contract is hereby amended to read as follows: “SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for performance of the Services described in Section 1 and Exhibit “A” of this Agreement shall not exceed Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million 6.a Packet Pg. 177 Vers.: Aug. 5, 2019 Page 2 of 3 Five Hundred Thousand Dollars ($1,500,000.00) annually for contract years 2 through 5, provided, however, CONSULTANT acknowledges that the compensation paid to it likely will be less than the afore-stated annual amount per applicable contract year, as CITY has appropriated that amount to payments to be made under ten on-call contracts, of which this Agreement is one. The ten on-call contracts shall be administered by the Information Technology Department to ensure the total aggregate of compensation paid per contract year for these GIS on-call project support services across all such contracts will not exceed the afore-stated annual amount per applicable contract year, with a total not-to-exceed contract amount of Six Million Seven Hundred Thousand Dollars ($6,700,000) over the five-year term of the Agreement. The applicable rate schedule by which CONSULTANT will be paid for Services rendered under this Agreement is set out at Exhibit “C-1”, entitled “HOURLY RATE SCHEDULE”. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum compensation as set forth herein shall be at no cost to the CITY. The CITY is hiring ten consultants, none of whom, including the CONSULTANT under this Agreement, is guaranteed or assured of any minimum quantity of work to be performed. If work is performed by any one or more such consultants, CITY will ensure that total compensation to all such consultants will not exceed in the aggregate Seven Hundred Thousand Dollars ($700,000) annually for contract year 1, and One Million Five Hundred Thousand Dollars ($1,500,000) annually for contract years 2 through 5.” SECTION 3. Legal Effect. Except as modified by this Amendment, all other provisions of the Contract, including any exhibits thereto, shall remain in full force and effect. SECTION 4. Incorporation of Recitals. The recitals set forth above are terms of this Amendment and are fully incorporated herein by this reference. (SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.) 6.a Packet Pg. 178 Vers.: Aug. 5, 2019 Page 3 of 3 SIGNATURES OF THE PARTIES IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed this Amendment effective as of the date first above written. CITY OF PALO ALTO City Manager APPROVED AS TO FORM: City Attorney or designee TIMMONS GROUP, INC Officer 1 By: Name: Title: Officer 2 (Required for Corp. or LLC) By: Name: Title: Attachments: None 6.a Packet Pg. 179