HomeMy WebLinkAboutStaff Report 12346
City of Palo Alto (ID # 12346)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 6/21/2021
City of Palo Alto Page 1
Summary Title: Boards and Commission Annual Work Plans
Title: Staff Recommends the City Council Approve the Board's and
Commission's 2021 -2022 Work Plans
From: City Manager
Lead Department: City Clerk
Recommendation
Staff recommends Council review and approve the 2021-2022 Board and Commission
work plans.
Discussion
On November 30, 2020, the City Council adopted the Board and Commission (BCC)
Handbook, which implemented an annual review and approval of BCC work plans.
Each BCC should prepare an annual work plan for review and approval by the Council
by second quarter of the calendar year. The annual report should include the results of
the prior year’s plan. When applicable, the City Council would like to see metrics of
community involvement and participation in meetings and activities included in the work
plan.
The Council is expected to review the work plans and provide feedback annually at a
City Council meeting. In addition, Council may refer additional items to the BCCs in
response to new developments. BCCs should work on the items outlined in the
approved workplans. They should refrain from expending their time and staff time on
items that have not been approved by the City Council.
In the event a BCC would like to add an issue for review after an annual workplan has
been approved by the City Council, a prompt request by the BCC Chair to the City
Council is required and the item will then be addressed by the City Council as a whole.
Attachments:
• Attachment A: Planning and Transportation Commission Work Plan 2021 - 2022
• Attachment B: Public Art Commission Workplan
• Attachment C: Parks and Recreation Commission Work Plan
City of Palo Alto Page 2
• Attachment D: Historic Resources Board Workplan
• Attachment E: Stormwater Management Oversight Committee Workplan
• Attachment F: Human Relations Commission Work Plan
• Attachment G: Utilities Advisory Commission Draft Work Plan
1
July 2021 – April 2022 DRAFT Work Plan
Board or Commission Name: Planning & Transportation Commission
Staff Liaison Name and Contact Information: Rachael Tanner, Assistant Director of Planning
and Development Services, Rachael.Tanner@CityofPaloAlto.org, 650-329-2167
Lead Department: Planning & Development Services; Office of Transportation
General Purpose and/or Purview of Board/Commission:
The Planning & Transportation Commission advises the City Council, Planning Director, and
Transportation Director on land use and transportation matters, including the Comprehensive
Plan, zoning, transportation programs, and related matters. The Commission's primary
responsibilities include:
• Preparing and making recommendations to the City Council on the City's Comprehensive
Plan regarding development, public facilities, and transportation in Palo Alto;
• Considering and making recommendations to the City Council on zoning map and zoning
ordinance changes; any changes to Title 18 of the Palo Alto Municipal Code must be
reviewed by the PTC and the City Council;
• Reviewing and making recommendations to the City Council on subdivisions and Site and
Design Reviews, on appeals on variances and use permits;
• Considering other policies and programs affecting development and land use in Palo Alto for
final City Council action;
• Reviewing and making recommendations on individual projects as described in the
Municipal Code, and Open Space development;
• Reviewing and making recommendations to the City Council on transportation, parking, and
other related mobility issues.
Due to the nature of the PTC, the work is primarily driven by:
(1) Referrals from the Council to the PTC
(2) Applications submitted by the public that require review of the PTC
Thus, unlike some other boards and commissions, the PTC does not necessarily develop its own
list of projects, policies, and programs to tackle. The proposed work plan includes Council
referrals, known applications at this time (though more may come throughout the year), and
other items that may benefit from PTC input even if the input is not statutorily required.
Draft Work Plan
The PTC Staff Liaison developed this draft work plan and submitted it to the City Clerk on May
28, 2021. The work plan will be reviewed by the PTC at its regularly scheduled meeting on June
9, 2021. Should there be further revisions will be provided to the City Council via an at-places
memorandum.
2
Planning and Transportation Commission
DRAFT Work Plan Items July 2021 – April 2022
Anticipated Item/Topic Description and/or Info Anticipated
Quarter*
*Quarter 1 = Jan, Feb. March | Quarter 2 = April, May, June | Quarter 3 = July, Aug. Sept. | Quarter 4 = Oct., Nov., Dec.
Parking Action Plan update Quarterly
Updates
Palo Alto Bikeways Project Recommendation to Council to move forward (or not) with the project. Q3
Retail Recovery Discuss and develop recommendations for considering additional retail-
like uses and the geography of the retail preservation ordinance.
Direct Staff and the Planning and Transportation Commission to quickly
evaluate and propose changes to enable Diverse Retail Uses in more
retail sites, including food, medical, educational, financial and
professional office uses citywide or by district, and evaluate ways the
City can curate a strong retail mix; and direct the Planning and
Transportation Commission to evaluate and propose the geography of
the Retail Preservation Ordinance in Palo Alto.
Begin in Q3 with
work extending
into Q4 and Q1
California Avenue In-Lieu Parking Discuss adjusting parking requirements related to California Avenue. Q3
Parking In-lieu ban parking policy
for Downtown
Consider if the current ban has effectively led to housing development
downtown and how to adjust and/or continue the policy.
Q3
Housing Element Housing Element update regarding the progress of the Working Group. Q3
Castilleja School Castilleja School Remanded to PTC and Amendment to Chapter 18.04
Gross Floor Area.
Q3 or Q4
Safe Parking Review proposed permanent ordinance for the congregation-based safe
parking program and public-land safe parking program.
Q3 or Q4
Inclusionary Housing
Requirements
(Housing Work Plan Task 3.1)
Direct Staff and the Planning and Transportation Commission to explore
possible zoning amendments or other factors that could support a future
20 percent inclusionary requirement for ownership and rental housing
Q3 or Q4
3
while recognizing that such analysis will be constrained without funding
for additional consultant resources; and Direct Staff to return with
adjustments to parking and retail standards in a manner consistent with
this analysis; Develop and implement inclusionary housing requirements
for rental housing.
Accessory Dwelling Unit Direct the Planning and Transportation Commission (PTC) to look at deed
restricted affordable ADU’s; and Direct Staff to continue working with
the community, including the ADU Task Force, during the PTC process.
Q3 and Q4
Renter Protection Review and make recommendation regarding proposed ordinances to
implement renter protection policies as directed by the City Council.
Q4
Wireless Communications Ordinance Amending 18.42.110 (Wireless Communication Facilities). Q4 or Q1
State Law Updates Review and make recommendations regarding code changes. Q4 or Q1
Housing Element – Site selection Review proposed housing opportunity site selected by the Working
Group and make a recommendation to City Council.
Q1
Palo Alto Bikeways Project
(Phase 2)
Recommendation to Council of final project and environmental
document.
Q1 or Q2
North Ventura Coordinated Area
Plan (NVCAP)
Review further refined version of Council-selected preferred plan
alternative. This will include further studies of the preferred plan.
Q1 or Q2
Housing Element – Programs Review and make recommendation regarding Housing Element
programs.
Q1 or Q2
Bicycle and Pedestrian
Transportation Plan (BPTP)
Update
Study session: Plan update progress. Q2**
**= Tentative
Public Art Commission (PAC)
The Public Art Commission oversees Palo Alto’s temporary and permanent public art programs. The primary duties of the Commission are:
• To advise the city in matters pertaining to the quality, quantity, scope, and style of art in public places
• To periodically review the capital improvement program with the staff for inclusion of works of art in various projects
• To devise methods of selecting and commissioning artists with respect to the design, execution, and placement of art in public places and to advise staff on the selection and
commissioning of artists, and the amounts to be expended on art in public places
• To advise and assist staff in obtaining financial assistance for art in public places from private, corporate, and governmental sources
• To review plans for the installation of art in public places and review the inventory of art in public spaces
• To act as a liaison between artists and private property owners desiring to install works of art on their private property in public view
PAC Approved Priority & Goal: Develop public art that aids in Palo Alto’s recovery from the Covid-19 crisis by supporting projects that encourage pedestrian traffic and the use of
pedestrian-friendly streets, that are located near Palo Alto neighborhoods, as well as commercial corridors and storefronts, and that advance Public Art Master Plan goals ("COVID
Recovery Priority")
Appendix 1 •Project Name: Temporary Murals Pilot
•Description: In conjunction with Uplift Local, 8 local artists/artist teams created original, site-specific murals that have been placed in diverse
locations along University and California Avenues. The murals support emotional and economic wellbeing by encouraging pedestrian traffic and
the animating of commercial corridors. It also engages and supports local and regional artists.
•Duration: February 2021 - End of 2021
•Additional Impact: Advances Racial Justice Priority by increasing diversity of artist pool. Advances Public Art Education Priority through outreach
and public discussions.
Appendix 2 •Project Name: ArtLift Microgrants
•Description: Fund up to 40 local artists and creatives to help the community recover both emotionally and economically from the pandemic
through the arts and creative outlets. Temporary projects and experiences designed to bring joy and smiles, facilitating connection and a sense
of discovery across Palo Alto. Forty artist calls were made benefitting artists and involving community members. This project includes artists of
music and dance talent as well more typical large and small temporary installations. These are showcased throughout Palo Alto.
•Duration: Through 2021
•Additional Impact: Advances Racial Justice Priority by increasing diversity of artist pool. Implementing the Master Plan objective of installing
public art throughout Palo Alto neighborhoods also promotes Public Art Education Priority.
Appendix 3 •Project Name: Code:ART2
•Description: The three-evening event will engage area locals in an event that outwardly reflects the creative community that thrives here.
Originally scheduled for 2020 but postponed due to the pandemic, the second iteration of Code:ART will once again temporarily reframe the City
as a laboratory for urban interventions and creative placemaking while engaging residents, commuters, students, and visitors in dialogue to re-
imagine underutilized spaces. The festival will feature a major new media interactive artwork and 6 smaller installations. Code:ART2 will offer an
opportunity for our community to celebrate the end of the pandemic together while offering adequate space for everyone to participate within
their personal comfort zone.
•Duration: October 7- 9, 2021.
•Additional Impact: Advances Racial Justice Priority by increasing diversity of artist pool. Advances Public Art Education Priority with extensive
outreach and collaboration with local businesses.
PAC Approved Priority: Develop public art projects that will continue to advance cultural inclusion and social and racial equity ("Racial Justice Priority")
Appendix 4 •Project Name: Study and Change to Promote Race and Equity in Palo Alto’s Public Art Program
•Description: PAC engaged Equity and Accessibility Consultant Elizabeth D. Foggie to conduct a study and provide recommendations to enhance
equity and access to public art opportunities i n Palo Alto. Recommendations from the study include the personalizing of artist calls, developing
education opportunities for black, Indigenous and people of color (BIPOC) artist to learn about the publ ic art process, and the hiring of a
community liaison or manager to develop and build authentic relationships with BIPOC community leaders, individual artists, and groups. Staff will
review their current procedures and implement the recommendations include expanding the program’s outreach to BIPOC artists and art
organizations who engage with BIPOC artists.
•Duration: Ongoing
•Additional Impact: Advances Public Art Education Priority with extensive outreach and collaboration with BIPOC community leaders and groups
Appendix 5 •Project Name: Race and Equity Public Art Program in King Plaza
•Description: In response to Palo Alto City Council’s inquiry to develop a permanent artwork on King Plaza and the City’s priorities to advance
cultural, racial, and social equity, the PAC is developing a permanent platform on King Plaza for ongoing, rotating temporary exhibitions. This
platform will enable Palo Alto and the PAC to incorporate a broad range of voices and to facilitate conversations around cultural, racial, and social
equity in our community
•Duration: Summer 2021 – ongoing
•Additional Impact: Promotes awareness of BIPOC community leaders. Advances Public Art Education Priority through ongoing conversations
regarding public art installed in a key public space.
Appendix 6 •Project Name: Collaboration with Human Relations Commission
•Description: Chair Nia Taylor and Vice Chair Loren Gordon and Public Art Program Director Elise DeMarzo have been meeting with the Human
Relations Commission (HRC) to discuss possible collaborations, including 100 conversations on race and social equity in Palo Alto (“The 100
Conversations”). The 100 Conversations are intentional conversations aimed at growing Palo Alto into a community characterized by belonging,
vested in diversity, inclusion, and equity, and committed to putting words i nto action.
•Duration: The 100 Conversations will be held from May 25, 2021 until Juneteenth 2021.
•Additional Impact: Advances Public Art Education Priority by highlighting that public art is not removed from the city and soci ety but embedded
in both.
PAC Approved Priority: Widen and strengthen education and advocacy for public art, including through the roll-out and implementation of the California Ave District Master
Plan and the Baylands Art Plan ("Public Art Education Priority").
Appendix 7 •Project Name: Temporary Murals for Public Safety Building construction fence
•Description: Commission 8 California-based artists to create a series of site-specific temporary murals that celebrate the California Ave
District community and visually enhance the fencing that surrounds the construction site.
•Duration: Summer 2021 - Summer 2023.
Appendix 8 •Project Name: Highway 101 Bike/Pedestrian Bridge
•Description: Artist Mary Lucking is designing a visually pleasing and relaxing space for bridge users to stop and rest. The centerpiece will be three
cast-aluminum sculptures that can be used as ADA compliant seating. The sculptures will be surrounded by a cut-steel fence that will silhouettes
of the bayland grasses, giving visitors the feeling of being nestled down in the marsh.
•Duration: Completion in Summer 2021
•Additional Impact: Advances COVID Recovery Priority by promoting outdoor activity
Appendix 9 •Project Name: Charleston-Arastradero Corridor
•Description: The Charleston-Arastradero Corridor is a high volume, 2.3-mile roadway serving schools, parks, shopping, commercial, and
community centers. Artist Susan Zoccola's sculptural artworks inspired by diatoms and wheels in motion will be installed on 5 strategic sites
along the corridor, selected for visibility and opportunity to enhance wayfinding for drivers, pedestrians, and cyclists on the corridor.
•Duration: Currently delayed until end of 2021
Appendix 1: Temporary Murals pilot
Left to right: See You Soon by Lauren Berger, located at the facade of Garage R, 528 High Street. The California Avenue Marching Band by Damon Belanger, located at 261 California Ave
Appendix 2: ArtLift Microgrant projects
Temporary projects by local artists and community members include
installations, live performances, murals, scavenger hunts, and pop-up
art interventions throughout Palo Alto.
1.King Plaza at 250 Hamilton Ave:
o Code:ART Hub and Informational Booth
o HYDRALA by Daniel Tran and Nick Sowers
2.Lytton Plaza at 202 University Ave:
o PALEOALTO by Marpi Studio
3.Bell’s Book Alley at 536 Emerson St:
o CODED ARCHITECTURE 0.3 by Amor Munoz
4.250 University Ave:
o COSMIC CANNON by Jeffrey Yip
5.555 Ramona Street
o O/I by Ben Flatau
6.Lane 20 Tunnel at 451 Florence:
o COLOR CURRENTS by Cory Barr
7.AT&T Bldg and Parking Lot D at 351 Hamilton
Ave:
o LUMINOUS GROWTH by Liz Hickok
1.
2
3
76
4
5
Appendix 3: CodeART Event Map featuring art installations and Urban Interventions in downtown Palo Alto.
Appendix 4: Study and Change to Promote Race and Equity in Palo Alto’s Public Art Program led
by Equity and Accessibility Consultant, Elizabeth D. Foggie
Appendix 5: Race and Equity Public Art Program in King Plaza . Example of art banner on facade of City Hall
Appendix 6: Collaboration with Human Relations Commission
Temporary mural by Phillip
Hua for Birch St
Temporary mural by
Oree O riginal for Ash St
Appendix 7: Temporary Murals for Public Safety Building construction fence. Examples of artworks designed for the California Ave Parking Garage in 2018.
Appendix 8: 101 Bike / Pedestrian Bridge. Rendering of artwork titled Baylands Vignette by project artist Mary Lucking
Appendix 9: Charleston-Arastradero Corridor. Rendering of artwork titled Diatoms by artist Susan Zoccola
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Baylands Tide Gate Workplan
PARKS AND RECREATION COMMISSION (PRC)
Baylands Tide Gate1
Commissioners Reckdahl and Greenfield
Approved
Projects,
Priorities, and
Goals
Name of
Project, Priority or
Goal
Benefit, if
Completed
Mandate by
State or Local
law and
approved by
City Council?
Y/N
Policy Update
as Directed by
the City
Council
Y/N
Timeline for
Completion
Resources
needed, i.e.
staff support,
subcommittee
established,
etc.
Measure of
Success
Liaise with Valley
Water and review
their Palo Alto
Flood Basin Tide
Gate Replacement
Project plans.
(4 year
construction
project)
Minimize
public impact
during
construction
(e.g. closure
of Adobe
Creek Loop
Trail);
improve
public
awareness of
the project;
minimize
Yes, Mandated
by Valley Water
No End of Calendar
Year 2021
Staff support,
Ad Hoc
committee
Plans for
Adobe Creek
Loop Trail
closure
reduced from
original
project
estimate; Park
Improvement
Ordinance
(PIO)
supported by
PRC; public
1 This workplan item is consistent with Goal 6 of the Parks, Trails, Natural Open Space, & Recreation Master Plan. For details, see endnotes.
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
habitat &
wildlife
impacts;
provide a
voice and
forum for
local
concerns
during the
planning
process
input during
PIO approval
process
Prioritize
projects,
priorities and
goals
Name of
Project, Priority or
Goal
Priority 1:
Urgent
(within six
months)
Priority 2: High
(within the
year)
Priority 3:
Medium
(within 2
years)
Priority 4: Low
(beyond 2
years)
Baylands Tide
Gate Replacement
x
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Dog Parks and Restrooms Workplan
PARKS AND RECREATION COMMISSION (PRC)
Dog Parks and Restrooms2
Commissioners Cribbs and Brown
Approved
Projects,
Priorities, and
Goals
Name of
Project, Priority or
Goal
Benefit, if
Completed
Mandate by
State or Local
law and
approved by
City Council?
Y/N
Policy Update
as Directed by
the City
Council
Y/N
Timeline for
Completion
Resources
needed, i.e.
staff support,
subcommittee
established,
etc.
Measure of
Success
Ramos Park
Restroom
Fulfillment of
Parks Master
Plan item
Increased
restroom
access at
parks
N N Fiscal Year 2022 Funding
Staff support
Completion of
restroom
construction
Dog Park
Improvements
Increased
utilization
and/or access
to dog parks
N N Fiscal Year 2022 $150,000 as
designated
through Capital
Improvement
Project (CIP)
funding
Public
feedback on
improvements
2 This workplan item is consistent with Policies 2.D and 2.E of the Parks, Trails, Natural Open Space, & Recreation Master Plan. For details, see endnotes.
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Off-leash dog park
pilot program
Increased
availability
for off-leash
dogs
N N Fiscal Year
2022– pilot
program
Additional
funding
Staff support
Community
support
Public
feedback on
pilot program
Public Education
on Dog Park
Practices
Reduce
operation
and
maintenance
costs through
public
education
campaign
N N Fiscal Year 2022
(ongoing)
Minimal
funding for
collateral
Information
from staff on
what costs are
greatest
Support from
community
Word of mouth
Decreased
costs for
operations
and
maintenance
Prioritize
projects,
priorities and
goals
Name of
Project, Priority or
Goal
Priority 1:
Urgent
(within six
months)
Priority 2: High
(within the
year)
Priority 3:
Medium
(within 2
years)
Priority 4: Low
(beyond 2
years)
Ramos Park
Bathroom
X
Dog Park
Improvements
X
Off-leash Dog Park
Pilot Program
X
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Public Education
on Dog Park
Practices
X
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Fund Development Workplan
PARKS AND RECREATION COMMISSION (PRC)
Fund Development3
Commissioners Cribbs, Brown, and LaMere
Approved
Projects,
Priorities, and
Goals
Name of
Project, Priority
or Goal
Benefit, if
Completed
Mandate by
State or Local
law and
approved by
City Council?
Y/N
Policy Update
as Directed by
the City
Council
Y/N
Timeline for
Completion
Resources
needed, i.e.
staff support,
subcommittee
established,
etc.
Measure of
Success
Support for
Community
Services
Department (CSD)
Events
Community
events will
continue
N
N – but could
be necessary
Fiscal Year 2022 Staff support
Funding from
Palo Alto
Recreation
Foundation
Number of
events
supported
Palo Alto
Recreation
Foundation
(PARF) and
Friends of Parks
(FOP) Fundraising
& Relationships
PRC work
with
nonprofits to
support CSD
N N Fiscal Year 2022 PRC liaison
Minimal staff
support
Community
Support
Communication
and on-going
partnership
3 This workplan item is consistent with Policy 5G and Programs 5.G.1, 5.G.2, 5.G.3, and 5.G.4 of the Parks, Trails, Natural Open Space, & Recreation Master
Plan. For details, see endnotes.
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Public Donations
and Sponsorship
Guidelines
Need for
Clear
guidelines
about
providing
funding to
CSD projects
– program
and Capital
Improvement
Project
N N Fiscal Year 2022 Staff Support
Existing City
Policies
Guidelines
Published
Review gaps in
Capital
Improvement
Project (CIP)
planning
Opportunity
for
community
to contribute
N N FY 2022
(0n going)
Staff Support
Public
Education &
Communication
PRC review of
CIP priorities
Prioritize
projects,
priorities and
goals
Name of
Project, Priority
or Goal
Priority 1:
Urgent
(within six
months)
Priority 2: High
(within the
year)
Priority 3:
Medium
(within 2
years)
Priority 4: Low
(beyond 2
years)
Support for
Community
Service Events
X
PARF and FOP
Fundraising &
Relationships
X
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Public Donations
and Sponsorship
guidelines
X
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
New Recreation Opportunities Workplan
PARKS AND RECREATION COMMISSION
New Recreation Opportunities4
Commissioners Cribbs, Reckdahl, and LaMere
Approved
Projects,
Priorities, and
Goals
Name of
Project, Priority
or Goal
Benefit, if
Completed
Mandate by
State or Local
law and
approved by
City Council?
Y/N
Policy Update
as Directed by
the City
Council
Y/N
Timeline for
Completion
Resources
needed, i.e.
staff support,
subcommittee
established,
etc.
Measure of
Success
Investigate
development
possibility of a
City Gym
City does not
have a gym
N N Calendar Years
2021 - 2023
Limited staff
Support
Citizens
Advisory
Committee
Established
Private Funding
Further
community
discussions
Baylands 10.5
Acres assessment
and investigation
of possible
development
projects and
Needed
playing fields,
enhanced
athletic
complex
N N Calendar Year
2021
Planning
Limited staff
support
Private funding
Further
community
discussions
4 This workplan item is consistent with Goal 5, Policies 5.D, 5.D.1, 5.D.2, and 5.D.3, and Program 5.F.1 of the Parks, Trails, Natural Open Space, & Recreation
Master Plan. For details, see endnotes.
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
potential
timelines
Skate Park Venue for
skateboarders
N Y Calendar Year
2021 Planning
Calendar Year
2022
Completion
City Staff-
Private funding
Public Works
and Community
Services
Departments
Community
Advisory Group
Privately
funded
Further
community
discussions and a
recommendation
forwarded to
City Council
Golf – First Tee
Silicon Valley
(FTSV)
Partnership
Expanded
Golf
opportunities
for Youth
Improvement
to facility
N N Calendar Year
2021 Planning
Calendar Years
2022 – 2023
Completion
Limited staff
time including
golf course
vendor
Funded by First
Tee of Silicon
Valley
Golf course
improvements
More youth
involved in
benefits from
golf
Shared Facilities
between City of
Palo Alto (CPA)
and Palo Alto
Unified School
District (PAUSD)
More
facilities for
community
N N Calendar Year
2021
CPA/PAUSD
leadership
discussion
Create policy
for shared
facilities
Increased
community
access to school
district
recreational
facilities
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Survey of facilities
and sports
organizations in
CPA to assess
ethnic and gender
opportunities
Report on
completed
survey
Prioritize
projects,
priorities and
goals
Name of
Project, Priority
or Goal
Priority 1:
Urgent
(within six
months)
Priority 2: High
(within the
year)
Priority 3:
Medium
(within 2
years)
Priority 4: Low
(beyond 2
years)
City Gym
X
10.5 Acres /
recreation land
from golf course
project
X
Build new
Skatepark
X
Golf – First Tee
Silicon Valley
Partnership
X
Shared facilities
between CPA and
PAUSD
X
Survey of facilities
and sports
organizations in
X
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
CPA to assess
ethnic and gender
opportunities
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Foothills Nature Preserve Workplan
PARKS AND RECREATION COMMISSION
Foothills Nature Preserve5
Commissioners Greenfield, Moss, and Olson
Approved
Projects,
Priorities, and
Goals
Name of
Project, Priority or
Goal
Benefit, if
Completed
Mandate by
State or Local
law and
approved by
City Council?
Y/N
Policy Update
as Directed
by the City
Council
Y/N
Timeline for
Completion
Resources
needed, i.e.
staff support,
subcommittee
established,
etc.
Measure of
Success
Foothills Nature
Preserve
Stewardship and
Policy review and
recommendations:
Fees, waivers,
capacity limits,
group and
commercial use,
etc.
Habitat &
wildlife
preservation,
manage
increased
visitation
demands
N Y Calendar Year
2021
Staff support,
Ad Hoc
committee,
community
partnerships
Recommendations
to City Council to
manage increased
visitation
demands with
minimal impact to
habitat & wildlife
5 This workplan item is consistent with Goal 4, Policies 4.A and 6.D of the Parks, Trails, Natural Open Space, & Recreation Master Plan. For details, see
endnotes.
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Prioritize
projects,
priorities and
goals
Name of
Project, Priority or
Goal
Priority 1:
Urgent
(within six
months)
Priority 2:
High (within
the year)
Priority 3:
Medium
(within 2
years)
Priority 4: Low
(beyond 2
years)
Foothills Nature
Preserve
Stewardship and
Policy
X
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
CIP Review Workplan
PARKS AND RECREATION COMMISSION (PRC)
Capital Improvement Projects Review6
Commissioners Moss, Brown, and LaMere
Approved
Projects,
Priorities, and
Goals
Name of
Project, Priority or
Goal
Benefit, if
Completed
Mandate by
State or Local
law and
approved by
City Council?
Y/N
Policy Update
as Directed by
the City
Council
Y/N
Timeline for
Completion
Resources
needed, i.e.
staff support,
subcommittee
established,
etc.
Measure of
Success
Identify potential
supplemental
funding
opportunities
Fiscal Year 2022-
2026 Capital
Improvement
Projects (CIP)
Ability to
identify
fundraising
opportunities
N N October 2021 PRC supports
staff
List of gaps to
PRC.
CIP Review by PRC
for Fiscal Year
2023-2027 Capital
Plan for Parks,
Open Space, and
Golf projects.
Provide PRC
feedback to
Staff and City
Council on
the priority
and focus of
N N Finance
Committee
Budget
Hearings
PRC supports
staff
CIP Capital
Plan for Parks,
Open Space,
and Golf
projects
discussed,
6 This workplan item is consistent with Goals 1 and 2, Policies 2.A, 2.A.2, and 2.A.4 of the Parks, Trails, Natural Open Space, & Recreation Master Plan. For
details, see endnotes.
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
proposed CIP
projects
For FY 2023-
2027 CIP
Budget cycle.
reviewed, and
prioritized for
Staff.
Prioritize
projects,
priorities and
goals
Name of
Project, Priority or
Goal
Priority 1:
Urgent
(within six
months)
Priority 2: High
(within the
year)
Priority 3:
Medium
(within 2
years)
Priority 4: Low
(beyond 2
years)
CIP Review by PRC
for Fiscal Year
2023-2027 Capital
Plan
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Racquet Court Policy Workplan
PARKS AND RECREATION COMMISSION (PRC)
Racquet Court Policy7
Commissioners Olson and Reckdahl
Approved
Projects,
Priorities, and
Goals
Name of
Project, Priority
or Goal
Benefit, if
Completed
Mandate by
State or Local
law and
approved by
City Council?
Y/N
Policy Update
as Directed
by the City
Council
Y/N
Timeline for
Completion
Resources
needed, i.e.
staff support,
subcommittee
established,
etc.
Measure of
Success
Review tennis
and pickleball
court use rules
and policies.
Work with staff
and
tennis/pickleball
community to
address issues
and improve
policy and
adopt rules
pertaining to
pickleball
N N Calendar Year
2021
Staff support,
Ad Hoc
committee
Forwarding a
recommendation
to Staff or City
Council on rules
and policy
changes.
High court usage
and satisfied
court users while
limiting the
amount of time
required of staff.
7 This workplan item is consistent with Policy 1.F and Programs 1.F.1 and 1.F.2 of the Parks, Trails, Natural Open Space, & Recreation Master Plan. For details,
see endnotes.
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Prioritize
projects,
priorities and
goals
Name of
Project, Priority
or Goal
Priority 1:
Urgent
(within six
months)
Priority 2:
High (within
the year)
Priority 3:
Medium
(within 2
years)
Priority 4: Low
(beyond 2
years)
Review tennis
and pickleball
court use rules
and policies.
X
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Endnotes:
Baylands Tide Gate workplan:
Goal 6: Manage Palo Alto’s land and services effectively, efficiently and sustainably utilizing quantitative and qualitative measures.
Dog Parks and Restrooms workplan:
Policy 2.D Actively pursue adding dedicated, fenced dog parks in multiple neighborhoods, equitably distributed between north and south
Palo Alto. The size of the dog parks will vary but should strive to be at least 1/4 acres. Dog parks should not be placed in open space
preserves.
Policy 2.E The City will actively pursue adding park restrooms in parks that are approximately 2 acres or larger, have amenities that
encourage visitors to stay in the park, have a high level of use and have no nearby restrooms.
Fund Development workplan:
Policy 5.G Pursue other/private funding sources for recreation programming, capital improvement projects and facility maintenance.
Program 5.G.1 Encourage foundations to assist with soliciting sponsorships and grants.
Program 5.G.2 Create a more formalized annual or one-time sponsorship program that provides the donor with marketing and
promotional opportunities.
Program 5.G.3 Contract or add job responsibilities for managing fundraising and developing donors for the park system to pursue
funding opportunities and sponsorships.
Program 5.G.4 Engage non-profit friends groups to seek donor funding, including foundation grants, corporate giving and small and
major philanthropic gifts by individuals, for priority projects and programs.
New Recreation Opportunities workplan:
Goal 5: Develop innovative programs, services and strategies for expanding the park and recreation system.
Policy 5.D Explore alternative uses for newly acquired parkland to optimize for long-term community benefit.
Program 5.D.1 Determine optimal usage for Foothill Park’s 7.7 acres of parkland.
Program 5.D.2 Evaluate optimal usage, including open space, for 10.5-acre land bank created by golf course reconstruction in the
Baylands.
Program 5.D.3 Evaluate feasible uses for the south end of El Camino Park.
Policy 5.F Enhance partnerships and collaborations with Palo Alto Unified School District and Stanford University to support access and
joint use of facilities, where appropriate, for effective delivery of services and programs.
Program 5.F.1 Partner with PAUSD to open middle and high school recreation facilities for community use (basketball, badminton,
indoor soccer, swimming pools, tennis courts) during the evening, weekend and summer hours.
The PRC will identify emerging issues in the community, prioritize those that need further attention and bring any major initiatives, including those that involve significant staff time to the Council for
approval.
Foothills Nature Preserve workplan:
Goal 4: Protect natural habitat and integrate nature, natural ecosystems and ecological principles throughout Palo Alto.
Policy 4.A In natural open space, ensure activities, projects and programs are compatible with the protection of nature.
Policy 6.D Periodically review and update existing guidance for development, operations and maintenance of Palo Alto’s parks, trails,
natural open space and recreation system based on the best practices in the industry and this Master Plan, including:
• Park Rules and Regulations;
• Open Space Policy & Procedure Handbook;
• City of Palo Alto Landscape Standards;
• City of Palo Alto design guidelines and standards; and
• Tree Technical Manual.
Capital Improvement Projects Review workplan:
Goal 1: Provide high-quality facilities and services that are accessible, affordable, inclusive and distributed equitably across Palo Alto.
Goal 2: Enhance the capacity, quality and variety of uses of the existing system of parks, recreation and open space facilities and
services.
Policy 2.A Sustain the community’s investment in parks and recreation facilities.
Program 2.A.2 Continue to program and prioritize projects for existing facilities as identified in the Infrastructure Blue Ribbon
Commission report, and plan the upkeep of new facilities as they come on line, recognizing their expected lifespan and revising based on
real-world experience.
Program 2.A.4 Encourage residents to organize and participate in park maintenance and cleanup events to foster a sense of ownership,
establish social connections and reduce maintenance costs.
Racquet Court Policy workplan:
Policy 1.F Maintain a Field and Tennis Court Brokering and Use Policy as well as the Gymnasium Use Policy (as well as any subsequent
updates) to guide the allocation of these recreation facilities with a preference for youth and Palo Alto residents.
Program 1.F.1 Periodically review the existing Field and Tennis Court Brokering and Use Policy and Gymnasium Policy and update as
needed.
Program 1.F.2 Develop an annual field usage statistics report, including the number of prime timeslots that were unused due to field
condition/resting and the number of requests for field space that were unfilled due to lack of capacity.
HISTORIC RESOURCES BOARD
Workplan 2021-2022
Staff Liaison Name and Contact Information: Amy French, Chief Planning Official 650-329-2336
Lead Department: Planning and Development Services
General Purpose and/or Purview of Board/Commission:
Palo Alto Municipal Code Chapter 2.27 Historic Resources Board, Section 2.27.040 Duties, sets the HRB’s
purview as follows:
(a) Render advice and guidance to a property owner upon the owner's application for alteration of any historic single-
family or duplex building in the downtown area and any such building designated as significant elsewhere in the city
(b) Inform the ARB of the historical and/or architectural significance of historic commercial and multiple-family
structures in the downtown area and any such buildings designated as significant elsewhere in the City that are under
review by the ARB. Submit recommendations to the ARB regarding proposed exterior alterations of such historic
structures
(c) Recommend to the council the designation of additional buildings and districts as historic. Research available
information and add historical information to the inventory sheets of historic structures/sites. This inventory is
maintained in the department of planning and development services
(d) Perform such other functions as may be delegated from time to time to the HRB by the City Council
Anticipated Item/Topic Description and/or Info Quarter (July 2021 –
June 2022)
Review Alterations to
Historic Resources
Review and provide recommendations on
exterior alterations to historic resources
(Inventory categories 1-4) in the Downtown
(including SOFA) and on exterior alterations to
Significant buildings (Inventory categories 1 and
2, and in Historic Districts) outside Downtown
Ongoing
Support Implementation
of Comprehensive Plan
policies
Continue to support Policy L7.2 implementation
(preparation of historic evaluations to
determine eligibility for the California Register of
Historic Resources and associated tracking)
Ongoing (since 1/2018)
Inventory Upgrades and
nominations
Review and recommend applications for
Inventory category upgrades and support
nominations to the City’s local inventory
Ongoing
Improve outreach,
review incentives,
develop work program
for FY 22-23
Review and recommend improvements to
outreach materials regarding the program,
including incentives for rehabilitation. Consider
implementing additional historic preservation
policies in the Comprehensive Plan
Second half of FY 21-22
following a retreat
Tailored Mills Act
Program discussion
Consider reconstituting an ad hoc committee for
further discussion, research, and refinement of a
draft; consider outreach approach for FY22-23
Ongoing
Project, Priority, or Goal Benefit, if completed
Mandate by State or Local Law and
approved by City Council?
Policy Update as Directed by the City
Council?Timeline for Completion Resources Needed Measure of Success
Track and monitor 2017 Ballot Measure,
which covers 13 Capital Projects. This
workplan focuses on 3 projects and 1
completed project.Reduced ponding and flooding Y Y 2032 Staff support Completion of projects
Environmental protection and
sustainability including regulatory and
compliance goals.
Regulatory compliance in alignment with the
City's policy on sustainability Y Y Ongoing Staff support
Meeting sustainability goals
and compliance with
stormwater regulations
Track and monitor implementation of
Green Stormwater Infrastructure (GSI)
Plan.
Improved water quality and environmental
enhancement Y Y Ongoing
Staff support, Sub-committee
for financing GSI
Increased acreage of
stormwater treated through
GSI features
Name of Project, Priority, or Goal
Priority 1: Urgent
(within 6 months)
Priority 2: High
(within the year)
Priority 3: Medium
(within 2 years)
Priority 4: Low
(beyond 2 years)
Track and monitor 2017 Ballot Measure,
which covers 13 Capital Projects. This
workplan focuses on 3 projects and 1
completed project.
Review completed design for 3 proposed
projects to be constructed within the next 3
years.
Track and monitor construction progress on
Corporation Way System Upgrades & Pump
Station (SD-21000).
Track and monitor construction progress on
W Bayshore Road Pump Station (SD-20000).
Track and monitor construction
progress on W Bayshore Road
Trunk Line Improvements (SD-
23000).
Environmental protection and
sustainability including regulatory and
compliance goals.
1) Committee reviews proposed Stormwater
Permit and comments as needed.
2) Continue to promote stormwater rebate
program (including rain barrels).
3) Communications and outreach.
1) Review action plan to meet regulatory
requirements for trash reduction and review
plans for the Embarcadero Trash Capture
Project.
2) Where possible, consider emerging
residential and commercial stormwater
management technologies and techniques.
3) Provide opportunities for individual
committee members to surface emerging
issues.
Review the changes to the stormwater
ordinance to reflect updated Municipal
Stormwater Permit requirements.
Review trash reduction actions
formulated by action plan.
Track and monitor implementation of
Green Stormwater Infrastructure (GSI)
Plan.
1) Review Greening Parking Lots Project.
2) Continue Southgate Greening Project.
3) Support completion of GSI at Bike Bridge
Project.
1) Review GSI feature at Hopkins near
Rinconada Park.
2) Review EPA grant-funded Greening
Parking Lots Project with staff.
1) Review and comment on tool to measure
impervious surface throughout City.
2) Review and comment on GSI
specifications.
3) Support the Greening Parking Lots Project.
Review GSI Maintenance and
Monitoring Manual.
Approved Projects,
Priorities, & Goals
Prioritize Projects,
Priorities, & Goals
Stormwater Management Oversight Committee (SWMOC)
Purpose: The Stormwater Management Oversight Committee reviews the projects, programs and expenditures that are funded by the Stormwater Management Fees
including proposed stormwater management capital improvements and confirms their conformity to the 2017 ballot measure.
Human Relations Commission
2021 Work Plan
Approved
Projects,
Priorities,
and
Goals
Name of
Project, Priority or Goal
Public Benefit Timeline for
Review
Resources
needed, i.e. staff
support,
subcommittee
established, etc.
Metrics of effectiveness
Inclusion & Belonging –
Community Conversation
• Community
conversation about
race
• suggestions to address
individual and
structural racism
Summer 2021 Adhoc
Subcommittee
created –
Commissioners
Smith & Stinger
Number of participants
Total Number of participants
first conversation about race
Inclusion & Belonging –
Hate Crime Policies/Hate-
based Incidents (HBI)
• Informational – HRC
better informed of
local/council hate
crimes by PAPD/SCC
• Public who
experienced Hate
Crime/HBI feels heard
by HRC and Council
Spring 2021 Adhoc
Subcommittee
needs additional
member due to
loss of current
member
Submittal of Letter to City
Council on Increase of local
hate crimes
Housing & Homelessness • Advocate for the
needs of low
income/marginally
housed and unhoused
residents of Palo Alto
• Work to ensure that
city policies/practices
that address issues
Summer 2022 Adhoc
Subcommittee
needs additional
member due to
loss of current
member
To be determined
related to the
unhoused are based in
compassion.
• Assist the City and
community as feasible
in working towards
housing solutions for
the unhoused,
including expanding
safe parking programs.
Public Health • Create a public
awareness campaign
to bring knowledge
and understanding to
the community, in
order to lessen the
stigma of mental
health issues
Fall 2021 Adhoc
Subcommittee
created -
Commissioners
Regehr & Savage
To be determined
Emerging Issues • The HRC will identify
emerging issues in the
community, prioritize
those that need
further attention and
bring any major
initiatives, including
those that involve
significant staff time
to the Council for
approval.
Ongoing
Prioritize
projects,
priorities
and goals
Name of
Project, Priority or Goal
Priority 1: Urgent
(within six months)
Priority
2: High
(within
the year)
Priority 3:
Medium
(within 2 years)
Priority 4: Low (beyond 2
years)
Inclusion & Belonging –
Community Conversation
X
Inclusion & Belonging –
Hate Crime Policies/Hate-
based Incidents
X
Housing & Homelessness X
Public Health X
Emerging Issues X
1
DRAFT Work Plan
June 2021 – May 2022
Board or Commission Name: Utilities Advisory Commission
Staff Liaison Name and Contact Information: Dean Batchelor, Director of Utilities,
Dean.Batchelor@CityofPaloAlto.org, 650.496.6981
Lead Department: Utilities
General Purpose and/or Purview of Board/Commission:
The Utilities Advisory Commission (UAC) is charged with:
✓ providing advice on acquisition and development of electric, gas, water and wastewater
resources;
✓ joint action projects with other public or private entities which involve electric, gas, water
or wastewater resources;
✓ environmental implications of electric, gas, water or wastewater utility projects,
conservation and demand management
Draft Work Plan
The UAC Staff Liaison developed this draft work plan and submitted it to the City Clerk on June
9, 2021. The work plan will be reviewed by the UAC at its regularly scheduled meeting on July 7,
2021. Should there be further revisions, they will be provided to the City Council at that time.
2
Utilities Advisory Commission
DRAFT Work Plan Items June 2021 – May 2022
Anticipated Item/Topic Description and/or Info Timeline
Electrification of the City Meet the S/CAP goals to reduce natural gas consumption by 2030. These projects are
ongoing and will be
discussed by the
Commission on as
available basis.
Utilities CIPs Rebuild/repair reservoirs; Foothills water piping These projects are
ongoing and will be
discussed by the
Commission on an
as needed basis
Fiber to the Home Build an infrastructure within the City to supply fiber to the community. These projects are
ongoing and will be
discussed by the
Commission as
each phase is
moving forward
Advanced Metering Infrastructure
Project
Upgrade the antiquated meter system by replacing the citywide meters
(gas/electric/water) with digital meters that can be read through a
software program.
These projects are
ongoing and will be
discussed by the
Commission as
each phase is
moving forward
Commodities Rate Increases: Water, Gas and Electric (Wastewater and Storm Drain are
Prop 218/26 matters)
These projects are
ongoing and will be
discussed by the
Commission as
needed