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HomeMy WebLinkAboutStaff Report 12316 CITY OF PALO ALTO OFFICE OF THE CITY CLERK June 1, 2021 The Honorable City Council Attention: Finance Committee Palo Alto, California Approval of Action Minutes for the May 17 and 18, 2021 City Council Meetings Staff is requesting Council review and approve the attached Action Minutes. ATTACHMENTS: • Attachment A: 05-17-21 CCM DRAFT Action Minutes (DOCX) • Attachment B: 05-18-21 CCM DRAFT Action Minutes (PDF) Department Head: Beth Minor, City Clerk Page 2 CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 7 Special Meeting May 17, 2021 The City Council of the City of Palo Alto met on this date in virtual teleconference at 5:01 P.M. Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Absent: Special Orders of the Day 1. Presentation by La Comida. NO ACTION TAKEN Study Session 2. Presentation by Polco/NRC of the City of Palo Alto Community Survey Report Results. NO ACTION TAKEN Agenda Changes, Additions and Deletions Mayor DuBois announced Agenda Item Number 12, “Closed Session- Conference With Labor Negotiators…” has been removed from the agenda and will be heard at a later date. Minutes Approval 3. Approval of Action Minutes for the April 26 and May 3, 2021 City Council Meetings. MOTION: Council Member Kou moved, seconded by Vice Mayor Burt to approve the Action Minutes for the April 26 and May 3, 2021 City Council Meetings. MOTION PASSED: 7-0 Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Number 5 and 8. DRAFT ACTION MINUTES Page 2 of 7 (Sp.) City Council Meeting Draft Action Minutes: 05/17/2021 MOTION: Mayor DuBois moved, seconded by Council Member Cormack to approve Agenda Item Numbers 4-8. 4. Approval of Amendment Number 4 to Contract Number C18172676 With Dixon Resources to Extend the Term to June 2022 With no Additional Costs for the Downtown Parking Study. 5. Approval of a Professional Services Agreement With CAD Masters, Inc. for Ongoing Support, Maintenance, Development, and Enhancement of the Geospatial Design and Asset Management System for the Utilities Department in an Amount of $390,000 per Year, for a Total No t-to- Exceed Amount of $1,950,000 for up to Five Years. 6. Resolution 9955 Entitled, “Resolution of the Council of the City of Palo Alto Making Required Findings in Support of the City's Grant Application for the State Transportation Development Act Article 3 Funds to Update the City's Bicycle and Pedestrian Transportation Plan .” 7. Adoption of a: 1) Resolution 9956 Entitled, “Resolution of the Council of the City of Palo Alto Waiving the Business Registration Fee for Fiscal Year 2022, if Completed on Time, and Extending the due Date to July 15, 2021”; 2) Resolution 9957 Entitled, “Resolution of the Council of the City of Palo Alto Declaring an Intention to Temporarily Suspend the Levy of Assessment Against Businesses Within the Downtown Business Improvement District (BID) for Fiscal Year 2022, and Setting a Public Hearing on the Proposed Temporary Suspension for June 1, 2021 ”; and 3) Approval of the Reimbursement of any Business Registration Fees and BID Assessments Already Paid in 2021. 8. SECOND READING: Finance Committee Recommends City Council Approve Park, Community Center, and Library Development Impact Fee Justification Study; Adjustments to Park, Community Center, and Library Development Impact Fees; Ordinance 5521 Entitled, “Ordinance of the Council of the City of Palo Alto Updating Park Land In Lieu fee; and Direct Staff to Implement the Impact Fee Updates With the Fiscal Year 2022 Budget (Continued From March 8, 2021) (FIRST READING: April 12, 2021 PASSED: 6-1 Tanaka no).” MOTION ITEMS 4, 6, 7 PASSED: 7-0 MOTION ITEMS 5 and 8 PASSED: 6-1 Tanaka no Council took a break at 7:07 P.M. and returned at 7:22 P.M. DRAFT ACTION MINUTES Page 3 of 7 (Sp.) City Council Meeting Draft Action Minutes: 05/17/2021 Action Items 9. PUBLIC HEARING: Resolution 9958 Entitled, “Resolution of the Council of the City of Palo Alto Confirming the Weed Abatement Report and Ordering the Cost of Abatement to be a Special Assessment on the Respective Properties Described Therein.” Public Hearing opened at 7:33 P.M. Public Hearing closed at 7:36 P.M. MOTION: Mayor DuBois moved, seconded by Vice Mayor Burt to adopt the Resolution confirming the weed abatement report and ordering abatement costs to be a special assessment on the properties specified in the report. MOTION PASSED: 7-0 10. Approval of a Construction Contract With C. Overaa & Co. in the Total Amount of $15,123,900, and Three Amendments to Existing Agreements With: 1) Stanford University, 2) East Palo Alto Sanitary District, and 3) Mountain View and Los Altos, for the Primary Sedimentation Tanks Rehabilitation and Equipment Room Electrical Upgrade Project (WQ-14003) at the Regional Water Quality Control Plant; Resolution 9959 Entitled, “Resolution of the Council of the City of Palo Alto Revising and Superseding Resolution Number 9667, Establishing Pledged Sources of Revenue for Repayment of State Revolving Fund Loan”; and Resolution 9960 Entitled, “Resolution of the Council of the City of Palo Alto Authorizing an Installment Sale Agreement With the California State Water Resources Control Board for Financing the Design and Construction of the Primary Sedimentation Tanks Rehabilitation and Equipment Room Electrical Upgrade Project.” MOTION: Council Member Cormack moved, seconded by Mayor DuBois to: A. Approve and authorize the City Manager or his designee to execute the contract with C. Overaa & Co., in the amount of $13,749,000 for the Primary Sedimentation Tanks Rehabilitation and Equipment Room Electrical Upgrade Project, funded in Wastewater Treatment Enterprise Fund Capital Improvement Program, Project WQ14003, at the Regional Water Quality Control Plant; B. Authorize the City Manager or his designee to execute one or more change orders to the contract with C. Overaa & Co. for related, additional but unforeseen work that may develop during the project, DRAFT ACTION MINUTES Page 4 of 7 (Sp.) City Council Meeting Draft Action Minutes: 05/17/2021 the total value of which shall not exceed $1,374,900 or 10 percent of the contract amount, for a total not-to-exceed amount of $15,123,900; C. Approve the adoption of a Resolution authorizing an Installment Sale Agreement with the California State Water Resource Control Board (SWRCB) in connection with the financing of the design and construction of the Primary Sedimentation Tanks Rehabilitation and Equipment Room Electrical Upgrade Project; D. Approve the adoption of a Resolution revising and superseding Resolution Number 9667 establishing pledged sources of revenue for repayment of funding pursuant to the federal Clean Water Act Amendments; and E. Approve Amendment Number 7 to the agreement between Palo Alto and Stanford University; the Second Amended and Restated Agreement between Palo Alto and the East Palo Alto Sanitary District; and Addendum Number 10 to the agreement between Palo Alto, Mountain View, and Los Altos. MOTION PASSED: 7-0 11. Continued Discussion of the Fiscal Year 2022 Budget. Council took a break at 9:22 P.M. and returned at 9:28 P.M. MOTION: Mayor DuBois moved, seconded by Council Member Kou to direct the Finance Committee and City Staff to adopt the seven items of consideration and the recommended revised balancing strategy with the following modifications: A. Adjust use of ARPA funds to 60 percent in Year 1 and 40 percent in Year 2; B. Add in the following: i. $260,000 for outreach and hotdog shows for Children’s Theatre; ii. $50,000 YCI matching County funds; and iii. $75,000 to Restore Council contingency Budget to $100,00 total. C. Reduce the TMA budget to $150,000; DRAFT ACTION MINUTES Page 5 of 7 (Sp.) City Council Meeting Draft Action Minutes: 05/17/2021 D. Direct the Finance Committee to look into adjusting RPP Fees on Municipal Fee Schedule to be 10 percent higher than garage fees, and consider appropriate level of fees (2020 vs 2021); E. Return with long range CIP plan in the fall of 2021, for the CIP 2023 and beyond to adjust for changes in budget, including Phase 4 Charleston Arastradero; and F. Direct the Finance Committee to find a way to fund the Roth building through the combination of impact fees and SUMC funds. AMENDMENT: Council Member Filseth moved, seconded by Council Member Cormack to adjust use of ARPA funds to 50 percent in Year 1 and 50 percent in Year 2. AMENDMENT FAILED: 3-4 Burt, DuBois, Kou, Stone no AMENDMENT: Council Member Filseth moved, seconded by Council Member Cormack to add to the Motion Part F “contingent on federal funding.” AMENDMENT FAILED: 3-4 Burt, DuBois, Kou, Stone no INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion Part B “$150,000 for HSRAP Funding and $30,000 for Twilight Concert Series. AMENDMENT: Council Member Tanaka moved, seconded by Council Member XX to direct the Finance Committee to look at potential savings and ways to streamline the span of control for the City. AMENDMENT FAILED DUE TO THE LACK OF A SECOND AMENDMENT: Council Member Stone moved, seconded by Vice Mayor Burt to remove, “..including Phase 4 Charleston Arastradero” from the Motion, Part E.; and add “move forward with Phase 4 of the Charleston/Arastradero Project using funding Option 1.” AMENDMENT PASSED: 5-2 Cormack, Kou no MOTION AS AMENDED: Mayor DuBois moved, seconded by Council Member Kou to direct the Finance Committee and City Staff to adopt the seven items of consideration and the recommended revised balancing strategy with the following modifications: A. Adjust use of ARPA funds to 60 percent in Year 1 and 40 percent in Year 2; DRAFT ACTION MINUTES Page 6 of 7 (Sp.) City Council Meeting Draft Action Minutes: 05/17/2021 B. Add in the following: i. $260,000 for outreach and hotdog shows for Children’s Theatre; ii. $50,000 YCI matching County funds; iii. $75,000 to Restore Council contingency Budget to $100,000 total; iv. $150,000 for HSRAP Funding; and v. $30,000 for Twilight Concert Series. C. Reduce the TMA budget to $150,000; D. Direct the Finance Committee to look into adjusting RPP Fees on the Municipal Fee Schedule to be 10% higher than garage fees, and consider appropriate level of fees (2020 vs 2021); E. Return with long range CIP plan in the fall of 2021, for the CIP 2023 and beyond to adjust for changes in budget; F. Direct the Finance Committee to find a way to fund the Roth building through the combination of impact fees and SUMC funds; and G. Move forward with Phase 4 of the Charleston/Arastradero Project using funding Option 1. MOTION SPLIT FOR THE PURPOSE OF VOTING MOTION PARTS A, C-G PASSED: 4-3 Cormack, Filseth, Tanaka no MOTION PART B PASSED: 5-2 Filseth, Tanaka no Closed Session 12. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees Pursuant to Merit System Rules and Regulations (Ed Shikada, Rumi Portillo, Molly Stump, Kiely Nose, Bob Jonsen, Geo Blackshire, Dean Batchelor, Nick Raisch) Employee Organizations: Service Employees International Union, (SEIU) Local 521; Service Employees International Union, (SEIU) Local 521, Hourly Unit; Palo Alto Police Officers Association (PAPOA); Palo Alto Fire Chiefs’ Association (FCA) and Employee Organization: International Association of Fire Fighters (IAFF), Local 1319; Palo Alto Police Manager’s Association (PAPMA); Utilities DRAFT ACTION MINUTES Page 7 of 7 (Sp.) City Council Meeting Draft Action Minutes: 05/17/2021 Management and Professional Association of Palo Alto (UMPAPA); Authority: Government Code Section 54957.6(a). Adjournment: The meeting was adjourned at 11:44 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website. CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 3 Special Meeting May 18, 2021 The City Council of the City of Palo Alto met on this date in virtual teleconference at 5:01 P.M. Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone; Tanaka arrived at 7:00 P.M. Absent: Agenda Changes, Additions and Deletions None Study Session 1. 955 Alma St [21PLN-00013]: Request for Prescreening of a Proposal to Rezone the Subject Site From RT-35 to Planned Community/Planned Home Zoning (PHZ) and Redevelop the Site With a new 4-Story Mixed- use Development That Includes 36 Residential Studios, 6,348 Square Feet of Office Space, and a Below Grade Parking Facility. Environmental Assessment: Not a Project; any Subsequent Formal Application Would be Subject to California Environmental Quality Act (CEQA) Review. Zoning District: RT-35 (Residential Transition District) South of Forest Avenue (SOFA) II Coordinated Area Plan (CAP). NO ACTION TAKEN 2. 2239 Wellesley (21PLN-00045): Request by Cato Investments, LLC for Prescreening of Their Proposal to Rezone the Properties at 2239 and 2241 Wellesley from R-1 (Single Family Residential) to Planned Community/Planned Home Zoning (PHZ) and to Redevelop the Site With a 24-Unit Multi-family Development. Environmental Assessment: Not a Project; any Subsequent Formal Application Would be Subject to California Environmental Review Act (CEQA) Review. NO ACTION TAKEN Council took a break at 7:26 P.M. and returned at 7:37 P.M. DRAFT ACTION MINUTES Page 2 of 3 Sp. City Council Meeting Draft Action Minutes: 05/18/2021 Consent Calendar MOTION: Mayor DuBois moved, seconded by Council Member Cormack to approve Agenda Item Number 3. 3. Adoption of Ordinances Responding to State Housing Bills Regarding Density Bonus and Affordable Housing. Environmental Assessment: Exempt Pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3). MOTION PASSED: 7-0 Action Items 4. PUBLIC HEARING / QUASI-JUDICIAL: 181 Addison Avenue [20PLN-00300] Request for Review of a Preliminary Parcel Map With Exception and Variance to Subdivide one Existing lot Into two Parcels With Less Than the Minimum 60 Foot Frontage. Environmental Assessment: Consistent With Previously Adopted Environmental Impact Report (EIR) for the City's Comprehensive Plan. Zoning District: R-2 (Two Family Residential) Within the South of Forest Avenue (SOFA) II Coordinated Area Plan (CAP). Public Hearing opened at 7:46 P.M. Public Hearing closed at 7:49 P.M. MOTION: Council Member Kou moved, seconded by Council Member Stone to adopt a Record of Land Use (RLUA) approving the request for a Preliminary Parcel Map with Exception and Variance based on findings and subject to conditions of approval. MOTION PASSED: 7-0 5. Direction to Staff Regarding 2023-31 Regional Housing Needs Allocation Appeal. MOTION: Mayor DuBois moved, seconded by Vice Mayor Burt to direct Staff to prepare and file an appeal of the City’s Regional Housing Needs Allocation, based on Staff’s identified technical errors and elements from the January 21, 2021 letter sent to the Association of Bay Area Governments (ABAG) Executive Board Members. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER “…with the letter read, approved, and signed by the Mayor”. DRAFT ACTION MINUTES Page 3 of 3 Sp. City Council Meeting Draft Action Minutes: 05/18/2021 MOTION AS AMENDED: Mayor DuBois moved, seconded by Vice Mayor Burt to direct Staff to prepare and file an appeal of the City’s Regional Housing Needs Allocation, based on Staff’s identified technical errors and elements from the January 21, 2021 letter sent to the Association of Bay Area Governments (ABAG) Executive Board Members, with the letter read, approved, and signed by the Mayor. MOTION AS AMENDED PASSED: 5-2 Cormack, Tanaka no Adjournment: The meeting was adjourned at 9:40 P.M. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.