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HomeMy WebLinkAboutStaff Report 12297 CITY OF PALO ALTO OFFICE OF THE CITY CLERK May 24, 2021 The Honorable City Council Attention: Finance Committee Palo Alto, California Approval of Action Minutes for the May 10, 2021 City Council Meeting Staff is requesting Council review and approve the attached Action Minutes. ATTACHMENTS: • Attachment A: 05-10-21 CCM DRAFT Action Minutes (PDF) Department Head: Beth Minor, City Clerk Page 2 CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 6 Special Meeting May 10, 2021 The City Council of the City of Palo Alto met on this date in virtual teleconference at 5:00 P.M. Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Absent: Agenda Changes, Additions and Deletions Vice Mayor Burt advised Agenda Item Number 1 would be heard after Agenda Item Number 7. Minutes Approval 2. Approval of Action Minutes for the April 19, 2021 City Council Meeting. MOTION: Mayor DuBois moved, seconded by Vice Mayor Burt to approve the Action Minutes for the April 19, 2021 City Council Meeting. MOTION PASSED: 7-0 Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Number 7. MOTION: Council Member Cormack moved, seconded by Council Member Stone to approve Agenda Item Numbers 3-7. 3. Finance Committee Recommends the City Council Approve the Macias Gini & O’Connell’s Single Audit Report for the Year Ended June 30, 2020. 4. Policy and Services Committee Recommends the City Council Accept the City Auditor’s Quarterly Status Report (Q3 of Fiscal Year 2021), and Approve Additional Task Orders for Approved Audit Activities. 5. Approval of the Acceptance and Appropriation of State of California Citizens Options for Public Safety (COPS) Funds; and Approval of a Budget Amendment (Requires 2/3 Approval) in the Supplemental Law Enforcement Services Fund. DRAFT ACTION MINUTES Page 2 of 6 Sp. City Council Meeting Draft Action Minutes: 05/10/2021 6. Parks and Recreation Commission and Staff Recommend the City Council: 1) Adopt an Ordinance Amending the Fiscal Year (FY) 2021 Municipal Fee Schedule to Include Foothills Nature Preserve Daily Vehicle Entrance Fees Based on Passenger Capacity and Free Vehicle Entrance for Certain Students and on Certain Days; 2) Prohibit the use of Certain Entrances to Foothills by Horse and Bicycle Users; and 3) Direct Staff to Permanently Remove Nine Hillside Barbecues at Foothills to Improve Fire Safety. 7. Resolution 9954 Entitled, “Resolution of the Council of the City of Palo Alto to Extend the Temporary Closures of Portions of California Avenue, University Avenue, and Certain Downtown Streets Intersecting University Avenue; and Extending the Pilot Parklet Program as First Authorized by Resolution Number 9099.” MOTION PASSED FOR AGENDA ITEM NUMBERS 3-6: 7-0 MOTION PASSED FOR AGENDA ITEM NUMBER 7: 6-1 Tanaka no Special Orders of the Day 1. Appointment of Candidates to the Human Relations Commission, Public Art Commission, Stormwater Management Oversight Committee, and the Utilities Advisory Commission. First Round of voting for three positions on the Human Relations Commission with terms ending May 31, 2024. Voting For: Sunita de Tourreil (Incumbent) Cormack, Tanaka, Kou Adriana Eberle Burt, Cormack, DuBois, Filseth, Stone, Tanaka, Kou Michelle Kraus Burt, DuBois, Filseth, Stone Kaloma Smith (Incumbent) Burt, Cormack, DuBois, Filseth, Stone, Tanaka, Kou Beth Minor, City Clerk, announced that Adriana Eberle with 7 votes, Kaloma Smith with 7 votes, and Michelle Kraus with 4 votes were appointed to the Human Relations Commission. First Round of voting for three positions on the Public Art Commission with terms ending May 31, 2024. DRAFT ACTION MINUTES Page 3 of 6 Sp. City Council Meeting Draft Action Minutes: 05/10/2021 Voting For: Shiraaz Bhabha Cormack, Tanaka Loren Gordon (Incumbent) Burt, DuBois, Filseth, Kou, Stone, Tanaka Mette Huberman Emily Meyer Cormack Ben Miyaji (Incumbent) Burt, Stone, Tanaka Cleia Muggler DuBois, Filseth, Kou Harriet Stern Lisa Waltuch Burt, Cormack, DuBois, Filseth, Kou, Stone Mark Weiss Beth Minor, City Clerk, announced that Loren Gordon with 6 votes, and Lisa Waltuch with 6 votes were appointed to the Public Art Commission. Second Round of voting for one position on the Public Art Commission with terms ending May 31, 2024. Voting For: Shiraaz Bhabha Mette Huberman Emily Meyer Ben Miyaji (Incumbent) Cormack, Burt, Stone, Tanaka Cleia Muggler DuBois, Filseth, Kou Harriet Stern Mark Weiss Beth Minor, City Clerk, announced that Ben Miyaji with 4 votes was appointed to the Public Art Commission. DRAFT ACTION MINUTES Page 4 of 6 Sp. City Council Meeting Draft Action Minutes: 05/10/2021 First Round of voting for four positions on the Storm Water Management Oversight Committee with terms ending May 31, 2025. Voting For: Stephanie MacDonald Cormack, Stone, Tanaka Hal Mickelson (Incumbent) Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Dena Mossar (Incumbent) Burt, Cormack, DuBois, Filseth, Kou, Stone Catherine Perman Burt, DuBois, Filseth, Kou, Tanaka Bob Wenzlau (Incumbent) Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Beth Minor, City Clerk, announced that Hal Mickelson with 7 votes, Bob Wenzlau with 7 votes, Dena Mossar with 6 votes, and Catherine Perman with 5 votes were appointed to the Storm Water Management Oversight Committee. First Round of voting for two positions on the Utilities Advisory Commission with a term ending May 31, 2024. Voting For: John Bowie Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Carol Guthrie Cormack, Tanaka Don Jackson (Incumbent) DuBois, Filseth, Kou Phil Metz Burt, Stone Rajmohan Rajagopalan Beth Minor, City Clerk, announced that John Bowie with 7 votes was appointed to the Utilities Advisory Commission. Second Round of voting for one position on the Utilities Advisory Commission with a term ending May 31, 2024. Voting For: DRAFT ACTION MINUTES Page 5 of 6 Sp. City Council Meeting Draft Action Minutes: 05/10/2021 Carol Guthrie Tanaka Don Jackson (Incumbent) DuBois, Filseth, Kou Phil Metz Burt, Cormack, Stone Rajmohan Rajagopalan Beth Minor, City Clerk, announced that a third round of voting will be needed for the Utilities Advisory Commission. Third Round of voting for one position on the Utilities Advisory Commission with a term ending May 31, 2024. Voting For: Carol Guthrie Don Jackson (Incumbent) DuBois, Filseth, Kou Phil Metz Burt, Cormack, Stone, Tanaka Rajmohan Rajagopalan Beth Minor, City Clerk, announced that Phil Metz with 4 votes was appointed to the Utilities Advisory Commission. Action Items 8. Joint City Council/Planning and Transportation Commission Meeting, Followed by Council Action to Kick Off the Housing Element Update; and Provide City Council Endorsement of the City's Approach to Fulfill State Housing Element Certification Requirements and Approval. Council took a break at 6:30 P.M. and returned at 6:40 P.M. MOTION: Mayor DuBois moved, seconded by Council Member Filseth to accept the overall project schedule and approach, as well as the roles and responsibilities of the Housing Element Working Group, Council Ad Hoc Committee and Planning and Transportation Commission, as detailed in this report, with an attempt to spread the workload as evenly as possible over the schedule. MOTION PASSED: 7-0 DRAFT ACTION MINUTES Page 6 of 6 Sp. City Council Meeting Draft Action Minutes: 05/10/2021 Closed Session 9. Conference With the City’s Cybersecurity Operations Managers (City Manager and IT Operations Management Staff) – Regarding Current Cyberthreat Environment and City Cybersecurity Programs Authority: Government Code Section 54957(a). MOTION: Council Member Cormack moved, seconded by Mayor DuBois to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 8:18 P.M. Council returned from Closed Session at 10:00 P.M. Mayor DuBois announced no reportable action. Adjournment: The meeting was adjourned at 10:00 P.M. in honor of Peace Officer’s Memorial Day on Saturday, May 15th. ATTEST: APPROVED: ____________________ ____________________ City Clerk Mayor NOTE: Action minutes are prepared in accordance with Palo Alto Municipal Code (PAMC) 2.04.160(a) and (b). Summary minutes (sense) are prepared in accordance with PAMC Section 2.04.160(c). Beginning in January 2018, in accordance with Ordinance No. 5423, the City Council found action minutes and the video/audio recordings of Council proceedings to be the official records of both Council and committee proceedings. These recordings are available on the City’s website.