HomeMy WebLinkAboutStaff Report 12253
City of Palo Alto (ID # 12253)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 6/21/2021
City of Palo Alto Page 1
Summary Title: Amendment to Contract No. C19173980 with Rincon for
Cubberley CEQA
Title: Approval of Amendment Number 1 to Contract Number C19173980
With Rincon Consultants, Inc. in the Amount of $27,045 for a Total Not -to-
Exceed Amount of $170,497 and ext end the Term to January 31, 2022, for
Preparation of an Initial Study of the Mitigated Negative Declaration for the
Cubberley Concept Plan
From: City Manager
Lead Department: Community Services
Recommendation
Staff recommends that the City Council approve Amendment No. 1 to Contract No. C19173980
with Rincon Consultants, Inc. in the amount of $27,045 for a total not to exceed amount of
$170,497 and extend the term to January 31, 2022, for preparation of an Initial Study-Mitigated
Negative Declaration for the Cubberley Concept Plan.
Background
The City of Palo Alto and Palo Alto Unified School District (PAUSD) jointly developed a concept
plan for future development of the Cubberley Community Center site, with collaborative
participation from the community. The community co-design effort began in October 2018 and
included four iterative community meetings in which community members worked together to
identify needs, propose opportunities, discuss options, and guide the master planning process
towards solutions for the Palo Alto community. At each meeting, participants engaged in
interactive activities designed to gather pertinent information and perspectives on key project
decisions. All project information and deliverables, including meeting materials and s ummaries
are available on the project website at https://www.pausd.org/about-us/committees-task-
forces/cubberley-master-plan.
Discussion
The Cubberley Concept Plan is considered a Project under the California Environmental Quality
Act (CEQA) and therefore requires that the project be evaluated to determine if it may cause
either a direct or reasonably foreseeable indirect physical change in the environment. On June
City of Palo Alto Page 2
10, 2019, the City Council approved an agreement with Rincon Consultants, Inc. in the amount
of $143,452 for environmental analysis of the Cubberley Concept Plan (Staff Report 10378).
Since that time two significant events occurred that delayed the completion of the CEQA
document. The first is the COVID-19 pandemic that resulted in a shift in staff priorities to focus
on community response to and recovery from the pandemic. The second is a change in CEQA
law with respect to the method by which traffic and transportation impacts are assessed.
Previously, traffic impacts used “level of service” or “LOS” analysis that analyzed impacts to
surrounding streets and roads, thereby measuring traffic congestion. The amended law now
requires traffic and transportation analysis to measure the “vehicle miles traveled” or “VMT”
resulting from a new development or other land-use decisions. Since the LOS analysis had
already been completed, and the original scope did not include a VMT analysis, a contract
amendment is necessary for the Consultant to complete the appropriate traffic and
transportation analysis. Amendment No. 1 to Contract No. C19173980 is included as
Attachment A to this staff report.
Timeline
It is anticipated that a draft CEQA document will be released for public comment in early Fall
2021 and the final public hearing to adopt the Initial Study/Mitigated Negative Declaration
(IS/MND) will occur by the end of the calendar year 2021 .
Resource Impact
Funding for Contract No. C19173980 was included in Capital Improvement Project CB -16001
(Cubberley Community Center Master Plan). The Cost Share Agreement between the City and
PAUSD for the Cubberley Master Plan shared the cost of the CEQA consultant equally, not to
exceed a total contract amount of $100,000. Because the total contract amount exceeded
$100,000, the City’s portion was $80,411 ($93,452 including additional services), and PAUSD’s
share was $50,000. Funding for the contract amendment recommended in this report is
available in the Fiscal Year 2021 Cubberley Property Infrastructure Fund Cubberley Repairs
project CB-17001. Due to the administrative burden of revising the cost share agreement and
the nominal contract amendment amount, staff recommends that the City fund the full
$27,045.
Stakeholder Engagement
Development of the Cubberley Concept Plan was completed using a community co-design
process that engaged hundreds of community members. The public will have the opportunity
to comment on the CEQA findings when it is released for public comment.
Environmental Review
This contract amendment ensures that the City, as Lead Agency, prepares a document that
complies with Senate Bill (SB) 743, the CEQA Guidelines, and Council’s adopted resolution
establishing new CEQA thresholds of significance in compliance with SB 743 with respect to
traffic and transportation.
Attachments:
City of Palo Alto Page 3
• Attachment A: Rincon Consultants, LLC._C19173980 Amendment #1
City of Palo Alto Contract No. C19173980
Vers.: Aug. 5, 2019 Amendment No. 1
Page 1 of 15
AMENDMENT NO. 1 TO CONTRACT NO. C19173980
BETWEEN THE CITY OF PALO ALTO AND RINCON CONSULTANTS, INC.
This Amendment No. 1 (this “Amendment”) to Contract No. C19173980 (the “Contract” as
defined below) is entered into as of February 1, 2020, by and between the CITY OF PALO ALTO, a
California chartered municipal corporation (“CITY”), and RINCON CONSULTANTS, INC., a California
corporation, located at 449 15th Street, Suite 303, Oakland, California, 94612 (“CONSULTANT”).
CITY and CONSULTANT are referred to collectively as the “Parties” in this Amendment.
R E C I T A L S
A. The Contract (as defined below) was entered into by and between the Parties hereto
for the provision of performing an Initial Study-Mitigated Negative Declaration for the Cubberley
Master Plan project area, as detailed therein.
B. The Parties now wish to amend the Contract in order to add scope to the services to
update and finalize the Initial Study-Mitigated Negative Declaration (IS-MND). The COVID-19
pandemic temporarily delayed work on this project. The compensation for added scope is
$27,045.00, increasing the not-to-exceed amount of the Contract from $143,452.00 to
$170,497.00, and the term will extend by one year to January 31, 2022.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of
this Amendment, the Parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a. Contract. The term “Contract” shall mean Contract No. C19173980
between CONSULTANT and CITY, dated May 20, 2019.
b. Other Terms. Capitalized terms used and not defined in this Amendment
shall have the meanings assigned to such terms in the Contract.
SECTION 2. Section 2. “TERM” of the Contract is hereby amended to read as follows:
“SECTION 2. TERM. The term of this Agreement shall be from the date of its full execution
through January 31, 2022 unless terminated earlier pursuant to Section 19 of this Agreement.”
SECTION 3. Section 4. “NOT TO EXCEED COMPENSATION” of the Contract is hereby
amended to read as follows:
“SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for
performance of the Services described in Exhibit “A” (“Basic Services”), and reimbursable expenses,
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shall not exceed One Hundred Fifty Seven Thousand Four Hundred Fifty Six Dollars ($157,456.00).
CONSULTANT agrees to complete all Basic Services, including reimbursable expenses, within this
amount. In the event Additional Services are authorized, the total compensation for Basic Services,
Additional Services and reimbursable expenses shall not exceed One Hundred Seventy Thousand
Four Hundred Ninety Seven Dollars ($170,497.00). The applicable rates and schedule of payment
are set out at Exhibit “C-1”, entitled “HOURLY RATE SCHEDULE,” which is attached to and made a
part of this Agreement. Any work performed or expenses incurred for which payment would result
in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to
the CITY.
Additional Services, if any, shall be authorized in accordance with and subject to the provisions of
Exhibit “C”. CONSULTANT shall not receive any compensation for Additional Services performed
without the prior written authorization of CITY. Additional Services shall mean any work that is
determined by CITY to be necessary for the proper completion of the Project, but which is not
included within the Scope of Services described at Exhibit “A”.”
SECTION 4. The following exhibit(s) to the Contract is/are hereby amended or added, as
indicated below, to read as set forth in the attachment(s) to this Amendment, which is/are hereby
incorporated in full into this Amendment and into the Contract by this reference:
a. Exhibit “A” entitled “SCOPE OF SERVICES, AMENDMENT NO. 1”, AMENDED,
REPLACES PREVIOUS.
b. Exhibit “B” entitled “SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1”,
AMENDED, REPLACES PREVIOUS.
c. Exhibit “C” entitled “COMPENSATION, AMENDMENT NO. 1”, AMENDED,
REPLACES PREVIOUS.
d. Exhibit “C-1” entitled “SCHEDULE OF FEES, AMENDMENT NO. 1”, AMENDED,
REPLACES PREVIOUS.
SECTION 5. Legal Effect. Except as modified by this Amendment, all other provisions of the
Contract, including any exhibits thereto, shall remain in full force and effect.
SECTION 6. Incorporation of Recitals. The recitals set forth above are terms of this
Amendment and are fully incorporated herein by this reference.
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(SIGNATURE BLOCK FOLLOWS ON THE NEXT PAGE.)
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SIGNATURES OF THE PARTIES
IN WITNESS WHEREOF, the Parties have by their duly authorized representatives executed
this Amendment effective as of the date first above written.
CITY OF PALO ALTO
City Manager
APPROVED AS TO FORM:
City Attorney or designee
RINCON CONSULTANTS, INC.
Officer 1
By:
Name:
Title:
Officer 2 (Required for Corp. or LLC)
By:
Name:
Title:
Attachments:
EXHIBIT "A “entitled “SCOPE OF SERVICES, AMENDMENT NO. 1” (AMENDED, REPLACES
PREVIOUS)
EXHIBIT "B" entitled “SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1” (AMENDED,
REPLACES PREVIOUS)
EXHIBIT "C" entitled “COMPENSATION, AMENDMENT NO. 1” (AMENDED, REPLACES PREVIOUS)
EXHIBIT "C-1" entitled “SCHEDULE OF RATES, AMENDMENT NO. 1” (AMENDED, REPLACES
PREVIOUS)
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Abe Leider
Principal
Executive Vice President
City of Palo Alto Contract No. C19173980
Vers.: Aug. 5, 2019 Amendment No. 1
Page 5 of 15
EXHIBIT A
SCOPE OF SERVICES, AMENDMENT NO. 1
(AMENDED, REPLACES PREVIOUS)
This scope of services involves the preparation of an Initial Study-Mitigated Negative
Declaration for the Cubberley Master Plan project area.
Task 1 Project Management
Subtask 1.1. Project Management
CONSULTANT will provide project management and administrative services including coordination
with CITY staff, CONSULTANTs, and school district representatives as appropriate. CONSULTANT
will prepare a master schedule for the CEQA process and will update the schedule regularly as
milestones are reached. CONSULTANT will prepare monthly invoices which will include progress
reports on tasks completed and billing milestones reached.
Deliverables:
• Master CEQA schedule and updates
• Monthly invoices with progress reports
Subtask 1.2. Project Meetings
CONSULTANT’s principal in charge and project manager will attend a kickoff meeting for the
project. This meeting will serve as a forum to review and confirm study objectives and establish an
operational protocol. Working schedules will be finalized and details for scheduled tasks will be
discussed. CONSULTANT will use this opportunity to collect any relevant studies and information
not already transmitted. The kickoff meeting will also provide an opportunity to thoroughly discuss
the approach to environmental evaluation. Community concerns that have surfaced to date will
also be discussed. CONSULTANT will also schedule and participate in monthly project telephone
meetings to discuss project status, upcoming efforts and activities, issues that have arisen, and
other relevant information. CONSULTANT will schedule the meetings and manage calendar
invitations as well as prepare and circulate agendas prior to each meeting. After each meeting,
CONSULTANT will circulate notes and action items and will follow-up on status of action items as
appropriate.
Deliverables:
• Meeting agendas and minutes
• Action items list and updates
TASK 2: Environmental Assessment and Clearance
Subtask 2.1. Project Description
CONSULTANT will prepare a draft Project Description based on the Master Plan and will provide an
electronic copy (Microsoft Word and PDF format) for review by staff prior to commencing the
analysis. As a basis for the environmental analysis to follow, a clear and thorough description of the
Master Plan is a critical first step in the CEQA process. Textual, tabular, and graphic presentation
(with CITY and/or planning team-prepared maps, plans, renderings, or diagrams) will be included as
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necessary to facilitate a thorough understanding of the proposed plan and its potential
implementation.
Deliverable:
• Project description in electronic format
Subtask 2.2. Administrative Draft Initial Study (IS)
CONSULTANT will address comments on the draft Project Description to prepare a final Project
Description which will be used as a basis for the analysis in the Administrative Draft IS.
CONSULTANT will prepare the Administrative Draft IS for CITY review. CONSULTANT will use the
CITY’s preferred IS format. The Administrative Draft IS will address all the items on the
environmental checklist. Whenever possible, impacts will be quantified. To the maximum extent
feasible, existing available information and studies will be used. If readily available data does not
allow definitive quantification, reasonable assumptions will be used to qualitatively forecast
potential impacts. Determinations will be made as to whether such measures are adequate to
reduce impacts to less than significant levels. If necessary, mitigation measures will be developed
and presented in programmatic wording such that mitigation measures can be implemented by
future development under the Master Plan. Following each mitigation measure will be a discussion
of the significance of the impact, and disposition with appropriate and feasible mitigation.
CONSULTANT will submit 10 paper copies and an electronic copy in PDF and Word format of the
Administrative Draft IS. CONSULTANT will coordinate with CITY staff to review the findings of the IS
and make a recommendation on the type of CEQA document that will be required for the project.
The key issues that CONSULTANT will address in detail in the Initial Study will include:
• Air Quality
• Biological Resources
• Cultural and Historic Resources
• Energy
• Geology and Soils
• Greenhouse Gas Emissions
• Land Use and Planning Noise
• Public Services
• Traffic and Transportation
• Utilities and Service Systems
Detailed analysis of other checklist issues may be added as information arises during drafting of
the Initial Study.
Deliverable:
• Administrative Draft IS (10 paper copies and electronic format)
Subtask 2.3. Draft IS-MND
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Assuming the Administrative Draft IS concludes that all impacts can clearly be reduced to a less
than significant level, CONSULTANT will respond to CITY comments on the Administrative Draft IS-
MND, conduct final revisions and prepare the Draft IS-MND for public review. CONSULTANT will
provide a single electronic screen check version of the Draft IS-MND for CITY review and approval
prior to publication. Once approved to go to print, CONSULTANT will submit the Draft IS-MND in
electronic format and will print up to 50 bound paper copies with appendices on a USB drive inside
the back cover, as well as 15 copies on a CD as required by the State Clearinghouse. CONSULTANT
will prepare a Notice of Intent (NOI) to Adopt an IS-MND. CONSULTANT will be responsible for
mailing of the IS-MND to the State Clearinghouse and County Clerk. CITY will be responsible for
mailing to responsible/interested agencies and members of the public who have requested to be
contacted, other relevant organizations and non-state agencies, and newspaper ad publication.
Deliverables:
• Draft IS-MND (50 paper copies and electronic format)
• Notice of Intent to Adopt an IS-MND
• State Clearinghouse required documents (15 CD copies and Notice of Completion)
Subtask 2.4. Final IS-MND
Upon receipt of public comments on the Draft IS-MND, CONSULTANT will prepare draft responses
to comments for CITY review. This task assumes that up to twenty comment letters will be
received, including one lengthy (over three pages) or substantive letter, that can be adequately
responded to in a maximum of 44 professional staff hours. The actual level of effort required to
respond will depend on the length, detail, and sophistication of the comments, in addition to the
number of letters received. If the number and/or complexity of comments received exceeds this
assumption, the level of effort will be evaluated. Upon receipt of CITY comments on the draft
responses, CONSULTANT will incorporate changes and prepare the Administrative Final IS-MND.
Following Final IS-MND approval, CONSULTANT will provide a PDF of the Final IS-MND (including
responses to comments and the MMRP) and up to 20 bound paper copies. CONSULTANT will
prepare the Notice of Determination (NOD). CITY will file the NOD.
The Final IS-MND will include a mitigation monitoring and reporting program (MMRP) in
accordance with CITY requirements. The MMRP will be provided in a format designed for use by
planners, environmental monitors, or code enforcement officers. The plan will be in detailed table
format, and will compile the mitigation measures developed within the body of the EIR, as well as
information necessary to monitor compliance with each measure.
Deliverables:
• Administrative Final IS-MND (electronic format)
• Responses to Comments on the Draft IS-MND (electronic format)
• Final IS-MND, including Responses to Comments (20 hard copies and electronic format)
• Mitigation Monitoring and Reporting Program
• Notice of Determination
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Subtask 2.5. Public Hearings
CONSULTANT’s principal in charge and/or project manager will attend two public hearings on the
project. If desired, CONSULTANT will make a presentation at the hearings summarizing the
environmental review process and IS-MND conclusions.
Deliverables
• PowerPoint presentation
As Amendment No. 1 and in addition to the above, CONSULTANT shall provide the following:
Task 3. Additional meeting with City Staff.
3.1. Rincon Consultants’ project manager and lead analyst will prepare for and attend one
additional meeting with City staff to discuss approach for the Administrative Draft IS-MND,
including potential project changes, and needed revisions to the impact analyses.
Task 4. Vehicle Miles Traveled (VMT) Analysis.
4.1. As of July 2020, the CEQA Guidelines require analysis of impacts related to VMT. To address
this requirement, Hexagon Transportation Consultants, Inc. will perform a VMT analysis. The
analysis will use the City of Palo Alto’s travel demand model and the analysis will be based on the
City’s VMT policies/guidelines.
Task 5. Draft IS-MND Revisions.
5.1. Rincon Consultants will review and update the administrative draft ISMND, including the
project description, environmental setting, and impact analysis to reflect current environmental
conditions and requirements under CEQA, including required analysis of VMT impacts. In addition,
the air quality, air quality, greenhouse gas emissions, and energy analysis will be updated to reflect
project changes, current greenhouse gas emissions threshold methodology and new VMT data. We
have assumed one consolidated set of comments on the Draft Initial Study and two rounds of
review.
Task 6. Level of Service (LOS) Analysis Updates. Should the City change the project to remove
proposed housing units from the 525 San Antonio Road site, Hexagon will update the
Transportation Impact Analysis to be consistent with the current project. This would involve the
following subtasks:
6.1. Update Project Trip Generation, Distribution, and Assignment. Project trips generated by the
proposed project will be updated based on the revised project description of reduced total number
of housing units using trip rates in the Institute of Traffic Engineers’ Trip Generation Manual, 10th
Edition. The directional distribution of site generated traffic will be forecast based on trip
distribution used in the previously submitted February 20, 2020 study. The revised site-generated
traffic will be assigned to the roadway network based on the trip generation and distribution
pattern discussed above.
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6.2. Update Evaluation of Existing Plus Project Conditions. Updated project-generated traffic will be
added to the existing traffic volumes. Intersection levels of service under existing plus project
conditions will be evaluated using the TRAFFIX software. Intersection level of service calculations
will be conducted to estimate existing plus project traffic conditions during the AM and PM peak
hours after the completion of the project. Intersection impacts associated with the development
will be evaluated relative to existing conditions.
6.3. Update Evaluation of Background Plus Project Conditions. Updated project-generated traffic
will be added to the background condition traffic volumes. Intersection levels of service under
project conditions will be evaluated using the TRAFFIX software. Intersection level of service
calculations will be conducted to estimate project traffic conditions during the AM and PM peak
hours after the completion of the project. Intersection impacts associated with the development
will be evaluated relative to background conditions.
6.4. Update Evaluation of Cumulative Plus Project Conditions. Updated project-generated traffic
will be added to the cumulative condition traffic volumes. Intersection level of service calculations
will be conducted to estimate project traffic conditions during the AM and PM peak hours after the
completion of the project. Intersection impacts associated with the development will be evaluated
relative to cumulative no project conditions.
6.5. Update Freeway Segment Analysis. The number of updated project trips on nearby freeway
segments will be compared to the CMP’s threshold for determining the need for freeway level of
service analysis. Freeway segments that require a level of service analysis will be analyzed for the
AM and PM peak hours as required by the CMP guidelines.
6.6. Update Site Access, On-Site Circulation and Parking. Hexagon will revise the review of the
project site plan based on the updated number of project trips assigned to the site driveways, in
order to determine the overall adequacy of the site access and on-site circulation in accordance
with generally accepted traffic engineering standards and to identify any access or circulation
issues that should be improved. Parking will be evaluated relative to the City’s Code.
6.7. Update Evaluation of Vehicle Queuing. For selected locations where the project would add a
significant number of left-turning vehicles, the adequacy of existing/planned storage at turn
pockets will be re-assessed by means of comparison with expected maximum vehicle queues.
6.8. Description of Deficiencies and Recommendations. Based on the results of the updated level of
service calculations, deficiencies caused by the site-generated traffic will be identified and
described. Recommendations will be formulated that identify the locations and types of
improvements or modifications necessary to address the deficiencies. Improvements could include
street widenings, lane additions, changes in lane usage, or modifications to existing traffic signals.
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6.9. Reports. Rincon Consultants findings and recommendations will be summarized in a draft TIA
report. Hexagon Transportation Consultants will respond to editorial comments on the draft and
prepare a final TIA report.
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EXHIBIT “B”
SCHEDULE OF PERFORMANCE, AMENDMENT NO. 1
(AMENDED, REPLACES PREVIOUS)
CONSULTANT shall perform the Services so as to complete each milestone within the date of
execution of the Agreement to January 31, 2022. CONSULTANT shall provide a work plan of
work consistent with the schedule below within 2 weeks of receipt of the notice to proceed.
The schedule of work shall include an estimated budget for each task (and any others not
identified below), including estimated work hours for each person working on that task and
their billable rate. The CITY’s City Manager (or his designee(s)) shall approve the schedule of
work, at which time it will become integrated into this contract.
MILESTONES
Kickoff Meeting - Within one week of Authorization to Proceed
2.1 Project Description - Within three weeks of kickoff meeting and receipt of all necessary
project and site information
2.2 Admin. Draft Initial Study (IS) - Consultant will submit the Administrative Draft Initial
Study within two weeks of City approval of project traffic study
2.3 Draft Initial Study-Mitigated Negative Declaration - Within two weeks of receipt of City
comments on Administrative Draft Initial Study
2.4 Final IS-MND - Within two to three weeks of close of Public Review period and receipt of
all comments on Draft IS-MND
2.6 Public Hearings - As scheduled
3.1 Additional meeting with City Staff – Rincon will schedule the meeting within one week of
Notice to Proceed
4.1 Vehicle Miles Traveled (VMT) Analysis – Hexagon will complete within three weeks of
Notice to Proceed and receipt of the final project description
5.1 Draft IS-MND Revisions – Rincon will submit the revised Administrative Draft IS-MND within
approximately three to four weeks of City approval of the of the VMT Analysis.
6.1 - 6.9 Level of Service (LOS) Analysis Updates - Rincon will submit the revised Administrative
Draft IS-MND within approximately three to four weeks of City approval of the of the VMT
Analysis
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EXHIBIT “C”
COMPENSATION, AMENDMENT NO. 1
(AMENDED, REPLACES PREVIOUS)
The CITY agrees to compensate the CONSULTANT for professional services performed in
accordance with the terms and conditions of this Agreement, and as set forth in the budget
schedule below. Compensation shall be calculated based on the hourly rate schedule attached as
exhibit C-1 up to the not to exceed budget amount for each task set forth below.
CONSULTANT shall perform the tasks and categories of work as outlined and budgeted below. The
CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the
tasks or categories listed below provided the total compensation for Basic Services, including
reimbursable expenses, and the total compensation for Additional Services do not exceed the
amounts set forth in Section 4 of this Agreement.
BUDGET SCHEDULE NOT TO EXCEED AMOUNT
Task 1: Project Management $7,080.00
Task 2: Environmental Assessment and Clearance $115,433.00
Task 3: Additional Meeting with City Staff $2,363.00
Task 4: Vehicle Miles Traveled (VMT) Analysis $6,900.00
Task 5: Draft IS-MND Revisions $7,692.00
Task 6 (6.1 to 6.9): Level of Service (LOS) Analysis Updates $10,090.00
Sub-total Basic Services $149,558.00
Reimbursable Expenses $7,898.00
TOTAL BASIC SERVICES AND REIMBURSABLE EXPENSES $157,456.00
Additional Services $13,041.00
MAXIMUM TOTAL COMPENSATION $170,497.00
REIMBURSABLE EXPENSES
The administrative, overhead, secretarial time or secretarial overtime, word processing,
photocopying, in-house printing, insurance and other ordinary business expenses are included
within the scope of payment for services and are not reimbursable expenses. CITY shall reimburse
CONSULTANT for the following reimbursable expenses at cost. Expenses for which CONSULTANT
shall be reimbursed are:
A. Travel outside the San Francisco Bay area, including transportation and meals, will be
reimbursed at actual cost subject to the City of Palo Alto’s policy for reimbursement of travel and
meal expenses for City of Palo Alto employees.
B. Long distance telephone service charges, cellular phone service charges, facsimile transmission
and postage charges are reimbursable at actual cost. All requests for payment of expenses shall be
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accompanied by appropriate backup information. Any expense anticipated to be more than
$500.00 shall be approved in advance by the CITY’s project manager.
ADDITIONAL SERVICES
The CONSULTANT shall provide additional services only by advanced, written authorization from
the CITY. The CONSULTANT, at the CITY’s project manager’s request, shall submit a detailed written
proposal including a description of the scope of services, schedule, level of effort, and
CONSULTANT’s proposed maximum compensation, including reimbursable expense, for such
services based on the rates set forth in Exhibit C-1. The additional services scope, schedule and
maximum compensation shall be negotiated and agreed to in writing by the CITY’s Project manager
and CONSULTANT prior to commencement of the services. Payment for additional services is
subject to all requirements and restrictions in this Agreement.
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EXHIBIT “C-1”
SCHEDULE OF RATES, AMENDMENT NO. 1
(AMENDED, REPLACES PREVIOUS)
Rincon Schedule of Rates:
Labor Categories Hourly Rate
Principal / Director I $215.00
Senior Professional II $170.00
Senior Professional I $156.00
Professional II $112.00
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Technical Editor $110.00
GIS/CADD Specialist I $108.00
Clerical / Administrative Assistant I $75.00
DocuSign Envelope ID: DC35942C-F252-4A28-81AD-7667F4577D0D