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Home My WebLink AboutStaff Report 12162 CITY OF PALO ALTO OFFICE OF THE CITY CLERK April 5, 2021 The Honorable City Council Attention: Finance Committee Palo Alto, California Approval of Action Minutes for the March 15 and March 22, 2021 City Council Meetings Staff is requesting Council review and approve the attached Action Minutes. ATTACHMENTS: • Attachment A: 03-15-21 CCM DRAFT Action Minutes (PDF) • Attachment B: 03-22-21 CCM DRAFT Action Minutes (DOCX) Department Head: Beth Minor, City Clerk Page 2 CITY COUNCIL MEETING DRAFT ACTION MINUTES Page 1 of 4 Special Meeting March 15, 2021 The City Council of the City of Palo Alto met on this date in virtual teleconference at 5:00 P.M. Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Absent: Closed Session 1. CONFERENCE WITH CITY ATTORNEY Subject: Written Liability Claim Against the City of Palo Alto By Joel Domingo Alejo (Claim No. C20-0037) Authority: Government Code Section 54956.9(e)(3). MOTION: Council Member Filseth moved, seconded by Council Member Cormack to go into Closed Session. MOTION PASSED: 7-0 Council went into Closed Session at 5:06 P.M. Council returned from Closed Session at 6:46 P.M. Mayor DuBois announced no reportable action. Special Orders of the Day 2. Presentation by the Palo Alto Player and Proclamation. NO ACTION TAKEN Agenda Changes, Additions and Deletions MOTION: Mayor DuBois moved, seconded by Vice Mayor Burt to continue Agenda Item Number 6A, “PUBLIC HEARING: Finance Committee Recommends the City Council Approve the Park, Community, and Library Development Impact Fee Justification Study…” to a date uncertain. MOTION PASSED: 6-1 Cormack no DRAFT ACTION MINUTES Page 2 of 4 Sp. City Council Meeting Draft Action Minutes: 03/15/2021 Minutes Approval 3. Approval of Action Minutes for the March 1, 2021 City Council Meeting. MOTION: Vice Mayor Burt moved, seconded by Mayor DuBois to approve the Action Minutes for the March 1, 2021 City Council Meeting. MOTION PASSED: 7-0 Consent Calendar MOTION: Council Member Cormack moved, seconded by Council Member Stone to approve Agenda Item Numbers 4-6. 4. Authorize Transmittal of the 2020 Comprehensive Plan Annual Progress Report to the Office of Planning and Research and the 2020 Housing Element Annual Progress Report to the Department of Housing and Community Development. 5. Adoption of an Ordinance Adopting an Administrative Amendment to the 2019 California Fire Code, Palo Alto Municipal Code Section 15.04.075 (Definitions Added to Section 202). 6. Ordinance 5518 Entitled, “Ordinance of the Council of the City of Palo Alto to Rename Foothills Park to Foothills Nature Preserve; to Adjust Attendance Limits at the Preserve; and to Amend the Fiscal Year 2021 Municipal Fee Schedule to add new Daily Entry Discounts and Annual Pass Fees at the Preserve (FIRST READING: February 22, 2021 PASSED 7-0).” MOTION PASSED: 7-0 Action Items Mayor DuBois advised that Agenda Item Number 8 will be heard before Agenda Item Number 7. 6A. PUBLIC HEARING: Finance Committee Recommends the City Council Approve the Park, Community, and Library Development Impact Fee Justification Study; Approve Adjustments to Park, Community Center, and Library Development Impact Fees; Adopt an Ordinance Updating Park Land In-lieu fees; and Direct Staff to Implement the Impact Fee Updates With the Fiscal Year 2022 Budget (Continued From March 8, 2021).(This item is continued to a date uncertain.) DRAFT ACTION MINUTES Page 3 of 4 Sp. City Council Meeting Draft Action Minutes: 03/15/2021 8. Approval of the Response to the Grand Jury Report "Why Aren't There More Female Fire Fighters in Santa Clara County". MOTION: Council Member Filseth moved, seconded by Mayor DuBois to approve the City’s response to the 2019-2020 Santa Clara County Civil Grand Jury Report entitled, “Why Aren’t There More Female Firefighters in Santa Clara County”. MOTION PASSED: 7-0 Council took a break at 8:17 P.M. and returned at 8:28 P.M. 7. PUBLIC HEARING/QUASI JUDICIAL: Castilleja School Project 1310 Bryant: Conditional Use Permit (CUP) Amendment to Increase the Student Enrollment cap to 540 Students With Phased Enrollment and Campus Redevelopment, a Variance to Replace Campus Gross Floor Area and Architectural Review Approval of the Campus Redevelopment. Zone District: R-1(10,000). Environmental Review: Final Environmental Impact Report (EIR) Published July 30, 2020; Draft EIR Published July 15, 2019. MOTION: Council Member Kou moved, seconded by Council Member Cormack to discuss the Environmental Impact Report (EIR) portion of this item before other items. MOTION PASSED: 5-2 DuBois, Filseth no MOTION: Vice Mayor Burt moved, seconded by Council Member Stone to direct Staff to: A. Treat the underground parking facility as an underground garage and not as a basement; and B. Return to Council with an alternative text change counting all the underground garage as floor area; i. Return to Council with an alternative of not counting floor area or partially counting floor area; and ii. Evaluate the implication of the text change on other properties in R-1 zones. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to direct Staff to have an independent analysis of the existing floor area both above and below ground. (New Part C) DRAFT ACTION MINUTES Page 4 of 4 Sp. City Council Meeting Draft Action Minutes: 03/15/2021 SUBSTITUTE MOTION: Council Member Tanaka moved, seconded by Council Member Kou to continue this item to March 29, 2021. SUBSTITUTE MOTION FAILED: 2-5 Burt, Cormack, DuBois, Filseth, Stone no MOTION AS AMENDED: Vice Mayor Burt moved, seconded by Council Member Stone to direct Staff to: A. Treat the underground parking facility as an underground garage and not as a basement; B. Return to Council with an alternative text change counting all the underground garage as floor area; i. Return to Council with an alternative of not counting floor area or partially counting floor area; and ii. Evaluate the implication of the text change on other properties in R-1 zones; and C. Have an independent analysis of the existing floor area both above and below ground. MOTION AS AMENDED PASSED: 4-3 Cormack, Filseth, Tanaka no Adjournment: The meeting was adjourned at 12:19 A.M. CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Special Meeting March 22, 2021 The City Council of the City of Palo Alto met on this date in virtual teleconference at 5:01 P.M. Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Absent: Special Orders of the Day 1. Appointment of a Candidate to an Unfinished Term on the Planning and Transportation Commission. First Round of voting for one position on the Planning and Transportation Commission with a term ending December 15, 2021. Voting For: Bobi Adle Doug Burns Bryna Chang Burt, DuBois, Kou, Stone Rebecca Eisenberg Kathy Jordan Filseth, Tanaka Kevin Ma Jessica Resmini Cormack Beth Minor, City Clerk, announced that Bryna Chang with 4 votes was appointed to the unfinished term on the Planning and Transportation Commission. Agenda Changes, Additions and Deletions None. DRAFT ACTION MINUTES Page 2 of 5 Sp. City Council Meeting Draft Action Minutes: 03/22/2021 Minutes Approval 2. Approval of Action Minutes for the March 08, 2021 City Council Meeting. MOTION: Vice Mayor Burt moved, seconded by Council Member Kou to approve the Action Minutes for the March 08, 2021 City Council Meeting MOTION PASSED: 7-0 Action Items 3. 855 El Camino Real (20PLN-00252): Adoption of an Ordinance Amending Chapter 18.16 of Title 18 of the Municipal Code to Allow Some Ground Floor Medical Office use With a Commensurate Increase in the Overall Office use Allowed at the Site Subject to Limitations. Environmental Assessment: Exempt From the Provisions of the California Environmental Quality Act (CEQA) in Accordance With Guideline Section 15301 (Existing Facilities). Zoning District: CC (Community Commercial). MOTION: Council Member Tanaka moved, seconded by Council Member Cormack to: A. Adopt an Ordinance to permit limited medical office use on the ground floor at Town and Country Village; and B. Find the Ordinance exempt from the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15301 (existing facilities). INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to allow up to ten percent of retail like medical services, direct Staff to return to Council at the second reading of this Ordinance with a definition for this new retail category, and this would be for leases commencing within the next two years. MOTION AS AMENDED: Council Member Tanaka moved, seconded by Council Member Cormack to: A. Adopt an Ordinance to permit limited medical office use on the ground floor at Town and Country Village with the following changes: i. Allow up to ten percent of retail like medical services, direct Staff to return to Council at the second reading of this Ordinance with DRAFT ACTION MINUTES Page 3 of 5 Sp. City Council Meeting Draft Action Minutes: 03/22/2021 a definition for this new retail category, and this would be for leases commencing within the next two years; and B. Find the Ordinance exempt from the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15301 (existing facilities). MOTION AS AMENDED FAILED: 3-4 DuBois, Filseth, Kou, Stone no INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to direct Staff to bring the Ordinance back to Council for consideration before the Council’s summer break. MOTION AS AMENDED: Vice Mayor Burt moved, seconded by Council Member Cormack to: A. Direct the Planning and Transportation Commission to review the proposed Ordinance for inclusion of a retail health definition and a two- year limit to execute a lease; and B. Direct Staff to bring the Ordinance back to Council for consideration before the Council’s summer break. MOTION AS AMENDED PASSED: 4-3 DuBois, Filseth, Kou no Council took a break at 7:20 P.M. and returned at 7:31 P.M. 4. Approval of the Revised Community and Economic Recovery Workplan and a Budget Amendment in the General Fund. MOTION: Mayor DuBois moved, seconded by Council Member Cormack to: A. Approve of the City of Palo Alto’s Community and Economic Recovery (CER) workplan (Parts A-I and K), including the revised recommended prioritized projects contained within the four CER elements: Managing through the pandemic, Community wellness and wellbeing, Focused business support, and City priority initiatives; and B. Approve an amendment to the Fiscal Year (FY) 2021 Budget Appropriation Ordinance in the General Fund by: i. Decreasing the COVID-19 Recovery: Contact Tracing expense appropriation by $50,000; and ii. Increasing the COVID-19 Recovery: Business and Communication Support expense appropriation by $50,000. DRAFT ACTION MINUTES Page 4 of 5 Sp. City Council Meeting Draft Action Minutes: 03/22/2021 C. Approve the CER workplan, Part J: Exploration of potential ballot measure MOTION SPLIT FOR THE PURPOSE OF VOTING MOTION PARTS A and B PASSED: 7-0 MOTION PART C PASSED: 6-1 Tanaka no 5. Review of and Potential Direction Regarding Planned Fiscal Year 2021 Capital Projects. Council took a break at 9:18 P.M. and returned at 9:25 P.M. MOTION: Council Member Filseth moved, seconded by Council Member Tanaka to direct Staff to find an additional $2.5 million in savings in the Fiscal Year 2021 capital project contracts planned to be approved by the end of June 2021. MOTION PASSED: 7-0 6. Adoption of a Park Improvement Ordinance for Renovations at Ramos Park (Continued From March 8, 2021). MOTION: Council Member Cormack moved, seconded by Mayor DuBois to adopt the Park Improvement Ordinance for renovation of the playground and park amenities and installation of a restroom at Ramos Park, with the removal of Section D. 5. MOTION PASSED: 7-0 7. Colleagues' Memo: Discussion and Adoption of Resolution 9947 Entitled, “Resolution of the Council of the City of Palo Alto Denouncing, Condemning and Combating Racism, Xenophobia, and Intolerance Against Asian Americans and Pacific Islanders in the City of Palo Alto.” MOTION: Council Member Kou moved, seconded by Council Member Tanaka to adopt the Resolution Denouncing, Condemning and Combating Racism, Xenophobia, and Intolerance Against Asian Americans and Pacific Islanders in the City of Palo Alto. MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 11:20 P.M. DRAFT ACTION MINUTES Page 5 of 5 Sp. City Council Meeting Draft Action Minutes: 03/22/2021