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HomeMy WebLinkAboutStaff Report 12035CITY OF PALO ALTO OFFICE OF THE CITY CLERK March 1, 2021 The Honorable City Council Attention: Finance Committee Palo Alto, California Approval of Action Minutes for the January 30, 2021 City Council Retreat and the February 8, 2021 City Council Meeting Staff is requesting Council review and approve the attached Action Minutes. ATTACHMENTS: •Attachment A: 01-30-21 CCM DRAFT Action Minutes (DOCX) •Attachment B: 02-08-21 CCM DRAFT Action Minutes (DOCX) Department Head: Beth Minor, City Clerk CITY COUNCIL RETREAT DRAFT ACTION MINUTES Page 1 of 3 Special Meeting January 30, 2021 The City Council of the City of Palo Alto met on this date in virtual teleconference at 9:01 A.M. Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Absent: Council Introductions – “Why We Serve” Governing in a Disruptive Environment. 1. Consideration and Selection of 2021 Council Priorities. MOTION: Vice Mayor Burt moved, seconded by Council Member Stone to select the following as the 2021 Council Priorities: A. Economic Recovery B. Housing for Social and Economic Balance C. Social Justice D. Climate Change- Protection and Adaptation SUBSTITUTE MOTION: Council Member Cormack moved, seconded by Council Member Cormack to establish “COVID-19 and Economic Recovery” as the 2021 Council Priority. SUBSTITUTE MOTION FAILED: 2-5 Cormack, Tanaka yes MOTION PASSED: 7-0 2. Discussion and Possible Revision to Council Procedures and Protocols Handbook and 2021 Standing Committee Topics. MOTION: Mayor DuBois moved, seconded by Vice Mayor Burt to allow Council Members to submit to Staff their comments by the end of February 2021 regarding the Council Procedures and Protocols, for review and discussion by the Policy and Services Committee. DRAFT ACTION MINUTES Page 2 of 3 City Council Retreat Draft Action Minutes: 01/30/2021 MOTION PASSED: 7-0 MOTION: Council Member Kou moved, seconded by Council Member Stone to schedule the Policy and Services Committee discussion of the feasibility of a CAHOOTS-type program for March 2021. MOTION PASSED:7-0 MOTION: Mayor DuBois moved, seconded by Council Member Kou to amend the Committee topics as follows: A.Finance Committee: i.Move Item 7 (Fiscal Sustainability Workplan) on the referred topics list to the Policy and Services Committee B.Policy and Services Committee, to add the following topics: i.Town Hall planning ii. State Bill Advocacy iii.Review use of Stanford Medical Center funds AMENDMENT: Council Member Cormack moved, seconded by Council Member Filseth to move Part B. iii. to a new Part. A. ii. AMENDMENT PASSED: 7-0 INCORPORATED INTO THE MOTION WITH CONSENT OF THE MAKER AND SECONDER to add to the Motion a new Part A. iii. “Item 3 on the referred topics be amended to state ‘affordable housing funding’” INCORPORATED INTO THE MOTION WITH CONSENT OF THE MAKER AND SECONDER to change the Motion Part B. ii. to state “State Legislative and Administrative Advocacy” INCORPORATED INTO THE MOTION WITH CONSENT OF THE MAKER AND SECONDER to add to the Motion a new Part B. iii. “Discuss a report on Tiers 1-3 of the Safe Parking Program.” INCORPORATED INTO THE MOTION WITH CONSENT OF THE MAKER AND SECONDER to add to the Motion a new Part B. iv. “Review and discussion of proposed amendments to the Tree Protection Ordinance.” DRAFT ACTION MINUTES Page 3 of 3 City Council Retreat Draft Action Minutes: 01/30/2021 AMENDMENT: Council Member Kou, seconded by Council Member XX to add to the Policy and Services Committee topics to discuss expanding the policy for the groundwater protection program. MOTION FAILED DUE TO THE LACK OF A SECOND MOTION AS AMENDED: Mayor DuBois moved, seconded by Council Member Kou to amend the Committee topics as follows: A.Finance Committee: i.Move Item 7 (Fiscal Sustainability Workplan) on the referred topics list to the Policy and Services Committee ii.Review use of Stanford Medical Center funds iii. Item 3 on the referred topics be amended to state “affordable housing funding” B.Policy and Services Committee, to add the following topics: i.Town Hall planning ii. State Legislative and Administrative Advocacy iii.Discuss a report on Tiers 1-3 of the Safe Parking Program iv.Review and discussion of proposed amendments to the Tree Protection Ordinance MOTION AS AMENDED PASSED: 7-0 Retreat Debrief, Take Away, and Next Steps Adjournment: The meeting was adjourned at 3:22 P.M. CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Special Meeting February 8, 2021 The City Council of the City of Palo Alto met on this date in virtual teleconference at 5:02 P.M. Participating Remotely: Burt, Cormack, DuBois, Filseth, Kou, Stone, Tanaka Absent: Study Session 1.231 Grant Avenue: Request by Santa Clara County for a Study Session to Obtain City Council and Community Input on its Proposed Teacher Housing Project. Environmental Assessment: Not Subject to the California Environmental Quality Act (CEQA) Because no Action Will be Taken. The County Will Serve as the Lead Agency for the Project. The County Issued a Notice of Preparation of an Environmental Impact Report (EIR) for the Project on December 4, 2020. Zoning District: PF (Public Facilities). NO ACTION TAKEN 2.3997 Fabian Way (20PLN-00287): Request for Pre-screening of the Applicant's Proposal to Re-zone the Subject Property From General Manufacturing (GM) to Planned Home Zoning (PHZ) and to Redevelop the Site With a 290 Unit Residential Development. Environmental Assessment: Not a Project. Zoning District: GM (General Manufacturing). NO ACTION TAKEN Council took a break at 7:49 P.M. and returned at 8:00 P.M. Agenda Changes, Additions and Deletions None. Minutes Approval 3.Approval of Action Minutes for the January 25, 2021 City Council Meeting. DRAFT ACTION MINUTES Page 2 of 5 Sp. City Council Meeting Draft Action Minutes: 02/08/2021 MOTION: Council Member Kou moved, seconded by Council Member Cormack to approve the Action Minutes for the January 25, 2021 City Council Meeting, with the removal of Page 6. MOTION PASSED: 7-0 Consent Calendar Council Member Tanaka registered a no vote on Agenda Item Numbers 4 and 6. MOTION: Council Member Cormack moved, seconded by Council Member Filseth to approve Agenda Item Numbers 4-10. 4.Approval of Contract Number C21180550A With TJKM for a Four -year Term Not-to-Exceed $800,000, and Contract Number C21180550B With Fehr and Peers for a Four-year Term Not-to-Exceed $800,000, for On-call Transportation Engineering and Planning Project Support Services. 5.Approval of Contract Number C21180050 With Clean Harbors Environmental Services, Inc. for Household Hazardous Waste Management and Emergency Response Services for a Five-year Term for a Total Amount Not-to-Exceed $1,650,000. 6.Approval of Change Order Number 1 to Contract Number C20174826 With Monterey Mechanical Co. Adding $300,000 for a Total Not-to- Exceed Amount of $750,000 for the On-call Emergency Construction Services Project Funded in Wastewater Treatment Enterprise Fund Capital Improvement Program (Project WQ-19002) at the Regional Water Quality Control Plant. 7.Adoption of a Park Improvement Ordinance for Renovations at Cameron Park. 8.Appointment of the 2021 Emergency Standby Council. 9.Approval of Construction Contract C21180619 With Cratus, Inc. in the Amount of $1,682,000 for Phase III of the Cross-bore Verification, Inspection, and Assessment Program; and Authorization to Execute and Negotiate Related Change Orders in the Amount of $168,200 for a Total Not-to-Exceed Amount of $1,850,200. 10.Selection of Applicants to Interview for the Historic Resources Board and the Planning and Transportation Commission. DRAFT ACTION MINUTES Page 3 of 5 Sp. City Council Meeting Draft Action Minutes: 02/08/2021 MOTION PASSED FOR AGENDA ITEM NUMBERS 4 AND 6: 6-1 Tanaka no MOTION PASSED FOR AGENDA ITEM NUMBERS 5, 7-10: 7-0 Action Items 11.Review the Potential Financial Scenarios and Direction to Staff on Development of the Fiscal Year (FY) 2022 Budget; Review and Accept the FY 2022 Budget Development Guidelines; and Review and Accept the FY 2022 – 2031 Long Range Financial Forecast. MOTION: Council Member Filseth moved, seconded by Mayor DuBois to: A.Build a FY 2022 proposed budget assuming Scenario B and direct Staff to reassess Scenarios A, B, and C in Fall 2021 with the Finance Committee for any changes in economic conditions; and B.Accept the FY 2022 to 2031 General Fund Long Range F inancial Forecast and (3) annual Budget Development Guidelines. INCORPORATED INTO THE MOTION WITH CONSENT OF THE MAKER AND SECONDER to forward the following to the Finance Committee for discussion as part of the Budget process: A.Direct Staff to return with versions of Scenario B whereby Council reviews extending and or dropping certain portions of the five -year capital plan; B.Evaluate whether to finance any elements of the capital plan; C.Explore one-time modest reductions in the budget stabilization reserve to provide a bridge, while we address strategic changes to our operating expenses. INCORPORATED INTO THE MOTION WITH CONSENT OF THE MAKER AND SECONDER to change the Motion Part A to state “…and direct Staff to reassess in Fall 2021…” MOTION AS AMENDED: Council Member Filseth moved, seconded by Mayor DuBois to: DRAFT ACTION MINUTES Page 4 of 5 Sp. City Council Meeting Draft Action Minutes: 02/08/2021 A.Build a FY 2022 proposed budget assuming Scenario B and direct Staff to reassess in Fall 2021 with the Finance Committee for any changes in economic conditions; B.Accept the FY 2022 to 2031 General Fund Long Range Financial Forecast and (3) annual Budget Development Guidelines C.Forward the following to the Finance Committee for discussion as part of the Budget process: i.Direct Staff to return with versions of Scenario B whereby Council reviews extending and or dropping certain portions of the five-year capital plan; ii.Evaluate whether to finance any elements of the capital plan; iii.Explore one-time modest reductions in the budget stabilization reserve to provide a bridge, while we address strategic changes to our operating expenses. MOTION AS AMENDED PASSED: 6-1 Tanaka no Council took a break at 10:22 P.M. and returned at 10:30 P.M. 12.Policy and Services Committee Recommends the City Council Approve the 2021 Legislative Guidelines; Utilities Advisory Commission Recommends the City Council Approve the 2021 Utilities Legislative Guidelines; and Discussion and Direction on Pending State Legislation. MOTION: Council Member Kou moved, seconded by Mayor DuBois to: A.Approve the City’s 2021 Legislative Guidelines as recommended by the Policy and Services Committee on December 8, 2020; B.Approve the 2021 Utilities Legislative Policy Guidelines as recommended by the Utilities Advisory Committee on November 4, 2020; and C.Direct Policy and Services Committee to continue to discuss the Legislative Guidelines on a regular basis for possible refinement. INCORPORATED INTO THE MOTION WITH CONSENT OF THE MAKER AND SECONDER to add to the Motion a new Part D “Continue to a date uncertain discussion of specific bills pending in the state.” MOTION AS AMENDED: Council Member Kou moved, seconded by Mayor DuBois to: DRAFT ACTION MINUTES Page 5 of 5 Sp. City Council Meeting Draft Action Minutes: 02/08/2021 A.Approve the City’s 2021 Legislative Guidelines as recommended by the Policy and Services Committee on December 8, 2020; B.Approve the 2021 Utilities Legislative Policy Guidelines as recommended by the Utilities Advisory Committee on November 4, 2020; C.Direct Policy and Services Committee to continue to discuss the Legislative Guidelines on a regular basis for possible refinement; and D.Continue to a date uncertain discussion of specific bills pending in the state. MOTION AS AMENDED PASSED: 7-0 13.Provide Direction on the Recruitment for an Unfinished Term on the Planning Transportation Commission due to a Resignation. MOTION: Vice Mayor Burt moved, seconded by Mayor DuBois to: A.Proceed with a special recruitment period for the vacant position, which will run for 2 weeks with a proposed application deadline of February 23, 2021; B.Include current Planning and Transportation Commission applications in the special recruitment, if the applicant agrees; and C.Applicants who participated in the current round of interviews will not be interviewed during the special recruitment. MOTION PASSED: 7-0 Adjournment: The meeting was adjourned in honor of George Schultz at 11:45 P.M.