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HomeMy WebLinkAboutStaff Report 11916 CITY OF PALO ALTO OFFICE OF THE CITY CLERK January 11, 2021 The Honorable City Council Attention: Finance Committee Palo Alto, California Approval of Action Minutes for the November 30, December 14, and December 23, 2020 City Council Meetings Attached for approval are the minutes for the November 30, 2020 City Council meeting, which include corrections as indicated by Council Member Cormack at the December 14, 2020 meeting. Also attached are the December 14 and December 23, 2020 City Council meeting minutes for review and approval. ATTACHMENTS: • Attachment A: 11-30-20 DRAFT Action Minutes- Corrected (DOCX) • Attachment B: 12-14-20 DRAFT Action Minutes (DOCX) • Attachment C: 12-23-20 DRAFT Action Minutes (PDF) Department Head: Beth Minor, City Clerk Page 2 CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 5 Special Meeting November 30, 2020 The City Council of the City of Palo Alto met on this date in Virtual Teleconference at 6:01 P.M. Participating Remotely: Cormack, DuBois, Filseth, Fine, Kniss, Kou, Tanaka Absent: Study Session 1. Study Session on Community and Economic Recovery. Council took a break at 8:15 P.M. and returned at 8:25 P.M. NO ACTION TAKEN Special Orders of the Day 2. Selection of Applicants to Interview for the Historic Resources Board and the Planning and Transportation Commission. MOTION: Council Member Kou moved, seconded by Council Member Filseth to direct Staff to schedule interviews for the Planning and Transportation Commission (PTC) and Historic Resources Board (HRB) for a date in January 2021; and extend the application period for the HRB. SUBSTITUTE MOTION: Mayor Fine moved, seconded by Council Member Kniss to interview all current applicants for the HRB and PTC and extend the recruitment for the Historic Resources Board. SUBSTITUTE MOTION PASSED: 4-3 DuBois, Filseth, Kou no Agenda Changes, Additions and Deletions None. DRAFT ACTION MINUTES Page 2 of 5 City Council Meeting Draft Action Minutes: 11/30/2020 Minutes Approval 3. Approval of Action Minutes for the November 09, 2020 City Council Meeting. MOTION: Council Member Kniss moved, seconded by Vice Mayor DuBois to approve the Action Minutes for the November 09, 2020 City Council Meeting. MOTION PASSED: 7-0 Consent Calendar MOTION: Mayor Fine moved, seconded by Vice Mayor DuBois, third by Council Member Kniss to pull Agenda Item 9A “…Letter Expressing Concerns and Objection to the Valley Transportation Authority (VTA)…” to hear it at the end of tonight’s meeting, to become Agenda Item Number 11A. MOTION: Council Member Kou moved, seconded by Council Member Kniss, third by Council Member Cormack to pull Agenda Item Number 4, “Approval of a Three-year Contract With Downtown Streets, Inc…” to a date uncertain. Council Member Kou and Vice Mayor DuBois registered no votes on Agenda Item Number 5. MOTION: Mayor Fine moved, seconded by Council Member Cormack to approve Agenda Item Numbers 5-9. 4. Approval of a Three-year Contract With Downtown Streets, Inc. for a Total Amount Not-to-Exceed $323,244 for Maintenance Services for the City's Five Downtown Parking Garages, Downtown Sidewalks and Alleys; and Provide Outreach Case Management Services to the Downtown Core With the Intent of Linking Homeless Individuals to Community and Housing Services. 5. Approval of a Funding Agreement With the Palo Alto Transportation Management Association (TMA) to Provide $350,000 in Fiscal Year (FY) 2021; and Authorize the City Manager to Execute Amendments to Determine Funding Subject to Council Appropriation in FY 2022 and FY 2023 to Reduce Single-occupancy Vehicle Trips to Palo Alto. 6. Adoption of the Amended Community Development Block Grant (CDBG) Citizen Participation Plan. 7. Adoption of a Pension Funding Policy. DRAFT ACTION MINUTES Page 3 of 5 City Council Meeting Draft Action Minutes: 11/30/2020 8. Resolution 9927 Entitled, “Resolution of the Council of the City of Palo Alto Vacating a Public Utility Easement at 1201 Parkinson Avenue.” 9. Approval of the Tri-cities Consortium Records Management System Software Agreement With Sun Ridge Systems Inc. for $621,248, and a Term Ending Five Years From the Date of Project Implementation to Establish a New Records Management System for the Police Departments of Palo Alto, Mountain View, and Los Altos. 9A. City Council Endorsement of the Letter Expressing Concerns and Objection to the Valley Transportation Authority (VTA) Measure B Funding Proposal. MOTION PASSED FOR AGENDA ITEM NUMBER 5: 5-2 DuBois, Kou no MOTION PASSED FOR AGENDA ITEM NUMBERS 6-9: 7-0 Action Items 10. Consideration of Follow-up Recommendations by the City Council Ad Hoc Committee on Boards, Commissions and Committees (BCCs), Including Adopting a Handbook and BCC Applications. MOTION: Vice Mayor DuBois moved, seconded by Council Member Cormack to: A. Adopt the City of Palo Alto Boards, Commissions, and Committees Handbook; B. Use the Architectural Review Board Application as a template for all Boards and Commission Applications; C. Direct Staff to take the steps necessary to implement these changes; D. Update Human Relations Commission (HRC) description to include HSRAP and Emerging Needs Study; and E. Modify term limits to three terms for positions on the Historic Resources Board and Architectural Review Board, and two terms for all other BCCs. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to keep the membership of the Human Relations Commission to seven members. (New Part F) DRAFT ACTION MINUTES Page 4 of 5 City Council Meeting Draft Action Minutes: 11/30/2020 INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to apply term limits to currently serving BCC members who would be eligible to re-apply for an additional term. (New Part G) AMENDMENT: Council Member Kniss moved, seconded by Mayor Fine that the removal of a BCC member would require five votes by the City Council. AMENDMENT FAILED: 3-4 Fine, Kniss, Tanaka yes AMENDMENT: Council Member Kou moved, seconded by Council Member Tanaka to require staff reports be provided to the BCCs seven days in advance of each meeting. (New H) AMENDMENT PASSED: 4-3 Cormack, Filseth, Fine no MOTION AS AMENDED: Vice Mayor DuBois moved, seconded by Council Member Cormack to: A. Adopt the City of Palo Alto Boards, Commissions, and Committees Handbook; and B. Use the Architectural Review Board Application as a template for all Boards and Commission Applications; C. Direct Staff to take the steps necessary to implement these changes; D. Update Human Relations Commission (HRC) description to include HSRAP and Emerging Needs Study; E. Modify term limits to three terms for positions on the Historic Resources Board and Architectural Review Board, and two terms for all other BCCs; F. Keep the membership of the Human Relations Commission to seven members; G. Apply term limits to currently serving BCC members who would be eligible to re-apply for an additional term; H. Require staff reports be provided to the BCCs seven days in advance of each meeting. MOTION SPLIT FOR THE PURPOSE OF VOTING MOTION FOR PARTS A-E, G, and H PASSED: 7-0 DRAFT ACTION MINUTES Page 5 of 5 City Council Meeting Draft Action Minutes: 11/30/2020 MOTION FOR PART F FAILED 3-4: Kniss, Kou, Tanaka yes Council took a break at 10:16 P.M. and returned at 10:22 P.M. 11. PUBLIC HEARING: Appeal of a Director's Interpretation Made Pursuant to Palo Alto Municipal Code Section 18.01.025 and Related to Seismic Rehabilitation. The Project is Exempt From the California Environmental Quality Act (CEQA) in Accordance With CEQA Guidelines 15061(b)(3). Public Hearing opened at 10:33 P.M. Public Hearing closed at 10:55 P.M. MOTION: Vice Mayor DuBois moved, seconded by Council Member Filseth to allow the current interpretation for up to one year; and direct Staff to return to Council with a text amendment to clarify that the Floor Area Ratio (FAR) bonus is for rehabilitation and, in the case of a Category 1 building, it would include demolition assuming all other requirements to qualify are met. SUBSTITUTE MOTION: Mayor Fine moved, seconded by Council Member Tanaka to deny the appeal upholding the Director’s interpretation related to seismic retrofitting. SUBSTITUTE MOTION FAILED: 3-4 Fine, Kniss, Tanaka yes MOTION PASSED: 6-1 Kniss no Vice Mayor DuBois left the meeting at 11:35 P.M. 11A. (Former Agenda Item Number 9A) City Council Endorsement of the Letter Expressing Concerns and Resolution 9928 Entitled “Resolution of the Council of the City of Palo Alto [in] Objection to the Valley Transportation Authority (VTA) Measure B Funding Proposal (Previously Agenda Item Number 9A).” MOTION: Mayor Fine moved, seconded by Council Member Kniss to endorse the letter submitted by Mayor Fine expressing concern and opposition to the Valley Transportation Authority’s (VTA’s) proposed cash flow limiting the availability of Measure B transportation funds; and to adopt the Resolution opposing the Valley Transportation Authority’s 2016 Measure B 10-year outlook base scenario. MOTION PASSED: 6-0 DuBois absent Adjournment: The meeting was adjourned at 11:49 P.M. CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 6 Regular Meeting December 14, 2020 The City Council of the City of Palo Alto met on this date in Virtual Teleconference at 6:01 P.M. Participating Remotely: Cormack, DuBois, Filseth, Fine, Kniss, Kou, Tanaka Absent: Closed Session 1. CONFERENCE WITH CITY ATTORNEY- EXISTING LITIGATION Santa Clara County Superior Court, Case No. 16CV300760 (One Case, as Defendant) Miriam Green v. City of Palo Alto Authority: Government Code Section 54956.9(d)(1). MOTION: Council Member Kniss moved, seconded by Council Member Cormack to go into Closed Session. MOTION PASSED: 6-0 DuBois absent Council went into Closed Session at 6:06 P.M. Council returned from Closed Session at 7:37 P.M. Mayor Fine announced no reportable action. Special Orders of the Day 2. Appointment of Candidates for the Architectural Review Board, Historic Resources Board, Parks and Recreation Commission, and the Planning and Transportation Commission MOTION: Mayor Fine moved, seconded by Council Member Cormack to: A. Appoint candidates to the Architectural Review Board and Parks and Recreation Commission tonight; and B. Defer the Historic Resources Board and Planning and Transportation Commission interviews and appointments to January 2021. DRAFT ACTION MINUTES Page 2 of 6 City Council Meeting Draft Action Minutes: 12/14/2020 AMENDMENT: Vice Mayor DuBois moved, seconded by Council Member Kou to extend the recruitment for the Architectural Review Board. AMENDMENT FAILED: 2-5 DuBois, Kou yes MOTION PASSED: 7-0 First Round of voting for two positions on the Architectural Review Board with terms ending December 15, 2023. Voting For: Grace Lee Cormack, DuBois, Filseth, Fine, Kniss, Tanaka Voting For: Osma Thompson Cormack, DuBois, Filseth, Fine, Kniss, Tanaka Council Member Kou abstained from casting a vote for appointments to the Architectural Review Board. Beth Minor, City Clerk, announced that Grace Lee with 6 votes and Osma Thompson with 6 votes were appointed to the Architectural Review Board. First Round of voting for one position on the Parks and Recreation Commission with a partial term ending December 15, 2022. Voting For: Amanda Brown Cormack, Fine, Kniss, Tanaka Voting For: Geoffrey Nicholls Voting For: Angie Reed Voting For: Curtis Smolar Voting For: Brent Yamashita DuBois, Filseth, Kou Beth Minor, City Clerk, announced that Amanda Brown with 4 votes was appointed to the Parks and Recreation Commission. Agenda Changes, Additions and Deletions None. Minutes Approval 3. Approval of Action Minutes for the November 30 and December 7, 2020 City Council Meetings. DRAFT ACTION MINUTES Page 3 of 6 City Council Meeting Draft Action Minutes: 12/14/2020 MOTION: Council Member Kniss moved, seconded by Council Member Filseth to A. Approve the Action Minutes for the December 7, 2020 City Council Meeting; and B. Direct the City Clerk to return to Council with updated November 30, 2020 Action Minutes, which will include corrections provided by Council Member Cormack. MOTION SPLIT FOR THE PURPOSE OF VOTING MOTION PART A PASSED: 6-0 Cormack abstain MOTION PART B PASSED: 7-0 Consent Calendar Council Member DuBois registered a no vote on Agenda Item Number 11. Council Member Kou registered a no vote on Agenda Item Numbers 5 and 11. Council Member Tanaka registered a no vote on Agenda Item Numbers 5 and 10. MOTION: Vice Mayor DuBois moved, seconded by Council Member Kniss to approve Agenda Item Numbers 4-11 4. QUASI-JUDICIAL. 4115 El Camino Real: Request for Final Map to Divide an Existing 15,453 Square Foot Parcel Into Condominiums for a Mixed-use Project, Including Seven Residential Units, Four Commercial Condominiums, and a Public Access Easement. Environmental Assessment: Exempt. Zoning District: CN (Commercial Neighborhood). 5. Approval of a Lease Agreement Between KG -Bryant, LLC and the City of Palo Alto for the Premises Located at 526 Bryant Street for a 24 - month Term, at a Starting Base Rent of $5,293 per Month and Increasing 3 Percent in Year Two. 6. Resolution 9931 Entitled, “Resolution of the Council of the City of Palo Alto Declaring Weeds to be a Public Nuisance and Setting January 11, 2021 for a Public Hearing for Objections to the Proposed Weed Abatement.” DRAFT ACTION MINUTES Page 4 of 6 City Council Meeting Draft Action Minutes: 12/14/2020 7. Approval of Amendment Number 4 to Contract Number S16161922 With Advanced Control Systems, Inc. for: 1) Maintenance and Support of the City's Supervisory Control and Data Acquisition (SCADA) System; 2) to Extend the Contract for Five Additional Years (for a Ten- year Term); and 3) to Increase Compensation by $372,064, Which Includes a 10 Percent Contingency for Additional Services, for a new Total Not-to-Exceed Amount of $672,794. 8. Approval of a Cooperative Agreement With Stakeholder Cities (including Palo Alto) and AC Transit and a Memorandum of Understanding With AC Transit, MTC and Other Partnering Agencies for the Dumbarton Express Corridor Transit Signal Priority Project. 9. Resolution 9932 Entitled, “Resolution of the Council of the City of Palo Alto Declaring the Results of the Consolidated Municipal Election Held on November 3, 2020.” 10. Approval of Contract Number C21179976 With TruePoint Solutions, LLC in the Amount of $901,683 for Scripting, Reporting, and Other Technical Support of Services Related to the Construction Permitting System (Accela) Through December 31, 2024. 11. Resolution 9933 Entitled, “Resolution of the Council of the City of Palo Alto Amending and Restating Resolution Number 9911 to Extend the Temporary Street Closures of California Avenue, University Avenue, and Adjacent Downtown Blocks to May 31, 2021.” MOTION PASSED FOR AGENDA ITEM NUMBERS 4, 6-9: 7-0 MOTION PASSED FOR AGENDA ITEM NUMBER 5: 5-2 Kou, Tanaka no MOTION PASSED FOR AGENDA ITEM NUMBER 10: 6-1 Tanaka no MOTION PASSED FOR AGENDA ITEM NUMBERS 11: 5-2 Dubois, Kou no City Council took a break at 9:09 P.M. and returned at 9:22 P.M. Action Items 12. Adoption of a Temporary Ordinance Amending Title 18 (Zoning) of the Palo Alto Municipal Code to Broaden Permissible Uses and Raise Thresholds for Conditional Use Permits for Some Land Uses DRAFT ACTION MINUTES Page 5 of 6 City Council Meeting Draft Action Minutes: 12/14/2020 Throughout the City. Environmental Review: California Environmental Quality Act (CEQA) Exemption 15061(b)(3). MOTION: Council Member Filseth moved, seconded by Vice Mayor DuBois to: A. Find the proposed Ordinance exempt from the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15061(b)(3); and B. Adopt on first reading the Ordinance amending various land use definitions to broaden permissible uses and adjust conditional use permit thresholds for some land uses throughout the City. MOTION PASSED: 7-0 13. Finance Committee Recommends the City Council Direct Staff to Complete the Following in Regards to the ROTH Building, 300 Homer Avenue: 1) Identify Funding for a "Cold Shell"; 2) Return to Council With Additional Funding and a Lease or Lease Option; and 3) Work With the Palo Alto Museum Regarding Lease Terms. MOTION: Council Member Tanaka moved, seconded by Council Member Kniss to: A. Pursue selling the building with a first right of purchase to the Palo Alto History Museum; B. Partner with the Museum to achieve a “warm shell” project with no additional City money; C. Research a revenue generating lease; D. Explore re-zoning for this to be economically viable; and E. Return to the City Council in six months. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “Find our best option to achieve a warm shell project with City funding: a. Assume the city keeps half of the space for City purposes initially, and DRAFT ACTION MINUTES Page 6 of 6 City Council Meeting Draft Action Minutes: 12/14/2020 b. Funding options could include revenue generating lease, non-profits, or direct City use” (New Part D.) MOTION AS AMENDED RESTATED: Council Member Tanaka moved, seconded by Council Member Kniss to direct Staff to: A. Pursue selling the building with a first right of purchase to the Palo Alto Museum; B. Partner with the Museum to achieve a “warm shell” project with no additional City money; C. Research a revenue generating lease; D. Find our best option to achieve a warm shell project with city funding i. Assume the City keeps half of the space for City purposes initially ii. Funding options could include revenue generating lease, non- profits, or direct City use; E. Explore re-zoning for this to be economically viable; and F. Return to the City Council in six months. MOTION AS AMENDED PASSED: 5-2 DuBois, Kou, no 14. Colleagues' Memo on Safe Firearms Storage. MOTION: Mayor Fine moved, seconded by Council Member Cormack to direct the City Attorney to return to Council with an Ordinance to require the safe storage of firearms in residences. MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 12:35 A.M. CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 2 Special Meeting December 23, 2020 The City Council of the City of Palo Alto met on this date in virtual teleconference at 5:02 P.M. Participating Remotely: Cormack, DuBois, Filseth, Fine, Kniss, Kou, Tanaka Absent: Action Items 1. Authorize and Approve a Substantial Amendment to the Community Development Block Grant (CDBG) Fiscal Year (FY) 2020-21 Annual Action Plan; Adopt Resolution 9934 Entitled, “Resolution of the Council of the City of Palo Alto Approving the Use of Community Development Block Grant and Community Development Block Grant Coronavirus Funds for Fiscal Year 2020-2021”; and Approve an Amendment to the FY 2021 Operating Budget in the CDBG Fund. MOTION: Council Member Cormack moved, seconded by Council Member Kniss to: A. Authorize Staff to submit a Substantial Amendment to the Fiscal Year 2020-2021 Annual Action Plan to HUD by February 2021; B. Authorize the City Manager to execute the Fiscal Year 2019-2020 and Fiscal Year 2020- 2021 CDBG-CV3 application for funds and any other necessary documents concerning the applications, and to otherwise bind the City with respect to the applications and commitment of funds; C. Adopt a Resolution allocating Community Development Block Grant funding as recommended in the above actions and as described in Staff Report Number 11700; and D. Approve an amendment to the FY 2021 Operating Budget in the CDBG Fund, by a 2/3 vote, to: i. Increase the revenue estimate for CDBG Grants by $451,504; and ii. Increase the expenditure appropriations by $451,504 DRAFT ACTION MINUTES Page 2 of 2 Sp. City Council Meeting Draft Action Minutes: 12/23/2020 MOTION PASSED: 7-0 Adjournment: The meeting was adjourned at 6:01 P.M.