HomeMy WebLinkAboutStaff Report 11819
CITY OF PALO ALTO OFFICE OF THE CITY CLERK
January 11, 2021
The Honorable City Council
Palo Alto, California
Adoption of a Resolution Amending the Conflict of Interest Code for
Designated City Officers and Employees as Required by the Political
Reform Act and Regulations of the Fair Political Practices Commission,
and Repealing Resolution Number 9800
Recommendation
Staff recommends Council adopt a Resolution amending the City’s Conflict of
Interest Code and repealing Resolution Number 9800.
Discussion
The Political Reform Act requires the City review its Conflict o f Interest Code
every two years. Chapter 2.09 of the Palo Alto Municipal Code and the
Political Reform Act require the City to adopt a list of designated positions
and disclosure responsibilities for each position subject to the Conflict of
Interest Code for Designated Employees. Disclosure statements from
designated positions are due annually each April and within 30 days of a
person either assuming or leaving a designated position.
The attached Resolution amends the City’s Conflict of Interest Code to
update the list of designated positions to reflect administrative changes,
including title changes and positions added or deleted from the Table of
Organization.
The attached Resolution includes the Disclosure Categories and Definitions in
Appendix B and resources for Statement of Economic Interests filers in
Appendix C.
Background
The attached update to the Conflict of Interest Code was distributed to
Department Heads for review and comment and circulated for a written
comment period commencing on December 23, 2020 and terminating on
January 10, 2021. No comments from the public were received.
ATTACHMENTS:
• Attachment A: 2020 Conflict of Interest Resolution - REDLINED (DOCX)
• Attachment B: 2020 Conflict of Interest Resolution - CLEAN (DOCX)
Page 2
Department Head: Beth Minor, City Clerk
Page 3
Not Yet Adopted
180904 016/Ethics
Resolution No.
Resolution of the Council of the City of Palo Alto Amending the
Conflict of Interest Code for Designated City Officers and
Employees as Required by the Political Reform Act and
Regulations of the Fair Political Practices Commission and
Repealing Resolution No. 96489800
RECITALS
A. The Political Reform Act requires certain City officials, specified in section
87200 of the California Government Code, to file economic disclosure forms (“Form 700”) and
abstain from making or participating in making governmental decisions which have a
reasonably foreseeable material effect on an economic interest.
B. The Political Reform Act also requires the City to adopt a local conflict of
interest code that enumerates specific City positions other than those specified in Government
Code section 87200 which involve making or participating in making decisions which have a
reasonably foreseeable material effect on an economic interest, and to designate for each
position the specific types of investments, business positions, interests in real property and
sources of income which are reportable based on the scope of the decision -making authority of
the position.
C. Consistent with Chapter 2.09 of the Palo Alto Municipal Code and the
biennial schedule established by the Fair Political Practices Commission for amending local
conflict of interest codes, the City reviews and amends its local conflict of interest code by
resolution every two years.
NOW, THEREFORE, the Council of the City of Palo Alto does RESOLVE as follows:
SECTION 1. Resolution No. 98009648 is hereby repealed.
SECTION 2. The Conflict of Interest Code for the City of Palo Alto is hereby
amended to read as follows:
CONFLICT OF INTEREST CODE FOR THE
CITY OF PALO ALTO
The Political Reform Act, Government Code section 81000, et seq., requires
state and local government agencies to adopt and promulgate conflict of interest codes. The
Fair Political Practices Commission (FPPC) has adopted a regulation (2 Cal. Code of Regs. section
18730), which contains the terms of a standard conflict of interest code. After public notice and
hearing the regulation may be amended by the Fair Political Practices Commission to conform
to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of
Regulations Section 18730 and any amendments to it duly adopted by the Fair Political
Practices Commission are hereby incorporated by reference. FPPC Regulation 18730 and
Appendices A, B, and C, attached to this resolution and a part of it, designating officials and
Formatted: Bottom: 0.56"
Not Yet Adopted
180904 016/Ethics
employees and establishing disclosure categories, shall constitute the conflict of interest code
of the City of Palo Alto.
Designated employees shall file statements of economic interests with the City
Clerk who will make the statements available for public inspection and reproduction. (Gov.
Code, § 81008.) Statements for all designated employees will be retained by the City Clerk.
SECTION 3. The Conflict of Interest Code for the City of Palo Alto will be
effective thirty (30) days from the date the City Council approves this resolution.
SECTION 4. The City Council finds that there is no possibility that this resolution
will have a significant effect on the environment and upon that basis determines that this
resolution is exempt from the California Environmental Quality Act.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
_________________________ ____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
_________________________ ____________________________
City Attorney City Manager
APPENDIX A
DESIGNATED POSITIONS
Title Assigned Disclosure Category
ADMINISTRATIVE SERVICES DEPARTMENT
Finance Division
Accountant ..................................................................................................................................... 4
Assistant Director, Administrative Services ................................................................................... 1
Chief Financial Officer / Director, Administrative Services ............................................ G.C. 87200
Chief Procurement Officer ............................................................................................................. 3
Contracts Administrator ................................................................................................................. 3
Manager, Finance ........................................................................................................................... 1
Manager Revenue Collections ....................................................................................................... 1
Manager, Treasury, Debt and Investment ..................................................................................... 1
Principal Business Analyst .............................................................................................................. 4
Principal Management Analyst ………………………………………………………………………………………………….4
Senior Accountant .......................................................................................................................... 4
Senior Business Analyst .................................................................................................................. 4
Senior Buyer ................................................................................................................................... 4
Senior Management Analyst .......................................................................................................... 4
Warehouse Supervisor ................................................................................................................... 5
Real Estate Division
Manager, Real Property ................................................................................................................. 4
Senior Management Analyst .......................................................................................................... 4
Budget & Management Analysis Division Office of Management and Budget
Director, Office of Management and Budget ................................................................................ 1
Management Analyst ..................................................................................................................... 4
Manager, Budget ........................................................................................................................... 4
Principal Management Analyst ………………………………………………………………………………………………….4
Senior Management Analyst .......................................................................................................... 4
Senior Management Analyst (Senior Principal Analyst) ................................................................ 4
APPOINTED/ELECTED OFFICIALS
Architectural Review Board ........................................................................................................... 1
City Council ..................................................................................................................... G.C. 87200
Emergency Standby Council Member ............................................................................................ 1
Historic Resources Board ............................................................................................................... 1
Human Relations Commission ....................................................................................................... 1
Library Advisory Commission ......................................................................................................... 1
Parks and Recreation Commission ................................................................................................. 1
Planning and Transportation Commission ..................................................................... G.C. 87200
Public Art Commission ................................................................................................................... 1
Utilities Advisory Commission ........................................................................................................ 1
Formatted: Top: 0.69"
Title Assigned Disclosure Category
Appendix A: Page 2 of 8
CITY ATTORNEY
Assistant City Attorney ................................................................................................................... 1
Chief Assistant City Attorney ......................................................................................................... 1
City Attorney .................................................................................................................. G.C. 87200
Claims Investigator ......................................................................................................................... 3
Deputy City Attorney ..................................................................................................................... 1
Legal Fellow .................................................................................................................................... 1
Management Specialist (Attorney) ................................................................................................ 1
Secretary to City Attorney ............................................................................................................. 4
Senior Legal Secretary .................................................................................................................... 1
Senior Management Analyst .......................................................................................................... 1
CITY AUDITOR
City Auditor .................................................................................................................................... 1
Performance Auditor I ................................................................................................................... 3
Performance Auditor II .................................................................................................................. 3
Senior Performance Auditor .......................................................................................................... 3
CITY CLERK
Assistant City Clerk ......................................................................................................................... 3
City Clerk ........................................................................................................................................ 1
Deputy City Clerk ............................................................................................................................ 3
CITY MANAGER
Assistant City Manager .................................................................................................................. 1
Assistant to the City Manager ........................................................................................................ 1
Chief Communications Officer ....................................................................................................... 1
Chief Sustainability Officer ............................................................................................................. 1
City Manager .................................................................................................................. G.C. 87200
Deputy City Manager ..................................................................................................................... 1
Executive Assistant to the City Manager ....................................................................................... 3
Manager, Communications ............................................................................................................ 4
COMMUNITY SERVICES
Administrative Assistant ................................................................................................................ 3
Assistant Director Community Services ......................................................................................... 1
Director Community Services ........................................................................................................ 1
Title Assigned Disclosure Category
Appendix A: Page 3 of 8
Management Analyst ..................................................................................................................... 3
Senior Management Analyst .......................................................................................................... 3
Arts & Sciences Division
Manager, Community Services Sr. Program (Senior Community Services Manager) ................... 5
Producer Arts/Science Programs (Arts Producer) ......................................................................... 5
Recreation Division
Coor Rec Prog (Coordinator, Recreation Programs) ...................................................................... 5
Manager Community Services ....................................................................................................... 5
Manager Community Services Senior Program ............................................................................. 5
Superintendent Community Services ............................................................................................ 5
Open Space, Parks and Golf Division
Division Manager Open Space Parks & Golf .................................................................................. 6
Manager Community Services ....................................................................................................... 5
Superintendent Community Services 5
FIRE DEPARTMENT
Battalion Chief ................................................................................................................................ 6
Deputy Chief/Fire Marshal ............................................................................................................. 1
Deputy Fire Chief ........................................................................................................................... 1
Emergency Medical Services Data Specialist ................................................................................. 7
Emergency Medical Services (EMS) Director ................................................................................. 1
Fire Captain .................................................................................................................................... 6
Fire Chief ........................................................................................................................................ 1
Geographic Information System Specialist .................................................................................... 9
HUMAN RESOURCES
Assistant Director, Human Resources ............................................................................................ 1
Director, Human Resources ........................................................................................................... 1
Manager, Employee Benefits ......................................................................................................... 3
Manager, Employee Relations ....................................................................................................... 3
Senior Human Resources Administrator ........................................................................................ 3
Senior Management Analyst .......................................................................................................... 3
INFORMATION TECHNOLOGY DEPARTMENT
Director, Information Technology/Chief Information Officer ....................................................... 1
Title Assigned Disclosure Category
Appendix A: Page 4 of 8
Manager Information Technology Security ................................................................................... 2
Manager Information Technology ................................................................................................. 2
Senior Management Analyst .......................................................................................................... 3
Senior Technologist ........................................................................................................................ 9
Technologist ................................................................................................................................... 9
LIBRARY DEPARTMENT
Assistant Director, Libraries Services ............................................................................................. 3
Director, Libraries ........................................................................................................................... 1
Division Head Library Services (Information Technology & Collections) ....................................... 3
Management Analyst ..................................................................................................................... 5
Manager Library Services ............................................................................................................... 5
OFFICE OF EMERGENCY SERVICES
Director of Emergency Services (OES) ........................................................................................... 1
Office of Emergency Services (OES) Coordinator .......................................................................... 1
PLANNING & COMMUNITY ENVIRONMENT DEPARTMENT PLANNING & DEVELOPMENT
SERVICES
Administrative Assistant ……………………………………………………………………………………………………………4
Assistant Chief Building Official …………………………………………………………………………………………………4
Assistant Director, Planning and Community Environment .......................................................... 1
Associate Planner ........................................................................................................................... 4
Building Inspector Specialist ………………………………………………………………………………………………………4
Chief Building Official …………………………………………………………………………………………………………………1
Chief Planning Official .................................................................................................................... 1
Chief Transportation Official .......................................................................................................... 1
Development Project Coordinator II/III (Project Coordin ator) …………………………………………………..4
Development Services Director …………………………………………………………………………………………………1
Division Manager, Planning ........................................................................................................... 1
Code Enforcement Officer ............................................................................................................. 4
Code Enforcement Officer Lead ..................................................................................................... 4
Director, Planning and Community Environment .......................................................................... 1
Management Analyst ..................................................................................................................... 4
Manager Development Center …………………………………………………………………………………………………..1
Manager Planning (Transportation Parking Manager) .................................................................. 4
Planner ........................................................................................................................................... 4
Principal Planner ............................................................................................................................ 4
Senior Business Analyst ……………………………………………………………………………………………………………..4
Commented [BJ1]: Combined with Development Services
Department
Title Assigned Disclosure Category
Appendix A: Page 5 of 8
Senior Management Analyst .......................................................................................................... 4
Senior Planner ................................................................................................................................ 4
Traffic Engineering Lead ................................................................................................................. 4
OFFICE OF TRANSPORTATION
Administrative Assistant ……………………………………………………………………………………………………………4
Associate Planner ………………………………………………………………………………………………………………………4
Chief Transportation Official ………………………………………………………………………………………………………1
Management Analyst …………………………………………………………………………………………………………………4
Manager Transportation Planning ……………………………………………………………………………………………..4
Senior Engineer …………………………………………………………………………………………………………………………4
Senior Planner …………………………………………………………………………………………………………………………..4
Traffic Engineering Lead …………………………………………………………………………………………………………….4
POLICE DEPARTMENT
Police Division
Assistant Police Chief ..................................................................................................................... 1
Communications Manager ............................................................................................................. 1
Police Captain -Adv ........................................................................................................................ 1
Police Chief -Adv …………………………… .............................................................................................. 1
Police Lieutenant -Adv ................................................................................................................... 1
Public Safety Program Manager .................................................................................................... 3
Senior Management Analyst .......................................................................................................... 3
Animal Services Division
Superintendent Animal Services .................................................................................................... 7
Veterinarian ................................................................................................................................... 7
Technical Services Division
Deputy Director Technical Services Division .................................................................................. 9
Public Safety Communications Manager ....................................................................................... 3
Public Safety Program Manager .................................................................................................... 3
PUBLIC WORKS DEPARTMENT
Administration Division
Director, Public Works/City Engineer ............................................................................................ 1
Senior Management Analyst .......................................................................................................... 3
Commented [BJ2]: This division and positions were eliminated
Title Assigned Disclosure Category
Appendix A: Page 6 of 8
Airport Division
Management Analyst 3
Manager Airport 1
Manager, Maintenance Operations 5
Engineering Services Division
Assistant Director Public Works ..................................................................................................... 1
Management Analyst ..................................................................................................................... 3
Project Manager ............................................................................................................................. 4
Senior Engineer .............................................................................................................................. 4
Senior Project Manager ................................................................................................................. 4
Supervisor Inspection & Surveying ................................................................................................ 4
Public Services Division
Assistant Director Public Works ..................................................................................................... 1
Assistant Fleet Manager ................................................................................................................ 5
Coordinator Public Works Projects ................................................................................................ 3
Fleet Manager ................................................................................................................................ 5
Management Analyst ..................................................................................................................... 3
Manager Facilities .......................................................................................................................... 5
Manager Maintenance Operations ................................................................................................ 5
Manager Urban Forester ............................................................................................................... 5
Project Manager ............................................................................................................................. 5
Project Manager (Urban Forester) ................................................................................................. 5
Environmental Services Division
Assistant Director Public Works ..................................................................................................... 1
Assistant Manager Water Quality Control Plant ........................................................................... 3
Coordinator Public Works Projects ................................................................................................ 5
Management Analyst ..................................................................................................................... 3
Manager Environmental Control Program .................................................................................... 4
Manager Laboratory Services ........................................................................................................ 5
Manager Solid Waste ..................................................................................................................... 4
Manager Water Quality Control Plant ........................................................................................... 4
Manager Watershed Protection .................................................................................................... 4
Project Manager ............................................................................................................................. 4
Senior Engineer .............................................................................................................................. 4
UTILITIES DEPARTMENT
Administration
Assistant City Manager/Utilities General Manager ....................................................................... 1
Title Assigned Disclosure Category
Appendix A: Page 7 of 8
Director of Utilities …………………………………………………………………………………………………………………….1
Manager Communications ............................................................................................................. 5
Principal Business Analyst - U ........................................................................................................ 4
Senior Business Analyst - U ............................................................................................................ 4
Senior Resource Planner ................................................................................................................ 3
Utilities Chief Operating Officer ..................................................................................................... 1
Utilities Compliance Manager ........................................................................................................ 5
Utilities Strategic Business Manager .............................................................................................. 1
Customer Support Services Division
Assistant Director Utilities Customer Support Services ................................................................. 1
Manager Customer Service ............................................................................................................ 1
Manager, Utilities Credit, & Collections ......................................................................................... 1
Resource Management Division
Asst Dir Ut/Res Mgmt (Assistant Director, Resource Management) ............................................ 1
Manager Utilities Program Services ............................................................................................... 4
Senior Resource Planner ................................................................................................................ 3
Engineering Division
Assistant Director Utilities Engineering ......................................................................................... 1
Engineering Manager Electric ........................................................................................................ 4
Engineering Manager Water-Gas-Wastewater ............................................................................. 4
Mgr Util Telecomm (Manager, Utilities Telecommunications) ..................................................... 1
Senior Electrical Engineer .............................................................................................................. 4
Senior Engineer – U (Senior Project Engineer) .............................................................................. 4
Supervising Electric Project Engineer (Electric Supervisor Project Engineer) ............................... 4
Operations Division
Assistant Director Utilities Operations .......................................................................................... 1
Manager Electric Operations ......................................................................................................... 4
Manager Utilities Operations W-G-W ............................................................................................ 4
Utility Safety Officer ………… .. ……………………………………………………………………………………………………. 4
Utilities Supervisor ......................................................................................................................... 4
Formatted: Tab stops: Not at 0.8"
Title Assigned Disclosure Category
Appendix A: Page 8 of 8
OTHER REPORTING REQUIREMENTS
Newly created positions between conflict code amendments ……………………… 1-9, As applicable,
the City Clerk to work with Department to complete FPPC Form 804 at the time a new position is
created.
Consultants (Defined in FPPC Regulation 18701(a)(2)) .................................... 1-9, As applicable1,
the City Clerk to work with Department to complete FPPC form 805 a t the time a consultant is
hired.
Members of Task Forces, Special Committees and Similar Advisory Bodies Created by the City
Council ………………………………………………………………………….……………………………... 1, As applicable2
1 Pursuant to Palo Alto Municipal Code section 2.09.060, the City Manager or his or her designee may determine in
writing that a particular consultant, although a designated position, is hired to perform a range of duties that is limited
in scope and thus is not required to fully comply with the disclosure requirements. Any such written de termination
shall include a description of the consultant's duties and, based upon the description, a statement of the extent of
disclosure requirements, if any. The City Manager or his or her designee may also determine whether a particular
contract consultant constitutes a "consultant" as the term is defined in the Political Reform Act and regulations
promulgated there under or whether the contract consultant is a registered professional engineer or licensed land
surveyor exempted from the conflict of interest provisions under Government Code Section 87100.1. The City
Manager's determination is a public record and shall be retained for public inspection in the same manner and location
as the Conflict of Interest Code.
2 The City Attorney and City Clerk shall coordinate to determine whether a newly created body provides that
committees, boards, or commissions possesses decision making authority pursuant to Fair Political Practices
Regulation 18701 and make a recommendation to the Council on whether the body should be subject to the disclosure
requirements. Factors to be considered include but are not limited to whether the body will perform a role that compels
or prevents a governmental decision, or make substantive recommendations that may be regularly approved without
significant modification by another public official or governmental agency over an extended period of time.
Appendix B: Page 1 of 2
APPENDIX B
DISCLOSURE CATEGORIES AND DEFINITIONS
CATEGORIES
1. FULL DISCLOSURE
What to report? All investments, positions in business entities, sources of income
(including gifts, loans, and travel payments), and interests in real property.
What Form 700 schedules? All Schedules (A through E)
2. ALL INCOME
What to report? All investments, positions in business entities, and sources of income
(including gifts, loans, and travel payments).
What Form 700 schedules? A, C, D, E
3. CITY-RELATED INCOME
What to report? All investments, positions in business entities, and sources of income
(including gifts, loans, and travel payments) if the source provides goods or services of the
type utilized by or subject to the review or approval of the City.
What Form 700 schedules? A, C, D, E
4. CITY-RELATED INCOME, REAL PROPERTY
What to report? All investments, positions in business entities, and sources of income
(including gifts, loans, and travel payments) if the source provides goods or services, of
the type utilized by or subject to the review or approval of the City and all interests in real
property.
What Form 700 schedules? All Schedules (A through E)
5. DEPARTMENT-RELATED INCOME
What to report? All investments, positions, in business entities, and sources of income
(including gifts, loans, and travel payments) if the source provides goods or services of the
type utilized by or subject to the review or approval of the department in which that
person is employed.
What Form 700 schedules? A, C, D, E
6. DEPARTMENT-RELATED INCOME, REAL PROPERTY
What to report? All investments, positions in business entities, and sources of income
(including gifts, loans, and travel payments) if the source provides, goods or services of
the type utilized by or subject to the review or approval of the department in which that
person is employed and all interests in real property.
What Form 700 schedules? All Schedules (A through E)
Appendix B: Page 2 of 2
7. DIVISION- RELATED INCOME
What to report? All investments, positions in business entities, and sources of income
(including gifts, loans, and travel payments), if the source provides goods or services of
the type utilized by or subject to the review or approval of the division in which that
person is employed.
What Form 700 schedules? A, C, D, E
8. DIVISION-RELATED INCOME, REAL PROPERTY
What to report? All investments, positions in business entities, and sources of income
(including gifts, loans, and travel payments), if the source provides goods or services of
the type utilized by or subject to the review or approval of the division in which that
person is employed and all interests in real property.
What Form 700 schedules? All Schedules (A through E)
9. CITY-RELATED COMPUTER HARDWARE & SOFTWARE
What to report? All investments, positions in business entities, and sources of income
(including gifts, loans, and travel payments), if the source provides goods or services
relating to computer hardware or software of the type utilized by the City.
What Form 700 schedules? A, C, D, E
DEFINITIONS (summary from California Government Code as of 8/21/2018)
For the purposes of these disclosure categories, the definitions and regulations contained in the
Political Reform Act apply, including but not limited to:
“Business entity” means any organization or enterprise operated for profit, including but not
limited to a proprietorship, partnership, firm, business trust, joint venture, syndicate,
corporation or association (Gov. Code 82005). A position in a business entity includes a
position as “a director, officer, partner, trustee, employee, or holds any position of
management” (Gov. Code 87103(d)).
“Income” means a payment received, including but not limited to any salary or wage received
by the filer (Gov. Code 82030). However, income does not need to be disclosed if the source
is a state, local, or federal government agency (Gov. Code 82030(b)(2)).
“Interests in real property” means leasehold or ownership interests or options worth $2,000 or
more within two miles of the jurisdictional boundaries of the City of Palo Alto
(Gov. Code 82033). However, a real estate interest does not need to be disclosed if it is used
solely as your primary residence (Gov. Code 87206(f)).
“Investment” means any financial interest in or security issued by a business entity owned
directly, indirectly, or beneficially by filer, or his or her immediate family. An asset shall not
be deemed an investment unless its fair market value equals or exceeds two thousand dollars
($2,000) (Gov. Code 82034).
Appendix C: Page 1 of 1
APPENDIX C
RESOURCES
FAIR POLITICAL PRACTICES COMMISSION
Statements of Economic Interests - Form 700 webpage
http://www.fppc.ca.gov/Form700.html
Includes the latest:
Reference Pamphlet (Explains Reporting Requirements)
Form 700 Disclosure FAQs
Informal Advice
http://www.fppc.ca.gov/advice/get-advice.html
• advice@fppc.ca.gov or;
• 866-275-3772 | Monday through Thursday from 9:00 a.m. to 11:30 a.m.
Formal Advice
http://www.fppc.ca.gov/advice/formal-advice.html
OFFICE OF THE CITY CLERK
• File Form 700 electronically at https://netfile.com/Filer/
• Questions about accessing the NetFile electronic filing system?
Contact the City Clerk’s Office: (650) 329-2571
• View previously filed Form 700’s at http://public.netfile.com/pub/?aid=CPA
Not Yet Adopted
180904 016/Ethics
Resolution No.
Resolution of the Council of the City of Palo Alto Amending the
Conflict of Interest Code for Designated City Officers and
Employees as Required by the Political Reform Act and
Regulations of the Fair Political Practices Commission and
Repealing Resolution No. 9800
RECITALS
A. The Political Reform Act requires certain City officials, specified in section
87200 of the California Government Code, to file economic disclosure forms (“Form 700”) and
abstain from making or participating in making governmental decisions which have a
reasonably foreseeable material effect on an economic interest.
B. The Political Reform Act also requires the City to adopt a local conflict of
interest code that enumerates specific City positions other than those specified in Government
Code section 87200 which involve making or participating in making decisions which have a
reasonably foreseeable material effect on an economic interest, and to designate for each
position the specific types of investments, business positions, interests in real property and
sources of income which are reportable based on the scope of the decision-making authority of
the position.
C. Consistent with Chapter 2.09 of the Palo Alto Municipal Code and the
biennial schedule established by the Fair Political Practices Commission for amending local
conflict of interest codes, the City reviews and amends its local conflict of interest code by
resolution every two years.
NOW, THEREFORE, the Council of the City of Palo Alto does RESOLVE as follows:
SECTION 1. Resolution No. 9800 is hereby repealed.
SECTION 2. The Conflict of Interest Code for the City of Palo Alto is hereby
amended to read as follows:
CONFLICT OF INTEREST CODE FOR THE
CITY OF PALO ALTO
The Political Reform Act, Government Code section 81000, et seq., requires
state and local government agencies to adopt and promulgate conflict of interest codes. The
Fair Political Practices Commission (FPPC) has adopted a regulation (2 Cal. Code of Regs. section
18730), which contains the terms of a standard conflict of interest code. After public notice and
hearing the regulation may be amended by the Fair Political Practices Commission to conform
to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of
Regulations Section 18730 and any amendments to it duly adopted by the Fair Political
Practices Commission are hereby incorporated by reference. FPPC Regulation 18730 and
Appendices A, B, and C, attached to this resolution and a part of it, designating officials and
Not Yet Adopted
180904 016/Ethics
employees and establishing disclosure categories, shall constitute the conflict of interest code
of the City of Palo Alto.
Designated employees shall file statements of economic interests with the City
Clerk who will make the statements available for public inspection and reproduction. (Gov.
Code, § 81008.) Statements for all designated employees will be retained by the City Clerk.
SECTION 3. The Conflict of Interest Code for the City of Palo Alto will be
effective thirty (30) days from the date the City Council approves this resolution.
SECTION 4. The City Council finds that there is no possibility that this resolution
will have a significant effect on the environment and upon that basis determines that this
resolution is exempt from the California Environmental Quality Act.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
_________________________ ____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
_________________________ ____________________________
City Attorney City Manager
APPENDIX A
DESIGNATED POSITIONS
Title Assigned Disclosure Category
ADMINISTRATIVE SERVICES DEPARTMENT
Finance Division
Accountant ..................................................................................................................................... 4
Assistant Director, Administrative Services ................................................................................... 1
Chief Financial Officer / Director, Administrative Services ............................................ G.C. 87200
Chief Procurement Officer ............................................................................................................. 3
Contracts Administrator ................................................................................................................. 3
Manager, Finance ........................................................................................................................... 1
Manager Revenue Collections ....................................................................................................... 1
Manager, Treasury, Debt and Investment ..................................................................................... 1
Principal Business Analyst .............................................................................................................. 4
Principal Management Analyst ………………………………………………………………………………………………….4
Senior Accountant .......................................................................................................................... 4
Senior Business Analyst .................................................................................................................. 4
Senior Buyer ................................................................................................................................... 4
Senior Management Analyst .......................................................................................................... 4
Warehouse Supervisor ................................................................................................................... 5
Real Estate Division
Manager, Real Property ................................................................................................................. 4
Senior Management Analyst .......................................................................................................... 4
Office of Management and Budget
Director, Office of Management and Budget ................................................................................ 1
Management Analyst ..................................................................................................................... 4
Manager, Budget ........................................................................................................................... 4
Principal Management Analyst ………………………………………………………………………………………………….4
Senior Management Analyst .......................................................................................................... 4
Senior Management Analyst (Senior Principal Analyst) ................................................................ 4
APPOINTED/ELECTED OFFICIALS
Architectural Review Board ........................................................................................................... 1
City Council ..................................................................................................................... G.C. 87200
Emergency Standby Council Member ............................................................................................ 1
Historic Resources Board ............................................................................................................... 1
Human Relations Commission ....................................................................................................... 1
Parks and Recreation Commission ................................................................................................. 1
Planning and Transportation Commission ..................................................................... G.C. 87200
Public Art Commission ................................................................................................................... 1
Utilities Advisory Commission ........................................................................................................ 1
Title Assigned Disclosure Category
Appendix A: Page 2 of 7
CITY ATTORNEY
Assistant City Attorney ................................................................................................................... 1
Chief Assistant City Attorney ......................................................................................................... 1
City Attorney .................................................................................................................. G.C. 87200
Claims Investigator ......................................................................................................................... 3
Deputy City Attorney ..................................................................................................................... 1
Legal Fellow .................................................................................................................................... 1
Management Specialist (Attorney) ................................................................................................ 1
Secretary to City Attorney ............................................................................................................. 4
Senior Legal Secretary .................................................................................................................... 1
Senior Management Analyst .......................................................................................................... 1
CITY AUDITOR
City Auditor .................................................................................................................................... 1
CITY CLERK
Assistant City Clerk ......................................................................................................................... 3
City Clerk ........................................................................................................................................ 1
Deputy City Clerk ............................................................................................................................ 3
CITY MANAGER
Assistant City Manager .................................................................................................................. 1
Assistant to the City Manager ........................................................................................................ 1
Chief Communications Officer ....................................................................................................... 1
City Manager .................................................................................................................. G.C. 87200
Deputy City Manager ..................................................................................................................... 1
Executive Assistant to the City Manager ....................................................................................... 3
Manager, Communications ............................................................................................................ 4
COMMUNITY SERVICES
Administrative Assistant ................................................................................................................ 3
Assistant Director Community Services ......................................................................................... 1
Director Community Services ........................................................................................................ 1
Management Analyst ..................................................................................................................... 3
Senior Management Analyst .......................................................................................................... 3
Arts & Sciences Division
Manager, Community Services Sr. Program (Senior Community Services Manager) ................... 5
Title Assigned Disclosure Category
Appendix A: Page 3 of 7
Producer Arts/Science Programs (Arts Producer) ......................................................................... 5
Recreation Division
Coor Rec Prog (Coordinator, Recreation Programs) ...................................................................... 5
Manager Community Services ....................................................................................................... 5
Manager Community Services Senior Program ............................................................................. 5
Superintendent Community Services ............................................................................................ 5
Open Space, Parks and Golf Division
Division Manager Open Space Parks & Golf .................................................................................. 6
Manager Community Services ....................................................................................................... 5
Superintendent Community Services ............................................................................................ 5
FIRE DEPARTMENT
Battalion Chief ................................................................................................................................ 6
Deputy Chief/Fire Marshal ............................................................................................................. 1
Deputy Fire Chief ........................................................................................................................... 1
Emergency Medical Services Data Specialist ................................................................................. 7
Emergency Medical Services (EMS) Director ................................................................................. 1
Fire Captain .................................................................................................................................... 6
Fire Chief ........................................................................................................................................ 1
Geographic Information System Specialist .................................................................................... 9
HUMAN RESOURCES
Assistant Director, Human Resources ............................................................................................ 1
Director, Human Resources ........................................................................................................... 1
Manager, Employee Benefits ......................................................................................................... 3
Manager, Employee Relations ....................................................................................................... 3
Senior Human Resources Administrator ........................................................................................ 3
Senior Management Analyst .......................................................................................................... 3
INFORMATION TECHNOLOGY DEPARTMENT
Director, Information Technology/Chief Information Officer ....................................................... 1
Manager Information Technology Security ................................................................................... 2
Manager Information Technology ................................................................................................. 2
Senior Management Analyst .......................................................................................................... 3
Senior Technologist ........................................................................................................................ 9
Technologist ................................................................................................................................... 9
Title Assigned Disclosure Category
Appendix A: Page 4 of 7
LIBRARY DEPARTMENT
Assistant Director, Libraries Services ............................................................................................. 3
Director, Libraries ........................................................................................................................... 1
Division Head Library Services (Information Technology & Collections) ....................................... 3
Management Analyst ..................................................................................................................... 5
Manager Library Services ............................................................................................................... 5
OFFICE OF EMERGENCY SERVICES
Director of Emergency Services (OES) ........................................................................................... 1
Office of Emergency Services (OES) Coordinator .......................................................................... 1
PLANNING & DEVELOPMENT SERVICES
Administrative Assistant ……………………………………………………………………………………………………………4
Assistant Chief Building Official …………………………………………………………………………………………………4
Assistant Director, Planning and Community Environment .......................................................... 1
Associate Planner ........................................................................................................................... 4
Building Inspector Specialist ………………………………………………………………………………………………………4
Chief Building Official …………………………………………………………………………………………………………………1
Chief Planning Official .................................................................................................................... 1
Development Project Coordinator II/III (Project Coordinator) …………………………………………………..4
Development Services Director …………………………………………………………………………………………………1
Division Manager, Planning ........................................................................................................... 1
Code Enforcement Officer ............................................................................................................. 4
Code Enforcement Officer Lead ..................................................................................................... 4
Director, Planning and Community Environment .......................................................................... 1
Management Analyst ..................................................................................................................... 4
Manager Development Center …………………………………………………………………………………………………..1
Manager Planning ........................................................................................................................... 4
Planner ........................................................................................................................................... 4
Principal Planner ............................................................................................................................ 4
Senior Business Analyst ……………………………………………………………………………………………………………..4
Senior Management Analyst .......................................................................................................... 4
Senior Planner ................................................................................................................................ 4
OFFICE OF TRANSPORTATION
Administrative Assistant ……………………………………………………………………………………………………………4
Associate Planner ………………………………………………………………………………………………………………………4
Chief Transportation Official ………………………………………………………………………………………………………1
Management Analyst …………………………………………………………………………………………………………………4
Manager Transportation Planning ……………………………………………………………………………………………..4
Title Assigned Disclosure Category
Appendix A: Page 5 of 7
Senior Engineer …………………………………………………………………………………………………………………………4
Senior Planner …………………………………………………………………………………………………………………………..4
Traffic Engineering Lead …………………………………………………………………………………………………………….4
POLICE DEPARTMENT
Police Division
Assistant Police Chief ..................................................................................................................... 1
Communications Manager ............................................................................................................. 1
Police Captain -Adv ........................................................................................................................ 1
Police Chief -Adv …………………………… .............................................................................................. 1
Police Lieutenant -Adv ................................................................................................................... 1
Public Safety Program Manager .................................................................................................... 3
Senior Management Analyst .......................................................................................................... 3
Technical Services Division
Deputy Director Technical Services Division .................................................................................. 9
Public Safety Communications Manager ....................................................................................... 3
Public Safety Program Manager .................................................................................................... 3
PUBLIC WORKS DEPARTMENT
Administration Division
Director, Public Works/City Engineer ............................................................................................ 1
Senior Management Analyst .......................................................................................................... 3
Airport Division
Management Analyst 3
Manager Airport 1
Manager, Maintenance Operations 5
Engineering Services Division
Assistant Director Public Works ..................................................................................................... 1
Management Analyst ..................................................................................................................... 3
Project Manager ............................................................................................................................. 4
Senior Engineer .............................................................................................................................. 4
Supervisor Inspection & Surveying ................................................................................................ 4
Public Services Division
Assistant Director Public Works ..................................................................................................... 1
Assistant Fleet Manager ................................................................................................................ 5
Coordinator Public Works Projects ................................................................................................ 3
Fleet Manager ................................................................................................................................ 5
Management Analyst ..................................................................................................................... 3
Title Assigned Disclosure Category
Appendix A: Page 6 of 7
Manager Facilities .......................................................................................................................... 5
Manager Maintenance Operations ................................................................................................ 5
Manager Urban Forester ............................................................................................................... 5
Project Manager ............................................................................................................................. 5
Project Manager (Urban Forester) ................................................................................................. 5
Environmental Services Division
Assistant Director Public Works ..................................................................................................... 1
Assistant Manager Water Quality Control Plant ........................................................................... 3
Coordinator Public Works Projects ................................................................................................ 5
Management Analyst ..................................................................................................................... 3
Manager Environmental Control Program .................................................................................... 4
Manager Laboratory Services ........................................................................................................ 5
Manager Solid Waste ..................................................................................................................... 4
Manager Water Quality Control Plant ........................................................................................... 4
Manager Watershed Protection .................................................................................................... 4
Project Manager ............................................................................................................................. 4
Senior Engineer .............................................................................................................................. 4
UTILITIES DEPARTMENT
Administration
Director of Utilities …………………………………………………………………………………………………………………….1
Manager Communications ............................................................................................................. 5
Principal Business Analyst - U ........................................................................................................ 4
Senior Business Analyst - U ............................................................................................................ 4
Senior Resource Planner ................................................................................................................ 3
Utilities Chief Operating Officer ..................................................................................................... 1
Utilities Compliance Manager ........................................................................................................ 5
Utilities Strategic Business Manager .............................................................................................. 1
Customer Support Services Division
Assistant Director Utilities Customer Support Services ................................................................. 1
Manager Customer Service ............................................................................................................ 1
Manager, Utilities Credit, & Collections ......................................................................................... 1
Resource Management Division
Asst Dir Ut/Res Mgmt (Assistant Director, Resource Management) ............................................ 1
Manager Utilities Program Services ............................................................................................... 4
Senior Resource Planner ................................................................................................................ 3
Engineering Division
Assistant Director Utilities Engineering ......................................................................................... 1
Engineering Manager Electric ........................................................................................................ 4
Title Assigned Disclosure Category
Appendix A: Page 7 of 7
Engineering Manager Water-Gas-Wastewater ............................................................................. 4
Mgr Util Telecomm (Manager, Utilities Telecommunications) ..................................................... 1
Senior Electrical Engineer .............................................................................................................. 4
Senior Engineer – U (Senior Project Engineer) .............................................................................. 4
Supervising Electric Project Engineer (Electric Supervisor Project Engineer) ............................... 4
Operations Division
Assistant Director Utilities Operations .......................................................................................... 1
Manager Electric Operations ......................................................................................................... 4
Manager Utilities Operations W-G-W ............................................................................................ 4
Utility Safety Officer ………… .. ……………………………………………………………………………………………………. 4
Utilities Supervisor ......................................................................................................................... 4
OTHER REPORTING REQUIREMENTS
Newly created positions between conflict code amendments ……………………… 1-9, As applicable,
the City Clerk to work with Department to complete FPPC Form 804 at the time a new position is
created.
Consultants (Defined in FPPC Regulation 18701(a)(2)) .................................... 1-9, As applicable1,
the City Clerk to work with Department to complete FPPC form 805 a t the time a consultant is
hired.
Members of Task Forces, Special Committees and Similar Advisory Bodies Created by the City
Council ………………………………………………………………………….……………………………... 1, As applicable2
1 Pursuant to Palo Alto Municipal Code section 2.09.060, the City Manager or his or her designee may determine in
writing that a particular consultant, although a designated position, is hired to perform a range of duties that is limited
in scope and thus is not required to fully comply with the disclosure requirements. Any such written de termination
shall include a description of the consultant's duties and, based upon the description, a statement of the extent of
disclosure requirements, if any. The City Manager or his or her designee may also determine whether a particular
contract consultant constitutes a "consultant" as the term is defined in the Political Reform Act and regulations
promulgated there under or whether the contract consultant is a registered professional engineer or licensed land
surveyor exempted from the conflict of interest provisions under Government Code Section 87100.1. The City
Manager's determination is a public record and shall be retained for public inspection in the same manner and location
as the Conflict of Interest Code.
2 The City Attorney and City Clerk shall coordinate to determine whether a newly created body provides that
committees, boards, or commissions possesses decision making authority pursuant to Fair Political Practices
Regulation 18701 and make a recommendation to the Council on whether the body should be subject to the disclosure
requirements. Factors to be considered include but are not limited to whether the body will perform a role that compels
or prevents a governmental decision, or make substantive recommendations that may be regularly approved without
significant modification by another public official or governmental agency over an extended period of time.
Appendix B: Page 1 of 2
APPENDIX B
DISCLOSURE CATEGORIES AND DEFINITIONS
CATEGORIES
1. FULL DISCLOSURE
What to report? All investments, positions in business entities, sources of income
(including gifts, loans, and travel payments), and interests in real property.
What Form 700 schedules? All Schedules (A through E)
2. ALL INCOME
What to report? All investments, positions in business entities, and sources of income
(including gifts, loans, and travel payments).
What Form 700 schedules? A, C, D, E
3. CITY-RELATED INCOME
What to report? All investments, positions in business entities, and sources of income
(including gifts, loans, and travel payments) if the source provides goods or services of the
type utilized by or subject to the review or approval of the City.
What Form 700 schedules? A, C, D, E
4. CITY-RELATED INCOME, REAL PROPERTY
What to report? All investments, positions in business entities, and sources of income
(including gifts, loans, and travel payments) if the source provides goods or services, of
the type utilized by or subject to the review or approval of the City and all interests in real
property.
What Form 700 schedules? All Schedules (A through E)
5. DEPARTMENT-RELATED INCOME
What to report? All investments, positions, in business entities, and sources of income
(including gifts, loans, and travel payments) if the source provides goods or services of the
type utilized by or subject to the review or approval of the department in which that
person is employed.
What Form 700 schedules? A, C, D, E
6. DEPARTMENT-RELATED INCOME, REAL PROPERTY
What to report? All investments, positions in business entities, and sources of income
(including gifts, loans, and travel payments) if the source provides, goods or services of
the type utilized by or subject to the review or approval of the department in which that
person is employed and all interests in real property.
What Form 700 schedules? All Schedules (A through E)
Appendix B: Page 2 of 2
7. DIVISION- RELATED INCOME
What to report? All investments, positions in business entities, and sources of income
(including gifts, loans, and travel payments), if the source provides goods or services of
the type utilized by or subject to the review or approval of the divis ion in which that
person is employed.
What Form 700 schedules? A, C, D, E
8. DIVISION-RELATED INCOME, REAL PROPERTY
What to report? All investments, positions in business entities, and sources of income
(including gifts, loans, and travel payments), if the source provides goods or services of
the type utilized by or subject to the review or approval of the division in which that
person is employed and all interests in real property.
What Form 700 schedules? All Schedules (A through E)
9. CITY-RELATED COMPUTER HARDWARE & SOFTWARE
What to report? All investments, positions in business entities, and sources of income
(including gifts, loans, and travel payments), if the source provides goods or services
relating to computer hardware or software of the type utilized by the City.
What Form 700 schedules? A, C, D, E
DEFINITIONS (summary from California Government Code as of 8/21/2018)
For the purposes of these disclosure categories, the definitions and regulations contained in the
Political Reform Act apply, including but not limited to:
“Business entity” means any organization or enterprise operated for profit, including but not
limited to a proprietorship, partnership, firm, business trust, joint venture, syndicate,
corporation or association (Gov. Code 82005). A position in a business entity includes a
position as “a director, officer, partner, trustee, employee, or holds any position of
management” (Gov. Code 87103(d)).
“Income” means a payment received, including but not limited to any salary or wage received
by the filer (Gov. Code 82030). However, income does not need to be disclosed if the source
is a state, local, or federal government agency (Gov. Code 82030(b)(2)).
“Interests in real property” means leasehold or ownership interests or options worth $2,000 or
more within two miles of the jurisdictional boundaries of the City of Palo Alto
(Gov. Code 82033). However, a real estate interest does not need to be disclosed if it is used
solely as your primary residence (Gov. Code 87206(f)).
“Investment” means any financial interest in or security issued by a business entity owned
directly, indirectly, or beneficially by filer, or his or her immediate family . An asset shall not
be deemed an investment unless its fair market value equals or exceeds two thousand dollars
($2,000) (Gov. Code 82034).
Appendix C: Page 1 of 1
APPENDIX C
RESOURCES
FAIR POLITICAL PRACTICES COMMISSION
Statements of Economic Interests - Form 700 webpage
http://www.fppc.ca.gov/Form700.html
Includes the latest:
Reference Pamphlet (Explains Reporting Requirements)
Form 700 Disclosure FAQs
Informal Advice
http://www.fppc.ca.gov/advice/get-advice.html
• advice@fppc.ca.gov or;
• 866-275-3772 | Monday through Thursday from 9:00 a.m. to 11:30 a.m.
Formal Advice
http://www.fppc.ca.gov/advice/formal-advice.html
OFFICE OF THE CITY CLERK
• File Form 700 electronically at https://netfile.com/Filer/
• Questions about accessing the NetFile electronic filing system?
Contact the City Clerk’s Office: (650) 329-2571
• View previously filed Form 700’s at http://public.netfile.com/pub/?aid=CPA