HomeMy WebLinkAbout2000-12-11 City Council (14)City of Palo Alto
City Manager’s Report
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES
DATE:DECEMBER 11, 2000 CMR: 442:00
SUBJECT:-RESOLUTION AUTHORIZING SUBMISSION OF A
MEMBERSHIP APPLICATION ON BEHALF OF THE CITY OF
PALO ALTO WITH THE LIBRARY OF CALIFORNIA FOR
MEMBERSHIP IN THE GOLDEN GATEWAY LIBRARY
NETWORK
RECOMMENDATION
The Library Advisory Commission and staff recommend that Council adopt a resolution
(Attachment 1) authorizing the City Manager, or his designee, to file an application on
behalf of the City of Palo Alto with the Library of California for membership in the
Golden Gateway Library Network.
BACKGROUND
The 1998 Library of Califomia law expands the information resources available to
residents of California by encouraging and facilitating cooperation between academic,
school, public and special libraries throughout the state. The Library of California is
separated into regional networks. A City of Palo Alto Charter Membership in the Golden
Gateway Library Network will allow the City to receive benefits, which are scheduled for
distribution early in 2001, and influence the further development of the network. A City
Council resolution in support of the City’s application is required
Additional information is available in the November 16, 2000 report (Attachment 2) to
the Library Advisory Commission (LAC).
COMMISSION REVIEW AND RECOMMENDATIONS
The Library Advisory Commission discussed the proposed membership at its November
16, 2000 meeting. Attachment 3 is an excerpt from unapproved minutes of this meeting.
The LAC voted unanimously to recommend to Council that the City of Palo Alto submit
an application to join the Library of California.
CMR:442:00 Page 1 of 2
ATTACHMENTS
Attachment One:Resolution of the Council of the City of Palo Alto Authorizing the
City Manager, or his designee, to submit an application for Charter
Membership in the Golden Gateway Library Network of the Library
of California.
Attachment Two: November 16, 2000 Report to LAC.
Attachment Three: Excerpt from unapproved minutes of the November 16, 2000 LAC
meeting.
PREPARED BY: Mary Jo Levy, Director of Libraries
DEPARTMENT HEAD:~ l ~-
PAUL THILTGEN
Director of Community Services
CITY MANAGER APPROVAL:
AUDREY
Assistant to the City Manager
Cc. Tom Wyman, Chair, Library Advisory Commission
CMR:442:00 Page 2 of 2
Attachment One
RESOLUTION NO.
RESOLUTION OF THE COUNCIL OF THE CITYOF PALo
ALTO AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO SUBMIT AN APPLICATION FOR CHARTER
MEMBERSHIP IN THE GOLDEN GATEWAY LIBRARYNETWORK
OF THE LIBRARY OF CALIFORNIA
WHEREAS, in 1998, the State of California created the
Library of California and seven regional networks to improve
library services on a state-wide and a regional basis;
WHEREAS, the Golden Gatevay Library Network ("Network),
within which the Palo Alto Library System is located, has been
established to improve a library’s access to other libraries’
resources and to improve library technology and services
provided throughout the region;
WHEREAS, the City of Palo Alto ("Cit~’) recognizes the
benefits of joining the Network;
WHEREAS, the City is willing to comply with the Library
of California Act and associated regulations and the terms and
conditions of membership in the Network;
WHEREAS, the City is willing to not consider a reduction
in funding for library services in consideration of the right to
participate in the Network to the extent this is both feasible
and permissible under applicable law; and
WHEREAS, the City is willing to commit its participating
libraries to: (a) the sharing of its resources and services with
other Network members; (b) the provision of resources and
services to other Network members; and (c) compliance with the
minimum resource-sharing performance standards of the Network;
NOW, THEREFORE, the City of Palo Alto does RESOLVE as
follows:
SECTION i. The Council hereby atithorizes the City
Manager or his designee, the Director of Libraries, to file an
application on behalf of the City of Palo Alto with the Library
of California for membership in the Golden Gateway Library
Network.
SECTION 2. The Council hereby authorizes the City
Manager or his designee, the Director of Libraries, to execute
001127 syn 0071947
the application for membership in the Golden Gateway Library
Network.
SECTION 3. The Council finds that the adoption of this
resolution authorizing the application to the Library of
California does not constitute a project under the California
Environmental Quality Act.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
A~TEST:APPROVED:
City Clerk
APPROVED AS TO FORM:
Senior Asst. City Attorney
Mayor
City Manager
Director of Community
Services
Director of Administrative
Services
001127 syn 0071947
2
Attachment Two
TO:LIBRARY ADVISORY COMMISSION
FROM:MARY JO LEVY
DIRECTOR OF LIBRARIES
DATE:NOVEMBER 16, 2000
SUBJECT: RESOLUTION AUTHORIZING THE
MEMBERSHIP APPLICATION TO THE GOLDEN
NETWORK
SUBMISSION OF A
GATEWAY LIBRARY
REPORT IN BRIEF
Staff proposes that the Council adopt a resolution authorizing the Director of Libraries to
submit an application fo~ Charter membership in the Golden Gateway Library Network
of the Library of California. The two-year-old Library of California law provides for
multi-type networking among California libraries. This will expand the resources
available to residents of California by encouraging and facilitating cooperation between
academic, school, public and special libraries throughout the state. Palo Alto staff
members have participated in the decade-long planning for this network and have served
on the regional planning group to design the services the network and its members will
provide. The Palo Alto Library has already benefited from network services in the form
of electronic databases offered free of charge to area libraries. Charter membership will
allow Palo Alto to receive benefits for our residents and to influence the further
development of the network.
RECOMMENDATION
Staff recommends that the Library Advisory Commission support Council adoption of a
resolution authorizing the Director of Libraries to submit an application for Charter
membership in the Golden Gateway Library Network of the Library of California.
BACKGROUND
The Library of California, created by California law in 1998, is comprised of seven
regions, each responsible for developing coordinated resource sharing and the delivery of
library services among all libraries throughout the region. The Library of California will
also coordinate services among the regions and provide statewide resources and
telecommunications infrastructure for electronic interconnectivity and service delivery.
State funding provides a base level of membership service for each library that joins the
H:LibComm/Mtgs 1 11116/00
Golden Gateway Library Network; the regional network serving the counties which
surround the San Francisco bay.
Public libraries currently receiving services through the California Library Services Act
(CLSA) public library systems, including the Silicon Valley Library System (SVLS) of
which Palo Alto is a member, will continue to receive these services at the same or an
increased level through the Library of California. It is anticipated that all services will
transition from the CLSA systems to the Golden Gateway Library Network within the
next two to five years. Golden Gateway Library Network services currently supplement,
but do not supplant, CLSA and Library of California service delivery.
Golden Gateway Library Region incorporates the counties of Alameda, Contra Costa,
Lake, Matin, Mendocino, Monterey, Napa, San Benito, San Mateo, San Francisco, Santa
Clara, Santa Cruz, Solano, and Sonoma. The region is organized as a 501c(3) non-profit,
tax-exempt corporation whose members are public, special, academic and school libraries
in the area. The member libraries are eligible for all Library of California-funded
programs atno cost.
DISCUSSION
Palo Alto City Library has benefited for many years from its membership in the SVLS
(formerly South Bay Cooperative Library System), which was established through a joint
powers agreement with the other jurisdictions in Santa Clara County. The Library of
California is the next generation of library networking and expands our ability to share
resources beyond the current public library only capability.
The Golden Gateway Library Network will develop services and funding to include:
¯Reimbursement for loaning materials to other libraries and patrons of other libraries.
"Participation in promotional full-text database subscriptions at no cost:
¯Inclusion in regional contracts to improve telecommunications infrastructure between
libraries.
Inclusion in statewide contracts to provide remote patron authentication so that library
users can access online library databases from outside the library.
[]Ability to select from statewide negotiated contracts for full-text databases and
electronic books, benefiting from the combined buying power of all libraries in the
state, and thus reducing local costs for electronic information resources.
"Access to regional reference support to augment local information services.
[]Access to a statewide network of resource libraries to provide library patrons with
resources and materials not in local or regional libraries.
[] Regional administrative support for library functions, including communications and
delivery services.
[] Ability to participate in the governance of the region and influence the direction of
plans for regional activities and services. Every member library will have a vote on
the GGLN Council.
H:LibComrrdMtgs 2 11/16/00
Ability to purchase additional services at reduced cost as negotiated by this network,
any other network or statewide.
It is advisable that the City of Palo Alto become a Charter Member and file the
paperwork no later than December 31, 2000 in order to take advantage of Library of
California program funding authorized for expenditure this fiscal year. It is anticipated
that this funding will be available to increase patron access to a broader range of
subscriptions to electronic resources.
RESOURCE IMPACT
The Library of California Act specifies that there can be no dues for membership;
therefore, there is no membership fee to join the Golden Gateway Library Network. All
basic services for members will be funded by the State at no cost or reduced/subsidized
cost. Enhanced services may be available to members for a fee; however, no members
will be required to purchase any enhanced services or participate in a reduced/subsidized
cost program as a condition of membership.
Members are required to share resources with other member libraries, but the Golden
Gateway Library Network/Library of California will provide funding to offset the cost of
this sharing.
Participation in some programs may require the commitment of local resources; however,
such commitment should be more than outweighed by the programmatic value received,
as for example, providing staff training opportunities. It is anticipated that resources
currently being paid in membership dues to the Silicon Valley Library System will be
used to pay for these services in the future.
POLICY IMPLICATIONS
Partic.ipation in the Golden Gate Region of the Library of Cali£ornia is consistent with
current .policy and, as stated above, will-eventually replace Palo Alto’s participation in
the SVLS.
ENVIRONMENTAL REVIEW
This application is not a project under the California Environmental Quality Act.
ATTACHMENTS
A. Resolution
B..Excerpt from the California Education Code related to the Library of California
C. Matrix of services and programs of the Golden Gateway Library Network
H:LibComm/Mtgs 3 11/16/00
This differs from the
final Resolution approved
by City Attorney
ATTACHMENT A
RESOLUTION AUTHORIZING THE -Palo Alto CITY LIBRARY TO JOIN THE
GOLDEN GATEWAY LIBRARY NETWORK
WHEREAS, the State of California has established the Library of California and seven
regional networks to improve library services state-wide and regionally, and
WHEREAS, the Golden Gateway Library Network has been established to improve an
individual library’s access to other libraries’ resources and to improve library technology
and services throughout the region, and
WHEREAS, the City of Palo Alto perceives the benefits of joining the Golden Gateway
Library Network, and
WHEREAS, the City of Palo Alto agrees to comply with all provisions of the Library of
California Act and Regulations and conditions of membership within the network, and
WHEREAS, the City of Palo Alto agrees not to reduce funding for library services as a
result of network participation, and
WHEREAS, the City of Palo Alto agrees that its participating libraries will:
Share resources and services with other members of the Golden Gateway
Library Network
= Provide resources and services for other members of the Golden Gateway
Library Network
Meet the minimum resource-sharing performance standards of the Golden
Gateway Library Network, and
NOW, THEREFORE BE IT RESOLVED that the Council of the City of Palo Alto
authorizes membership of the Palo Alto City Library in the Golden Gateway Library
Network, and
BE IT FURTHER RESOLVED that the Council of the City of Palo Alto authorizes the
Director of Libraries to sign the Golden Gateway Library Network Application Form.
H:LibComm/Mtgs 4 11/16/00
ATTACHMENT B
LIBRARY OF CALIFORNIA
(Education Code, Title 1, Division 1, Part 11, Chapter 4.5, Articlea 1-8, Sections 18800-18870)
ARTICLE I. GENERAL PROVISIONS
Sec. 18800. Title.
This chapter shall be known as the Library of California Act.
Sec. 18801. Legislative Findings.
(a) The Legislature finds all of the following:
(1) Our economy is information based. Because libraries are information providers, they
have a primary responsibility for the collection, organization, and dissemination of information supporting the
economic development of California.
(2)Resource sharing, cooperation, and collaboration among all Californm libraries of all
types creates a whole that is greater than the sum of its parts. Each library can serve as a gateway to the
resources and services of every other California library.
(3)The state’s economic and democratic vitality depends upon the education of all
Californians and their equitable access to information in an effective, timely fashion. Public and private
partnerships enhance information access and delivery.
(4)Access to information is increasingly technology based. Techno!ogy is vital to the
libraries serving Californians. The sharing of resources and services among libraries is most cost-effective when
appropriate technology is utilized effectively.
(5) - Our multicultural and complex society creates needs for materials, information, and
services that go beyond the ability of any one library or any one type of library to provide.
(6) The academic library is a primary source of curriculum-related educational and
research information for higher education. .,
(7) The public library is a primary source of information, enrichment, and lifelong
learning for persons of any age, location, or economic circumstance.
(8) The school library is a primary source of curriculum-related resources and
instructional reading materials in elementary and secondary schools.
(9)The special library is a primary source of information and research resources related
to its specific mission or the purpose of its parent organization which may be a corporation, hospital, legal
organization or other institution.
(10) No single library is able to meet all the diverse needs of all of its primary clientele,
including people with disabilities, non.English-speaking and limited-English-speaking persons, those who are
confined to home or an institution, those who are geographically isolated, and those who are economically
di.sadvantaged. Highly specialized information needs often surpass the resources of any single library in the
state.
(11) The effective sharing of resources and services among the libraries of California
requires a structure and an ongoing commitment by the state to compensate libraries for services provided to
Californians other than their primary clientele.
(b) The Legislature therefore finds and declares the following:
(1) It is in the interest of the people of the state to ensure that all Californians have free
and convenient access to all library resources and services that could pro’ride essential information and enrich
their lives.
(2)To respond fully and successfully to these information needs and to the diversity of
California’s population, libraries of all types and in all parts of the state must be enabled to interact, cooperate,
and share resources.
(c) (1) It is the intent of the Legislature to provide all Californians with the opportunity to
obtain from a local libr~iry all their needed materials and informational services by facilitating, and supporting
tkrough that library, access to the resources of all libraries in the state.
(2)It is the intent of the Legislature to accomplish this goal by enabling libraries of all
types and in all parts of the state to provide their users with the services and resources of all libraries in this
state, and by assisting libraries to provide and improve service to the underserved.
Section 18802. Legislative policy.
In adopting this chapter, the Legislature declares that its policy is as follows:
(a) To reaffirm the principle of local control of the government or administration, or both, of
libraries and to affirm that the provisions of this chapter apply only to libraries authorized by their jurisdictions
or institutions to apply to participate in the programs authorized by this chapter.
(b) To enable the users of all libraries, regardless of the library type, size, or geographic location,
to benefit from some or all of the services authorized by this chapter.
(c) To require that no library, as a condition for receiving funds or services under this chapter,
acquire, provide access to, or exclude any specific book, periodical, film, recording, data base, picture, or other
material or medium, or acquire, provide access to, or exclude any classification of books or other material by
author, subject matter, or type.
(d) To encourage adequate funding of libraries from local or other sources, with state aid under
this program to be furnished as a supplement to, rather than a replacement for, other funds.
(e)To ensure that the necessary technological infrastructure is provided.
(f)To ensure library service to the underserved of all ages.
(g)To encourage and enable the sharing of resources among libraries of all types.
(h)To reimburse equitably any participating library for services it provides to Californians other
than its primary clientele.
(i) To assure that no existing library service programs, funded at the local or state level, are
diminished as a result of the resource sharing authorized by this chapter.
ARTICLE 2. DEFINITIONS
Sec. 18810. General.
As used in this chapter, unless the context otherwise indicates or unless specific exception is made,
the following definitions apply:
(a) "Academic library" means a library established and maintained by a college or university or
other postsecondary institution to meet the educational needs of its students, faculty, staff, and others by
agreement.
(b)"Act" means the Library of California Act.
(c)"Direct loan" means the lending of a book or other item, or furnishing a copy directly to a
borrower, in person or through electronic means.
(d) "Document delivery" means the transmission, in response to a request, of information from
one library to another, in either a physical or digital format,
(e) "Electronic direct access" means the provision of electronic borrowing, or electronic
document delivery services directly to library users, or both.
(f) "Information agencies" means institutions that provide or preserve, or both, information
resources, such as archives, historical societies, libraries, and museums.
(g) "Institution" means a business or corporation, college, correctional facility, education agency,
governmental agency, hospital, not-for-profit organization, professional association, school district, or other
organized group that is authorized by law and that operates one or more libraries. These libraries would be
academic, school, or special libraries located in California. For the purposes of this act, if an institution is a
member of a regional library network and a library of that institution decides to participate in a regional library
network and meets the eligibility standards, but is located within the geographic boundaries of a network that
is different from the network withinwhich the institution is located, that library shall be a participating library
in the regional network within which it is located.
(h) "Interlibrary loan" means the lending or providing of a book or other item, or furnishing a
copy, from one library to another library that is under a different jurisdictional or institutional administration
as the result of a request for the item from its primary clientele.
(i) "Interlibrary reference" means the providing ofiruCormation by one library or reference center
to another library or reference center that is under a different jurisdictional or institutional administration as
the result of a request from its primary clientele for information that is beyond that library’s mission and
resources.
(j) "Library user" means a Californian who is part of the primary clientele of a library but does
not work for that library.
(k) "Network region" means a geographic subdivision of California within which libraries organize
as a regional library network under this act for the purpose of resource sharing and mutual cooperation.
Boundaries of network regions are determined on the basis of the following criteria: public library jurisdictional
boundaries; commonality with boundaries of educational institutions; recognition of current transportation,
marketing, and communication patterns; location of and access to library resources; adequacyof resources for
resource sharing purposes; and population.
(1) "Participating library" means the libraries of a public library jurisdiction that is a member of
a regional library network or a library ofao institution that is a member of a regional library network if that
library decides to participate in a regional library network and meets the eligibiliw standards set forth in
Section 18830.
(m) "Patron referral" means the accepted procedure among libraries by which onsite services are
made available in an appropriate format to people who would otherwise not be able to utilize them.
(n) "Preservation" means the prevention or delay of deterioration of, and damage to, archival and
library materials through the appropriate environmental controls or treatment, or both. For the purposes of
this chapter, preservation encompasses conservation, digitization, and duplication of endangered materials in
a different format.
(o) "Primary clientele" means the people for whom the library has been established to provide
services. It includes people served by different outlets of its jurisdiction or institution. A person may be a
member of the primary clientele of more than one type of library.
(p) "Public library" means a library, or two or more libraries, operated by a single public
jurisdiction to meet the needs of its primary clientele and others by agreement.
(q) "Public library jurisdiction" means a county, city and count-y, city or any district that is
authorized by law to provide public library services and that operates a public library.
(r) "Regional library council" means the administrative body over each regional library network,
on which all members are represented.
(s) "Regional library network" means a not-for-profit, cooperative organization established by the
Library of California Board composed of libraries within the public library jurisdictions or institutions that
choose to become members and agree to share resources and services with, or to provide resources and
services to, or both, other members of the regional library network.
(t) "Resources" are library materials that include, but are not limited to, print, ,nonprint materials
and microformats; network resources such as software, hardware, and equipment; electronic and magnetic
records; data bases; communication technology; facilities; and human expertise.
(u) "School library" means a library that is established to support the curriculum-related research
and instructional reading needs of pupils and teachers and provides the collections, related equipment and
instructional services of a staff for an. elementary or secondary school.
(v) "Special library" means a library that is maintained by a parent organization to serve a
specialized clientele; or an independent library that may provide specialized materials or services, or both, in
a specific subject to the public, a segment of the public, or other libraries. It ii maintained by an association,
business or corporation, government agency, research institution, learned society, not-for-profit organization,
professional association, museum, industrial enterprise, chamber of co.mmerce, or other organized group and
is characterized by its depth of subject coverage.
(w) "Statewide resource librarygroup" means those libraries in California that have the most
comprehensive or specialized resources, or both, in topics need. ed by people statewide or regionally and that
agree to provide access to their resources to all members of all regional library networks.
(x)"State board" means the Library of California Board.
(y)"Type of library" means academic,public, school, or special library.
(z)"Underserved" means any population segment with service needs not adequately met by
traditional library service patterns; including, but not limited to: children, disabled, economically displaced,
ethnic and culturally diverse populations, geographically isolated, i!literate, institutionalized, non-English
speaking, and young adults.
ARTICLE 3. ADMINISTRATION
Sec. 18820.Library of California Board.
(a)There is hereby establish.ed in the state government the Library of California Board. The state
board shall consist of 13 members.
(b) It is the intent of the Legislature that members of the state board be broadly representative
of the people served by libraries statewide and that members reflect the cultural traditions of California’s people
and the diverse geographic areas of the state.
(c) The Governor shall appoint nine members to the state board. The Governor shall appoint
two members to represent academic libraries, two members to represent public libraries, two members to
represent school libraries, and two members to represent special libraries. At the time of their appointment
and throughout their tenure, these eight members must work for, or be part of, or be associated with, the
governance structure of the type of library they represent, and that library must be a member of a regiona!
library network. The Governor shall also appoint one member representing the general public.
(d) The Senate Rules Committee shall appoint two members representing the general public. The
Speaker of the Assembly shall also appoint two members representing the general public.
(e) The initial members of the state board shall be those persons serving on the California Library
Services Board at the time of the enactment of this chapter. As new members are appointed, the composition
of the board shall reflect the provisions of this section. The terms of office of members of the state board is
four years or the remainder of the term for a position filled after a vacancy. No individual shall serve for more
than two consecutive four-year terms.
(19 The concurrence of seven members of the state board is necessary for the, validity of any of
its acts.
(g) Members of the state board shall serve without pay. They shall receive their actual and
necessary traveling expenses while conducting official business.
Sec. 18821. Duties of the board.
The state board shall adopt rules, regulations, and general policies for the implementation of this
chapter and, consistent with this chapter, shall have the following powers and duties:
(a)To direct the State Librarian in the administration of this chapter.
(b)To review for its approval al! proposals submitted under this chapter.
(c)To submit budget proposals as part of the mmual budget of the State Library.
(d)To expend the funds appropriated for the purpose of implementing this chapter.
(e)To establish regional library networks.
(19 To require participating libraries, member institutions, public library jurisdictions, and regional
library networks to prepare and submit any reports and information necessary to carry out the provisions of
this chapter, and to prescribe the form and manner for providing the reports and information.
(g)To develop formulas for the equitable allocation of reimbursements.
(h)To administer an appeals process for membership eligibility in a regional library network.
(i)To work with and support the work of the regional library networks and the statewide
resource libraries group.
(j) To administer the California Library Services Act, California Literacy Campaign, and Families
for Literacy Program.
(k) To serve as the State Advisory Council on Libraries on matters related to the federal Library
Services and Technology Act.
Sec. 18822. Chief Executive Officer.
The State Librarian is the chief executive officer of the state board for the purposes of this chapter and
shall do all of the following:
(a)Make reports and recommendations that may be required by the state board.
(b)Administer and monitor the provisions of this chapter.
(c)Review all claims to ensure the programmatic and technical compliance with the provisions
of this chapter.
~ARTICLE 4. ELIGIBLE LIBRARIES
See. 18830.Participating libraries.
(a)Libraries in public library jurisdictions that are members of a regional library network and
libraries in institutions that are members of a regional library network are eligible-to receive services under this
chapter and to become participating libraries. The board of governance or the appropriate administrative
authority for each academic library, public library, school library, and special library that decides to join a
regional library network shall take official action to approve network membership. That local governing
agency or approp.riate administrative authority shall agree not to reduce funding for library services as a result
of network participation. Each public library jurisdiction, school district, university or college, and institution
or corporation, or agency or branch thereof, may become a member of a regional library network. A public
library jurisdiction not a member of the California Library Service Act public library system on the effective
date of this section, and
and meets the following
(1)
(2)
(3)
(4)
clientele.
(5)
an institution, shall have at least one library that agrees to be a participating library
eligibility standards:
A written explicit mission statement and service objectives.
A fixed location in California.
Established hours of service.
An organized collection of information and materials accessible for use by its primary
Designated, onsite, paid staff for library services. At least one staff person shall have
a master’s degree in library or information science or a California library media teacher credential issued by
the Commission on Teacher Credentialing, but equivalent graduate education or demonstrated professional
experience may be substituted for this requirement. The eligibility determination will be made by the regional
library network.
(6) An established funding base.
(b) Participating libraries must agree to all of the following:
(1)To share resources and services with other members of the regional library network.
(2)To provide resources and services for other members of the regional library network.
(3)To meet the minimum resource-sharing performance standards of the regional library
network.
(c)Participating libraries may not obtain services provided under this .act on behalf of
nonparticipating libraries. No membership fees or service fees may be assessed for access to service delivered
by state funds under this chapter. Regional library networks may provide their members with increased or
enhanced services for a fee, at the option of each member.
(d) Library jurisdictions that are members of the California Library Services Act public library
systems on the effective date of this section are deemed to meet the eligibility standards in subdivision (a), and
shall not be required to certi# that they meet these eligibility standards.
Sec. 18831.State funds.
(a)Each participating library shall receive state-supported services from a single regional library
network. Geographical boundaries determine which regional library network a public library jurisdiction or
institution, and its participating libraries, may join; exceptions may be made by the state board. Realignment
of membership from one regional library network to another is permissible. A public library jurisdiction or an
institution that is a member of a regional library network may also subscribe to services offered by other
regional library networks.
(b) Eligible libraries may receive state funds for services delivered under this chapter.
ARTICLE 5. REGIONAL LEBRARY NETWORK SERVICES
Sec. 18840. Required plan.
To be eligible for funds under this article, a regional library network shall submit a plan to the state
board for its approval. The plan shall include all of the following:
(a)An organizational structure.
(b)Bylaws.
(c)Membership policies, assuring that all eligible libraries in eligible public library jurisdictions
and in eligible institutions in the geographic region will be enabled to participate.
10
(d) A long-range plan, including the transition of services from the California Library Services
Act to the Library of California Act, the criteria and functions for regional resource libraries, and the linkages
with information agencies in the region.
(e)The endorsement of the charter members. The charter members shall includ’e more than one
type of library.
(0 Geographical contiguity.
Sec. 18841.Regional library council.
(a)Each regional library network shall establish a regional library council. Every eligible public
library jurisdiction is designated as a member of the regional library network and its library director or designee
is its representative on the regional network council. Every eligible institution of which one or more libraries
is a participating library, as described in Section 18830, is designated as a member of the regional library
network and shall designate its representative on the regional network council from among the directors of
those participating libraries and its chief library coordinator. In addition, the regional library council shall
include one library user from each type of member library. There shall be one vote per person on the regional
network council. Duties of the regional network council include overall administrative responsibility for the
network, adopting an annual plan of service, assuring the appropriate expenditure of funds, and submitting
annual budget proposals to the state board for implementation of the provisions of this article.
(b) Each regional network council shall elect from its membership a representative board to carry
out its policies. The board shall include at least one representative from each type of library elected by
representatives of that type of library and at least one library user. There shall be one vote per person on the
representative board.
(c) Administration and management of the regional library network shall provide the vision and
leadership necessary to perform the functions and deliver the services in a timely and satisfactory manner.
Sec. 18842. Required system and services.
Each regional library network shall do all of the following:
(a) Make available a telecommunications system for the transfer of information and
communications among its members.
(b) Provide regional communications based upon the most effective methods of exchanging
information among its members.
(c) Provide intraregional delivery service based upon the most cost-effective methods for moving
materials among its members.
(d) Provide online a~cess to the information flies, resources, and bibliographic records of its
members which may be accessed regionally and statewide.
Sec. 18843. Funding eligibility.
Any eligible library or combination of eligible libraries may receive funds from a regional library
network for the provision of public access to the range of library resources and services available statewide
through electronic online resources.
8ec. 18844. Reimbursements.
Each eligible library may participate in one or more of the access services components through its
regional library network and be reimbursed fully for its service to Californians who do not constitute its primary
clientele. Reimbursement rates shall be equitable. The state board shall develop the reimbursement rate
formulas. All of the following are access services components:
11
(a) Interlibrary loan. Each eligible library shal! be reimbursed fully to cover the handling costs
of each interlibrary loan among members of the regional library networks. Participants shall provide, as well
as utilize, interlibrary loan services and may not charge handling fees to other members. ,
(b) Patron referral and onsite services. Each eligible library shall be reimbursed fully for services
and resources that are provided to Californians who would otherwise be ineligible for services from that public
library jurisdiction or that institution. These persons must be referred by another member of a regional library
network. Information agencies that are not libraries may also participate in this comp’onent and be reimbursed
if they are the only source for the information.
(c) Direct loan. Each eligible library may provide access to Californians by providing direct
borrowing privileges to the primary clientele of other libraries. They shall be reimbursed fully for the handling
cost of al loans according to an allocation formula. Each public library jurisdiction that is a member of a
regional library net~vork shall provide direct borrowing privileges to all residents of the area served by the
regional library network.
(d) Electronic direct access. Each eligible library may provide access to Californians by providing
electronic borrowing privileges, or electronic document delivery privileges, or both, to the primary clientele of
other participating libraries. They shall be reimbursed fully for the handling costs of each transaction.
Members participating in the electronic direct access component shall provide and utilize electronic direct
access services and may not charge handling fees for this service to other members participating in this program
or to their primary clientele.
(e) Document delivery. Each eligible library shall be reimbursed fully to cover the costs of
document delivery resulting from an interlibrary loan transaction and electronic loan transaction as defined
in this section.
Sec. 18845. Training, continuing education.
Each regional library network shall provide opportunities for training and continuing education
activities that encourage the most effective use of the resources and services authorized under this chapter,
and that respond to the needs of its members in the effective delivery of services.
Sec. 18846.Information and referral services.
(a)Each regional library network.shall provide information and referrals to answer requests that
are beyond the capacity or capability of its members by accessing the resources and expertise of other libraries,
improving general reference service in participating libraries, and improving reference service to respond to
the needs of the underserved populations in the region.
(b) Any eligible library or Combination of eligible libraries or regional library network may receive
funds from the state board for information service enhancement within the service area.
Sec. 18847. Public library awareness.
Each regional library network shall augment the public awareness programs of its members by
providing public relations packages to them for customization and dissemination.
Sec. 18848. Funding eligibiliW.
Any combination of eligible libraries may receive funds from the regionallibrary network for
cooperative, coordinated resource development programs of benefit to the local service area and to the region
as a whole. Each library participating in this program shall already be capable of meeting the basic, recurring
needs of its primary clientele through its locally supported collection. Library resources purchased, in whole
or in part, under this program shall be widely accessible to Californians for the useful life of those resources.
12
Sec. 18849. Underserved program funding.
Any regional library network may apply to the state board for funds for services’to the underserved
programs on a region-wide basis. Regional library networks may also apply for funds for other region-wide
programs, but these programs shall include a component for serving the underserved on a region-wide basis.
ARTICLE 6. STATEWIDE SERVICES
See. 18850. State board services.
The state board shall make available all of the following:
(a) A telecommunications infrastructure to ensure that all participating libraries have equitable
access to the resources and services of all other California libraries.
(b) A statewide communications system between and among regional library networks, statewide
resource libraries, information agencies, and all other organizations or institutions participating in the programs
authorized by this chapter.
(c) A statewide delivery system between and among regional library networks, statewide resource
libraries, information agencies, and all other organizations or institutions participating in the programs
authorized by this chapter.
Sec. 18851.Bibliographlc records.
(a)The state board shall promote and Support standard bibliographic records and communication
protocols in participating libraries to ensure statewide access to their resources.
(b) The state board shall make available online access to bibliographic records and locations of
seria! publications held by participating libraries and statewide online access to library information flies,
resources, and bibliographic records statewide, as facilitated by the regional library networks.
.Sec. 18852.Continuing education clearinghouse.
(a)The state board shall mhke available a continuing education clearinghouse related to library
services and encourage the coordination of activities among the continuing education providers statewide.
(b) The state board shall provide for training and continuing education opportunities that
encourage the most effective use of the resources and services authorized under this chapter.
Sec. 18853.Support access.
(a)The state board shall facilitate and support access to specialized information expertise and
resources statewide to answer information requests generated by its primary clientele that are beyond the
capacity or capability of a member institution or public library jurisdic{ion and its regional library network.
The information may be provided by libraries, information agencies, and other regional library networks; and
it shall be provided through electronic or physical means. Provision shall be made for information formats
specially relevant to culturally diverse populations and persons with disabilities.
(b) Any eligible library or combination of libraries or regional libral3; networks may receive funds
from the state board for information service enhancement within the service area.
Sec. 18854. Public awareness.
The state board shall expand public awareness of the value, services, and resources of the participating
library of whatever type, emphasizing its ability to serve as a gateway to all other California libraries.
13
ATTACHMENT C
Matrix of services and programs of the Golden Gateway Library Network
RESPONSIBILITIES FOR SERVICE DEVELOPMENT: LOC/GGLN/Member Library
Strategic Issue
ADMINISTRATION
¯ Bylaws
¯ Delivery
¯ Communications
¯ Info Gathering
. Membership
¯ Member Recruitment
ACCESS
¯ ILL
.Electronic Document
Delivery
¯ Patron Referral & onsite
services
Library of California
Create Bylaws template
Provide statewide delivery,
linking regional networks
Provide statewide
communications system
Provide information from other
Library Networks:
http:/iwww.svls.lib.ca.us/loc/
Set minimum standards
Create Membership application
Establish ILL protocols &
reimbursement formula
Needs to establish protocols,
reimbursement formula &
procedures
Needs to establish protocols,
reimbursement formula &
procedures
Needs to establish protocols,
reimbursement formula &
procedures
Approve/disapprove direct loan
participation waver requests
Provide state-wide telecom
structure
¯ Direct Loan
TELECOMMUNICA-
TIONS
ID minimum technical
specifications, products and
services
....Fund Z39.50 gateways
Golden Gateway
Library Network
Decide Council/Board organization
& responsibilities
Provide intra-region’~l delivery
Provide regional communication:
¯ listserv for R 2 members:
Region2(&pls.lib.ca.us
¯ Webpage:
htrp://www.goldengatewa¥.con9
¯ Analyze other region information
for relevancy;
¯ Survey members as needed
¯ Prepare assessment of potential
members
Create classes of membership
Distribute application, recruit
members
(Goal: 250 members)
Recommend expand or creation of
new ILL systems
Establish models, test, regional
protocols & procedures for
fax/electronic doc delivery
Designate regional information
agencies; establish referral
procedures; recommend formula
¯ Establish intra-region procedures;
recommend reimbursement formula
¯ Create model (2000)
Submit waiver requests &
recommendation to LOC Board
Provide regional telecom systems
ID regional technical specs,
products, services
¯ Facilitate user interface with
various library catalogs;
¯ Provide regional
consultancy/advice
Member Library
Participates in
Council/Board
Provide support for
institutional & area
delivery
Participate in regional
discussions/planning
as necessary
Provide information as
required
Join as members
¯ Agree to membership
requirements
- Submit application
Provide ILL services
& get reimbursed
Participate in fax &
electronic doc. deliv.
as reimbursable,
evaluate service
Provide services &
resources to those
referred by network
members; receive
reimbursement;
evaluate
Provide direct loan to
clientele of other
libraries; receive funds
Libraries may request
waiver of participation
Automate library
Request telecomm.
services
Install Z39.50
server/client software
H:LibComm/Mtgs 14 11/16/00
Strategic Issue
(continued)
BIBLIOGRAPHIC
RECON
REFERENCE,
ENHANCED
. Training
¯ Continuing Education
......REsovacr
DEVELOPMENT
. Books/AV/Materials
¯ Electronic Materials and
Databases (dbs)
. Electronic tools/services
Library of California
Establish & maintain electronic
access to bibl. records through
centralized online databases,
linking lib. automation systems
Provide funds to catalog
previously uncataloged
materials
Allocate funds to train library
staff in standards to support &
maintain bibliographic db/fund
on-line recon, projects.
Golden Gateway
Library Network
Provide online access to information
files, resources and bibl. records of
its members which may be acc.essed
regionally & statewide
Identify and prioritize collections
(information7) needing cataloging
Identify & prioritize training &
recon needs
,Member Library
Provide access to bibl.
records and location
info for shared
resources
Receive funds to
catalog materials or
information
Receive funds &recon
(convert bibl record to
online records)
Provide training and continuing
education opportunities (and
funding)
Encourage coordination of
continuing education activities
Allocate funds to make info
resources relevant to culturally
diverse populations
* Provide training and continuing
education opportunities
* Publicize existing training
opportunities
Sponsor distant learning
opportunities
Identify libraries that can provide
specialized reference & develop
protocols, procedures,
reimbursement
Identify & create new information
resources & services
Provide training and
continuing education
opportunities
(reimbursable if open
to other members)
Provide expertise and
distant learning
telecom if available
Participate in
reference referral as
appropriate, evaluate
Propose resources and
services to be
developed, evaluated
Make available a clearing-
house for voluntary transfer of
resources/materials¯
Negotiate reduced acquisition
or licensing costs
Fund, license & distribute
electronic files or dbs
Fund
.Survey interest in "common
interest" coalitions, service groups
&/or committees
*Develop models for cooperative
acquisition, collection agreement,
shared storage, collection
assessment & evaluation
Facilitate member use of state-
sponsored dbs
Ascertaifi & prioritize use ofdbs &
electronic materials
Develop ref. evaluation tools
*Participate in
"focus/interest-based"
coalitions of libraries
( e.g. health, music,
business)
Use electronic db,
evaluate use
Participate in e-books
& dbs demos;
Evaluate use
Measure & evaluate
H:LibComm/Mtgs ~. 5 11/16100
Strategic Issue
(continued)
RESOURCE CENTERS
PRESERVATION
PUBLIC RELATIONS
SERVICES TO:
UNDERSERVED
OTHER:
Library of California
Coordinate "State-identified"
resource libraries; provide
...... .fundingIdentify "Other than Library
information Providers"
(OTLIPs)
Make available a preservation
information center
Select project for
funding/implementation
Expand public awareness of
value, services and resources of
participating libraries
Develop electronic info
relevant to
underserved/disabled
Assure non-duplication of
services
Golden Gateway
Library Network
Define criteria & functions of
regional resource libraries
Define criteria & functions of
OTLIPs
Expand emergency preparations
(BAPNET) to other regional
libraries
Identify priority projects for
reformatting, digitizing,
conservation, preservation
management, collection security and
storage
Augment the public awareness
programs of members
Recommend region-wide services to
underserved
Identify special services to bring
smaller libraries into membership
,Member Library
Identified resource
libraries should
participate as needed
Participate as needed
in service
development
Participate in Bay
Area Preservation
Network (BAPNET)
Detail materials &
collections needing
reformatting,
digitization,
preservation, or
storage
Participate in
coordinated public
relations
Submit proposals to
LOC Board for
funding
Articulate local needs
H:LibComm/Mtgs 16 ,11/16/00
Attachment Three
4.Endorsement of Palo Alto’s application for membership in Golden Gate Region of Library of
California. Levy
Levy reported that this item is scheduled for the City Council meeting of December 11, 2000 as a
consent item. Levy stated that the Library of California law requires the Council, or governing
body, to pass a resolution of endorsement for a library to submit membership.
Palo Alto is currently paying $2,000 per year for membership in the Silicon Valley Library
System which will be discontinued and eventually merged over the next 2-3 years into the Golden
Gateway Region. The State is scheduled to release funds in January 2001 for charter members.
Motion: Kagel moved to endorse membership in the Golden Gateway Library Network of the
Library of California and that the Library Commission be advised as to the progress of the new
network. Place seconded. The motion passed unanimously.
5.Presentation on Stanford/California State Library Institute on 21 st Century Librarianship.
Item postponed until January meeting.
Report from Officials.
Levy distributed Attachment C to CMR: 402 regarding the Friends of the Palo Alto Library’s
2000-01 $59,000 gift to the Palo Alto Libraries. The chart shows that the Friends of the Palo
Alto Libraries have donated nearly half a million dollars to Palo Alto Libraries since 1993.
Levy distributed a list of changes in services and accomplishments at the Libraries since July
2000.
Levy announced the Council will set City priorities for 2000-03 at a retreat on December 4,
2000. The LAC, and other Boards and Commissions, will provide Council with their
Workplans for 2001-02, which may incorporate Council priorities.
ANNOUNCEMENTS
As decided at the LAC’s October 26, 2000 meeting, Wyman distributed a draft letter for LAC
comment re. requesting that library space used by non-library staff be returned to library use.
Wyman will incorporate minor suggestions and forward letter to City Manager, Frank Benest.
The LAC rescheduled tour of Stanford Library for November 30, from 4 -5 pm, with
Angiletta leading the tour.
Place gave website for Library Bond Act and reported from the meeting she attended. Place
feels that eligibility Will be fairly tight.
Place asked for input from LAC on training topics for upcoming CALTAC (California
Association of Library Trustees and Commissioners) Training.
.Levy reported on the CALTAC Awards Luncheon for Helen Beardsworth.
Regarding the City/PAUSD Study of Community facilities, Kass and Jones will attend
meeting with consultants re. Mitchell Park Community Center/Library and Place and Wyman
will attend meeting regarding Southwest/Terman site.
AGENDA FOR MEETING ON JANUARY 4, 2001
The items suggested for the January 4th meeting are:
®Discuss the proposed 2001-03 Budget.
o Review Retreat of Council on December 4, 2000 (Wyman will invite Council Liaison Lytle to
report)
Discuss approaches to promote and implement the New Library Plan.
H:LibComm.LAC/mtgs/11.16 2 11.16.00