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HomeMy WebLinkAbout2000-08-07 City Council (17)TO: City of Palo Alto Manager’s Repor HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT:POLICE / PLANNING DATE:AUGUST 7, 2000 CMR:348:00’ SUBJECT:ACCEPTANCE OF OFFICE OF TRAFFIC SAFETY GRANT IN THE AMOUNT OF $187,065 AND APPROVAL OF A BUDGET AMENDMENT ORDINANCE FOR THE PURCHASE OF TWO POLICE MOTORCYCLES, NINE RADAR UNITS, TEN AUTOMATED CITATION DEVICES, ONE COMPUTER, COMPUTER SOFTWARE; AND FUNDS FOR A TRAFFIC SAFETY EDUCATION PROGRAM RECOMMENDATION Staff recommends that Council: 1)Accept a grant from the State Office of Traffic Safety (OTS) in the amount of $187,065 for a traffic enforcement and education program; and 2)Approve the attached Budget Amendment Ordinance (BAO) that amends the FY 2000-01 Budget to provide the additional appropriation of $187,065 for the purchase of two police motorcycles, seven moving radar units, two hand held radar units, 10 automated citation devices, a computer and funds for a comprehensive traffic safety education program. BACKGROUND In October 1998, Council directed staff to review pedestrian safety strategies. In June 1999, staff provided a status report on the research that had been conducted and the results of a pedestrian education and enforcement survey (CMR:269:99). As part of Council’s priority dealing with traffic safety, staff has implemented a variety of pedestrian safety activities and strategies, including re-timing of signals, addition of pedestrian warning signs and distribution of pedestrian safety flyers. A comprehensive list of activities is included in Attachment C. One of the activities was submitting an application for an OTS grant. Around the same time Council CMR:348:00 Page I of 5 gave staff the above-mentioned direction, OTS invited governmental agencies to submit proposals for traffic safety projects to develop California’s 1999-00 Highway Safety Plan. The Highway Safety Plan serves as a program implementation guide for State traffic safety programs and as the State’s application for Federal funds. A traffic safety proposal for a "Traffic Enforcement and Education Program" was submitted by City staff in January 1999. Due to changes in the administration at both the National Traffic Safety Highway Administration and the California OTS, together with the election of Governor Davis, the evaluation and review of all OTS traffic safety projects were delayed by more than 10 months. Staff was recently informed that grant funds were awarded to the City. This project will therefore become a part of California’s 2000-02 Highway Safety Plan. DISCUSSION In 1999, the Transportation Division hired Public Affairs Management, a consulting firm, to develop a comprehensive Traffic Safety and Education Plan. The City funded the work for the $22,996 Citywide traffic safety plan, which included an outline, image development and a brochure. The consultant team and staff identified nine community members who were then interviewed for input on six areas: goals for the program, primary target audiences, key issues, program message, timelines, and preferred communication tools. The following issues were identified: Speeding Congestion Running red lights and stop signs Cutting through neighborhoods Hazardous conditions created by the City’s growth Lack of knowledge about the rules of the road on the part of bikers and pedestrians Specific issues in each area of Palo Alto Identification of a few hazardous intersections A general disregard for pedestrian safety The consultant team identified a target audience, campaign message and strategy, communication venues and mediums and gave examples of several successful national and international educational campaigns. Transportation and Police staff, using the consultant report as a template, have developed the Traffic Enforcement and Education program that will be implemented using OTS grant funds. The Traffic Enforcement and Education Program is designed to educate drivers, bicyclists and CMR:348:00 Page 2 of ~ pedestrians in an attempt to change their behavior. The primary goal of the program is to elicit voluntary compliance with speed regulations on major streets. In order to reach the greatest number of citizens, including residents and commuters, the outreach component will involve several community-based organizations, including, but not limited to, neighborhood groups, employers, school groups, senior citizen groups and business associations throughout the city. In addition, the outreach component will communicate goals, statistics and outcomes to neighboring jurisdictions and regional agencies. The secondary goal of the program is to increase pedestrian and bicycle safety awareness through education. Staff will enhance its ability to inform and educate the community regarding speed laws, personal driving habits, and how speed plays a major factor in accidents. This will be accomplished through high visibility enforcement around school sites, identified student travel corridors and additional emphasis in providing traffic enforcement in the residential neighborhoods. The Police Department will also enhance existing traffic enforcement efforts with the institution of moving radar enforcement on motorcycles, automated citation devices and the addition of two motorcycles to Traffic Services. Moving radar allows officers on motorcycles to obtain accurate speeds of vehicles traveling towards or away from them as they are moving, as opposed to requiring the officer to be in a stationary position. Multiple-use automated citation devices, similar to the hand-held organizers like the Palm Pilot, allow officers to issue citations using hand-held computers. The information is then downloaded directly into the Department’s Records Management System. Staff plans to work with the County Court Clerk’s Office to electronically transfer the information to the court. As a requirement of the grant, the Police Department will also continue to focus on seat belt enforcement and compliance by conducting two seat belt surveys to obtain up-to-date compliance rates. Additionally, residents and commuters will be educated on the need for seat belt compliance. Patrol officers will be directed to closely monitor seat belt usage and to place a greater enforcement emphasis on these violations. Specific grant goals and objectives are included in the attached grant agreement. There are several special grant conditions associated with the acceptance of OTS funds. The project agreement requires stringent compliance with seat belt and child safety seat regulations through enforcement and education and increased bicycle helmet compliance for children through education and enforcement. Under the conditions of the grant, staff from Transportation and the Police Department will also be required to contact up to five community- based organizations through newsletter postings, invitations to local focus groups and to provide these organizations with traffic safety awareness presentations. Occupant, pedestrian and CMR:348:00 Page 3 of 5 bicycle safety information will also be provided to the public, through public service announcements in cooperation with Mid-Peninsula Access Corporation, local cable service announcement channels and printed media. The OTS project agreement also requires that police staff report on a quarterly basis on the project agreement goals and objectives for 15 months, beginning April 2000. A final report will be completed in June 2001. RESOURCE IMPACT The attached BAO, requests an additional appropriation of $187,065, which will be directly offset by OTS grant revenue and will have no impact on the General Fund Budget Stabilization Reserve (BSR). Of this amount, $108,065 will be appropriated to the Police Department for the purchase of two police motorcycles, seven moving radar units, two hand held radar units, ten automated citation devices and a computer. In the Planning Department, $79,000 will be appropriated for the development of a comprehensive traffic safety education program. Grant revenue to offset these expenditures will be received from OTS as reimbursements. Costs in 2000-01 for motorcycle maintenance and replacement and computer replacement are estimated to be $10,000 and will be provided for out of existing funds in the Police Department budget. Future year General Fund ongoing costs are estimated at $17,000 to cover maintenance and replacement costs for the motorcycles, and maintenance of the radar and citation devices. The ongoing costs will be included in the Police Department operating budget request. Attachment B summarizes the BAOs approved to-date in 2000-01 that impact the General Fund BSR. The attachment also estimates future year ongoing costs associated with BAOs approved to-date to provide a projection for the future resource needs from the General Fund for those programs approved after the adoption of the 2000-01 budget. POLICY IMPLICATIONS Expenditure of funds for traffic safety programs is consistent with City policy. ENVIRONMENTAL ASSESSMENT This is not a project subject to California Environmental Quality Act (CEQA) requirements. CMR:348:00 Page 4 of 5 ATTACHMENTS ATTACHMENT A: Budget Amendment Ordinance (BAO) ATTACHMENT B: Budget Amendment Ordinances Impacting the General Fund Approved to Date in 2000-01 ATTACHMENT C: Summary of Pedestrian Safety Activities ATTACHMENT D: Pedestrian Safety Flyer ATTACHMENT E: OTS Project Agreement PREPARED BY: Jon Hemandez, Traffic Lieutenant Amanda Jones, Commute Coordinator Lynne Johnson, as~e C)~f_ DEPARTMENT HEAD REVIEW: (~~"~ Q!,~joff-~ PATRICK DWYER, Chief of Police DEPARTMENT .: W~, Director of ~nd Community Environment CITY MANAGER APPROVAL: EMILY SON, Assistant City Manager CMR:348:00 Page 5 of 5 ORDINANCE NO. ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE BUDGET FOR THE FISCAL YEAR 2000-01 TO ACCEPT AND EXPEND GRANT FUNDING FROM THE STATE OFFICE OF TRAFFIC SAFETY IN THE AMOUNT OF $187,065 FOR THE TRAFFIC SAFETY PROGRAM IN THE POLICE AND PLANNING AND COMMUNITY ENVIRONMENT DEPARTMENTS WHEREAS, pursulnt to the provisions of Section 12 of Article III of the Charter of the City of Palo Alto, the Council on June 19, 2000 did adopt a budget for fiscal year 2000-01; and WHEREAS, City staff submitted a traffic safety proposal to the State Office of Traffic Safety (OTS) for grant funding consideration as part of the State’s effort to develop California’s Highway Safety Plan; and WHEREAS, the State awarded grant funding in the amount of $187,065 to the City for its traffic safety proposal which will focus on traffic enforcement and education; and WHEREAS, the funds will be used for the purchase of two police motorcycles, radar, citation devices, a computer and computer software in the Police Department and for the development of a comprehensive traffic safety education program in the Planning Department; and WHEREAS, City Council authorization is needed to accept and expend the grant receipts and to amend the 2000-01 budget as hereinafter set forth. NOW, THEREFORE, the Council of the City of Palo Alto does ORDAIN as follows: SECTION i. Revenue in the Police Department is increased by One Hundred Eight Thousand Sixty-Five Dollars ($108,065) and revenue in the Planning Department is increased by Seventy Nine Thousand Dollars ($79,000). SECTION 2. The sum of One Hundred Eight Thousand Sixty-Five Dollars ($108,065) is hereby appropriated to non-salary expenses in the Communication Services and Traffic Services Functional Areas in the Police Department. SECTION 3. The sum of Seventy Nine Thousand Dollars ($79,000) is hereby appropriated to non-salary expenses in the Transportation and Parking Management Functional Area in the Planning Department. SECTION 4. This transaction will not impact the General Fund Budget Stabilization Reserve. SECTION 5. As specified in Section 2.28.080(a) of the Palo Alto Municipal Code, a two-thirds vote of the City Council is required to adopt this ordinance. SECTION 6. The Council of the City of Palo Alto hereby finds that this is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. SECTION 7. As provided in Section 2.04.350 of the Palo Alto Municipal Code, this ordinance shall become effective upon adoption. INTRODUCED AND PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST:APPROVED: City Clerk Mayor APPROVED AS TO FORM:City Manager Senior Asst. City Attorney Director of Services Administrative Chief of Police Director of Community Planning and Environment City of Palo Alto ATTACHMENT B Budget Amendment Ordinances Impacting General Fund Reserves Approved-To-Date in 2000-01 = = _ ,-¯¯’ ’. ~;-_~ , ..~Placeholders Impact on the Estimated BAO Description :,~ : :i~ ~ ~::-’.,,Cost’Revenue Already in the¯-:,~.2000-01 Adopted General Fund FutureYeer Budget BSR Ong01ng Cost~ Estimated Beginning Budget Stabilization Reserve (BSR) Balance Adopted Budget Addition to BSR !Public Safety Building - CIP 19820 Planning Transcription Services Office of Transportation Safety Grant $13,385,753 $1,075,000 ($74,000)($74,000) ($40,000)($40,000) $40,000 ($187,065)$187,065 $0 $17,000 BSR Balance After BAO’s I $14,346,753 ATTACHMENT C Summary of Recently ,Implemented Pedestrian Safety Activities Since June 1999, staff has been involved in a number of activities that have focused on pedestrian safety. These activities have included the following: Distribution of Flyers: Staff completed the distribution of flyers to motorists and pedestrians that were intended to raise awareness of pedestrian safety (see Attachment D). The cost associated with the printing of the flyers was covered by a County mini-grant. Cable Television Spots: The City ran an educational segment on cable television that reinforced the need for seatbelts to reduce injury accidents. This segment provided notice to cable viewers of several national events, including: the "Operation America Buckles up Children Mobilization" week during November 22-26, 1999; the "Buckle Up America!" campaign May 22-29, 2000; and the countywide "Avoid the 13" drunk driving campaign during December 17, 1999 to January 1, 2000. Second Pedestrian Education/Enforcement Survey: In April and October, 1999, the Police Department’s Traffic Team conducted a second pedestrian education/enforcement survey that was a follow-up to the one conducted in March and April 1999. The second survey was conducted at University Avenue and High Street at the crosswalk in front of Whole Foods Market. In April, the Traffic Team spent several days at each of the locations and handed out educational flyers to motorists who violated pedestrians’ right-of-way. In October, they returned and determined that the number of violations at the intersection decreased from 41 to one and the violations on Homer Avenue decreased from 33 to four. Even with the six- month gap between education and enforcement, significant improvement was noted. Regional Pedestrian Safe _ty Task Force: On May 26, 2000, Palo Alto officers, together with officers from Menlo Park, Mountain View, Los Altos, and Sunnyvale and representatives from the Santa Clara County District Attorney’s Office conducted enforcement efforts in downtown business areas in those cities. Over 200 citations/warnings were issued. The Task Force will conduct a second day of special enforcement efforts this fall. 5.Re-timed Signals on University Avenue: The signal lights along University Avenue have been re-timed to allow more time for pedestrians to cross the street. 6.Installation of Pedestrian Signals Downtown: Currently, pedestrian signals are being installed at every intersection in the downtown area. 10. 11. Grant Request to Fund Two Lighted Crosswalks: In January 2000, staff submitted a grant to the Metropolitan Transportation Commission (MTC) for $20,000 in Transportation Development Act (TDA) funds for the design and construction of one lighted crosswalk in Palo Alto. Staff received word in late June that the grant has been approved. (Possible locations for the lighted crosswalks include: Homer Avenue at Whole Foods Market; Park Boulevard and Page Mill Road; and mid-block Fabian.) As part of the OTS grant, staff included a request for funds to cover the costs for two lighted crosswalks. The request was denied, as OTS was not funding any construction costs at the time. Safe Routes for School Grant: Staff has applied for a $4,000 grant funded by the National Safe Kids Campaign in cooperation with Federal Express. The funds will cover the costs associated with the October 4, 2000 "Walk Our Children to School Day" and will be used for advertising, tee shirts, and other promotional materials. The Police Department and Transportation Division will be working in cooperation with the Palo Alto Unified School District, the Palo Alto PTA, the Palo Alto Medical Foundation, the Lucille Packard Children’s Hospital, and the Safe Kids Coalition of Santa Clara/San Mateo Counties. Safe Kids Grant: Staff has also applied to the State Department of Transportation (Caltrans) for $448,178 to establish and administer four Safe Routes to School construction projects. The four projects are: 1) replacement of all yellow "School Zone" and "School Crosswalk" signs in Palo Alto with high visibility yellow green signs; 2) removal of rolled curb along East Meadow Drive in front of J.L. Stanford Middle School and Fairmeadow School and replacement with vertical curb; 3) construction of an off-road bicycle/pedestrian path along the north side of Stanford Avenue from E1 Camino Real to Escondido Road; and 4) pedestrian and bicycle improvements at the intersection of East Meadow Drive and Middlefield Road. Caltrans has not yet issued a list of funded projects, but the decision is expected in the next month or two. Additional Adult Crossing Guards: Funding for four additional adult crossing guards was included in the Police Department’s 2000-01 Budget. Replacement of Yellow Pedestrian Crossing Signs: The City will be replacing the yellow pedestrian crossing signs with the new fluorescent green signs that are significantly more visible. 12.Improvements at VenturaiE1 Camino: Staff has been working with Caltrans regarding safety enhancements at the intersection of Ventura!E1 Camino. As a result, Caltrans will install a traffic signal at that location in 2001-02. 13.Additional Signage: Various traffic signs have been installed throughout the City that should result in increased safety for pedestrians. "No Right Turn on Red When Children are Present" signs have been installed at Embarcadero/Greer, Middlefield Road/Embarcadero, and Newell/Embarcadero. Signs at Embarcadero/Waverley and Embarcadero/Greer have also been installed that wam motorists not to run red lights. 14.All-Red Phase: An all-red pedestrian walk phase has been added to the traffic signal at the intersection of East Meadow and Waverley to assist children crossing to school. 15.Raised Crosswalks: As part of the Embarcadero Traffic Calming study, staff looked at the possibility of installing raised crosswalks. While final recommendations have not been made, this idea may be tested. 16.Barrels: Staff reviewed the idea of placing large orange barrels at uncontrolled intersections/crosswalks and determined that they posed more problems than solutions. As a result, this idea will not be pursued any further. Don’t tak~~chanceoa ~e average ~r ou~eighs you by 4,000 lbs. ~en an accident happens, the pedest~an always Ios~. ~aywalking is a citable offense. (Fine, $76} Use a crosswalk and only cross with a green light, Walking in a crosswalk against a red light is also citable. (Fine, ALL VEHICLES SHALL YIEL]) THE RIG HT- OF-WAY TO PEDESTRIANS CROSSING THE ROADWAY WITHIN ANY CROSSWALK.... COMMON COURTESY.., Atco’holic Beverage Control " ’ Department of Corporations : Oe.partm~’~’, of Financial Institutions Callforr’~ia Highway Patrol Califomlat Housing Finance Agen6y Department of Housing & Community Development Department of Motor Vehicles Department of Real Estate Office of Real Estate Appraisers Stephen P. Teale Data Center Office of Traffic Safety Department of Transportgt}on (Caltrans) GRAY DAVIS STATE OF CALIFORNIAGovernor MARIAsecretaryCONTRERAS.SWEET ~ BUSINESS, TRANSPORTATION AND HOUSING AGENCY May 25, 2000 The Honorable Liz Knits Mayor of Palo Alto 250 Hamilton Avenue Palo Alto, CA 94301 Project No. PT0045 (Traffic Enforcement and Education) Dear Mayor Kniss: On behalf of Governor Gray Davis, congratulations on receiving final approval of your traffic safety grant as part of California’s Traffic Safety Program. Traffic safety has long played a vital ~ole in the health and prosperity of our great state. Our safe and livable communities, our vibrant economy, and our unparalleled natural environment all depend on the safe, unfettered movement of people, goods and services throughout the state. We are excited by the innovative and results-driven program you will be implementing in the next year and assure you that the Business, Transportation and Housing Agency, and its Office of Traffic Safety (OTS), are committed to helping you achieve success. Your success benefits all Californians. Governor Davis recognizes that it is, in large measure, through the dedication of traffic safety professionals and advocates like yourself that we will continue to save lives and reduce injuries on California roads. Together we will lead California into the 21st Century as an undisputed leader in traffic safety. Sincerely, MARIA CONTRERAS-SWEET Secretary Enclosures Jon Hernandez, Lieutenant, city ofPalo A~!to June Fleming, City Manager, City of Palo Alto Carl Yeats, Director, City of Palo Alto Administrative Services OTS Director’s Office 980 9th Street, Suite 2450 Sacramento, 95814-2719 (916) 323-5400 1-800-924-2842FAX (916) 323-5440 State of California Business, Transportation & Housing Agency OFFICE OF TRAFFIC SAFETY GRANT AGREEMENT PROJECT NUMBER PT0045 PAGE 1 (To be completed by applicant Agency) 1.PROJECT TITLE TRAFFIC ENFORCEMENT ~ND EDUCATION 2. NAME OF APPLICANT AGENCY CITY OF PALO ALTO o AGENCY UNIT TO HANDLE PROJECT PALO ALTO POLICE DEPARTMENT 4.PROJECT PERIOD Month - Day - Year From:04-01-00 ’ To:06-30-01 5.PROJECT DESCRIPTION (Summarize the project plan covering the objectives, method of procedures, evaluation, and end product in approximately 100 words. Space is limited to 11 lines.) The Palo Alto Police Department, in cooperation with the city’s Transportation Department will enhance its ability to inform and educate the community regarding speed laws, personal driving habits, and how speed plays a major factor in collisions. The Palo Alto Police Department further wishes to enhance its traffic safety program by adding an additional dimension to traffic enforcement efforts, which are already dedicated to the reduction of injury and non-injury collisions. The additional dimension is the aggressive use of moving radar on police motorcycles, automated citation devices and the addition of two motorcycles to Traffic Services. The main goals of the program are to reduce traffic collisions and to increase the usage of passenger safety restraint and child safety restraint system through enforcement and education. We are also partnering with the City Transportation Division’s educational outreach and community involvement campaign. The Police Department in partnership with the Transportation Division will work directly with Community Based Organizations (CBO). 6. FEDERAL FuNDs ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED:$t08,065.00 7. APPROVAL SIGNATURES B. NAME: Frank Benest A. PROJECT DIRECTOR NAME: Jon Hernandez TITLE: LIEUTENANT ADDaESS: 275 Forest Ave. Palo Alto, CA 94301 NAME:CARL YEATS TITLE:Director ADDRESS: 250 Hamilton Ave. Palo Alt0, Ca 94301 PHONE: (650)329-2449 FAX:(650)617-3120 TITLE: City Manager ADDRESS: 250 Hamilton Ave. Palo Alto, CA 94301 E-MAIL: Jon_Hernandez@City.Palo-Alto.CA.US (Date) C.FISCAL OR ACCOUNTING OFFICIAL PHONE: (650)329-2450 FAX: (650)323-1741 E-MAIL: Carl Yeats@Citw.Palo-Alto.CA.US OTS-38 (Rev. 10/99) AUTHORIZING OFFICIAL OF APPLICANT AGENCY PHONE~ (650)329-2105 FAX: (650)325-5025 NAME: Carl Yeats ADDRESS: 250 Hamilton Ave. Palo Alto, Ca 94301 ~ " (Signature)I f~ (D$~e) D.OFFICIAL AUTHORIZED TO RECEIVE PAYMENTS Page 2 (Office of Traffic Safety Use Only) EFFECTIVE DATE OF AGREEMENT: 8. Action No.1 Date: Revision No.Date: 9. Action Taken 4/1/00 5/30/00 Initial approval. 2000 HSP funds obligated. State FY 1999-00 2700-101-0890(50/1999) Federal Cataloq No, 20.600 GRANTEE CITY OF PALO ALTO PROJECT NO.PT0045 10. TYPE OF AGREEMENT Initial XI Revision ~Cont. FUND PROGRAM TASK NO.F.Y. 402 00-PT 6 2000 11. FUNDING DISPOSITION & STATUS Fiscal Year Amount 1999-00 $108,065.00 2000-01 $ Total $108,065.00 Obligated This Action Previously Obligated Total Amount Obligated Amount Suspended $108,065.00 $- $108,065.00 $- TOTAL FUNDS PROGRAMMED $108,065.00 12. BUDGET SUMMARY (From Schedule B Detail) - FISCAL YEAR GRANT PERIOD ENDING:9/30/00 2000 2000 TOTAL PROJECT GRANT PERIOD PRIOR GRANT TOTAL GRANT BUDGET ESTIMATECOST CATEGORY A. Personnel Costs B. Travel Expenses C. Contractual Services D. Nonexpendable Property E. Other Direct Costs F. Indirect Costs TOTAL FEDERAL FUNDS NAME; TITLE: PHONE: E-MAIL: 2,000.00 30,000.00 76,065.00 $108~065.00 2,000.00 30,000.00 76,065.00 -$108,065.00 $2,000.00 $30,000.00 $76,065.0O $ 13. PROJECT APPROVAL & AUTHORIZATION TO EXPEND OBLIGATED FUNDS A. APPROVAL RECOMMENDED BY B. AGREEMENT & FUNDING AUTHORIZED BY NAME: TERESA BECHER TITLE:Interim Director Signature Office of Traffic Safety 7000 Franklin Blvd., Suite 440 Sacramento, CA 95823 ARNOLD TROTTER Regional Coordinator (916) 262-0984 atrotter@ots.ca.gov Office of Traffic Safety 7000 Franklin Blvd., Suite 440 Sacramento, CA 95823 108,065.00 Signature ’1 OTS-38a* (Rev 5/98) SCHEDULE A PRoJeCT No: PT0045 PROJECT DESCRIPTION PAGE I BACKGROUND GENERAL CHARACTERISTICS - THE City of Palo Alto is located in Santa Clara County, approximately 35 miles south of San Francisco and 14 miles north of San Jose, the county seat. The City of Palo Alto is part of Silicon Valley, which is a major suppiier of computer hardware, software, communications, semiconductor industries and environmental technology. The City of Palo Alto consists of 26 square miles, of which one-third is devoted to open space, 34 dedicated parks, a heterogeneous community with a resident population of approximately 60,000 and a daytime population of 125,000. STREET AND HIGHWAYS - There are over 200 miles of road and 30 miles of bike lanes in Palo Alto. The traffic throughout the day and evening hours is heavy as people from the San Francisco Peninsula travel through our community. Palo Alto is located adjacent to Highway 101 and near Interstate 280, which are both heavily traveled highways used by commuters, tourists and commerce. The City is over 100 yealrs old and has a number of major streets that are narrower than current state standards. Co OPERATING DEPARTMENTS - The Palo Alto Police Department is a full service, municipal agency staffed by 171 full-time employees. The Police Department consists of the Patrol Division, which includes Traffic and Community Policing, the Investigations Division, Communications Division, Support Services Division, Personnel and Training, Animal Services Division and Administration. There are 96 sworn officer positions budgeted for fiscal year 1999/00. The Department is charged with traditional law enforcement responsibilities. Traffic enforcement is the primary responsibility of the Traffic Division that consists of seven traffic officers (five motorcycles), one sergeant and one lieutenant. Traffic enforcement is also a primary responsibility for the Patrol Division that is authorized 45 officers, supervised by nine sergeants and two lieutenants watch commanders. EXISTING SYSTEMS - Traffic enforcement is a function of the Traffic Division and Patrol Division staff and is overseen by one traffic sergeant and nine patrol sergeants. Data pertaining to enforcement activities, collisions, and traffic-related complaints are processed into the Department’s records management system. Collision statistics are also processed by SWITRS, with quarterly and annual reports PROBLEM STATEMENT The City of Palo Alto is committed to maintaining an excellent quality of life for the residents, business owners and employees, and visitors who come to our city. Palo Alto has seven major arterial streets (University Ave., Embarcadero Road, Middle field Road, Charleston Ave./ArastraderO Road~ Alma Street, San Antonio Road, Oregon Expressway/Page Mill Road and E1 Camino Real). Unlike most cities in California where arterial streets pass through non-developed or commercial lands with few driveways, most of these arterials in Palo Alto are bordered by single family homes, schools and churches and include high volumes of bicycle, pedestrian and vehicle traffic. Due to the increasing congestion on Highway 101, a large number of motorists (commuters ani5 business vehicles) attempt to find relief from this congestion by driving on these major Palo Alto arterials, often in excess of the posted speed limit. This congestion is expected to increase with future OTS-38b (Rev 10/99)Revised: 04/21/00 SCHEDULE A PROJECT NO: PT0045 PROJECT DESCRIPTION PAGE 2 growth and population expansion in the Bay Area, which is expected to increase by 24.7 million trips by the year 2020, a 37% increase per a report released by Metropolitan Transportation Commission. This increase in traffic volume is expected to increase the number of injury and non-injury collisions and the perception by residents that the city streets are increasingly unsafe. As a result, an increase in traffic complaints from citizens and neighborhood associations regarding speeding vehicles on these roadways is anticipated. Residents are genuinelyconcerned about the safety of their children, neighborhood environment, and the increase in air and noise pollution, which results from the increased traffic. Speed enforcement has been conducted on these roadways primarily using the speed pacing method and radar. Due to an increase in the 85th percentile speed on these streets, the Department currently Uses radar for speed enforcement only on five of the eight main roadways, University Avenue, Alma Street, Oregon Expressway, San Antonio and E1 Camino Real. In order to use radar on the three additional streets (Middlefield Road, Embarcadero, East Charleston] Arastradero) it would be necessary to raise the speed limit from 25 mph to either 30 or 35 mph or decrease the 85th percentile speed. An increase in the speed limit for these three residential arterial streets is strongly opposed by residents and the City Council. A review of the 1998 Office of Traffic Safety statistics for Palo Alto, indicated that Pal0 Alto was ranked 29 out of 83 California agencies for pedestrian involved collisions; five out of 83 bicycle involved collisions, and one out of 83 for speed involved collisions. These statistics indicate that improvement is needed in these three specific areas. The City ofPalo Alto’s "by vehicle miles traveled" ranking for speed related fatal and injury collision is eight out of 83 cities in its’population category. ’This means that 75 cities of similar population size had a lower speed related fatal and injury collision rate. The City of Palo Alto’s "Ranking by population" ranking for speed related fatal and injury collision is one out of 83 cities in its population category. This means that Palo Alto is the worst in the state of similar population size for speed related fatal and injury collisions. Over 80% of the injury collisions were documented due to driver and/or passenger reports of a "complaint of pain." out of 83 identifies the City with the highest collision rate. 1 out of 83 identifies the City with the lowest collision rate. Palo Alto’s 1998 average population was 60,200. Overall injury collision accounted for: 25% of all collisions in 1995 (402 of 1613), 23.5% of all collisions in 1996 (422 of 1,795), 24.6% of all collisions in 1997 (411 of 1,670). 25.9% of all collisions in 1998 (434 of 1,675) OTS-38b (Rev 10/99)Revised: 04/21/00 SCHEDULE A PROJECT NO: PT0045 PROJECT DESCRIPTION PAGE 3 The city ofPalo Alto’s 1997 DUI arrest ranking is 40 of 83 cities in it’s population category. This means 43 cities of similar size had a lower DUI arrest rate. Only 0.58% of the city’s licensed drivers were being arrested for DUI. Statewide the city of Palo Alto ranks 225 Out of 471 cities. We have identified the following streets and street segments as high-injury collision locations (15 Or more injury accidents)based on 1998 SWITRS statistics: Street/Street Segment E1 Camino Real (S. R. 82): north City limit to Page Mill Road E1 Camino Real (S.R. 82): Page Mill Road to south City limit Middlefield Road: north City limit To Oregon Expressway Middlefield Road: Oregon Express To south City limit University Avenue: E1 Camino Real to Middle field Road University Avenue: Middlefield Road To Woodland Avenue Alma Street: north City limit to Oregon Expressway Oregon Expressway San Antonio Road % of Total Collisions 6.6% (110) 5.0% (83) 4.0% (68) 4.1%(69) 4.1% (69) 2.8%(47) 6.6% (111) 3.9% (65) 4.2%(71) % of total injury collisions 7.1%(31) 6.2% (27) 5.9% (26) 4.6% (20) 3.7%(16) 3.9% (17) 8.0% (3 5) 5.5% (24) 3.6% (16) The Palo Alto Police Department issued 7,781 traffic citations for hazardous driving violations in 1995, 10,895 in 1996, and 13,084 in 1997. In each year, approximately one-half of those citations were written for speed violations. In 1998, total hazardous citations and warnings totaled 10,858, of which 6,419 were hazardous citations. The 20% reduction in total citations and warnings from 1998 to 1999 was a direct result of a 22% patrol staffing shortage. The Department was forced to use the Traffic Team for patrol duties a minimum of four days a week on two shifts, limiting the amount of time dedicated to traffic enforcement. The Traffic Division also had one long-term vacancy on the traffic team as a result of disability. During 1999, three separate seatbelt compliance surveys were completed in Palo Alto. The latest, which took. place on September 9, 1999, was completed in the 4000 block of Middle field Road. Using the CHP-style seat belt survey method, officers observed that 87 of the 100 motorists surveyed (87%) were complying with the seal belt law. On the same date, traffic officers conducted a CHP-style child safety seat usage survey in the 3900 block of Middlefield. A total of 95 of the 100 motorists surveyed were complying with the child safety seat law. When compared with a police car, the use of motorcycles has made it safer and much easier for traffic officers to observe seat belt violations, pace speeding vehicles and monitor red light and sign violations at major .intersections. OTS-38b (Rev 10/99)Revised: 04/21/00 SCHEDULE A PROJECT NO: PT0045 PROJECT DESCRIPTION PAGE 4 All of the above mentioned information illustrates a need for greater driver awareness of speed related offenses. The motorcycles, moving radars and computerized citation writers will assist the Department in addressing the problem on a larger scale. Officers will conduct speed enforcement and monitor other traffic offenses, in areas where excessive speed has been noted as a result of accident data. ATTEMPTS TO SOLVE THE PROBLEM Traffic safety is one of the three goals that City Council has established as a priority for the City. In 1996, after a 23-year absence, the Department purchased five motorcycles for traffic enforcement. The City Council also authorized two additional traffic officer positions, increasing the Traffic Division staff from five to seven officers. These positions were filled from existing staff per Council direction even though we were in the midst of an officer staffing shortage. The additions of motorcycles and additional officers have resulted in increased enforcement as indicated by the sharp increase in the number of hazardous citations issued in 1996 and 1997. In 1997, City Council authorized the addition of one more traffic officer position bringing the total in the Traffic Team to eight traffic Officers and one traffic sergeant. This position has not been filled to date, due to the shortage of officers in our Patrol Division. The Department anticipates being at full strength by May 2000. The Police Department motorcycle officers, up to this point, have only been able to monitor and enforce speed conditions from a stationary position. They observe a speeding vehicle and confirm the speed by making a visual estimation or pacing the suspected vehicle. This limits the capabilities and productivity of the motorcycle officers. In 1997, the City of Palo Alto completed the latest traffic and engineering surveys, which allow officers to continue using radar on four of the eight major arterial streets mentioned previously (University Ave., Alma St., Oregon Expressway, E1 Camino Real). Police officers continue to use visual estimations of speed and the traditional pacing method for speed violation enforcement on the other major streets. Officers are also directed to place an emphasis on violations of running red lights, pedestrian violations, right-of-way violations and following too closely. In 1997, of the 13,084 citations issued, about one-half of those citations were for speeding violations. With the addition Of motorcycle moving radar, the officers would have the ability to monitor and enforce speed conditions as they travel throughout the City. Additionally, the motorcycle officers would increase their productivity and reduce the risk of collision associated with .using the pacing method alone. PROJECT GOALS 1.To reduce total fatal and injury collisions 5% from the calendar 1998 base year total of 434 to 412 by June 30, 2001. 2.To reduce speed related fatal and injury collisions 10% from the calendar 1998 base year total of 152 to 13’ by June 30, 2001. 3. Using the current survey of seat belt compliance from Grant No. PT 9949, the City ofPalo Alto’s compliance rate is 87%. We will continue to enforce the violations when observed and maintain our .compliance rate. OTS-38b (Rev 10/99)Revised: 04/21/00 SCHEDULE A PROJECT NO: PT0045 PROJECT DESCRIPTION PAGE 5 4.Using the current survey of child safety seat compliance from Grant No. PT 9949, the City of Palo Alto’s compliance rate is 95%. We will continue to regally enforce the violations when observed and maintain our compliance rate. To reduce total.bicycle fatalities and injuries 10% from the calendar 1998 base year rate of 81 to 73 by June 30, 2001. To reduce total pedestrian fatalities and injuries 10% from the calendar 1998 base year rate of 29 to 26 by June 30, 2001. To increase bicycle helmet compliance for children (ages 5-18), we will complete a bicycle helmet survey during the First Quarter of the Project and increase compliance by three percentage p,~ts by June 30, 2001. PROJECT OBJECTIVES 1.To fax OTS (916) 262-2960, at least a month in advance, a short description of any new traffics safety event or program. Address the fax to the OTS Public Information Officer ~IO) and your Program Coordinator. 2.To conduct a press conference or media event by June 2000 to publicize the grant. 3.To encourage local media to highly publicize specific enforcement efforts targeting impaired driving, and report the results of these efforts. 4. To meet with newspaper editorial boards to promote traffic safety articles. 5. To convince the media to report seat belt usage as a part of every collision. 6. In cooperation with the Transportation Division to conduct at least two traffic safety presentations impacting 100 people in civic and community groups by September 31, 2000 and additional four presentations from October 1, 2000 to June 30, 2001. 7.To make 12 roll cal! training presentations for DUI, occupant restraints ect., by June 30, 2001. 8.To increase hazardous citations by 15% from the calendar 1999 base year rate of 9,659 to 11,108 by June 30, 2001. 9. To issue seat belt citations equaling at least 15% of total hazardous citations and child restraint citations equaling at least 3% of total hazardous citations. 10. To stimulate increased occupant restraint citations, seat belt and child safety seat citations will be recorded as "MOVERS". 11. To assist the Transportation Division in contacting up to.five Community Based Organizations (CBO) through newsletter postings, invitations to local focus groups and to provide organizations with presentations when invited by December 31, 2000. Note: Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a police officer issue a specified or predetermined number of citations in pursuance of the obligations hereunder. METHOD OF PROCEDURE Phase 1 - Program Preparation_ (April 1 - May 1, 2000) OTS-38b CRev 10/99)Revised: 04/21/00 SCHEDULE A PROJECT NO: PT0045 PROJECT DESCRIPTION PAGE 6 All materials and equipment that are purchased will include two fully equipped police motor cycles, two hand held radar’s for those motorcycles, seven Stalker motor cycle moving rad .ar’s, ten hand held computerized ticket writers (Autocite), and one computer. A training program for Department Personnel will be developed to outline the goals, objectives and methods of this project. In cooperation with the city’s Transportation Division, a consultant has been retained, using the City’s general fund to develop a comprehensive traffic, safety outreach program. This program, when implemented, will use a multi-media approach to getting the word out to road users regarding traffic safety issues. This combined effort of Transportation planning, enforcement, education and marketing will reach both the residential and non- residential community. A community awareness campaign will be developed using local newspapers; communities access television, neighborhood meetings, and other available media, in efforts to inform the public about creating a safer traffic environment within the City. The community will be advised of the Transportation and Police Department’s objectives and goals and invited to participate in reducing the traffic safety problem. Project goals, objectives, and procedures will be reviewed and implemented by Department staff. The traffic sergeant will develop enforcement tecb_rtiques and scheduling for Traffic Division personnel. Phase 2 - Preliminary Training (May 1 -August 1, 2000) During this phase, a training program for the team members will be implemented as indicated in Phase I. A specialized training program for the two motorcycle officers will be conducted. It will include four weeks of in house training, two weeks of a POST approved motorcycle school, and two more weeks of a in house training program. Specialized training on the use of the radars and the computerized citation writers will also be provided. Phase 3 - Implementation Implement Traffic Safety Improvement Program (August 1, 2000 - June 30, 2001) Implementation of the Traffic Safety Improvement Program will be accomplished by deploying personnel in areas where speed has been identified as a primary collision factor or by past enforcement. Immediately upon deployment, data will be collected and evaluations will begin. Phase 4 - Community Involvement (Throughout Project Period) The public will be provided with information through public service announcements on traffic safety, including pedestrian and occupant safety and a comprehensive media and community outreach program developed by the Transportation Division. Occupant safety will include the importance of safety restraint devices including seatbelts and child restraint seats. On a quarterly basis, press releases informing the community of project OTS-38b (P, ev 10/99)Revised: 04/21/00 SCHEDULE A PROJECT NO: PT0045 PROJECT DESCRIPTION PAGE 7 progress will be issued. Project personnel will also be made available to speak with community groups, neighborhood associations, school groups, and neighboring municipalities about traffic safety. Phase 5 - Data Gathering & Analysis (Throughout Project Period) Statistical data relating to the project goals and objectives will be collected, analyzed, and incorporated into quarterly reports. These reports will compare actual project accomplishments with planned accomplishments. They will include information concerning any changes made by the project director in planning and guiding the project’s efforts. The following are some of the methods to be used in monitoring and evaluating the project: A.Computer Reports: Statistical information concerning data listed in the project’s goals and objectives will be available on a timely basis throughout the project. Comparison of enforcement and awareness efforts with traffic speed enforcement and hazardous moving citation data will be available. This information will provide an ongoing evaluation to measure the project’s goals and objectives and to aid in proper deployment of resources. Bo Activity Logs: The Palo Alto Police Department has a records management systdm that keeps t~ack of officers’ activity, number and type of citations issued, and location of activity. This system, along with SWITRS information, will allow the City to measure the number of traffic citations, speed-related collisions, and gather information of time spent on various activities. This information will be used to evaluate the effectiveness of the project and personnel. Co Supervision: Close supervision of the project and personnel will be maintained by the traffic sergeant, who will deploy project personnel to maintain maximum program effxciency. The.Palo Alto Police Department also encourages ideas from all employees. The project staff will be expected to provide suggestions for improvement throughout the project. Phase 6 - Reports (Throughout Project Period) The project coordinator will prepare and submit all project reports in accordance with OTS requirements specified with the Grant Program Manual Chapter 7. METHOD OF EVALUATION Using the data compiled, the project manager will evaluate: (1) how well the stated project goals(s) and objectives were accomplished; (2) if all the activities outlined in the Method of procedures were performed in accordance with the project agreement; and (3) was the project cost effective? STATEMENT OF INTENT OTS-38b (Rev 10/99)Revised: 04/21/00 SCHEDULE A PRO~ECT NO: PT0045 PROJECT DESCRIPTION PAGE The City of Palo Alto has considered the continuing operational costs of implementing this program, and it is the intent of this community to continue the Comprehensive Traffic Safety Program developed by this project as a part of the community’s ongoing operational activity, The City intends to absorb the costs associated with this project after the grant expiration date. OTS-38b (Rev I0199)Revised: 04/21/00 SCHEDULE A-1 PROJECT NO.: ADMINISTRATIVE SUPPORT STATEMENT - Explain what type of priority this project has in your jurisdiction. The City of Palo Alto has endorsed this project. The Chief of Police is dedicated to the goals of traffic collision reduction and hazardous moving violation reduction and fully intends to meet the goals and objectives of this project. AGENCY CONTRIBUTION -- Explain what services or funds are being contributed by your agency in support of this project. The City of Palo Alto Police Departmem will provide all of the staffing and supervision necessary for the daily use of the traffic enforcement, as well as the implementation and maintenance of this program. The estimated amount of this contribution for the grant year is listed below. CONTRIBUTED ITEM ’ Two full time motor offic6rs (@ $46.50 per hour)100 Program Manager (10 hours a month @ $66.46 per hour)5 Program Supervisor (2 hours per week @ $55.41 per 1 hour) Six Traffic Enforcement Officers (approx. 20 hours a 50 week @ $46.50 per hour) Staff Secretary (2 hours per week @ $30.96 per hour)1 FY-I 193,440.00 7,975.00 5,763.00 290,160.00 3,220.00 FY-2 FY-3 Total Agency Contribution 500,558.00 OTS-38c (Rev 10/99) SCHEDULE B:I PROJECT NO. PT0045 BUDGET NARRATIVE Page 1 THE PALO ALTO POLICE DEPARTMENT REQUIRES A TOTAL OF $108,065.00 TO IMPLEMENT THE PROGRAM. THE FUNDS WILL BE USED AS F.OLLOWS: PERSONNEL COSTS None TRAVEL EXPENSE $2,000 TRAVEL FUNDS WILL BE UTILIZED FOR TRAVEL AND PER DIEM TO ATTEND THE ANNUAL POLICE TRAFFIC SERVICE SEMINARS. TRAVEL FUNDS WILL BE USED FOR TWO MEMBERS OF THE POLICE DEPARTMENT. CONTRACTUAL SERVICES None NON-EXPENDABLE PROPERTY THE PALO ALTO POLICE DEPARTMENT WILL PURCHASE AND EQUIP TWO POLICE MOTORCYCES. OTHER DIRECT COSTS THE PALO ALTO POLICE DEPARTMENT WILL PURCHASE SEVEN MOVING RADARS, TWO HAND. HELD RADARS, AND TEN COMPUTIRIZED CITATIONS WRITERS (AUTOCITE), INCLUDING SHIPPING AND SETUP. PROGRAMINCOME PROGRAM I~COME GENERATED AS A RESULT OF THIS PROJECT WILL REVERT TO THE CITY OF PAL0 ALTO GENERAL FUND AND IS NOT AVAILABLE TO THE PALO ALTO POLICE DEPARTMENT. OTS-38f(Rev 10/99)Revised: 03/16/00 SCHEDULE B PAGE 1 DETAILED BUDGET ESTIMATE COST CATEGORY A. PERSONNEL COSTS Positions and Salaries None Employee Benefits @ Category Sub-Total B, TRAVEL EXPENSE FY-1 04-01-00 30-00 PROJECT NO. PT0045 ¯ FISCAL YEAR ESTIMATES 09- FY-2 10-01-00 30-01 09-FY-3 FY-4 $o.oo $o.oo $o.oo $o.oo For two employees to attend the annual ots conference $2,000.00 Category Sub-Total $2,000.00 $0.00 $0.00!$0.00 C. CONTRACTUAL SERVICES : None Category Sub-Total $0.00 $0.00 $0.00 OTS-38d (Rev. 10/99) TOTAL COST TO PROJECT $0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $o.oo $2,000.00 0.00 0.00 $2,000.00 $0.00 Revised: 3/16/00 $0,00 o.00 O,OO SCHEDULE B PAGE 2 DETAILED BUDGET ESTIMATE COST CATEGORY D. NON-FY~ENDABLE PROPERTY Two fully equiped police motorcycles Category Sub-Total E. OTHER DIRECT COSTS PROJECT NO. PT0045 FISCAL YEAR ESTIMATES FY-1 04-01-00 092 30-00 $30,000.00 FY-2 10-01-00 09- 30-01 FY-3 FY-4 $30,000.00 $0.00 $0.00 $0.00 Ten automated citation devices Seven moving radar (Stalker) Two hand held radar guns Computer Automated citation device software and transfer software Category Sub-Total 47,000.00 18,865.00 ,I 4,000.00 1,500.00 4,700.00 $76,065.00 $0.00 $0.00 F. INDIRECT COSTS Category Sub-Total PROJECT TOTAL $0.00 $108,065.00 $0.00 $o.oo $0.00 $o.oo OTS-38d (Rev.10/97) TOTAL COST TO PROJECT $30,000.00 0.00 0.00 0.00 0.00 $30,000.00 $0.00 $47,000.00 18,865.00 4,000.00! 1,500.00 4,700.00 0.00 0.00 0.00 0.00 0.00 $76,065.00 $0.00 $o.oo $o.o0 , $0.00 $108,065.0( Revised: 3/:16/00 7000 FRANKLIN BLVD., SUITE 440 SACRAMENTO, CA 95823-1820 (916) 262-0990 (800) 735-2929 (’l’T/TDD-Referral) (916) 262-2960 (FAX) (Enforcement Projects Only) Project No. PT0045 This project is approved subject to the following conditions: 1.Personnel funded under this project shall be dedicated in total to traffic law enforcement. EXCEPT: ao In the case of a criminal offense committed in the officer’s presence. In the case of response to an officer in distress. In the case of a riot where all available personnel must be committed. 2.Equipment funded under this project is subject to the same requirements as No. 1 above. Fiscal year funding will be at the level shown under Project Budget Estimate and Schedule B, Detailed Budget Estimate, provided project activities and personnel are maintained at the same level during the total term of the project. OTS-23 (Rev. 5/98) STATE OF CALIFORNIA ® OFFICE OF TRAFFIC SAFETY ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS OTS-33 (Rev 4/98) ACCEPTANCE OF CONDITIONS COMPANY ORGANIZATION NAME PALO ALTO POLICE DEPARTMENT The following are included herein and constitute a part of this Agreement: Page 1 of 2 OTS-38 Page 1 Schedule B-I Schedule A Project Description Schedule C Schedule A-1 Administrative Support & Contribution OTS-33 Schedule B Detailed Budget Estimate STD. 21 Budg~.~ Aarrative Quarterly Evaluation Data Acceptance of Conditions and Certifications Drug-Free Workplace Certification I.TERMS AND CONDITIONS It is understood and agreed by the Project Director and Authorizing Official that any grant received as a r~sult of thi~ Agreement is subject to all federal and state regulations governing grants and to those controls expressed in the California Traffic Grant Program Manuals which include, but are not limited to: (a) Quarterly Performance Reports and Reimbursement Claims must be submitted by the Project Director to the Office of Traffic Safety by January 31, April 30, July 31, and October 31, during each year of project operation; (b) OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny future grant funding anytime a grantee fails to comply with any term or condition of the grant contract or program guidelines (Volume II, Chapter 3.9). This may include, but is not limited to, the following: Failure to submit acceptable and timely reimbursement claims; Failure to submit acceptable and timely quarterly performance reports; and Failure to submit an acceptable and time!y Schedule C (Quarterly Evaluation Data (OTS-38g) (c) If, during the term of the grant award~ federal funds become reduced or eliminated, OTS may immediately terminate or reduce the grant award upon written notice to the project director. (d) By October 31, "continuing" projects must submit a September 30 claim and a written justification to support carrying forward prior year unexpended funds. September 30 claims and written justifications, supporting the carrying forward of prior year unexpended funds, submitted after November 30, will not be processed. The prior claim (i.e., June 30) will be considered the year-end claim in order to close out the federal fiscal year ending September 30. In addition, prior year unexpended funds will be deobligated and allocated to new projects. (e) All documentation required to request a project revision (i.e., time extensions, budget category changes, and etc.) must be submitted to OTS prior to the effective date of change(s). For example: OTS will not consider a request for a grant period time extension unless all necessary paperwork is submitted prior to the existing grant termination date. Prior approval is required for all project revisions’ (Volume II, Chapter 3.8). No alteration or variation of the t~ .rms of this Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. GENERAL CERTIFICATIONS II.EQUAL OPPORTUNITY ASSURANCE Pursuant to the requirements of Title VI provisions o~’the Civil Rights Act of 1964, the certifying applicant acting through its chief administrative officer, desiring to avail itself of the benefits of Chapter 1, Title 23, United States Code, and as a condition to obtaining the approval of the Secretary of Transportation and Governor of California of any highway safety projects as provided for in Title 23, United States Code, Section 105(a), hereby gives its assurance that all provisions of Equal Opportunity Assurance with regard to the Highway Safety Program will be complied with fully.. III.MINORITY AND WOMEN BUSINESS ENTERPRISE IV. (a) (b) "Policy. It is the policy of the Office of Traffic Safety and the certifying applicant that minority and women business enterprises as defined in 49 CFR Part 23 shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds under this agreement. Consequently, the MWBE requirements of 49 CFR Part 23 apply to this agreement." "MWBE Obligation. The certifying applicant or its contractor agrees to ensure that minority and women business enterprises as defined in 49 CFR Part. 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds provided under this agreement. In this regard the certifying applicant and all contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that minority and women business enterprises have the maximum opportunity to compete for and perform contracts. The certifying applicant and its contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of DOT assisted contracts." SECTION 504, REHABILITATION ACT OF 1973 Pursuant to Section 504 of the Rehabilitation Act of 1973, no qualified handicapped person shall, because of a certifying applicant’s facilities are inaccessible to or unusable by, handicapped persons, be denied the benefits of, be excluded from participation in, or otherwise be subjected to discrimination under any program or activity funded under the Highway Safety Act of 1966 (U.S. Code, Title Section 23, Section 402 et. seq.). Page 2 of 2 HATCH ACT All employees 9f this certifying applicant whose principal employment is in connection with any Highway Safety Project financed in whole or in part by loans or grants under the Highway Safety Act of 1966 have been made aware of the provisions of Section 12(a) of the Hatch Act [5.U.S.C. 118k(a)]. VI.NON-DUPLICATION OF GRANT FUND EXPENDITURE The certifying applicant has no ongoing or completed projects under agreement with TOPICS, CCCJ (LEAA), HEW, or other Federal fund sources, which duplicate or overlap any work contemplated or described in this Traffic Safety Project. It is further agreed that any pending or proposed request for other Federal grant funds which would duplicate or overlap work under this Traffic Safety, Project, will be revised to exclude any such duplication of grant fund expenditures. It is undersiood that any such duplication of Federal fund expenditures subsequently determined by audit will be subject to recovery by the Office of Traffic Safety. VII.LOBBYING RESTRICTIONS The undersigned certifies, to the best of his or her knowledge and belief, that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an office~" or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of n0t less than $10,000 and not more than $100,000 for each such failure. VIII. RECYCLING At intervals designated by the State, contractor shall certify in writing, under penalty of perjury, the minimum, if not exact, percentage of recycled content of materials, goods or supplies offered or products used in the performance of the contract, pursuant to the requirements of Public Contract Code Section 10223. Contractor may certify that the product contains zero recycled content. Definitions of recycled content are contained in Public Contract Code Sections 12161 and 12200. CERTIFICATION We, the officials named below, hereby swear that we are duly authorized legally, to bind the contractor or grant recipient to the above described conditions and certifications. Executed on the date and in the county below, and is made under penalty of perjury under the laws of the State of California. PROJECT DIRECTOR’S NAME Jon Hemandez DATE EXECUTED/ Lieutenant, Traffic Division AUTHORIZING OFFICIAL’S NAME Frank Benest DATE EXECUTED J , TITLE " City Manager EXECUTED IN THE COUNTY OF Santa Clara EXECUTED IN THE COUNTY OF Santa Clara State of California DRUG-FREE WORKI~LACE CERTIFICATION STD.21 (New 11-90) COMPANY/ORGANIZATION NAME Palo Alto Police Department The contractor or grant named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The above named contractor or grant recipient will: 1.Publish a statement notifying employees that unlawful manufacture, distribution, dispens.ation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by government Code Section 8355(a). 2.Establish a Drag-Free Awareness Program as required by government Code Section 8355(b), to inform emploYees about all of the following: (a)The dangers of drug abuse in the workplace, (b)Any available counseling, rehabilitation and employee assistance programs, and (c)Any available counseling, rehabilitation and employee assistance programs, and (d)Penalties that may be imposed upon employees for drug abuse violations. 3.Provide as required by Government Code Section 8355 (c), that every employee who works on the proposed contract or grant: (a) Will receive a copy of the company’s drug-free policy statement, and (b)will agree to abide by the Ierms of the company’s statement as a condition of employment on the contract or grant. CERTIFICATION I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above described certification. I am fully aware that this certification, executed on the date and in the county below, is made under penalty of perjury under the laws of the State of California. OFFICIAL’S NAME5k P-&&A I -H DATE EXECUTEDAPP-I L.2DoO TITLE, FEDERAL I.D. NUMBER EXECUTED IN THE COUNTY OF 94-6000389 w~ z