HomeMy WebLinkAbout2000-08-07 City Council (13)TO:
FROM:
DATE:
City of Palo Alto
Manager’s Repor
HONORABLE CITY COUNCIL
CITY MANAGER DEPARTMENT: PLANNING AND
COMMUNITY ENVIRONMENT
AUGUST 7, 2000 CMR:326:00
SUBJECT:APPROVAL OF BUDGET AMENDMENT ORDINANCE (BAO) IN THE
AMOUNT OF $40,000 FOR TRANSCRIPTION SERVICES OF
PLANNING AND TRANSPORTATION COMMISSION MEETINGS
AND ITEMS FORWARDED TO CITY COUNCIL
RECOMMENDATION
Staffrecommends that Council approve the attached Budget Amendment Ordinance (BAO)
in the amount of $40,000 for transcription services of Planning and Transportation
Commission meetings and items forwarded to City Council.
DISCUSSION
The Department of Planning and Community Environment provides a written transcription
of proceedings of the Planning and Transportation Commission. Items forwarded from the
Historic Resources Board and Architectural Resources Board to the Planning and
Transportation Commission or City Council are also transcribed. Proceedings are transcribed
by a combination of staff and contracted transcriptionists, using audio tapes of each meeting.
The annual budget for contracted transcription services in fiscal year 1999-00 was $40,000.
As part of the City Manager’s streamlining efforts, the matter of transcription was considered
and funding removed from the fiscal 2000-01 budget. At its June 20 meeting, the Council
Policy and Services Committee reviewed a recommendation from the City Manager to
replace verbatim transcription of proceedings with a summary of proceedings. After careful
consideration the Committee chose to retain verbatim transcription of proceedings.
In order to continue providing written transcription of proceedings, the budget for contracted
transcription services should be returned to the Planning and Community Environment
CMR:326:00 Page 1 of 2
departmental budget. This action will result in no change in the current practice
documenting proceedings.
of
RESOURCE IMPACT
This transaction as presented in the attached BAO requests an additional appropriation of
$40,000 from the Budget. Stabilization Reserve (BSR). Future year Gerieral Fund ongoing
costs of $40,000 are anticipated as a result of this BAO. Attachment B summarizes the BAOs
approved to date in 2000-01 that impact the General Fund BSR. The attachment also
estimates future year ongoing costs associated with BAOs approved to date to provide a
projection for the future resource needs from the General Fund for those programs approved
after the adoption of the 2000-01 budget.
POLICY IMPLICATIONS
This report does not represent any change to existing City policies.
ENVIRONMENTAL ASSESSMENT
This is not a project under the California Environmental Quality Act (CEQA).
ATTACHMENTS
Attachment A:
Attachment B:
Budget Amendment Ordinance
Budget Amendment Ordinances Impacting the General Fund Approved
to Date in 2000-01
PREPARED BY:Heather Shupe, Administrator
DEPARTMENT HEAD REVIEW:
G. EDWARD
Director of Planning and Community Environment
CITY MANAGER APPROV~
CMR:326:00 Page 2 of 2
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 2000-01 TO
PROVIDE AN ADDITIONAL APPROPRIATION OF $40,000 FOR
TRANSCRIPTION SERVICES IN THE PLANNING AND COMMUNITY
ENVIRONMENT DEPARTMENT
WHEREAS, pursuant to the provisions of Section 12 of Article
III of the Charter of the City of Palo Alto, the Council on June 19,
2000 did adopt a budget for fiscal year 2000-01; and
WHEREAS, With the intent of achieving budget savings through
limiting the scope of the Planning and TransportationCommission’s
official minutes, the 2000-01 Adopted Budget for the Planning and
Community Environment Department did not include funding for
transcription services; and
WHEREAS, After further review the City Manager is recommending
that funding of $40,000 be restored in the Planning and Community
Environment Department for transcription services; and
WHEREAS, the additional appropriation of funds from the
General Fund Budget Stabilization Reserve (BSR) is an ongoing cost
and future year General Fund costs are anticipated; and
WHEREAS, City Council authorization is needed to amend the
2000-01 budget as hereinafter set forth.
NOW, THEREFORE, the Council of the City of Palo Alto does
ORDAIN as follows:
SECTION i. The sum of Forty Thousand Dollars $40,000 is
hereby appropriated to non-salary expenses in the Support Planning
and Public Education Functional Area in the Planning and Community
Environment Department, and the BSR is correspondingly reduced.
SECTION 2. This transaction will reduce the
Stabilization Reserve from $14,386,753 to $14,346,753.
Budget
SECTION 3. As specified in Section 2.28.080(a) of the Palo
Alto Municipal Code, a two-thirds vote of the City Council is
required to adopt this ordinance.
SECTION 4. The Council of the City of Palo Alto hereby finds
that this is not a project under the California Environmental
Quality Act and, therefore, no environmental impact assessment is
necessary.
SECTION #. As provided in Section 2.04.350 of the Palo Alto
Municipal Code, this ordinance shall become effective upon adoption.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:APPROVED:
City Clerk Mayor
APPROVED AS TO FORM:City Manager
Senior Asst. City Attorney Director of
Services
Administrative
Director of Planning
Community Environment
and
City of Palo Alto
A’FI’ACHMENT B
Budget Amendment Ordinances Impacting General Fund Reserves Approved-To-Date in 2000-01
COSt- : ~ Revenue ~ 20~"’T~ ted GeneralFund, FutureYear
Estimated Beginning Budget Stabilization Reserve (BSR) Balance
Adopted Budget Addition to BSR
Public Safet~ Building - CIP 19820
Planning Transcription Services
$13,385,753
$1,075,000
($74,000)($74,000)
($40,000)($40,000) $40,000
BSR Balance After BAO’s ( $14,346,753 [