Loading...
HomeMy WebLinkAboutStaff Report 4311 CITY OF PALO ALTO OFFICE OF THE CITY CLERK December 10, 2013 The Honorable City Council Attention: Policy & Services Committee Palo Alto, California Boards and Commissions Applications Revisions RECOMMENDED MOTION: Council Member XXXXX moved, seconded by Council Member XXXXXX to recommend the City Council approve the revised Boards and Commissions Applications. EXECUTIVE SUMMARY In April 2013 the Policy and Services Committee formed a Subcommittee of Council Members Holman and Price to revise the Boards and Commissions Applications, with the assistance of the City Clerk’s Office. On October 8, 2013 Staff brought suggested revisions to the Boards and Commissions Applications to the Policy and Services Committee. The Committee provided some suggestions and requested that the Subcommittee work with Staff to complete some additional changes then bring those revisions back to the Committee. DISCUSSION The revised applications are attached. If approved, Staff will start using the new versions of the applications in 2014. We are still in the process of evaluating electronic application programs. The final look and feel of the applications may be different than the format they are presented in, depending on the program we use. Please review the attached applications for content, versus aesthetics. Significant content changes include:  A significant reduction in the number of questions  A friendlier “greeting” at the beginning of the application (last paragraph on the first page)  Eliminated the “within two miles” statement on the question that asks about property The revised applications are attached as are minutes from the October 8, 2013 Policy and Services Committee Meeting. ATTACHMENTS:  10-08-13 P&S Minutes Excerpt (DOC)  ARB 2014 (DOCX)  HRB 2014 (DOCX)  HRC 2014 (DOCX) Page 2  LAC 2014 (DOCX)  PAC 2014 (DOCX)  PaRC 2014 (DOCX)  PTC 2014 (DOCX)  SDOC 2014 (DOCX)  UAC 2014 (DOCX) Department Head: Donna Grider, City Clerk Page 3 POLICY AND SERVICES COMMITTEE EXCERPT Page 1 of 7 Regular Meeting October 8, 2013 2. (Former Agenda Item Number 1) Board and Commission Applications Revisions. Chair Kniss said that the Boards and Commissions Recruitment Program was brought to the Policy and Services Committee (Committee) in April, 2013. The application piece was referred back to Committee while the rest of the program went on to Council for approval. Donna Grider, City Clerk said that in April of 2013 the Committee requested that Council Member’s Price and Holman form a Subcommittee to work with Staff to revise the Board and Commission applications. The goal was to find qualified candidates to apply. The deadline for revision was for January 1, 2014. Chair Kniss recollected that the goal was to have applicants apply continuously and to discuss the Board and Commission Volunteer Fair. Ms. Grider agreed, and said the Board and Commission Volunteer Fair was to take place in the spring. Ronna Gonsalves, Deputy City Clerk confirmed that the date for the Board and Commission Recognition event was set for November 7, 2013. Chair Kniss confirmed that other Items being discussed included benchmarking with other agencies for input on application revision. Ms. Grider said her office reached out to City Clerk’s in surrounding areas and discovered that surrounding agencies were actually waiting to hear the results of Palo Alto’s Board and Commission program. She added that Staff wanted to move forward with an online application process in an effort to simplify the process. Chair Kniss recalled that there was going to be advertising that would also take place. Ms. Grider said they wanted to move away from only using newspaper ads and wanted to refresh the program through a variety of different methods. EXCERPT Page 2 of 7 Policy and Services Committee Special Meeting Excerpt: 10/8/13 Council Member Holman noted that she and Council Member Price divided the benchmarked applications to even out the load. She remarked that the process was lengthy and added that her objective was to write the application so that the applicant was informed of what they were applying for. In addition, the she wanted to have enough information from the applicant to make the interview process more efficient. Council Member Price commented on educating candidates and suggested listing relevant parts of the Municipal Code and other relevant documents on the application so that interested people will be informed of their obligation. She noted there were now more thought provoking essay questions on the application. These revisions showed the applicant that they City cared about the Boards and Commissions positions. Council Member Klein commented that many of the questions were prefaced similarly and suggested changing it to a kinder statement, such as “Please identify…” He thought the length of time it took to fill out the application should be shortened and suggested eliminating the statement, “I understand my role to be an advisor to the Council”. He emphasized not overwhelming the applicant and asked for clarification on the question “Excluding your principle residency, do you own real property in Palo Alto, or within two miles of Palo Alto”. Molly Stump, City Attorney noted that she was unsure of the source of that question. Council Member Klein did not think it was necessary to stress the conflict of interest laws on the application. Ms. Stump confirmed that Staff was recommending the question regarding owning property in Palo Alto or within 500 feet from Palo Alto but said Staff did not need to include this question on the application. Council Member Klein suggested the question about owning property in Palo Alto should be narrowed down to just Palo Alto. Chair Kniss suggested some guidelines for the applicant when filling out the application and proposed saying that not every question needed to be answered. She remarked that making this provision made the application process less daunting. Having more view-point questions, such as “What about this interests you and why” was good. Council Member Holman recalled that there were two questions that the EXCERPT Page 3 of 7 Policy and Services Committee Special Meeting Excerpt: 10/8/13 Subcommittee wanted to add and explained that the application did need to be completed entirely. Ms. Gonsalves asked whether the question was in the application. Council Member Holman referenced an Architectural Review Board (ARB) application question that said: “If applicable, please identify a project or projects” and suggested that “if applicable” be taken out. Ms. Gonsalves clarified that the Municipal Code says applicants did not have to submit samples of their work. She added that there was difficulty in applicants adding samples on the on-line applications. Council Member Holman added that the Municipal Code did not say they had to submit examples, but she recalled that Council always asks for examples of good or bad projects from applicants. She suggested applicants submit a project address or an online link on the application. Ms. Stump said there was no reason an address or link could not be requested. Council Member Holman directed Staff to change the words “if applicable” from the ARB and the Historic Resources Board application. Ms. Grider was concerned about losing applicants attention and reiterated that the application questions were crafted with the idea of not being too lengthy. Chair Kniss agreed and felt that getting people to apply was important and that Council would weed out applicants in the interview process. Council Member Holman reminded the Committee that the application review process was being revised to better prepare Council for an applicant’s interview and that asking some of the operative questions ahead of time was time saving. Ms. Grider remarked that she was referring to a specific application question. Council Member Holman explained that most of the questions did not require lengthy responses. Chair Kniss remarked that there were many questions. Ms. Grider had concerns with questions such as “Have you ever attended or EXCERPT Page 4 of 7 Policy and Services Committee Special Meeting Excerpt: 10/8/13 reviewed an online Staff Report.” She said that having questions in writing emitted a certain expectation of the applicant to answer the question. Ms. Gonsalves went back to Council Member Holman’s remark and said there was a similar question that she was referring to. Ms. Grider confirmed that the question being discussed was “Have you ever attended a meeting.” She remarked that some questions were more in- depth. Chair Kniss remarked that the application questions were not permanent and that there would be more input from the applicants in the future. Ms. Grider said Staff received input from applicants all year long. Ms. Gonsalves confirmed that the Clerk’s department worked quite closely with the applicants. Council Member Holman suggested that the format of the application be changed. Ms. Gonsalves remarked that the setup was going to be different, as it was going to be transformed to an online format. She relayed that Staff was looking into a few different programs for the application and was unsure at this time what the format would look like exactly. Council Member Holman also suggested that Staff look into ensuring that all Boards and Commission be listed on the website and added that she sent in some questions/suggestions to Staff a week ago that she was looking forward to having answered at this meeting. Sheila Tucker, Assistant to the City Manager said that Staff would be happy to bring Council Member Holman’s questions back to the Committee for input. Council Member Price agreed with Council Member Klein about asking an applicant a question that was not well informed. She suggested Staff remove “How would you view your role as a Board Member and your role toward policy” and add the disclaimer of “brief” comments being acceptable on the application. She wanted a welcoming spirit to the application and concluded by asking if the bulk of the revisions needed to be approved at this meeting. Council Member Klein suggested Staff come back to the Committee because EXCERPT Page 5 of 7 Policy and Services Committee Special Meeting Excerpt: 10/8/13 there were too many application questions that needed to be revised; he did not want all possible questions to be listed on the application and suggested Council Member’s Price and Holman work with Staff to cut the questions down to about half. Council Member Holman pointed out that there was not actually 19 questions. Council Member Klein compared the Board and Commission application to a college application and wanted to explore more with open-ended questions. Chair Kniss gave an example of a bad answer to a view-point question to emphasize her recommendation. Council Member Klein clarified that answers to view-point questions told him a lot about the candidate. This method showed more clearly which candidates were thinking individuals; this was the type of candidate that was desirable. Council Member Price asked about the timeline for changing the format. Ms. Grider noted that Staff could still use the existing application if this discussion was not resolved in time. Chair Kniss suggested Staff continue to revise the questions, to streamline them, and bring them back to the Committee. Council Member Price thought it was ideal to have some kind of timeline. Chair Kniss said there was a meeting in November and December of 2013 and thought there would be time then. MOTION: Council Member Klein moved, seconded by Chair Kniss to continue this Item and to direct Staff and the Subcommittee to reduce the number of questions on the application. Council Member Holman wanted to clarify that her questions to Staff would be answered at the next meeting. MOTION PASSED: 4-0 Pamela Antil, Assistant City Manager clarified that Council Member Holman’s suggested changes required changes to the Municipal Code. She said Staff was happy to work with the City Attorney on Municipal Code changes but EXCERPT Page 6 of 7 Policy and Services Committee Special Meeting Excerpt: 10/8/13 said this would be separate from Board and Commission application revisions. Council Member Holman remarked that Council suggested this topic be brought up at the same time and said changes to the Municipal Code applied because it referred to application changes and clean-ups. Ms. Antil asked if the changes were for the applications or the Municipal Code. Council Member Holman said it was clean-up to the Municipal Code. Ms. Grider did not feel these questions regarding the Municipal Code were applicable to the application revision process. Chair Kniss inquired whether there were general Municipal Code revisions that needed to be made, or did these changes make the application revisions difficult. Council Member Holman said it was the references to the Municipal Code in the applications. She remarked on the importance of some Boards and Commissions not being directly listed in the Municipal Code. Chair Kniss asked the City Attorney if it was possible to look into these concerns. Ms. Stump commented that some proposals were straight forward and some required substantial work. She said that work on the Municipal Code required Staff time, a lot of work, and input from Council. Chair Kniss asked Staff to put together a general time-line, then go to Council for a discussion. Ms. Stump accepted the task but requested work begin after Council Member Holman completed her input. Chair Kniss suggested having a piece of the time-line at the next meeting. Ms. Antil added that the City Manager’s Office and the City Clerk’s Office would correct the issues with the website. She noted that some of Municipal Code references were correct. Council Member Holman explained that the Municipal Code did not directly mention some Boards and Commissions. She suggested language that EXCERPT Page 7 of 7 Policy and Services Committee Special Meeting Excerpt: 10/8/13 would direct people to the spot in the Code relevant to the specific Board or Commission they were in search of. Council Member Klein agreed and said Staff did not need a Motion to add links to sections in the Code. Amending the Code was extensive and discussing the time it was going to take needed to be established before that project went further; he suggested putting that Item on the Council Agenda. Chair Kniss recapped that the City Attorney would work on a timeline, the City Manager’s Office and the Clerk’s Office could work on links to Boards and Commissions on the website, and Boards and Commissions applications revisions would be continued in December, 2013. Application to Serve on the Architectural Review Board Authority of Board: The Architectural Review Board is charged with design review of some new construction, as well as changes and additions to commercial, industrial and multiple- family projects. The Board is responsible for:  Promoting orderly and harmonious development of the City,  Enhancing the desirability of residence or investment in the City,  Encouraging the attainment of the most desirable use of land and improvements,  Enhancing the desirability of living conditions upon the immediate site or in adjacent areas,  Promoting visual environments which are of high aesthetic quality and variety and which, at the same time, are considerate of each other. Please see Palo Alto Municipal Code Sections 2.16 and 2.21, as well as Titles 16 and 18 for more detailed information. The Architectural Review Board is composed of five members who are not Council Members, officers, or employees of the City, at least three of whom shall be architects, landscape architects, building designers or other design professionals. Palo Alto residency is not required. Terms of Members will be for three years. The Architectural Review Board typically meets on the first and third Thursdays of each month at 8:30 am. In addition to regular meetings, Members may be asked to participate on at least one sub-committee which could hold additional meetings. Click here to receive email notifications of vacancies CLICK HERE. You are also welcome to contact the City Clerk's Office at 329-2571 or ronna.gonsalves@cityofpaloatlo.org. Palo Alto welcomes volunteers and we appreciate that you are taking the time to apply. Completion of this application provides valuable information to the City Council. Please complete the application to the best of your abilities. If you have any questions or concerns please contact the City Clerk’s Office. Personal Information Name: Address: Phone 1: Phone 2: E-mail: Are you a Palo Alto Resident? Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Commissioners or Board Members? Are you available and committed to complete the term applied for? California state law requires appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you have an investment in, or do you serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? Excluding your principal residence, do you own real property in Palo Alto? How did you Learn about the vacancy on the Architectural Review Board? Community Group Email from City Clerk Palo Alto Weekly Daily Post (Will Customize this section based on current advertising strategy) List relevant education, training, experience, certificates of training, licenses, or professional registration: Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: 1. What is it about the Architectural Review Board that is compatible with your experience and of specific interest to you, and why? 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. If you have never been to a Board meeting you can view an archive here: LINK. 3. If appointed, what specific goals would you like to see the Architectural Review Board achieve, and why? How would you suggest accomplishing this? 4. Please identify a project or projects that you find to be examples of good architecture, and explain why. You may attach samples, identify project addresses, or provide links. If you attach samples, Staff may request that you bring hard copy print outs to the interviews. 5. Architectural Review Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan LINK Zoning Code LINK El Camino Real Design Guidelines and Master Plan LINK Urban Design Guide/Plan LINK Area Plans such as the South of Forest Avenue (SOFA) I and II Plans LINK California Environmental Quality Act LINK Permit Streamline Act LINK Density Bonus Law LINK Secretary of the Interior’s Standards LINK Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, “No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual.” The full code is attached. This consent form will not be redacted and will be attached to the Application and posted to the City’s website. The full code can be read here: LINK Read the code, and check only ONE option below: I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. I am providing the following alternate information and request that they use the following contact information instead. Address: Phone 1: Phone 2: E-mail: Signature: ________________________________________________________ Date: _____________ Application to Serve on the Historic Resources Board The Historic Resources Board is responsible for  Reviewing and making recommendations to the Architectural Review Board on proposed exterior changes of commercial and multiple-family buildings on the Historic Building Inventory  Reviewing and making recommendations on exterior changes of significant (Categories 1 and 2) single-family residences on the Historic Building Inventory  Researching and making recommendations to the City Council on proposed additions and on reclassifications of existing buildings on the Inventory; and  Performing other functions as may be delegated from time to time to the Historic Resources Board by the City Council Please see Palo Alto Municipal Code Sections 2.16 and 16.49 for more detailed information. The Historic Resources Board is composed of seven members who are not Council Members, officers, or employees of the City. Members shall have demonstrated interest in and knowledge of history, architecture or historic preservation. One member shall be an owner/occupant of a category 1 or 2 historic structure, three members shall be architects, landscape architects, building designers or other design professionals and at least one member shall possess academic education or practical experience in history or a related field. Terms of Board Members will be for three years. The Historic Resources Board typically meets on the first and third Wednesdays of each month at 8:00 am. In addition to regular meetings, members may be asked to participate on at least one sub-committee which could hold additional meetings. Click here to receive email notifications of vacancies CLICK HERE. You are also welcome to contact the City Clerk's Office at 329-2571 or ronna.gonsalves@cityofpaloatlo.org. Palo Alto welcomes volunteers and we appreciate that you are taking the time to apply. Completion of this application provides valuable information to the City Council. Please complete the application to the best of your abilities. If you have any questions or concerns please contact the City Clerk’s Office. Personal Information Name: Address: Phone 1: Phone 2: E-mail: Are you a Palo Alto Resident? Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Board or Commission Members? Are you available and committed to complete the term applied for? California state law requires appointed Board and Commission Members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you have an investment in, or do you serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board you are applying for? Excluding your principal residence, do you own real property in Palo Alto? How did you Learn about the vacancy on the Historic Resources Board? Community Group Email from City Clerk Palo Alto Weekly Daily Post (Will Customize this section based on current advertising strategy) List relevant education, training, experience, certificates of training, licenses, or professional registration: Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: 1. What is it about the Historic Resources Board that is compatible with your experience and of specific interest to you, and why? 2. Please describe an issue that recently came before the Board that is of particular interest to you and describe why you are interested in it. If you have never been to a Board meeting you can view an archive here: LINK. 3. If appointed, what specific goals would you like to see the Historic Resources Board achieve, and why? How would you suggest accomplishing this? 4. Please identify a project or projects that you find to be examples of good historic architecture, and explain why. You may attach samples, identify project addresses, or provide links. If you attach samples, Staff may request that you bring hard copy print outs to the interviews. 5. Historic Resources Board Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan Land use Element LINK Palo Alto Municipal Code Chapter 16.49 LINK Secretary of the Interiors Standards for Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings LINK California Environmental Quality Act, Section 15331 LINK Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, “No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual.” The full code is attached. This consent form will not be redacted and will be attached to the Application and posted to the City’s website. The full code can be read here: LINK Read the code, and check only ONE option below: I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. I am providing the following alternate information and request that they use the following contact information instead. Address: Phone 1: Phone 2: E-mail: Signature: ________________________________________________________ Date: _____________ Application to Serve on the Human Relations Commission Authority of Commission: • To foster public awareness and understanding of human relations problems by any means of disseminating information including, but not limited to, educational programs and printed and electronic media, • To facilitate resolution of problems or improvement of conditions within the jurisdiction of the commission by encouragement, persuasion and mediation and by pointing out private or public agencies which might provide assistance, • To make such studies which, in the judgment of the commission, might aid in affecting matters within the jurisdiction of the commission, • To recommend local legislation or other action to the Council and to encourage the Council to support or oppose state or federal legislation or regulation relating to matters within the jurisdiction of the commission, • To coordinate programs of the commission with similar programs by private and public agencies and organizations, and • To recommend or oppose legislation other than that of the City, provided that the City Council has not taken an official position with respect to such legislation, and provided further that any communication, whether oral or written, from the commission concerning such legislation clearly indicates that such recommendation or opposition is that of the commission and is not necessarily that of the City Council. Please see Palo Alto Municipal Code Sections 2.16 and 2.22 for more detailed information. The Human Relations Commission is composed of seven members who are not Council Members, officers, or employees of the City, and who are residents of the City of Palo Alto. Terms of Commissioners will be for three years. The Human Relations Commission typically meets on the second Thursday of each month at 7:00 pm. In addition to regular meetings, Commissioners may be asked to participate on at least one sub-committee which could hold additional meetings. Click here to receive email notifications of vacancies CLICK HERE. You are also welcome to contact the City Clerk's Office at 329-2571 or ronna.gonsalves@cityofpaloatlo.org. Palo Alto welcomes volunteers and we appreciate that you are taking the time to apply. Completion of this application provides valuable information to the City Council. Please complete the application to the best of your abilities. If you have any questions or concerns please contact the City Clerk’s Office. Personal Information Name: Address: Phone 1: Phone 2: E-mail: Are you a Palo Alto Resident? Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Board Members or Commissioners? Are you available and committed to complete the term applied for? California state law requires appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you have an investment in, or do you serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? Excluding your principal residence, do you own real property in Palo Alto? How did you Learn about the vacancy on the Human Relations Commission? Community Group Email from City Clerk Palo Alto Weekly Daily Post (Will Customize this section based on current advertising strategy) List relevant education, training, experience, certificates of training, licenses, or professional registration: Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: 1. What is it about the Human Relations Commission that is compatible with your experience and of specific interest to you, and why? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archive here: LINK. 3. If appointed, what specific goals would you like to see the Human Relations Commission achieve, and why? How would you suggest accomplishing this? 4. Human Relations Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Human Services Needs Assessment LINK Muni Code 9.72 – Mandatory Response Program LINK Community Services Element of the Comprehensive Plan LINK Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, “No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual.” The full code is attached. This consent form will not be redacted and will be attached to the Application and posted to the City’s website. The full code can be read here: LINK Read the code, and check only ONE option below: I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. I am providing the following alternate information and request that they use the following contact information instead. Address: Phone 1: Phone 2: E-mail: Signature: ________________________________________________________ Date: _____________ Application to Serve on the Library Advisory Commission Authority of Library Advisory Commission: To advise the city council on matters relating to the Palo Alto City Library, excluding daily administrative operations. The Library Advisory Commission is responsible for:  Advising the city council on planning and policy matters pertaining to:  The goals of and the services provided by the Palo Alto City Library,  The future delivery of services by the Palo Alto City Library,  The City Manager's recommendations pertaining to the disposition of major gifts of money, personal property and real property to the city to be used for library purposes,  The construction and renovation of capital facilities of the Palo Alto City Library,  Joint action projects with other public or private information entities, including libraries.  Reviewing state legislative proposals that may affect the operation of the Palo Alto City Library.  Reviewing the city manager's proposed budget for capital improvements and operations relating to the Palo Alto City Library, and thereafter forward any comments to one or more of the applicable committees of the city council.  Providing advice upon such other matters as the city council may from time to time assign.  Receive community input concerning the Palo Alto City Library.  Review and comment on fund-raising efforts on behalf of the Palo Alto City Library. The Library Advisory Commission typically meets on the fourth Thursday of each month at 7:00 pm. In addition to regular meetings, Commissioners may be asked to participate on at least one sub-committee which could hold additional meetings. Click here to receive email notifications of vacancies CLICK HERE. You are also welcome to contact the City Clerk's Office at 329-2571 or ronna.gonsalves@cityofpaloatlo.org. Palo Alto welcomes volunteers and we appreciate that you are taking the time to apply. Completion of this application provides valuable information to the City Council. Please complete the application to the best of your abilities. If you have any questions or concerns please contact the City Clerk’s Office. Personal Information Name: Address: Phone 1: Phone 2: E-mail: Are you a Palo Alto Resident? Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Board or Commission Members? Are you available and committed to complete the term applied for? California state law requires appointed Board and Commission Members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you have an investment in, or do you serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? Excluding your principal residence, do you own real property in Palo Alto? How did you Learn about the vacancy on the Library Advisory Commission? Community Group Email from City Clerk Palo Alto Weekly Daily Post (Will Customize this section based on current advertising strategy) List relevant education, training, experience, certificates of training, licenses, or professional registration: Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: 1. What is it about the Library Advisory Commission that is compatible with your experience and of specific interest to you, and why? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archive here: LINK. 3. If appointed, what specific goals would you like to see the Library Advisory Commission achieve, and why? How would you suggest accomplishing this? 4. Library Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Library Service Model Analysis and Recommendations LINK Library Technology Plan LINK Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, “No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual.” The full code is attached. This consent form will not be redacted and will be attached to the Application and posted to the City’s website. The full code can be read here: LINK Read the code, and check only ONE option below: I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. I am providing the following alternate information and request that they use the following contact information instead. Address: Phone 1: Phone 2: E-mail: Signature: ________________________________________________________ Date: _____________ Application to Serve on the Public Art Commission The duties of the Commission are:  To advise the city in matters pertaining to the quality, quantity, scope, and style of art in public places,  To periodically review, at least once a year, the capital improvement program with the director of arts and culture and such other members of the city staff as may be appropriate for inclusion of works of art in various projects,  To devise methods of selecting and commissioning artists with respect to the design, execution, and placement of art in public places and, pursuant to such methods, to advise the director of arts and culture on the selection and commissioning of artists for such purposes,  To advise the city regarding the amounts to be expended on art in public places,  To advise and assist the director of arts and culture in obtaining financial assistance for art in public places from private, corporate, and governmental sources,  To review plans for the installation of art in public places,  To review the inventory of art in public places and to advise the city in matters pertaining to the maintenance, placement, alteration, sale, transfer, ownership, and acceptance or refusal of donations of, and other mailers pertaining to, art in public places,  To recommend the retention of consultants, consistent with the city's consultant selection procedures, to assist the city in making decisions concerning the art in public places program,  To advise the city on such other matters pertaining to the art in public places program as may be appropriate,  To advise and assist private property owners who desire such advice and assistance regarding the selection and installation of works of art to be located on their property in the public view,  To act as a liaison between local artists and private property owners desiring to install works of art on their private property in public view,  To give recognition to, and to maintain, an inventory of meritorious works of art in the public view, and  To endeavor to preserve works of art in the public view deemed to be meritorious by the public art commission through agreements with the property owner and/or the artist. Please see Palo Alto Municipal Code Sections 2.16, 2.18, and 2.26 for more detailed information. The Public Art Commission is composed of seven members who are not Council Members, officers, or employees of the City and shall be members of the architectural review board or shall be professional visual artists, professional visual arts educators, professional visual arts scholars, or visual arts collectors whose authorities and skills are known and respected in the community and, whenever feasible, who have demonstrated an interest in, and have participated in, the arts program of the city. Palo Alto residency is not required. Terms of Commissioners will be for three years. The Public Art Commission typically meets on the third Thursday of each month at 7:00 pm. In addition to regular meetings, Commissioners may be asked to participate on at least one sub-committee which could hold additional meetings. Click here to receive email notifications of vacancies CLICK HERE. You are also welcome to contact the City Clerk's Office at 329-2571 or ronna.gonsalves@cityofpaloatlo.org. Palo Alto welcomes volunteers and we appreciate that you are taking the time to apply. Completion of this application provides valuable information to the City Council. Please complete the application to the best of your abilities. If you have any questions or concerns please contact the City Clerk’s Office. Personal Information Name: Address: Phone 1: Phone 2: E-mail: Are you a Palo Alto Resident? Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Board or Commission Members? Are you available and committed to complete the term applied for? California state law requires appointed Board and Commission Members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you have an investment in, or do you serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board you are applying for? Excluding your principal residence, do you own real property in Palo Alto? How did you Learn about the vacancy on the Public Art Commission? Community Group Email from City Clerk Palo Alto Weekly Daily Post (Will Customize this section based on current advertising strategy) List relevant education, training, experience, certificates of training, licenses, or professional registration: Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: 1. What is it about the Public Art Commission that is compatible with your experience and of specific interest to you, and why? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archive here: LINK. 3. If appointed, what specific goals would you like to see the Public Art Commission achieve, and why? How would you suggest accomplishing this? 4 Public Art Commission Members work with the document listed below. If you have experience with this document, please describe that experience. Experience with this document is not required for selection. Municipal Arts Plan LINK Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, “No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual.” The full code is attached. This consent form will not be redacted and will be attached to the Application and posted to the City’s website. The full code can be read here: LINK Read the code, and check only ONE option below: I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. I am providing the following alternate information and request that they use the following contact information instead. Address: Phone 1: Phone 2: E-mail: Signature: ________________________________________________________ Date: _____________ Application to Serve on the Parks and Recreation Commission Authority of Commission: The purpose of the Parks and Recreation Commission shall be to advise the City Council on matters relating to the activities of the Parks and Golf Division and the Recreation, Open Space and Sciences Division of the Community Services Department, excluding daily administrative operations. The Commission is responsible for:  Reviewing plans for park and community center renovations and expansions,  Reviewing information from stakeholder and community meetings and working to resolve competing needs from different constituents,  Developing Rules and Regulations that govern the congenial use of park facilities and community centers, and  Creating broad policies on trail connections, field use priorities and conservation of our natural resources, the Parks and Recreation Commission provides advice to the City Council on how the goals and objectives of the City’s Comprehensive Plan can best be implemented and achieved. Please see Palo Alto Municipal Code Sections 2.16 and 2.25 for more detailed information. The Parks and Recreation Commission is composed of seven members who are not Council Members, officers, or employees of the City, and who are residents of the City of Palo Alto. Each member of the Commission shall have a demonstrated interest in parks, open space and recreation matters. Terms of Commissioners will be for three years. The Parks and Recreation Commission typically meets on the fourth Tuesday of each month at 7:00 pm. In addition to regular meetings, Commissioners may be asked to participate on at least one sub-committee which could hold additional meetings. Click here to receive email notifications of vacancies CLICK HERE. You are also welcome to contact the City Clerk's Office at 329-2571 or ronna.gonsalves@cityofpaloatlo.org. Palo Alto welcomes volunteers and we appreciate that you are taking the time to apply. Completion of this application provides valuable information to the City Council. Please complete the application to the best of your abilities. If you have any questions or concerns please contact the City Clerk’s Office. Personal Information Name: Address: Phone 1: Phone 2: E-mail: Are you a Palo Alto Resident? Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Board Members or Commissioners? Are you available and committed to complete the term applied for? California state law requires appointed board and commission members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you have an investment in, or do you serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? Excluding your principal residence, do you own real property in Palo Alto? How did you Learn about the vacancy on the Parks and Recreation Commission? Community Group Email from City Clerk Palo Alto Weekly Daily Post (Will Customize this section based on current advertising strategy) List relevant education, training, experience, certificates of training, licenses, or professional registration: Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: 1. What is it about the Parks and Recreation Commission that is compatible with your experience and of specific interest to you, and why? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archive here: LINK. 3. If appointed, what specific goals would you like to see the Parks and Recreation Commission achieve, and why? How would you suggest accomplishing this? 4. Parks and Recreation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan: Community Services and Facilities Element LINK Natural Resources Element LINK Baylands Master Plan LINK Park Dedication Ordinance (City Charter) LINK Bicycle - Pedestrian Master Plan LINK Youth Master Plan LINK Foothill Park Fire Management Plan LINK Cubberley Community Advisory Committee Report LINK Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, “No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual.” The full code is attached. This consent form will not be redacted and will be attached to the Application and posted to the City’s website. The full code can be read here: LINK Read the code, and check only ONE option below: I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. I am providing the following alternate information and request that they use the following contact information instead. Address: Phone 1: Phone 2: E-mail: Signature: ________________________________________________________ Date: _____________ Application to Serve on the Planning and Transportation Commission The Planning and Transportation Commission is responsible for:  Preparing and making recommendations to the City Council on the City's Comprehensive Plan regarding development, public facilities and transportation in Palo Alto,  Considering and making recommendations to the City Council on zoning map and zoning ordinance changes,  Reviewing and making recommendations to the City Council on subdivisions, on appeals on variances and use permits,  Considering other policies and programs affecting development and land use in Palo Alto for final City Council action,  Reviewing and making recommendations on individual projects such as Planned Community Zones, Open Space development, and those other projects as are directed by the zoning code, staff and City Council. Please see Palo Alto Municipal Code Sections 2.16 and 2.20, and 19.04.10 for more detailed information. The Planning and Transportation Commission is composed of seven Members who are not Council Members, officers, or employees of the City, and who are residents of the City of Palo Alto. Terms of Commissioners will be for four years. The Planning and Transportation Commission typically meets on the second and last Wednesdays of each month at 6:00 pm. In addition to regular meetings, Commissioners may be asked to participate on at least one sub-committee which could hold additional meetings. Click here to receive email notifications of vacancies CLICK HERE. You are also welcome to contact the City Clerk's Office at 329-2571 or ronna.gonsalves@cityofpaloatlo.org. Palo Alto welcomes volunteers and we appreciate that you are taking the time to apply. Completion of this application provides valuable information to the City Council. Please complete the application to the best of your abilities. If you have any questions or concerns please contact the City Clerk’s Office. Personal Information Name: Address: Phone 1: Phone 2: E-mail: Are you a Palo Alto Resident? Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Board or Commission Members? Are you available and committed to complete the term applied for? California state law requires appointed Board and Commission Members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you have an investment in, or do you serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? Excluding your principal residence, do you own real property in Palo Alto? How did you Learn about the vacancy on the Planning and Transportation Commission? Community Group Email from City Clerk Palo Alto Weekly Daily Post (Will Customize this section based on current advertising strategy) List relevant education, training, experience, certificates of training, licenses, or professional registration: Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: 1. What is it about the Planning and Transportation Commission that is compatible with your experience and of specific interest to you, and why? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archive here: LINK. 3. If appointed, what specific goals would you like to see the Planning and Transportation Commission achieve, and why? How would you suggest accomplishing this? 4. Planning and Transportation Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. Palo Alto Comprehensive Plan LINK Zoning Code LINK City Charter LINK California Environmental Quality Act LINK El Camino Real Design Guidelines and Master Plan LINK Downtown Urban Design Guide/Plan LINK South of Forest Avenue Plans I and II LINK Baylands Master Plan LINK Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, “No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual.” The full code is attached. This consent form will not be redacted and will be attached to the Application and posted to the City’s website. The full code can be read here: LINK Read the code, and check only ONE option below: I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. I am providing the following alternate information and request that they use the following contact information instead. Address: Phone 1: Phone 2: E-mail: Signature: ________________________________________________________ Date: _____________ Application to Serve on the Storm Drain Oversight Committee Authority of Committee: The Storm Drain Oversight Committee is charged with reviewing the annual budget and expenditures of the Storm Drainage Enterprise Fund in order to ensure that revenue from the Storm Drainage Fee is being budgeted and spent in accordance with the terms of the storm drain ballot measure approved by a majority of property owners in 2005. The Committee is responsible for:  Performing an annual review of the proposed Storm Drainage Enterprise Fund budget,  Performing an annual review of actual expenditures from the Storm Drainage Enterprise Fund,  Adopt findings on an annual basis that the proposed budget and actual expenditures of the Storm Drainage Enterprise Fund are consistent with the spending plan outlined in the 2005 storm drain ballot measure, and  Report findings on an annual basis to the City Council. The Storm Drain Oversight Committee is composed of five Members who are not Council Members, officers, or employees of the City, and who are residents of, own property in, or employed within the City of Palo Alto. Terms of Members will be for four years. The Storm Drain Oversight Committee meets at least two times per year and additionally on an as needed basis. Click here to receive email notifications of vacancies CLICK HERE. You are also welcome to contact the City Clerk's Office at 329-2571 or ronna.gonsalves@cityofpaloatlo.org. Palo Alto welcomes volunteers and we appreciate that you are taking the time to apply. Completion of this application provides valuable information to the City Council. Please complete the application to the best of your abilities. If you have any questions or concerns please contact the City Clerk’s Office. Personal Information Name: Address: Phone 1: Phone 2: E-mail: Are you a Palo Alto Resident? Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Board or Commission Members? Are you available and committed to complete the term applied for? California state law requires appointed Board and Commission Members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you have an investment in, or do you serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board or commission you are applying for? Excluding your principal residence, do you own real property in Palo Alto? How did you Learn about the vacancy on the Storm Drain Oversight Committee? Community Group Email from City Clerk Palo Alto Weekly Daily Post (Will Customize this section based on current advertising strategy) List relevant education, training, experience, certificates of training, licenses, or professional registration: Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: 1. What is it about the Storm Drain Oversight Committee that is compatible with your experience and of specific interest to you, and why? 2. Storm Drain Oversight Committee Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. City of Palo Alto Annual Budget LINK 2005 Ballot Measure Authorizing Storm Drainage Fees LINK Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, “No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual.” The full code is attached. This consent form will not be redacted and will be attached to the Application and posted to the City’s website. The full code can be read here: LINK Read the code, and check only ONE option below: I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. I am providing the following alternate information and request that they use the following contact information instead. Address: Phone 1: Phone 2: E-mail: Signature: ________________________________________________________ Date: _____________ Application to Serve on the Utilities Advisory Commission Authority of Utilities Advisory Commission: To advise the city council on present and prospective long-range planning and policy and major program and project matters relating to the electric utility, gas utility, water utility, wastewater collection utility, fiber optics utility and recycled water matters, excluding daily operations. The Utilities Advisory Commission is responsible for advising the Council on:  Development of the City utilities and the recycled water resources;  Joint action projects with other public or private entities;  Environmental aspects and attributes City utilities and the recycled water resources;  Water and energy conservation, energy efficiency, and demand side management;  The consistency with adopted and approved plans, policies, and programs of any major utility;  Legislative proposals regarding City utilities and the recycled water resources, to which the city is a party, in which the city has an interest, or by which the city may be affected;  Utility capital improvement programs, operating budgets and related reserves, and rates, and the recycled water program, budget, and rate. Please see Palo Alto Municipal Code Sections 2.16 and 2.23 for more detailed information. The Utilities Advisory Commission is composed of seven members who are not Council Members, officers, or employees of the City, and who are Palo Alto utility customers or the authorized representative of a utility customer. Terms of Commissioners will be for three years. The Utilities Advisory Commission typically meets on the first Wednesday of each month at 7:00 pm. In addition to regular meetings, Commissioners may be asked to participate on at least one sub-committee which could hold additional meetings. Click here to receive email notifications of vacancies CLICK HERE. You are also welcome to contact the City Clerk's Office at 329-2571 or ronna.gonsalves@cityofpaloatlo.org. Palo Alto welcomes volunteers and we appreciate that you are taking the time to apply. Completion of this application provides valuable information to the City Council. Please complete the application to the best of your abilities. If you have any questions or concerns please contact the City Clerk’s Office. Personal Information Name: Address: Phone 1: Phone 2: E-mail: Are you a Palo Alto Resident? Do you have any relatives or members of your household who are employed by the City of Palo Alto, who are currently serving on the City Council, or who are Board Members or Commissioners? Are you available and committed to complete the term applied for? California state law requires appointed Board and Commission Members to file a detailed disclosure of their financial interests, Fair Political Practices Commission, Conflict of Interest, Form 700. Do you have an investment in, or do you serve as an officer or director of, a company doing business in Palo Alto which you believe is likely to; 1) engage in business with the City, 2) provide products or services for City projects, or 3) be affected by decisions of the board you are applying for? Excluding your principal residence, do you own real property in Palo Alto? How did you Learn about the vacancy on the Utilities Advisory Commission? Community Group Email from City Clerk Palo Alto Weekly Daily Post (Will Customize this section based on current advertising strategy) List relevant education, training, experience, certificates of training, licenses, or professional registration: Employment Present or Last Employer: Occupation: Describe your involvement in community activities, volunteer and civic organizations: 1. What is it about the Utilities Advisory Commission that is compatible with your experience and of specific interest to you, and why? 2. Please describe an issue that recently came before the Commission that is of particular interest to you and describe why you are interested in it. If you have never been to a Commission meeting you can view an archive here: LINK. 3. If appointed, what specific goals would you like to see the Utilities Advisory Commission achieve, and why? How would you suggest accomplishing this? 4. Utilities Advisory Commission Members work with the documents listed below. If you have experience with any of these documents, please describe that experience. Experience with these documents is not required for selection. The Utilities Strategic Plan LINK The Long Term Electric Acquisition Plan LINK The Gas Utility Long-term Plan LINK Urban Water Management Plan LINK Ten-Year Electric Energy Efficiency Plan and Ten-Year Natural Gas Energy Efficiency Plan LINK Utilities Quarterly Update for the most recently reported quarter LINK Consent to Publish Personal Information on the City of Palo Alto Website California Government Code Section 6254.21 states, in part, “No state or local agency shall post the home address or telephone number of any elected or appointed official on the Internet without first obtaining the written permission of that individual.” The full code is attached. This consent form will not be redacted and will be attached to the Application and posted to the City’s website. The full code can be read here: LINK Read the code, and check only ONE option below: I give permission for the City of Palo Alto to post to the City’s website the attached Board and Commission Application intact. I have read and understand my rights under Government Code Section 6254.21. I may revoke this permission at any time by providing written notice to the Palo Alto City Clerk. OR I request that the City of Palo Alto redact my home address, phone numbers, and email address from the attached Board and Commission Application prior to posting to the City’s website. I am providing the following alternate information and request that they use the following contact information instead. Address: Phone 1: Phone 2: E-mail: Signature: ________________________________________________________ Date: _____________