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HomeMy WebLinkAboutStaff Report 4229 City of Palo Alto (ID # 4229) City Council Staff Report Report Type: Action Items Meeting Date: 11/4/2013 City of Palo Alto Page 1 Summary Title: Core Values: Community Outreach Plan Title: Approval of Outreach Plan to Solicit and Encourage Input from the Community on Palo Alto’s Core Values From: City Manager Lead Department: City Manager Recommendation Staff recommends that the City Council consider the proposed outreach plan, as outlined in the staff report, to solicit and encourage input from the community on Palo Alto’s core values, and direct staff on how to proceed. Background On September 30, 2013, the City Council considered adoption of a set of proposed core values. Attachment A provides the staff report for the meeting. A sub-committee established by the Policy and Services Committee (Committee) comprised of the Mayor, Chair of the Committee, and the City Manager developed the draft core values based upon input from Council members. The values represented the Subcommittee’s attempt to summarize and align the different suggestions from Council Members into a logical and clear grouping that express the intent of the Council. The City Council, at its September 30, 2013 Council meeting, decided to explore with the community their perspective on Palo Alto’s core values. The Council directed staff to develop a plan for community outreach to solicit and encourage input, framed around a to be determined purpose of this exercise, on Palo Alto’s core values with the goal of having a Council discussion at the 2014 Council retreat in the first quarter of the year. Staff was further directed to return in early November with a proposed outreach plan. The minutes for this meeting are included as Attachment B. Discussion There is a spectrum of community outreach and civic engagement tools that may be used to solicit input from citizens on Palo Alto’s core values. Staff suggests employing three primary City of Palo Alto Page 2 methods: Open City Hall, smart screens and/or white boards, and a video featuring community input. 1. Open City Hall - Since the City last utilized Open City Hall, several platform enhancements have been implemented to help expand civic engagement efforts. Some of the new features include the ability to access demographic details of participants; show relationships between responses, priorities and place; “like” comments, prioritization of lists, and reward to users with the most supported responses. The platform also provides enhanced survey features, insightful reports, and mobile and tablet access. A complete list of the new features can be found here: New Platform Updates. The re-launch of Open City Hall provides an opportunity to use the platform’s additional functionalities in a new approach to engaging the community on important City issues. The use of the platform will allow the City to: 1) augment, diversify and broaden input; 2) optimize collaboration, and provide a convenient, easy- to-use tool to provide input, and 3) incorporate community feedback effectively and efficiently into the decision making process. 2. Smart Screens/Traditional White Boards – Staff proposes placing either smart screens or traditional white boards at 2 to 3 locations throughout the City e.g., City Hall, community center, library, etc. A smart touchscreen is a visual display that enables a person to provide computer input using their fingers or a pen-type device. Large touchscreens, 50 inch and bigger, can act as an electronic whiteboard, allowing users to write on the screen, erase, and save their work. This natural user interface supports a wide variety of input from simple handwriting to complex designs. These smart boards essentially combine the simplicity of a whiteboard with the power of a computer. In addition to the obvious design support features for users, a big advantage of touch screens is the ability to save every entry or comment at any point and then retrieve them later and use them on any computer. Staff is exploring potential public/private partnerships with providers as well the potential purchase of a touch screen that could be rotated at different locations. A low technology alternative could be the placement of traditional white boards at various locations to capture community input. 3. Video of Community Input – Video can be a compelling medium to use when soliciting ideas and sharing input. Staff proposes to engage students to go out into the community and capture via smartphone or video camera short in-person interviews with citizens about core values of the city. We would develop a standard framing question to use. The interviews could be edited into a video that could both inform Council discussion, and also subsequently be used as a method to help articulate and report on core values as adopted by the Council. Other Outreach Strategies There is a wide spectrum of other opportunities for input and engagement that may broaden the range of citizen participation the Council may consider. An important consideration is the ability to easily aggregate and analyze data. Other options include utilizing a dedicated phone City of Palo Alto Page 3 number, email, direct solicitation to community groups, a form on the website, and face to face community meetings. Timeline The timeframe to implement the community outreach effort would be during the month of January 2014. The following methods will used to promote opportunities for input: 1. Initial press release 2. City’s web-site 3. Flyers distributed at City Hall, community center and libraries 4. Mention in Mayor’s newsletter 5. Promotion on City social media sites (Facebook, Twitter) and NextDoor 6. Utility bill insert Results will be aggregated across the platforms to provide Council with the data in advance of its 2014 retreat. Attachments:  Attachment A. 9-30-2013 Staff Report (PDF)  Attachment B. 9-30-2013 Meeting Minutes (PDF) City of Palo Alto (ID # 4137) City Council Staff Report Report Type: Action Items Meeting Date: 9/30/2013 City of Palo Alto Page 1 Summary Title: Core Values Title: Discussion and Possible Adoption of Core Values From: City Manager Lead Department: City Manager Recommendation Staff recommends that Council discuss proposed core values and consider possible adoption. Background On February 2, the City Council held a retreat to discuss the selection of its priorities for 2013. The Council, in a new approach for 2013, defined a priority as an area of work that will "receive particular, unusual and significant attention during the year." The Council's intention was to aim for no more than three priorities per year and that priorities would have a three year time limit. The Council selected these three priorities for 2013: 1. The Future of Downtown and California Avenue: Urban Design, Transportation, Parking, and Livability 2. Infrastructure Strategy and Funding 3. Technology and the Connected City At the retreat, the Council also took three actions related to establishing guiding principles or core values: 1) to schedule a second retreat for an in depth discussion of guiding principles and core values; 2) have each Council member send three suggestions to the Mayor, and 3) to refer discussion of forming a process to the Policy and Services Committee (P&S). The P & S Committee considered this item at their March 19th Committee meeting. Attachment A provides the staff report and the meeting minutes from the meeting. Attachment B provides a list of the core values/priorities that Council members suggested. Many of the concepts that have been talked about have comprised the majority of what the Council has defined as priorities in recent years such as sustainable city finances, emergency preparedness, environmental sustainability and youth well-being. City of Palo Alto Page 2 At the P&S Committee’s March 19 meeting, the Committee recommended to: 1. Appoint a sub-committee comprised of the Mayor, Committee Chair, and City Manager to organize Guiding Principles/Core Values submitted by Council Members. 2. Prepare drafts of Core Values/Mission Statement/Guiding Principles. 3. Provide recommendations as to which term to use. 4. Prepare clearly focused questions for Council discussion. Discussion In late March 2013, the subcommittee met to organize the guiding principles/cores values submitted by Council members into a consolidated list for Council’s review and potential adoption. The Committee discussed adopting a mission statement. Although the Committee believed that a mission statement could provide a useful framework for values, the Committee also felt that mission statements can require lengthy self-examination and time to draft. The Committee concluded that this is an area of potential future work. In an effort to provide some context for the values, the Subcommittee drafted an introduction/prelude to the values. In addition, the Subcommittee discussed which term to use and recommends using the term “core values.” The values that follow represent the Subcommittee’s attempt to summarize and align the different suggestions from Council Members into a logical and clear grouping that express the intent of the Council. The proposed preamble and core values, presented for discussion, are as follows: Proposed Preamble In addition to its annual priorities, the perspective of the City Council (both outward facing to the community and as directives to the staff) is expressed through this statement of Core Values. These Core Values are foundational and ongoing (timeless) and should be assumed to inform the Council's decisions and staff actions every day and in every applicable encounter. Proposed Core Values 1. Quality of Life - Protect and enhance the community’s quality of life. 2. Safe and Healthy Community - Provide a safe environment and promote active and healthy lifestyles. 3. Stewardship - Use today's resources carefully and plan for the future. a. Financial Sustainability - Ensure the City’s financial stability. b. Environmental Sustainability - Preserve and protect the environment. 4. Open Government and Civic Participation - Inform, engage, and partner with the community through transparency, technology and citizen involvement. 5. Innovation and Entrepreneurship - Be creative, innovative, and bold in seeking solutions to taking on the challenges of our community. Support the entrepreneurial and innovative spirit of Palo Alto that drives invention and new technology throughout the world. City of Palo Alto Page 3 In order to assist the Council discussion on the core values, following are some suggested questions Council may wish to discuss. Questions 1. Definition/Description of Core Values a. Is the preamble (introductory paragraph) clear and well-articulated? b. Do Council members have a shared sense of the purpose and agreement with it? 2. Core Values a. Are the core values clearly defined? b. Does Council want to add a description of each of the values to further clarify intent? c. Are there any recommended additions or changes? d. Does Council want to adopt the draft core values as proposed or as amended? e. How will Council report to and/or update the community and staff on the core values? Attachments:  : Attachment A. 3-19-2013 Policy & Services Committee Staff Report and Meeting Minutes (PDF)  : Attachment B. Council Members Proposed Core Values (PDF) City of Palo Alto (ID # 3632) Policy and Services Committee Staff Report Report Type: Meeting Date: 3/19/2013 City of Palo Alto Page 1 Summary Title: Guiding Principles/Core Values Discussion Title: Discussion and Recommendation on the Process to be Used to Establish Guiding Principles/Core Values From: City Manager Lead Department: City Manager Recommendation Draft motion: The Committee recommends the following process to be used to establish the City’s Guiding Principles and/or Core Values: Background At the Annual Priorities Retreat in February 2013, the Council briefly discussed establishing guiding principles or values. In addition to having a second Council Retreat in the spring with a more focused discussion on guiding principles/values and action items under priorities, in a flurry of motions at the end of the Retreat, Council approved each Council member sending three suggestions to the Mayor and referred the discussion of forming a process to the Policy and Services Committee. Discussion Consistent with this direction, staff requested Council Members submit suggestions for guiding principles/values to the Mayor by Friday, March 15th. While the Council took the action to limit the number of suggestions each Council member may submit to three, staff suggested more flexibility with that number in this early stage of input. That approach worked well for priorities but they were designed to be limiting and focused. The Council’s suggestions for guiding principles/values will be consolidated and provided to the Committee prior to the March 19th meeting so that the Committee can see the range and depth of the suggestions. Some of the concepts that have been talked about have comprised the majority of what the Council has defined as priorities in recent years such as sustainable city finances, emergency preparedness, environmental sustainability and youth well-being. Attachment A 3-19-2013 Policy & Services Committee Staff Report and Meeting Minutes City of Palo Alto Page 2 Two key process questions that the Committee may want to consider are: 1) what process is to be used to organize and form the initial recommended principles into a list for Council consideration, and 2) what process is to be used at the second Council Retreat to prioritize and select guiding principles/core values. Given the Council referral on the process to the Policy and Services Committee was done quickly at the end of the February Council Retreat, and the referral did not specify any parameters, staff recommends the Committee consider a similar process used this year to establish the Council priorities. The Council established a two member Committee to work with the City Manager’s Office to group the Council priority suggestions into categories for use at the retreat, including information on items potentially actionable in 2013 in each category. With Council members submitting suggestions directly to the Mayor, the most expeditious action would be to have the Chair of the Policy and Services Committee and the Mayor work with the City Manager to organize the suggestions. The Committee may also want to discuss and make recommendations about the process to be used at the retreat or refer this to the Committee as well. Attachment A 3-19-2013 Policy & Services Committee Staff Report and Meeting Minutes MINUTES Page 6 of 17 Policy and Services Committee Regular Meeting Minutes 3/19/2013 2. Discussion and Recommendation on the Process to be Used to Establish Guiding Principles/Core Values. James Keene, City Manager recalled that the full Council referred this item to the Policy and Services Committee (Committee) at the end of the Retreat. A second Retreat was scheduled to discuss Guiding Principles and Core Values. Council directed the Committee to propose a process for the Retreat, and directed Council Members to submit three Core Values to the Mayor. Staff received Council Members' proposed Core Values, and forwarded them to the Mayor. Staff proposed the Committee Chair and the Mayor work with Staff to organize the proposed Core Values to present to the Council at the next Retreat. Staff welcomed Committee recommendations regarding a process for use at the Retreat. Chair Kniss noted the Mayor would be involved in the process. She inquired when a Retreat could be held. Mr. Keene indicated Council Members requested a Retreat be scheduled for a weekday, which required facilitating scheduling for a Retreat in May. Chair Kniss believed Guiding Principles and Core Values concerned long-term goals and were easily understood by the public. Council Member Klein expressed concerns about defining a Core Value, the number of Core Values, and having topics that distinguished Palo Alto from other communities. Having too many Core Values was the same as having none, but he thought there should be more Core Values than Priorities. He preferred avoiding feel-good phrases. He requested Council Members reconsider Youth Well Being, which was a Priority which omitted other aspects of the population. Chair Kniss believed Healthy Communities Healthy Cities would include Youth Well Being. Council Member Klein noted mental health issues affected the entire population, not just youth. Council Member Holman recalled a comment at the Retreat that Healthy Communities Healthy Cities was a Core Value rather than a Priority. She was unclear about the purpose of the exercise, and was unsure about the number of Core Values that was needed. Many Core Values were included in the Comprehensive Plan. She questioned whether the list of Core Values should be the same as or different from Core Values contained within the Comprehensive Plan. MINUTES Page 7 of 17 Policy and Services Committee Regular Meeting Minutes 3/19/2013 Mr. Keene noted a material difference among Guiding Principles, Core Values, and other terms. Values were internally direct. They were agreements or commitments among a group of people regarding the conduct of the group. He mentioned that the Council could use Core values to communicate the foundations of the City to the wider world. Chair Kniss explained the Council needed a docking place for topics not considered Priorities. Priorities were different from Guiding Principles or Core Values. Council Member Price agreed with comments regarding group conduct. She inquired whether the Council reviewed Core Values yearly. Mr. Keene believed Core Values would be ongoing, given the fact that a new set of Council members could revisit any of these topics. Council Member Price suggested the Sub-Committee review Vision Statements in each chapter of the Comprehensive Plan in order to refine values. Having a Mission Statement provided a framework for values and related to the Comprehensive Plan. At the Retreat, a time limit for Council discussion prevented lengthy self-examination. Chair Kniss agreed with the suggestion to review Vision Statements in the Comprehensive Plan, but was uneasy with Mission Statements because they required a great deal of time to draft. The Sub-Committee organized information in order to hold a Retreat. She inquired whether the Committee would agree to the Sub-Committee being comprised of the Mayor, Committee Chair, and City Manager. Council Member Klein favored that general policy, and asked if the Mayor was interested in being part of the Sub-Committee. Chair Kniss stated he was. Council Member Klein viewed the process as a series of questions. The Committee needed to draft a series of questions for Council consideration and some proposed language. Chair Kniss agreed, and suggested limiting the number of Core Values to four to six. She inquired whether Council Member Klein meant for the item to return to the Committee prior to holding a Retreat. MINUTES Page 8 of 17 Policy and Services Committee Regular Meeting Minutes 3/19/2013 Council Member Klein did not believe further Committee discussion was necessary. Council Member Holman had difficulty with setting a finite number of Core Values because a Mission Statement was helpful in reaching fewer Core Values. The Committee had to know what it was doing in order to establish a process. Chair Kniss believed the discussion indicated Priorities were not Core Values or Guiding Principles; Core Values and Guiding Principles were considered by some interchangeable. She thought it might be good to include a Mission Statement. Council Member Price suggested the number of Core Values be a guideline. She agreed with Council Member's Klein suggestion of drafting options for Mission Statements and providing a simplified list of Core Values. Vision Statements in the Comprehensive Plan provided some perfect phrases for Core Values or Mission Statements. Chair Kniss felt the Committee had to limit the number of Priorities/Core Values. MOTION: Council Member Klein moved, seconded by Chair Kniss to recommend the City Council: 1) appoint the Mayor, Committee Chair, and City Manager as a Sub-Committee to organize Guiding Principles/Core Values submitted by Council Members; 2) prepare drafts of Core Values/Mission Statement/Guiding Principles; 3) provide recommendations as to which term to use; and, 4) prepare clearly focused questions for Council discussion. Chair Kniss inquired whether the Motion stated a specific number of Core Values. Council Member Klein answered no because he thought the Sub-Committee should recommend a number. Chair Kniss suggested that number be five to seven. Council Member Price suggested the Sub-Committee review examples from other cities and Vision Statements in the Comprehensive Plan as part of the process. MINUTES Page 9 of 17 Policy and Services Committee Regular Meeting Minutes 3/19/2013 Council Member Holman was not comfortable with a specific number, and suggested checking the City Charter because it might contain a Mission Statement. Chair Kniss reported the Mission Statement was no longer relevant. Council Member Holman opposed a specific number of Core Values. Chair Kniss explained the number was a guide or way to prevent having far too many Core Values Council Member Klein agreed with not having a specific number in the Motion. MOTION PASSED: 4-0 Council Member Holman noted not all Council Members submitted proposed Core Values and asked if there was a time limit. Chair Kniss requested Staff send a final request for submissions. 3. Review and Consider Recommendations to the City Council on Potential Changes to the Conduct of the Annual Reorganization Meeting. Council Member Klein reported a Council Member's term of office expired at midnight on December 31, and a new Council Member was sworn-in on the first Monday of the new year. Therefore, on January 1 it was possible to have a Council with only four, five, or six Council Members. Use of an emergency Council was not feasible. He suggested Council Members be sworn-in on January 1 or 2. Chair Kniss inquired whether it was necessary for a Council Member to be sworn-in in person. Molly Stump, City Attorney reported Council Members had to be sworn-in in person, but not in public. She mentioned that the ceremony could be held in private, and other people could be deputized to swear-in the Council Member’s. Council Member Klein noted a problem arose when emergencies occurred in late December or early January, and the Council did not have a quorum to conduct business. Typically, the Mayor continued in office until his successor was elected; however, the Mayor's term ended on December 31 and was no Attachment B. Council Members Proposed Guiding Principles/Core Values    1 of 2 6/5/2013    Council Member Berman  Guiding Principles and Core Values:  1. Community Collaboration for Youth Well Being  2. Emergency Preparedness  3. Environmental Sustainability  4. Long Term Financial Sustainability  5. Public Safety   Council Member Burt  1. Sustainable City Finances  2. Emergency Preparedness  3. Environmental Sustainability  4. Youth Well Being  5. Valued Quality of Life  Council Member Holman    Guiding Principles:  1. Fiscal accountability  2. Excellent municipal services that enhance the quality of life  3. Protection of the natural environment  4. Enhanced open space and parkland   5. An environment consistent with Healthy Community principles  6. Quality in all endeavors that foster pride in results  7. A safe community well prepared for emergencies   8. Adherence to highest ethical standards in service to the community  9. Transparency in all governmental activities   10. An environment that encourages positive change respectful of community heritage and  values  11. Open environment that fosters fair and respectful treatment of all employees and the  community we serve    12. Vibrant and diverse economy   13. Commitment to public participation and community‐based decisions  Council Member Kniss                    1. Sustainability, with all its ramifications‐‐‐whether carbon neutrality, open spaces, or  other environmental issues.  2. Open, and transparent governance and government.   3. Encourage alternatives to auto transportation –bike routes, bus service, trains, etc.    Council Member Price                    Values:  1. Innovation and creativity  2. Responsiveness and democratic participation   3. Open, clear, and frequent communication   4. Supporting "green", well‐designed and appropriate development   5. Environmental sustainability and climate change adaptation   6. Support collaboration and partnerships with Stanford University, Santa Clara County  and community‐based organizations   Attachment B. Council Members Proposed Guiding Principles/Core Values    2 of 2 6/5/2013    Council Member Price, con’t  7. Active participation in regional issues   8. Culturally aware and inclusive   9. Vibrant and diverse economy   10. Integrity and compassion   11. Seeking alternative funding models to support quality services and programs.  12. Embracing artistic sensibilities and expression  Mayor Scharff  1. Sustainable Finances and Infrastructure  2. Civic Engagement   3. Youth Well Being   4. Emergency Preparedness   5. Environmental Sustainability  6. High Quality City Services that Enhance the Quality of Life  7. A City that Fosters Innovation and Entrepreneurship  Vice Mayor Shepherd                     Core Values:  1. Civic engagement: as a former PTA Council President I know first hand the value, impact  and force of the volunteer energy in our community.  It is what will propel us forward.  2. Education and Life Long Learning: we are the "it spot" for private schools, public schools  and extended/adult learning, and people are attracted to this.  3. Environmental sustainability   4. Youth and family well being: our service programs cater to families, children, seniors.  5. Innovative and research entrepreneurship economy: we are identified as a global city,  the "inside of the inside" of innovation and research, we need to balance the acres of  both multinational corporations and innovative start‐ups located in Palo Alto with our  residences and neighborhoods.   Core value is defined as that which we hire a workforce for, and a priority as that which  defines our work plan.    CITY OF PALO ALTO CITY COUNCIL ACTION MINUTES Page 1 of 4 Special Meeting September 30, 2013 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:30 P.M. Present: Berman, Burt arrived at 5:50 P.M., Holman, Klein, Scharff, Schmid, Shepherd Absent: Kniss, Price CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his designees pursuant to Merit System Rules and (James Keene, Pamela Antil, Lalo Perez, David Ramberg, Joe Saccio, Kathryn Shen, Sandra Blanch, Dania Torres Wong, Val Fong, Marcie Scott, Brenna Rowe, Molly Stump) Employee Organization: Service Employees International Union, (SEIU) Local 521 Authority: Government Code Section 54957.6(a) Donna Grider, City Clerk noted that Melissa Tronquet and Nancy Nagel would be participating in the closed session on SEIU. The Council adjourned from closed session at 7:35 P.M. and Mayor Scharff announced no reportable action. COUNCIL MEMBER QUESTIONS, COMMENTS AND ANNOUNCEMENTS Mayor Scharff recognized that City Manager Keene has reached his five year anniversary with the City. He also reported that he attended the NCPA annual conference in Squaw Valley. Vice Mayor Shepherd said that she attended Airport Day at Palo Alto Airport over the weekend and very much enjoyed the event. ACTION MINUTES Page 2 of 4 City Council Meeting Final Action: 9/30/13 Council Member Burt spoke about the monthly San Francisquito Creek Joint Powers Authority meeting which focused on the construction plan for downstream of Highway 101. The Caltrain Policy Maker Advisory Group also met regarding level boarding which is important because between level boarding and electrification it becomes a more efficient system. The Peninsula Cities Consortium discussed that the Caltrain Policy Maker Advisory Group was not being well attended and should serve in a better advisory role. They were drafting letters for agencies to send to Caltrain sharing their concerns and recommendations. MINUTES APPROVAL MOTION: Council Member Holman moved, seconded by Council Member Burt to: 1) send the Minutes of August 19, 2013 back to Staff and request they work with the Planning Staff to create a more in depth analysis of the Architectural Review Board Study Session and bring back to Council at a later date and 2) approve the Minutes of September 20, 2013. MOTION PASSED: 5-1-0 Berman abstaining, Kniss and Price Absent CONSENT CALENDAR MOTION: Council Member Klein moved, seconded by Vice Mayor Shepherd to approve Agenda Item Number 2. 2. Recommendation that Council Adopt the Attached Corrected Version of the Community Facilities Closure Ordinance (Ordinance No. 5209), adding Section 9.06.020 to the Palo Alto Municipal Code – Overnight Use of Community Facilities Prohibited. MOTION PASSED: 5-1-1 Holman no, Berman abstaining, Kniss, Price Absent ACTION ITEMS 3. Discussion and Possible Adoption of Core Values. MOTION: Council Member Berman moved seconded by Council Member Burt for Staff to return to Council in early November with a plan for community outreach to solicit and encourage input from the community on what they think Palo Alto’s Core Values are with the goal of having a Council discussion at the 2014 City Council Retreat. ACTION MINUTES Page 3 of 4 City Council Meeting Final Action: 9/30/13 INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND THE SECONDER to add “framed around a to be determined purpose of this exercise” after “...encourage input from the community”. MOTION PASSED: 7-0 COUNCIL ADJOURNED INTO CLOSED SESSION AT 9:30 P.M. CLOSED SESSION 4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, CALIFORNIA GOVERNMENT CODE SECTION 54956.8 Properties: Cubberley Community Center, 4000 Middlefield Road, Palo Alto 94306 (including 8 acres owned by the City of Palo Alto and remaining acres owned by the Palo Alto Unified School District); and Ventura School site, 3990 Ventura Court, Palo Alto 94306 Agency Negotiators: James Keene, Pam Antil, Lalo Perez, Joe Saccio, Hamid Ghaemmaghami, Greg Betts, Rob De Geus, Thomas Fehrenbach, Aaron Aknin, Molly Stump Negotiating Parties: City of Palo Alto and Palo Alto Unified School District Under Negotiation: Lease and/or Purchase/Sale* Price and Terms of Payment *Purchase/sale is listed to comply with Brown Act legal requirements, and include various types of transactions including but not limited to easements, options, rights of first refusal and land exchanges. 5. CONFERENCE WITH REAL PROPERTY NEGOTIATORS, CALIFORNIA GOVERNMENT CODE SECTION 54956.8 Property: U.S. Post Office, 380 Hamilton Avenue, Palo Alto 94301 Agency Negotiators: ACTION MINUTES Page 4 of 4 City Council Meeting Final Action: 9/30/13 James Keene, Lalo Perez, Hamid Ghaemmaghami, Joe Saccio, Aaron Aknin, Meg Monroe, Molly Stump, Cara Silver Negotiating Parties: City of Palo Alto and United States Post Office Under Negotiation: Purchase: Price and Terms of Payment ADJOURNMENT: The meeting was adjourned at 11:15 P.M.