HomeMy WebLinkAbout2000-06-06 City Council (3)City of Palo .Alto
City Manager’s Report
TO:HONORABLE CITY COUNCIL
ATTN:FINANCE COMMITTEE
FROM:CITY MANAGER DEPARTMENT:COMMUNITY SERVICES
DATE:JUNE 6, 2000 CMR: 274:00
SUBJECT: 2000/01 LIBRARY SERVICES BUDGET AUGMENTATION ,
RECOMMENDATION
Staff recommends that the Finance Committee approve the expenditure of $200,000 to
add 3.75 full time employees in the Library Services 2000/01 budget.
BACKGROUND
At the meeting of April 20, the Finance Committee approved an augmentation of
$200,000 to the proposed Library Services budget. The Committee requested that staff
prepare an expenditure plan, share it with the Library Advisory Commission (LAC) and
return to the Finance Committee for review, prior to presentation of the FY 2000/01.
Budget to the Council on June 19.
DISCUSSION
The recommended expenditure plan addresses areas where support will have the most
positive and immediate effect on improving the quality of customer service to library
users.
CMR:274:00 Page 1 of 4
Proposed 2000-01 Library Salary Increases
ITEM
A) 1 FTE
’Library
Assistant
B) .25 FTE
Librarian
C) 1 FTE
Library
Specialist
D) 1 FTE Senior:
Librarian
IMPACT
Improve customer service
and sustain high use of
Mitchell Park (MP) Branch
on daily basis; maintain
adequate staffing at MP and
Terman Park during staff
illnesses, vacation & staff
training.
Improve customer service
and ability to sustain staffing
levels at Children’s &
College Terrace libraries on
daily basis and during staff
illnesses, vacation & staff
training; makes existing part
time (.75) Librarian position
full time.
Improve oversight of
circulation activities; support
high use at MP on daily
basis; assist in maintaining
adequate public service
levels during staff illness &
vacations; improve ability to
support staff training. In
combination with A & B,
enables change in loan period
from 4 to 3 weeks for most
materials & accommodates
projected 12% increase in
circulation.
Improve 1) speed of release
of new materials for public
use through additional
cataloging support and 2)
A B C D
FTE
0.25
(.36"B) (B+C)*~4
Salary
Benefit
s
36,566 13,164
45,136 16,249
39,832 14,340
51,272 18,458
Total
49,730
15,346
54,172
69,730
CMR:274:00 Page 2 of 4
E) .5 FTE Office
Specialist
quality of collections through
increase in discard rate of
outdated and unused
materials. (.5 FTE to each
effort)
Improve ability of public
service staff to provide
customer service through
clerical support to sustain &
maintain workload of overall
Library internal operations,
augmenting single support
staff position.
0.5 40,643 14,631
Total
27,637
216,615
The LAC reviewed an initial recommendation on May 25, 2000, which was over the
$200,000 augmentation directed by the Finance Committee. The LAC unanimously
endorsed the proposal. It further acknowledged that, together with the two Information
Technology positions being added and dedicated to library needs, these positions will
begin to restore and preserve library services and are consistent with the highest staffing
priorities outlined in their May,. 2000 report to Council. Subsequently, staff worked with
the City Manager’s office to reduce the cost of the proposal by $24,865 and by
transferring $16, 615 from other parts of the Community Services budget to pay for the
increase over $200,000.
RESOURCE IMPACT
Sufficient funds exist in the proposed Library Services 2000/01 Budget to support these
positions although some expenses, e.g. additional PCs, may be required in the future.
The additional appropriation of $200,000 will derive .from the General Fund’s non-salary
contingency account. The additional $16,615 required to fund this recommendation will
be accommodated through adjustment in the Community.Services Department budget.
POLICY IMPLICATIONS
This report is consistent with City policy.
CMR:274:00 Page 3 of 4
ENVIRONMENTAL REVIEW
This recommendation is not a project as defined by the California Environmental Quality
Act (CWQA) and is not subject to its requirements.
PREPARED BY: Mary Jo Levy, Director of Libraries
DEPARTMENT HEAD:
Director, Community Services
CITY MANAGER APPROVAL:
HARRISON
Assistant City Manager
c. Library Advisory Commission
CMR:274:00 Page 4 of 4