HomeMy WebLinkAboutStaff Report 4167
City of Palo Alto (ID # 4167)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 11/18/2013
City of Palo Alto Page 1
Summary Title: PACL Automated Materials Handling Project - Main Library
Title: Approval of a Contract Amendment with Envisionware, Inc., for an
Amount Not to Exceed $463,000 for the Automatic Materials Handling
System at the Main Library, For a Total Contract Not Exceeding $1,000,000 for
the Main and Mitchell Park Libraries
From: City Manager
Lead Department: Library
RECOMMENDATIONS
Staff recommends that Council authorize the City Manager or his designee to execute an
amended contract with EnvisionWare, Inc. for the purchase of an Automatic Material Handling
System (AMHS) for the Main Library in an amount not to exceed $463,000. An AMHS for the
Mitchell Park Library was included in the original contract and this amendment would provide
for additional equipment planned for the Main Library renovation. This amendment will result
in a total not exceeding $1,000,000 in the contract with EnvisionWare.
BACKGROUND
A feasibility study and implementation plan for Radio Frequency Identification Systems (RFID)
and Automated Materials Handling System (AMHS) was completed in 2006. The Palo Alto City
Library Technology Plan, 2009-2013, included a detailed analysis, evaluation, and
recommendation for RFID and AMHS for the Palo Alto City Library. The most recent report
from 2009 recommends implementation of such systems in conjunction with the ongoing
building projects. Specifically, the report recommends that AMHS be implemented at the
Mitchell Park Library to coincide with the new construction, at the Main Library to coincide with
that building renovation, and lastly, at the Children’s Library if deemed appropriate after all the
Measure N building projects are completed. The Library issued a request for proposal (RFP) in
August 2010 to solicit bids from vendors for RFID and AMHS systems and, after a lengthy
City of Palo Alto Page 2
evaluation process of the respondents, selected P.V. Supa, an AMHS manufacturing company,
for the AMHS portion of the project. The P.V. Supa AMHS was bid by the EnvisionWare
company, which is a distributor for this brand of AMHS.
The Library plans to implement RFID & AMHS primarily to achieve the following goals:
Achieve capacity for high levels of customer service;
Free up staff from current repetitive and routine tasks;
Reduce the risk of potential repetitive motion injuries;
Reduce material losses;
Improve circulation efficiency and shelf accuracy; and,
Manage an increasing circulation workload without additional staffing.
In the Technology Plan analysis, it was determined that the return on investment for the Main
Library AMHS would be averaged at $100,000/year. Thus, the staff savings (in time spent on
circulation activities the AMHS will do, possible staff repetitive stress injuries, etc.) realized
through acquisition of these products will pay for themselves within approximately four (4)
years. Because the total library circulation is over 1.5 million items per year, and projected to
increase with the opening of the renovated facility, it is possible that this savings will be
realized in a shorter period of time.
DISCUSSION
A request for proposal (RFP) for the provision of the AMHS and RFID systems was issued in
August 2010. An evaluation team of staff from the Library Department evaluated the
proposals. The criteria used were cost considerations; company viability and references;
support and maintenance agreements; and expertise in providing the required service.
Evaluation and award of the RFID vendor was approved in March 2011. Staff checked
references from other libraries that currently use the respondents’ services and found that
when taking into consideration all criteria, P.V. Supa was found to have the best AMHS
products to meet the needs of the Library.
Mitchell Park Library is in the process of being outfitted with the vendor’s AMH system, and will
begin operation by the end of 2013. Please refer to CMR 2024 for the Mitchell Park Library
AMH approval. This contract amendment extend the use of AMHS to the renovated Main
Library.
City of Palo Alto Page 3
RESOURCE IMPACT
Funds for this contract have been identified in the CIP budget for the Measure N projects as
follows: Mitchell Park Library & Community Center (PE-09006) and Main Library (PE-11000).
The AMHS will be integrated into the building construction and is expected to be fully installed
and operational prior to the opening of the Main Library in the fall of 2014 (FY 2015). Ongoing
equipment and software maintenance costs are estimated at $42,000 per year and will be
budgeted annually in the Information Technology Fund.
POLICY IMPLICATIONS
An implementation of the AMHS specifically responds to City Council direction to employ
technology solutions in the Library, and the City Auditor’s recommendation in the July 2007
Audit of Library Operations to expedite an RFID and AMHS implementation.
ENVIRONMENTAL REVIEW
Implementation of AMHS is not considered a project subject to review under the California
Environmental Quality Act. Environmental review for the Measure N bond projects was
completed prior to the 2008 election.
Attachments:
Attachment A: Amendment 2, C12144307 (PDF)
Attachment B: Envisionware Quote #US-16313 (Main Library AMH) (PDF)
Attachment C: Appendix N Contract Revision Form Envisionware C12144307 (PDF)
1
131106 sm 010
ATTACHMENT A
AMENDMENT NO. 2 TO CONTRACT NO. C12144307
BETWEEN THE CITY OF PALO ALTO AND
ENVISIONWARE, INC.
This Amendment No. 2 to Contract No. C12144307 (“Contract”) is entered into
November __, 2013, by and between the CITY OF PALO ALTO, a charter city and a municipal
corporation of the State of California (“CITY”), and ENVISIONWARE, INC., a California
corporation, located at 2855 Premiere Parkway, Suite A, Duluth GA 30097-5201, Phone:
800.216.8370 (“CONTRACTOR”).
R E C I T A L S:
WHEREAS, the Contract was entered into between the parties for the provision of
providing and implementing AMHS (automatic materials handling) systems at various City
Libraries; and
WHEREAS, the parties wish to amend the Contract;
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and
provisions of this Amendment, the parties agree:
SECTION 1. Section 3 Term. is hereby amended to read as follows:
“The Term of this Agreement is from 11/07/2011 to 11/06/14 inclusive, subject to the provisions of
Section Q and V of the General Terms and Conditions.”
SECTION 2. Section 5 Compensation. is hereby amended to read as follows:
“ CITY shall pay and CONTRACTOR agrees to accept as not to exceed compensation for
the full performance of the Services and reimbursable expenses, if any, a sum calculated in
accordance with the fee schedule set forth in Exhibit C, not to exceed a total maximum
compensation amount of Eight Hundred Seventy-five Thousand Five Hundred Seventy-six
Dollars ($454,576.00 original Contract + $420,614.15 Amendment2 = $875,190.00 Total).
CONTRACTOR agrees that it can perform the Services for an amount not to exceed the total
maximum compensation set forth above. Any hours worked or services performed by
CONTRACTOR for which payment would result in a total exceeding the maximum amount
of compensation set forth above for performance of the Services shall be at no cost to CITY.
The City has set aside the sum of fifty-two thousand four hundred eighty-five dollars
($20,424.00 original Contract + $42061.00 Amendment2 = $52485.00 Total) for
Additional Services. CONTRACTOR shall provide Additional Services only by
advanced, written authorization from the City Manager or designee.
CONTRACTOR, at the CITY’s request, shall submit a detailed written proposal
including a description of the scope of services, schedule, level of effort, and
CONTRACTOR’s proposed maximum compensation, including reimbursable
expense, for such services. Compensation shall be based on the hourly rates set forth
2
131106 sm 010
above or in Exhibit C (whichever is applicable), or if such rates are not applicable, a
negotiated lump sum. CITY shall not authorize and CONTRACTOR shall not
perform any Additional Services for which payment would exceed the amount set
forth above for Additional Services. Payment for Additional Services is subject to all
requirements and restrictions in this Agreement. “
SECTION 3. The following exhibit(s) to the Contract is/are hereby amended to read
as set forth in the attachment(s) to this Amendment, which are incorporated in full by this reference:
a. Exhibit “A” entitled “Scope of Services”.
b. Exhibit “B” entitled “Schedule of Performance”.
c. Exhibit “C” entitled “Schedule of Fees”.
SECTION ?. Except as herein modified, all other provisions of the Contract,
including any exhibits and subsequent amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly authorized representatives
executed this Amendment on the date first above written.
CITY OF PALO ALTO
__________________________
City Manager
APPROVED AS TO FORM:
__________________________
Senior Asst. City Attorney
ENVISIONWARE, INC.
By:___________________________
Name:_________________________
Title:________________________
Attachments:
EXHIBIT "A": SCOPE OF SERVICES
EXHIBIT "B": PROJECT SCHEDULE
EXHIBIT "C": COMPENSATION
10 Rev. July 11, 2011
EXHIBIT A
SCOPE OF SERVICES
A. BACKGROUND
The Palo Alto city Library plans to outfit various library locations with AMH (automatic
materials handling) systems.
The initial installation will occur at Mitchell Park Library and will be valid through
November 06, 2014.
Overview
The Palo Alto City Library is a mid-sized city library system comprised of five (5)
library locations serving a community of approximately 63,500 people in Palo Alto,
California. The Library has about 54,000 cardholders, a circulation of about 1.6
million on a collection of about 275,000 items. The Library Director reports to the
City Manager. The seven-member Library Advisory Commission is appointed by and
advisory to the City Council.
The Library is in the process of renovating and/or rebuilding all of its five branches.
City voters passed a bond measure in November 2008 to fund the renovation of the
Downtown Library, renovation and expansion of the Main Library, and the building
of a new Mitchell Park Library. The Children’s Library renovation was completed in
September 2007, the College Terrace Library renovation completed in October 2010
and the Downtown Library renovation completed in July 2011.
A feasibility study and implementation plan for RFID and AMH systems was
completed in 2006. A technology report from 2009 included a detailed analysis,
evaluation and recommendation for materials handling and RFID systems for the Palo
Alto City Library. The most recent report from 2009 recommends implementation of
such systems in conjunction with upcoming building projects. Specifically, the
reports recommend RFID be implemented at all five locations and AMH be
implemented at the three busiest branches in a phased approach to coincide with
construction and renovations. Because all five locations have undergone or will have
undergone extensive renovation by the fall of 2013, the Library is moving forward
with an RFID and AMH system implementation.
Goals, Values and Objectives
The Library plans to implement RFID/AMH systems primarily to achieve the
following goals:
Achieve capacity for high levels of customer self-service;
11 Rev. July 11, 2011
Free up staff from current repetitive and routine tasks;
Reduce the risk of potential repetitive motion injuries;
Reduce material losses;
Improve circulation efficiency and shelf accuracy; and,
Manage an increasing circulation workload without additional staffing
Technology Infrastructure (City & Library)
City’s Technology & Infrastructure
The City and Library are served by a gigabit fiber network, with a 10 GB internet
connection through Palo Alto Internet Exchange (PAIX). The City and Library
networks are connected by a 100 Mb gateway. City IT assigns a primary network
administrator to the Library, with backup available from other administrators. The
City’s IT department manages approximately 150 servers, located in the City Hall
server room. The City primarily uses HP/Compaq servers. City IT staff provide
hardware and operating-system management, upgrades, and patches. Application-
level support is provided by vendors, the Library system administrator, and City IT
staff.
Library’s Technology & Infrastructure
The Library’s Internet, network printing, email and file-sharing are provided through
the City’s wide area network. All libraries are connected to this WAN through the
City’s private fiber optic loop. The Library’s servers are all housed and managed at
the OS level by I.T. staff at City Hall. The Library administers library-specific
software on these servers using Remote Desktop Connection, PC Anywhere and/or
VNC. SirsiDynix’s Horizon software serves as the Library’s integrated library
system with many other 3rd party software platforms supporting library technology,
including but not limited to: Comprise’s SAM PC and print management systems,
Edify Telephony system, SIP2/ESIP servers, Envisionware’s Ecommerce server. The
Library employs a system administrator who is responsible for configuring and
managing the SirsiDynix Horizon integrated library system (ILS) and numerous other
library business applications. The system administrator also provides project
management and general technology support to library staff.
Project Management
CONTRACTOR will assign a project manager to oversee the project to ensure that it
meets the requirements of the Library and to be the key contact for the entire installation.
The project manager should be in attendance at the demo and provide the overall
introduction and explanation of the Provider’s proposed solution.
12 Rev. July 11, 2011
Health and Safety
To ensure the safety of the system, for both operators and the public, CONTRACTOR’s
system shall meet the following requirements:
The complete system components, including monitors, computers scanners must
meet worldwide safety requirements including UL (USA), cUL (Canada), CE
(Europe), and CB Scheme certification (Europe and Asia).
All equipment must be UL approved for adequate fire and safety compliance.
That compliance must be for complete units (i.e. security gates, conversion
stations, etc) in a system, and not for individual electrical components or pieces.
Bidders shall provide documentation and certification listing numbers of UL
approval.
All equipment must be FCC Compliant.
The UL, cUL, CE and C-tick marks shall be displayed on the serial plate of the
system.
System must be in compliance with ADA guideline 4.15.4 for wheel chair
clearance and ADA guideline 4.34.3 reach range standards.
Detection and security corridors must be in compliance with relevant ADA
requirements.
All products must comply with internationally recognized standards for RFID-
based Library self-service systems.
All equipment must meet the EU RoHS (Reduction of Hazardous Substance)
Directive. RoHS prohibits lead, mercury, cadmium, hexavalent chromium,
polybrominated biphenyls (PBB) and polybrominated diphenyl ethers (PBDE)
above certain maximum concentration levels for those substances.
All equipment must meet the EU WEEE (Waste Electrical and Electronic
Equipment) Directive which addresses the return at end-of-life, and recyclability/
recoverability /reusability of waste electrical and electronic equipment.
Place of Manufacture
To ensure ready availability of components, parts, and supplies, all major elements of the
system must be warehoused in U.S.A. or CONTRACTOR can have these items available
within 24 hours of request.
B. OVERALL REQUIREMENTS AND SUBSITUTIONS
CONTRACTOR (or “provider” referred to below) shall provide the products and services
described in Exhibit C and meet the Project requirements described below, with the
solution/equipment and/or services to comply with all of the following requirements and/or
preferences to meet the implementation of an AMH system at the Mitchell Park Library.:
13 Rev. July 11, 2011
AMH system functional requirements
1. The AMH system software and hardware components, including induction
stations, check-in and sorting equipment, must be fully compatible with the
Library’s existing Horizon ILS system. Returned items shall be identified in the
Horizon system as having been checked in and the borrower record must be
updated in real time.
2. System supports “tote check-in” for all items sorted to totes. EnvisionWare
understand and complies with this requirement. We would like the opportunity to
explore this request in detail with the library in person.
3. The AMH system shall have intakes that feed into a single conveyor for sortation.
4. The materials intakes shall accept, check in and sort all print and non-print
formats effectively (books, magazines, CDs, DVDs, CD-ROMs, board books,
paperback books, etc.) using RFID technology.
5. The system shall be designed to fit into existing circulation/sorting workroom
spaces of those branches that have already been renovated and the Provider will
work with the Library to design the AMH system to fit into any new or newly
renovated facilities.
6. The AMH system will be configured with the designated number of sorts but be
expandable to additional sorts.
7. Automated sorting equipment must be capable of distributing returned items into
separate bins according to criteria established by the library using information
provided from the library’s database or from the RFID tag.
8. In the process of sorting, tags’ security bits must be reactivated.
9. Sorting software must interface with library’s database through SIP, SIP2, NCIP
or some other API supported by the library ILS in order to separate holds from
other items.
10. Sorting software must distribute items that have no RFID tag or damaged RFID
tags into a separate bin.
11. The system must have an option for patron receipts. Patrons returning items must
not have to sort them by patron (for example, one family member must be able to
return all the family’s items without having to separate them and provide patron
authentication for each family member). A single printed receipt for all items read
must be available.
12. Provider must be prepared to specify the appropriate combination of bins, totes,
and/or trolleys for each library based on current and anticipated circulation
patterns and provide a sample report of a library for which they’ve done this, that
is similar in size to Palo Alto City Library.
13. System must be capable of handling up to 2,000 items per hour. EnvisionWare
understands and complies with this requirement. Our Sorter’s induction speed
without load or ILS created delays is 1,440 items per hour. To accomplish the
requested 2,000 item per hour handling capability, the sorter will be configured
with two or more induction stations. Every induction station increases the sorter’s
induction capabilities.
14. System must not require use of special bins.
14 Rev. July 11, 2011
15. System must provide bin-full lights or some other indicator so staff knows when
to swap out bins.
16. System must allow for a virtually unlimited number of sorting bins.
17. When problems occur, system notifies staff through the software interface.
18. System includes ability for patron check-in capability.
19. System can check-in items even when the Library’s ILS is offline or unavailable;
storing transactions for later synchronization with the ILS.
20. System provides remote monitoring and diagnostics to troubleshoot problems.
21. System provides usage statistics for each location.
22. System includes an audible and/or visual indicator when sorting bins reach
capacity.
23. System includes an emergency stop button.
24. System is interoperable with circulation and security technologies from other
vendors
25. System is compatible with both RFID and barcode circulation to be used in a
phased implementation.
26. System supports automatic holds label printing. References must be provided of
other Horizon libraries that have implemented this feature. EnvisionWare
understands and complies with this requirement. EnvisionWare Santa Clara
County Library System in Los Altos, California is a SirisDynix Horizon that uses
the EnvisionWare AMH solution with the Holds capabilities that causes the sorter
to print a hold slips when an item is received.
27. Introductory train-the-trainer training shall be provided.
28. Provider provides live phone support Monday through Friday, 9-5 PST.
EnvisionWare understands and exceeds this requirement. For all EnvisionWare
Automated Materials Handling customers support is available 24 hours / 7 days a
week by live EnvisionWare technicians.
29. Provider provides on-call support services 24/7 with a guaranteed response time
of two hours.
30. Provider provides 24 hour or better turnaround for onsite support calls during
business hours and 48 hour turnaround on the weekends. EnvisionWare responds
to service requests within two hours and immediately acts upon the request.
Onsite service is provided at no additional charge when the system is covered
under EnvisionWare maintenance. EnvisionWare support department requests
onsite assistance when problems cannot be resolved remotely. Our reputation for
timely response speaks for itself and is a better measure the than any written
message. As stated n the cover letter, we have primary and back up service.
31. Provider does not partner or subcontract with another company for support.
EnvisionWare does not subcontract our support. All support is handled by
EnvisionWare employees who can ensure rapid and optimal services and support.
32. Provider has support offices within 50 miles of Library. EnvisionWare has a
support office located in Concord, CA, which is approximately 60 miles from
Palo Alto, CA and back up support within approximately 10 miles.
33. Provider will provide a yearly maintenance or service contract for all equipment
provided with an option to purchase multi-year maintenance at the time of
purchase.
15 Rev. July 11, 2011
34. Maintenance/service agreement must be renewable on an annual basis.
35. Provider offers a 12-month 100% money-back performance guarantee on all
equipment purchased and covered by 12-month warranty or service agreement.
EnvisionWare ensures total customer satisfaction. EnvisionWare offers a
money‐back purchase satisfaction guarantee for EnvisionWare hardware and
software and non‐custom items as stated in our EULA. Custom printed RFID
tags, tags inserted in materials, installation costs and transport costs to the
library for the initial installation of the equipment are not covered by the
money‐back guarantee.
36. All units will be delivered, installed and fully functional based upon the Library’s
implementation schedule as agreed upon with Provider. EnvisionWare
understands and complies with this requirement. EnvisionWare Professional
Services staff will design the implementation schedule with the library staff
during the Planning Phase of the Installation process.
37. Provider will detail site requirements for all equipment no later than 90 days
before delivery is scheduled.
38. Provider will arrange unpacking and placement of all equipment which it
furnishes and removal of all debris generated by the installation of the equipment.
39. Provider will certify in writing when each installation is complete and ready for
use.
40. Provider provides a detailed project timetable for the AMH implementations.
16 Rev. July 11, 2011
EXHIBIT B
SCHEDULE OF PERFORMANCE
Installation Schedule
A mutually agreeable, detailed Project and Installation Schedule will be delivered to the
library within ten working days of contract signing. A draft schedule for the Mitchell
Park Library AMH is as follows:
Period Tasks to be Performed Responsibility (Provider
or Library)
November 2013 Provide shop drawings of 13-bin AMH for
Main Library
Provider
December 2013 Work with architects on space planning and
design Main Library
Library and Provider
January 2014 Library orders AMH equipment for Main
Library
Library: P.O. sent to
EnvisionWare
June 2014 AMH equipment manufactured for Main
Library
Provider
August 2014 AMH equipment delivered and installed at
Main Library
Provider
September 2014 Configuration and training on AMH system
Main Library
Provider and Library
December 2014 AMH system fully functional Main Library Provider and Library
17 Rev. July 11, 2011
EXHIBIT C
SCHEDULE OF FEES
(ATTACHED)
EnvisionWare, Inc.
2855 Premiere Parkway | Suite A
Duluth GA 30097-5201
United States
800-216-8370
http://www.envisionware.com
Tax ID # 58-2424595
Quotation
Date 9/14/2011
Estimate #US-10480
Bill To
Marth Walters
Palo Alto City Library
1213 Newell Rd
Palo Alto CA 94303
United States
Ship To
Martha Walters
Palo Alto City Library
Mitchell Park Library
4050 Middlefield Road
Palo Alto CA 94303
United States
Expires 12/13/2011
Exp. Order 3/31/2011
Project
Sales Rep Himes, John
Product Specialist
Partner
Memo 12 Bin 3 Inlet AMH
Terms Net 30 Days
End User
Partner User Expira...
Maint. Expiration 7/31/2012
Item
AMH Induction
- Station
GEN3
AMH Induction
- Panel
[External]
24-H Interface
AMH Induction
- Panel
[External] Fire
Protection
AMH Induction
- Detection
(RFID Reader)
AMH Induction
- Detection
(Barcode)
AMH Induction
- SW/HW (Hold
Processing -
Std)
AMH Induction
- SW (Bin Full
Software)
AMH Module -
Sorting GEN3
Quant...
3
2
2
3
3
1
1
5
Description
SORTER INDUCTION / FRONT BELT MODULE - System
control module accepts items into the sorter, reads
identification (RFID and/or Barcode); Sensitizes (RFID
and/or EM optional); checks in items; retrieves sorting
criteria and dispatches accepted items to the proper route
and receptacle on the system. The Module includes a
Windows XP Workstation PC, LibRetto sorter control
software, Master Controller, Ethernet Switch; Touch screen
display; and master shutdown switch.
** REQUIRES a SIP2 connection from an ILS that
supports the standard sorting extensions.
SORTER EXTERNAL INDUCTION PANEL - Touch screen
interface and kiosk-style printer incorporated into a
weatherproof stainless steel enclosure for external,
24-hour return of materials. Requires Induction/Front
Belt behind the panel to process returning items.
Suggested option: AMH Induction - Panel [External] Fire
Protection
SORTER INDUCTION FIRE PROTECTION MODULE - Fire
suppression unit installs between the External Induction
Panel (24 hour hatch) and the Induction/Front Belt unit.
SORTER RFID READER/ANTENNA - Installed in
Induction/Front Belt Stations to read RFID tags. Default
system supports the open standard Danish Data Model.
ISO 15693 / 18000-3 complaint; 13.56MHz; CE
SORTER BARCODE SCANNER - Industrial Barcode Scanner
Installed in Induction/Front Belt Stations
SORTER HOLD PROCESSING - Standard Hold/Reserves
Processing Module with Desktop Receipt Printer (a high
capacity receipt printer upgrade is optional). As items are
processed, the holds module retrieves the hold
information and prepares customized receipts for
insertion/attachment to items.
SORTER BIN FULL SOFTWARE WITH (1) BIN FULL SWITCH
- Counts items as they are sorted into a receptacle and
then ignites a light at a pre-set limits, disabling the full
sort receptacle from further acceptance of items.
SORTER SORTING MODULE distributes items into
receptacles. In-line, a module provides two sorts. At the
end of a line, the module provides three sorts. The end of
a sorting line is typically dedicated to exceptions and uses
a large bin, space permitting
Unit Price
31,995.00
19,995.00
5,495.00
3,995.00
2,495.00
2,195.00
1,450.00
16,495.00
Amount
95,985.00
39,990.00
10,990.00
11,985.00
7,485.00
2,195.00
1,450.00
82,475.00
Page 1 of 4
EXHIBIT C
Original Contract Cost
EnvisionWare, Inc.
2855 Premiere Parkway | Suite A
Duluth GA 30097-5201
United States
800-216-8370
http://www.envisionware.com
Tax ID # 58-2424595
Page 2 of 4
Quotation
Date 9/14/2011
Estimate #US-10480
Item
AMH Module -
Conveyor
[0750]
AMH Module -
Conveyor
[0600]
AMH Module -
Turntable GEN3
AMH Module -
Sorting Bin Full
Switch
AMH
Receptacle -
ErgoStack
Docking Station
AMH
Receptacle -
ErgoStack
Trolley
AMH
Receptacle -
ErgoStack
Battery/Charger
AMH
Receptacle -
Bin [Standard]
SUBTOTAL AMH
PS-EXPFF-U
1st Day
PS-TP Day Rate
PS-PM-TK-U
Project
Management
Quant...
2
1
2
10
3
6
1
12
2
1
1
Description
SORTER CONVEYOR - 750 mm / ~2.5ft. The sorter/buffer
module moves items across a space or distance and/or it
buffers items that may need to be accepted to avoid
system latency. The distributed architecture capitalizes on
the addition of each module to increase performance.
SORTER CONVEYOR - 600 mm / ~2ft. The sorter/buffer
module moves items across a space or distance and/or it
buffers items that may need to be accepted to avoid
system latency. The distributed architecture capitalizes on
the addition of each module to increase performance.
SORTER TURNTABLE rotates items to align a spine or to
turn right angles.
SORTER BIN FULL DEACTIVATION SWITCH is used to stop
the distribution of items into a receptacle. The Switch
ignites when the Bin Full Software activates the light.
(requires Bin Full Software) Add one switch per sort
receptacle location.
SORTER ERGOSTACK DOCKING STATION automatically
raises and lowers items on an ErgoStack Trolley (sold
separately) and senses a full Trolley.
SORTER ERGOSTACK TROLLEY receives items from the
sorter and then converts to a shelving cart using the
attached rechargeable battery (requires ErgoStack
Docking Station) (1) Battery/Charger included.
SORTER ERGOSTACK SPARE BATTERY AND CHARGER for
ErgoStack Trolley
SORTER STANDARD BIN holds approximately 100 or more
print items. The bin has an auto-leveling internal base
that raises and lowers with the addition or removal of
items in the bin
SUBTOTAL for Automated Materials Handling / Sorter
System
ENVISIONWARE PROFESSIONAL SERVICES - FLAT FEE
FOR EXPENSES - First of Every Five Days Onsite. No
partial days.
ENVISIONWARE FACTORY PERSONNEL ONSITE
INSTALLATION DAY for Sorters
ENVISIONWARE TURNKEY PROFESSIONAL SERVICES
** Consultation and Project Planning
** Implementation/Installation Services
** Training
** Post Installation Review
** An EnvisionWare Implementation Consultant will be
assigned to manage and implement your project from
start to finish and includes pre-installation consultation,
project planning, product installation and training, and
post installation review as mutually agreed. You will
receive documentation and progress reports throughout
the process.
** A turnkey project is an indication that you have
Unit Price
9,995.00
9,995.00
19,495.00
495.00
5,030.00
4,385.00
1,595.00
1,645.00
975.00
1,500.00
2,400.00
Amount
19,990.00
9,995.00
38,990.00
4,950.00
15,090.00
26,310.00
1,595.00
19,740.00
389,215.00
1,950.00
1,500.00
2,400.00
EXHIBIT C
Original Contract Cost
EnvisionWare, Inc.
2855 Premiere Parkway | Suite A
Duluth GA 30097-5201
United States
800-216-8370
http://www.envisionware.com
Tax ID # 58-2424595
Page 3 of 4
Quotation
Date 9/14/2011
Estimate #US-10480
Item
SUBTOTAL
Services
PS-EXPFF-U
1st Day
PS-EXPFF-U
Additional Day
PS-TP Day Rate
PS-PM-TK-U
Project
Management
SUBTOTAL
Services
Quant...
4
10
7
1
Description
accepted our calculations for a complete installation.
EnvisionWare will assume the responsibility for delivering
according to customer expecations defined in a Scope of
Work that will be developed collaboratively with your staff.
You remain responsible for providing timely access,
environmental issues, and for ensuring that your
resources including systems are virus free and in complete
working order.
++ This price does not include any of the fixed travel cost
items when onsite services are requested.
SUBTOTAL for EnvisionWare Professional Services
These Services are for a Site Survey to check on
Electricity and Hole build outs.
ENVISIONWARE PROFESSIONAL SERVICES - FLAT FEE
FOR EXPENSES - First of Every Five Days Onsite. No
partial days.
ENVISIONWARE PROFESSIONAL SERVICES - FLAT FEE
FOR EXPENSES - Additional Days After First. Maximum
(4) additional days before an additional First day is
required.
ENVISIONWARE FACTORY PERSONNEL ONSITE
INSTALLATION DAY for Sorters
ENVISIONWARE TURNKEY PROFESSIONAL SERVICES
** Consultation and Project Planning
** Implementation/Installation Services
** Training
** Post Installation Review
** An EnvisionWare Implementation Consultant will be
assigned to manage and implement your project from
start to finish and includes pre-installation consultation,
project planning, product installation and training, and
post installation review as mutually agreed. You will
receive documentation and progress reports throughout
the process.
** A turnkey project is an indication that you have
accepted our calculations for a complete installation.
EnvisionWare will assume the responsibility for delivering
according to customer expecations defined in a Scope of
Work that will be developed collaboratively with your staff.
You remain responsible for providing timely access,
environmental issues, and for ensuring that your
resources including systems are virus free and in complete
working order.
++ This price does not include any of the fixed travel cost
items when onsite services are requested.
SUBTOTAL for EnvisionWare Professional Services
These Services are for the Main installation, testing, and
training for the new AMH Sorter.
Unit Price
975.00
250.00
1,500.00
10,500.00
Amount
5,850.00
3,900.00
2,500.00
10,500.00
10,500.00
27,400.00
EXHIBIT C
Original Contract Cost
EnvisionWare, Inc.
2855 Premiere Parkway | Suite A
Duluth GA 30097-5201
United States
800-216-8370
http://www.envisionware.com
Tax ID # 58-2424595
Page 4 of 4
Quotation
Date 9/14/2011
Estimate #US-10480
Item Quant...Description Unit Price Amount
Subtotal
Total Tax
Total
422,465.00
32,110.24
$454,575.24
All sales subject to the standard EULA and Product Warranty provided with your products. This offer is not valid after the expiration date. Thank you
for your interest in EnvisionWare products and services.
EXHIBIT C
Original Contract Cost
EnvisionWare, Inc.
2855 Premiere Parkway | Suite A
Duluth GA 30097-5201
United States
800-216-8370
http://www.envisionware.com
Tax ID # 58-2424595
Quotation
Date 9/15/2011
Estimate #US-10485
Bill To
Marth Walters
Palo Alto City Library
1213 Newell Rd
Palo Alto CA 94303
United States
Ship To
Martha Walters
Palo Alto City Library
Mitchell Park Library
4050 Middlefield Road
Palo Alto CA 94303
United States
Expires 12/14/2011
Exp. Order 9/15/2011
Project
Sales Rep Himes, John
Product Specialist
Partner
Memo 12 Bin 3 Inlet AMH
Terms Net 30 Days
End User
Partner User Expira...
Maint. Expiration 7/31/2012
Item
AMH Induction
- Station
GEN3
AMH Induction
- Panel
[External]
24-H Interface
AMH Induction
- Panel
[External] Fire
Protection
AMH Induction
- Detection
(RFID Reader)
AMH Induction
- Detection
(Barcode)
AMH Induction
- SW/HW (Hold
Processing -
Std)
AMH Induction
- SW (Bin Full
Software)
AMH Module -
Sorting GEN3
Quant...
3
2
2
3
3
1
1
5
Description
SORTER INDUCTION / FRONT BELT MODULE - System
control module accepts items into the sorter, reads
identification (RFID and/or Barcode); Sensitizes (RFID
and/or EM optional); checks in items; retrieves sorting
criteria and dispatches accepted items to the proper route
and receptacle on the system. The Module includes a
Windows XP Workstation PC, LibRetto sorter control
software, Master Controller, Ethernet Switch; Touch screen
display; and master shutdown switch.
** REQUIRES a SIP2 connection from an ILS that
supports the standard sorting extensions.
SORTER EXTERNAL INDUCTION PANEL - Touch screen
interface and kiosk-style printer incorporated into a
weatherproof stainless steel enclosure for external,
24-hour return of materials. Requires Induction/Front
Belt behind the panel to process returning items.
Suggested option: AMH Induction - Panel [External] Fire
Protection
SORTER INDUCTION FIRE PROTECTION MODULE - Fire
suppression unit installs between the External Induction
Panel (24 hour hatch) and the Induction/Front Belt unit.
SORTER RFID READER/ANTENNA - Installed in
Induction/Front Belt Stations to read RFID tags. Default
system supports the open standard Danish Data Model.
ISO 15693 / 18000-3 complaint; 13.56MHz; CE
SORTER BARCODE SCANNER - Industrial Barcode Scanner
Installed in Induction/Front Belt Stations
SORTER HOLD PROCESSING - Standard Hold/Reserves
Processing Module with Desktop Receipt Printer (a high
capacity receipt printer upgrade is optional). As items are
processed, the holds module retrieves the hold
information and prepares customized receipts for
insertion/attachment to items.
SORTER BIN FULL SOFTWARE WITH (1) BIN FULL SWITCH
- Counts items as they are sorted into a receptacle and
then ignites a light at a pre-set limits, disabling the full
sort receptacle from further acceptance of items.
SORTER SORTING MODULE distributes items into
receptacles. In-line, a module provides two sorts. At the
end of a line, the module provides three sorts. The end of
a sorting line is typically dedicated to exceptions and uses
a large bin, space permitting
Unit Price
31,995.00
19,995.00
5,495.00
3,995.00
2,495.00
2,195.00
1,450.00
16,495.00
Amount
95,985.00
39,990.00
10,990.00
11,985.00
7,485.00
2,195.00
1,450.00
82,475.00
Page 1 of 4
EXHIBIT C
Original Contract Option Cost
EnvisionWare, Inc.
2855 Premiere Parkway | Suite A
Duluth GA 30097-5201
United States
800-216-8370
http://www.envisionware.com
Tax ID # 58-2424595
Page 2 of 4
Quotation
Date 9/15/2011
Estimate #US-10485
Item
AMH Module -
Conveyor
[0750]
AMH Module -
Conveyor
[0600]
AMH Module -
Turntable GEN3
AMH Module -
Sorting Bin Full
Switch
AMH
Receptacle -
ErgoStack
Docking Station
AMH
Receptacle -
ErgoStack
Trolley
AMH
Receptacle -
ErgoStack
Battery/Charger
AMH
Receptacle -
Bin [Standard]
SUBTOTAL AMH
PS-EXPFF-U
1st Day
PS-TP Day Rate
PS-PM-TK-U
Project
Management
Quant...
2
1
2
10
3
6
1
12
2
1
1
Description
SORTER CONVEYOR - 750 mm / ~2.5ft. The sorter/buffer
module moves items across a space or distance and/or it
buffers items that may need to be accepted to avoid
system latency. The distributed architecture capitalizes on
the addition of each module to increase performance.
SORTER CONVEYOR - 600 mm / ~2ft. The sorter/buffer
module moves items across a space or distance and/or it
buffers items that may need to be accepted to avoid
system latency. The distributed architecture capitalizes on
the addition of each module to increase performance.
SORTER TURNTABLE rotates items to align a spine or to
turn right angles.
SORTER BIN FULL DEACTIVATION SWITCH is used to stop
the distribution of items into a receptacle. The Switch
ignites when the Bin Full Software activates the light.
(requires Bin Full Software) Add one switch per sort
receptacle location.
SORTER ERGOSTACK DOCKING STATION automatically
raises and lowers items on an ErgoStack Trolley (sold
separately) and senses a full Trolley.
SORTER ERGOSTACK TROLLEY receives items from the
sorter and then converts to a shelving cart using the
attached rechargeable battery (requires ErgoStack
Docking Station) (1) Battery/Charger included.
SORTER ERGOSTACK SPARE BATTERY AND CHARGER for
ErgoStack Trolley
SORTER STANDARD BIN holds approximately 100 or more
print items. The bin has an auto-leveling internal base
that raises and lowers with the addition or removal of
items in the bin
SUBTOTAL for Automated Materials Handling / Sorter
System
ENVISIONWARE PROFESSIONAL SERVICES - FLAT FEE
FOR EXPENSES - First of Every Five Days Onsite. No
partial days.
ENVISIONWARE FACTORY PERSONNEL ONSITE
INSTALLATION DAY for Sorters
ENVISIONWARE TURNKEY PROFESSIONAL SERVICES
** Consultation and Project Planning
** Implementation/Installation Services
** Training
** Post Installation Review
** An EnvisionWare Implementation Consultant will be
assigned to manage and implement your project from
start to finish and includes pre-installation consultation,
project planning, product installation and training, and
post installation review as mutually agreed. You will
receive documentation and progress reports throughout
the process.
** A turnkey project is an indication that you have
Unit Price
9,995.00
9,995.00
19,495.00
495.00
5,030.00
4,385.00
1,595.00
1,645.00
975.00
1,500.00
2,400.00
Amount
19,990.00
9,995.00
38,990.00
4,950.00
15,090.00
26,310.00
1,595.00
19,740.00
389,215.00
1,950.00
1,500.00
2,400.00
EXHIBIT C
Original Contract Option Cost
EnvisionWare, Inc.
2855 Premiere Parkway | Suite A
Duluth GA 30097-5201
United States
800-216-8370
http://www.envisionware.com
Tax ID # 58-2424595
Page 3 of 4
Quotation
Date 9/15/2011
Estimate #US-10485
Item
SUBTOTAL
Services
PS-EXPFF-U
1st Day
PS-EXPFF-U
Additional Day
PS-TP Day Rate
PS-PM-TK-U
Project
Management
SUBTOTAL
Services
XA-Maintenance
XA-Maintenance
Quant...
4
10
7
1
1
1
Description
accepted our calculations for a complete installation.
EnvisionWare will assume the responsibility for delivering
according to customer expecations defined in a Scope of
Work that will be developed collaboratively with your staff.
You remain responsible for providing timely access,
environmental issues, and for ensuring that your
resources including systems are virus free and in complete
working order.
++ This price does not include any of the fixed travel cost
items when onsite services are requested.
SUBTOTAL for EnvisionWare Professional Services
These Services are for a Site Survey to check on
Electricity and Hole build outs.
ENVISIONWARE PROFESSIONAL SERVICES - FLAT FEE
FOR EXPENSES - First of Every Five Days Onsite. No
partial days.
ENVISIONWARE PROFESSIONAL SERVICES - FLAT FEE
FOR EXPENSES - Additional Days After First. Maximum
(4) additional days before an additional First day is
required.
ENVISIONWARE FACTORY PERSONNEL ONSITE
INSTALLATION DAY for Sorters
ENVISIONWARE TURNKEY PROFESSIONAL SERVICES
** Consultation and Project Planning
** Implementation/Installation Services
** Training
** Post Installation Review
** An EnvisionWare Implementation Consultant will be
assigned to manage and implement your project from
start to finish and includes pre-installation consultation,
project planning, product installation and training, and
post installation review as mutually agreed. You will
receive documentation and progress reports throughout
the process.
** A turnkey project is an indication that you have
accepted our calculations for a complete installation.
EnvisionWare will assume the responsibility for delivering
according to customer expecations defined in a Scope of
Work that will be developed collaboratively with your staff.
You remain responsible for providing timely access,
environmental issues, and for ensuring that your
resources including systems are virus free and in complete
working order.
++ This price does not include any of the fixed travel cost
items when onsite services are requested.
SUBTOTAL for EnvisionWare Professional Services
These Services are for the Main installation, testing, and
training for the new AMH Sorter.
Year 2 Maintenance for AMH Hardware
(389215.00 * .11 = $ 42,813.65)
Year 3 Maintenance for AMH Hardware
(389215.00 * .11 = $ 42,813.65)
Unit Price
975.00
250.00
1,500.00
10,500.00
42,813.65
42,813.65
Amount
5,850.00
3,900.00
2,500.00
10,500.00
10,500.00
27,400.00
42,813.65
42,813.65
EXHIBIT C
Original Contract Option Cost
EnvisionWare, Inc.
2855 Premiere Parkway | Suite A
Duluth GA 30097-5201
United States
800-216-8370
http://www.envisionware.com
Tax ID # 58-2424595
Page 4 of 4
Quotation
Date 9/15/2011
Estimate #US-10485
Item
SUBTOTAL
Items
Discount:
Maintenance -
Advance
SUBTOTAL
Items
Quant...Description
SUBTOTAL Years 2 and 3 of Maintenance
DISCOUNT for Advance Purchase of EnvisionWare Annual
Maintenance Services for Year 2-4 (Payment must be
made at time of original purchase.)
SUBTOTAL Years 2 and 3 after pre-payment discount.
Unit Price
-10.00%
Amount
85,627.30
-8,562.73
77,064.57
Total $499,529.57
All sales subject to the standard EULA and Product Warranty provided with your products. This offer is not valid after the expiration date. Thank you
for your interest in EnvisionWare products and services.
EXHIBIT C
Original Contract Option Cost
EnvisionWare, Inc.
2855 Premiere Parkway | Suite A
Duluth GA 30097-5201
United States
800-216-8370 / +1 678-382-6500
www.envisionware.com
Tax ID # 58-2424595
Quotation
Date 7/11/2013
Quote Number US-16313
Bill To
Martha Walters
Palo Alto City Library
Mitchell Park Library
4050 Middlefield Road
Palo Alto CA 94306
United States
Ship To
Martha Walters
Palo Alto City Library
1213 Newell Road
Palo Alto CA 94303
United States
Quote Expires 1/31/2014
Project
Sales Rep Evans, Ken
Partner
Currency US Dollar
Memo (Prints)
Terms Net 30 Days
Currency US Dollar
End User
End User Expiration
Maintenance Expira...7/31/2014
Item
AMH Induction -
Station GEN3
AMH Induction -
Panel [External]
24-H Interface
AMH Induction -
Panel [External]
Fire Protection
AMH Induction -
Detection (RFID
Reader)
AMH Induction -
Panel [Internal]
INCover
AMH Induction -
Station In-line
Staff
AMH Induction -
SW/HW (Hold
Processing - Std)
AMH Module -
Sorting GEN3
Qty
2
1
1
2
1
1
1
6
Description
SORTER INDUCTION / FRONT BELT MODULE - System
control module accepts items into the sorter, reads
identification (RFID and/or Barcode); Sensitizes (RFID
and/or EM optional); checks in items; retrieves sorting
criteria and dispatches accepted items to the proper route
and receptacle on the system. The Module includes a
Windows XP Workstation PC, LibRetto sorter control
software, Master Controller, Ethernet Switch; Touch
screen display; and master shutdown switch.
** REQUIRES a SIP2 connection from an ILS that
supports the standard sorting extensions.
SORTER EXTERNAL INDUCTION PANEL - Touch screen
interface and kiosk-style printer incorporated into a
weatherproof stainless steel enclosure for external,
24-hour return of materials. Requires Induction/Front
Belt behind the panel to process returning items.
Suggested option: AMH Induction - Panel [External] Fire
Protection
SORTER INDUCTION FIRE PROTECTION MODULE - Fire
suppression unit installs between the External Induction
Panel (24 hour hatch) and the Induction/Front Belt unit.
SORTER RFID READER/ANTENNA - Installed in
Induction/Front Belt Stations to read RFID tags. Default
system supports the open standard Danish Data Model.
ISO 15693 / 18000-3 complaint; 13.56MHz; CE
SORTER INTERNAL INDUCTION PANEL - Internal
Induction Stainless Panel with flush mount 12 inch
industrial touch screen; integrated high performance
kiosk printer capability, stainless cover and shelf.
SORTER STAFF INDUCTION / FEEDER BELT MODULE -
System feeder belt module accepts items into the sorter,
reads identification (RFID only), checks in items, retrieves
sorting criteria and dispatches accepted items to the
proper route and receptacle on the system. The Module
does not include a receipt printer or touch screen display.
** REQUIRES a SIP2 connection from an ILS that
supports the standard sorting extensions.
SORTER HOLD PROCESSING - Standard Hold/Reserves
Processing Module with Desktop Receipt Printer (a high
capacity receipt printer upgrade is optional). As items are
processed, the holds module retrieves the hold
information and prepares customized receipts for
insertion/attachment to items.
SORTER SORTING MODULE distributes items into
receptacles. In-line, a module provides two sorts. At the
Rate
29,895.00
18,595.00
5,195.00
995.00
10,495.00
19,500.00
1,995.00
15,495.00
Amount
59,790.00
18,595.00
5,195.00
1,990.00
10,495.00
19,500.00
1,995.00
92,970.00
Page 1 of 4
EXHIBIT C
Amendment 2 Contract Cost
EnvisionWare, Inc.
2855 Premiere Parkway | Suite A
Duluth GA 30097-5201
United States
800-216-8370 / +1 678-382-6500
www.envisionware.com
Tax ID # 58-2424595
Page 2 of 4
Quotation
Date 7/11/2013
Quote Number US-16313
Item
AMH Module -
Conveyor [0700]
AMH Module -
Conveyor [0600]
AMH Module -
Conveyor [1000]
AMH Module -
Turntable GEN3
AMH Induction -
SW (Bin Full
Software)
AMH Module -
Sorting Bin Full
Switch
AMH Receptacle -
ErgoStack
Docking Station
AMH Receptacle -
ErgoStack Trolley
AMH Receptacle -
ErgoStack
Battery/Charger
AMH Receptacle -
Bin [Standard]
SUBTOTAL AMH
PS-EXPFF-U 1st
Day
Qty
1
2
2
2
1
13
6
6
1
8
2
Description
end of a line, the module provides three sorts. The end
of a sorting line is typically dedicated to exceptions and
uses a large bin, space permitting
SORTER CONVEYOR - 700 mm / ~2.2ft. The
sorter/buffer module moves items across a space or
distance and/or it buffers items that may need to be
accepted to avoid system latency. The distributed
architecture capitalizes on the addition of each module to
increase performance.
SORTER CONVEYOR - 600 mm / ~2ft. The sorter/buffer
module moves items across a space or distance and/or it
buffers items that may need to be accepted to avoid
system latency. The distributed architecture capitalizes
on the addition of each module to increase performance.
SORTER CONVEYOR - 1000 mm / ~3ft. The sorter/buffer
module moves items across a space or distance and/or it
buffers items that may need to be accepted to avoid
system latency. The distributed architecture capitalizes
on the addition of each module to increase performance.
SORTER TURNTABLE rotates items to align a spine or to
turn right angles.
SORTER BIN FULL SOFTWARE WITH (1) BIN FULL
SWITCH - Counts items as they are sorted into a
receptacle and then ignites a light at a pre-set limits,
disabling the full sort receptacle from further acceptance
of items.
SORTER BIN FULL DEACTIVATION SWITCH is used to stop
the distribution of items into a receptacle. The Switch
ignites when the Bin Full Software activates the light.
(requires Bin Full Software) Add one switch per sort
receptacle location.
SORTER ERGOSTACK DOCKING STATION automatically
raises and lowers items on an ErgoStack Trolley (sold
separately) and senses a full Trolley.
SORTER ERGOSTACK TROLLEY receives items from the
sorter and then converts to a shelving cart using the
attached rechargeable battery (requires ErgoStack
Docking Station) (1) Battery/Charger included.
SORTER ERGOSTACK SPARE BATTERY AND CHARGER for
ErgoStack Trolley
SORTER STANDARD BIN holds approximately 100 or
more print items. The bin has an auto-leveling internal
base that raises and lowers with the addition or removal
of items in the bin. 22.8"w x 22.8"d x 30.3"h [579.12mm
x 579.12mm x 769.62mm].
SUBTOTAL for Automated Materials Handling / Sorter
System
ENVISIONWARE PROFESSIONAL SERVICES - FLAT FEE
FOR EXPENSES - First of Every Five Days Onsite. No
partial days.
Rate
8,795.00
8,795.00
10,095.00
18,495.00
1,350.00
495.00
3,995.00
3,725.00
1,275.00
1,495.00
975.00
Amount
8,795.00
17,590.00
20,190.00
36,990.00
1,350.00
6,435.00
23,970.00
22,350.00
1,275.00
11,960.00
361,435.00
1,950.00
EXHIBIT C
Amendment 2 Contract Cost
EnvisionWare, Inc.
2855 Premiere Parkway | Suite A
Duluth GA 30097-5201
United States
800-216-8370 / +1 678-382-6500
www.envisionware.com
Tax ID # 58-2424595
Page 3 of 4
Quotation
Date 7/11/2013
Quote Number US-16313
Item
PS-EXPFF-U
Additional Day
PS-PM-BLDG
PS-TP Day Rate
SUBTOTAL
Services
PS-EXPFF-U 1st
Day
PS-EXPFF-U
Additional Day
PS-TP Day Rate
PS-PM-TK-U
Project
Management
Qty
1
1
1
2
8
5
1
Description
ENVISIONWARE PROFESSIONAL SERVICES - FLAT FEE
FOR EXPENSES - Additional Days After First. Maximum
(4) additional days before an additional First day is
required.
ENVISIONWARE COLLABORATIVE PROJECT SERVICES --
PER BUILDING
An EnvisionWare Implementation Consultant will
collaborate with you and your team on the development
of a strategy that ensures optimal use of your
EnvisionWare technology investment.
** The Project begins with a Launch Webinar to introduce
representatives from your team and ours. In the Launch
discussion we will collaborate on project goals, schedule,
and milestones.
** A Statement of Work (SOW) will be developed
collaboratively which defines the responsibilities of
EnvisionWare and your staff and which establishes the
criteria that define your acceptance of the solution.
++ This price does not include any of the fixed travel
costs (Continental US) or billed expenses (Outside USA)
items when onsite services are requested.
ENVISIONWARE FACTORY PERSONNEL ONSITE
INSTALLATION DAY for Sorters
SUBTOTAL for EnvisionWare Professional Services
These services are for a Site Survey to check on
Electricity and data build outs and other facilities related
tasks
ENVISIONWARE PROFESSIONAL SERVICES - FLAT FEE
FOR EXPENSES - First of Every Five Days Onsite. No
partial days.
ENVISIONWARE PROFESSIONAL SERVICES - FLAT FEE
FOR EXPENSES - Additional Days After First. Maximum
(4) additional days before an additional First day is
required.
ENVISIONWARE FACTORY PERSONNEL ONSITE
INSTALLATION DAY for Sorters
ENVISIONWARE TURNKEY PROFESSIONAL SERVICES
** Consultation and Project Planning
** Implementation/Installation Services
** Training
** Post Installation Review
** An EnvisionWare Implementation Consultant will be
assigned to manage and implement your project from
start to finish and includes pre-installation consultation,
project planning, product installation and training, and
post installation review as mutually agreed. You will
receive documentation and progress reports throughout
the process.
** A turnkey project is an indication that you have
accepted our calculations for a complete installation.
EnvisionWare will assume the responsibility for delivering
according to customer expecations defined in a Scope of
Work that will be developed collaboratively with your
staff. You remain responsible for providing timely access,
Rate
250.00
1,000.00
1,500.00
975.00
250.00
1,500.00
10,500.00
Amount
250.00
1,000.00
1,500.00
4,700.00
1,950.00
2,000.00
7,500.00
10,500.00
EXHIBIT C
Amendment 2 Contract Cost
EnvisionWare, Inc.
2855 Premiere Parkway | Suite A
Duluth GA 30097-5201
United States
800-216-8370 / +1 678-382-6500
www.envisionware.com
Tax ID # 58-2424595
Page 4 of 4
Quotation
Date 7/11/2013
Quote Number US-16313
Item
SUBTOTAL
Services
Qty Description
environmental issues, and for ensuring that your
resources including systems are virus free and in
complete working order.
++ This price does not include any of the fixed travel cost
items when onsite services are requested.
SUBTOTAL for EnvisionWare Professional Services
These services are for the Main installation, training,
testing of the new sorter
Rate Amount
21,950.00
Subtotal
Total Tax
Total
388,085.00
32,529.15
$420,614.15
All sales subject to the standard EULA and Product Warranty provided with your products. This offer is not valid after the expiration date.
EXHIBIT CA
Amendment 2 Contract Cost
EnvisionWare, Inc.
2855 Premiere Parkway | Suite A
Duluth GA 30097-5201
United States
800-216-8370 / +1 678-382-6500
www.envisionware.com
Tax ID # 58-2424595
Quotation
Date 7/11/2013
Quote Number US-16313
Bill To
Martha Walters
Palo Alto City Library
Mitchell Park Library
4050 Middlefield Road
Palo Alto CA 94306
United States
Ship To
Martha Walters
Palo Alto City Library
1213 Newell Road
Palo Alto CA 94303
United States
Quote Expires 1/31/2014
Project
Sales Rep Evans, Ken
Partner
Currency US Dollar
Memo (Prints)
Terms Net 30 Days
Currency US Dollar
End User
End User Expiration
Maintenance Expira...7/31/2014
Item
AMH Induction -
Station GEN3
AMH Induction -
Panel [External]
24-H Interface
AMH Induction -
Panel [External]
Fire Protection
AMH Induction -
Detection (RFID
Reader)
AMH Induction -
Panel [Internal]
INCover
AMH Induction -
Station In-line
Staff
AMH Induction -
SW/HW (Hold
Processing - Std)
AMH Module -
Sorting GEN3
Qty
2
1
1
2
1
1
1
6
Description
SORTER INDUCTION / FRONT BELT MODULE - System
control module accepts items into the sorter, reads
identification (RFID and/or Barcode); Sensitizes (RFID
and/or EM optional); checks in items; retrieves sorting
criteria and dispatches accepted items to the proper route
and receptacle on the system. The Module includes a
Windows XP Workstation PC, LibRetto sorter control
software, Master Controller, Ethernet Switch; Touch
screen display; and master shutdown switch.
** REQUIRES a SIP2 connection from an ILS that
supports the standard sorting extensions.
SORTER EXTERNAL INDUCTION PANEL - Touch screen
interface and kiosk-style printer incorporated into a
weatherproof stainless steel enclosure for external,
24-hour return of materials. Requires Induction/Front
Belt behind the panel to process returning items.
Suggested option: AMH Induction - Panel [External] Fire
Protection
SORTER INDUCTION FIRE PROTECTION MODULE - Fire
suppression unit installs between the External Induction
Panel (24 hour hatch) and the Induction/Front Belt unit.
SORTER RFID READER/ANTENNA - Installed in
Induction/Front Belt Stations to read RFID tags. Default
system supports the open standard Danish Data Model.
ISO 15693 / 18000-3 complaint; 13.56MHz; CE
SORTER INTERNAL INDUCTION PANEL - Internal
Induction Stainless Panel with flush mount 12 inch
industrial touch screen; integrated high performance
kiosk printer capability, stainless cover and shelf.
SORTER STAFF INDUCTION / FEEDER BELT MODULE -
System feeder belt module accepts items into the sorter,
reads identification (RFID only), checks in items, retrieves
sorting criteria and dispatches accepted items to the
proper route and receptacle on the system. The Module
does not include a receipt printer or touch screen display.
** REQUIRES a SIP2 connection from an ILS that
supports the standard sorting extensions.
SORTER HOLD PROCESSING - Standard Hold/Reserves
Processing Module with Desktop Receipt Printer (a high
capacity receipt printer upgrade is optional). As items are
processed, the holds module retrieves the hold
information and prepares customized receipts for
insertion/attachment to items.
SORTER SORTING MODULE distributes items into
receptacles. In-line, a module provides two sorts. At the
Rate
29,895.00
18,595.00
5,195.00
995.00
10,495.00
19,500.00
1,995.00
15,495.00
Amount
59,790.00
18,595.00
5,195.00
1,990.00
10,495.00
19,500.00
1,995.00
92,970.00
Page 1 of 4
EnvisionWare, Inc.
2855 Premiere Parkway | Suite A
Duluth GA 30097-5201
United States
800-216-8370 / +1 678-382-6500
www.envisionware.com
Tax ID # 58-2424595
Page 2 of 4
Quotation
Date 7/11/2013
Quote Number US-16313
Item
AMH Module -
Conveyor [0700]
AMH Module -
Conveyor [0600]
AMH Module -
Conveyor [1000]
AMH Module -
Turntable GEN3
AMH Induction -
SW (Bin Full
Software)
AMH Module -
Sorting Bin Full
Switch
AMH Receptacle -
ErgoStack
Docking Station
AMH Receptacle -
ErgoStack Trolley
AMH Receptacle -
ErgoStack
Battery/Charger
AMH Receptacle -
Bin [Standard]
SUBTOTAL AMH
PS-EXPFF-U 1st
Day
Qty
1
2
2
2
1
13
6
6
1
8
2
Description
end of a line, the module provides three sorts. The end
of a sorting line is typically dedicated to exceptions and
uses a large bin, space permitting
SORTER CONVEYOR - 700 mm / ~2.2ft. The
sorter/buffer module moves items across a space or
distance and/or it buffers items that may need to be
accepted to avoid system latency. The distributed
architecture capitalizes on the addition of each module to
increase performance.
SORTER CONVEYOR - 600 mm / ~2ft. The sorter/buffer
module moves items across a space or distance and/or it
buffers items that may need to be accepted to avoid
system latency. The distributed architecture capitalizes
on the addition of each module to increase performance.
SORTER CONVEYOR - 1000 mm / ~3ft. The sorter/buffer
module moves items across a space or distance and/or it
buffers items that may need to be accepted to avoid
system latency. The distributed architecture capitalizes
on the addition of each module to increase performance.
SORTER TURNTABLE rotates items to align a spine or to
turn right angles.
SORTER BIN FULL SOFTWARE WITH (1) BIN FULL
SWITCH - Counts items as they are sorted into a
receptacle and then ignites a light at a pre-set limits,
disabling the full sort receptacle from further acceptance
of items.
SORTER BIN FULL DEACTIVATION SWITCH is used to stop
the distribution of items into a receptacle. The Switch
ignites when the Bin Full Software activates the light.
(requires Bin Full Software) Add one switch per sort
receptacle location.
SORTER ERGOSTACK DOCKING STATION automatically
raises and lowers items on an ErgoStack Trolley (sold
separately) and senses a full Trolley.
SORTER ERGOSTACK TROLLEY receives items from the
sorter and then converts to a shelving cart using the
attached rechargeable battery (requires ErgoStack
Docking Station) (1) Battery/Charger included.
SORTER ERGOSTACK SPARE BATTERY AND CHARGER for
ErgoStack Trolley
SORTER STANDARD BIN holds approximately 100 or
more print items. The bin has an auto-leveling internal
base that raises and lowers with the addition or removal
of items in the bin. 22.8"w x 22.8"d x 30.3"h [579.12mm
x 579.12mm x 769.62mm].
SUBTOTAL for Automated Materials Handling / Sorter
System
ENVISIONWARE PROFESSIONAL SERVICES - FLAT FEE
FOR EXPENSES - First of Every Five Days Onsite. No
partial days.
Rate
8,795.00
8,795.00
10,095.00
18,495.00
1,350.00
495.00
3,995.00
3,725.00
1,275.00
1,495.00
975.00
Amount
8,795.00
17,590.00
20,190.00
36,990.00
1,350.00
6,435.00
23,970.00
22,350.00
1,275.00
11,960.00
361,435.00
1,950.00
EnvisionWare, Inc.
2855 Premiere Parkway | Suite A
Duluth GA 30097-5201
United States
800-216-8370 / +1 678-382-6500
www.envisionware.com
Tax ID # 58-2424595
Page 3 of 4
Quotation
Date 7/11/2013
Quote Number US-16313
Item
PS-EXPFF-U
Additional Day
PS-PM-BLDG
PS-TP Day Rate
SUBTOTAL
Services
PS-EXPFF-U 1st
Day
PS-EXPFF-U
Additional Day
PS-TP Day Rate
PS-PM-TK-U
Project
Management
Qty
1
1
1
2
8
5
1
Description
ENVISIONWARE PROFESSIONAL SERVICES - FLAT FEE
FOR EXPENSES - Additional Days After First. Maximum
(4) additional days before an additional First day is
required.
ENVISIONWARE COLLABORATIVE PROJECT SERVICES --
PER BUILDING
An EnvisionWare Implementation Consultant will
collaborate with you and your team on the development
of a strategy that ensures optimal use of your
EnvisionWare technology investment.
** The Project begins with a Launch Webinar to introduce
representatives from your team and ours. In the Launch
discussion we will collaborate on project goals, schedule,
and milestones.
** A Statement of Work (SOW) will be developed
collaboratively which defines the responsibilities of
EnvisionWare and your staff and which establishes the
criteria that define your acceptance of the solution.
++ This price does not include any of the fixed travel
costs (Continental US) or billed expenses (Outside USA)
items when onsite services are requested.
ENVISIONWARE FACTORY PERSONNEL ONSITE
INSTALLATION DAY for Sorters
SUBTOTAL for EnvisionWare Professional Services
These services are for a Site Survey to check on
Electricity and data build outs and other facilities related
tasks
ENVISIONWARE PROFESSIONAL SERVICES - FLAT FEE
FOR EXPENSES - First of Every Five Days Onsite. No
partial days.
ENVISIONWARE PROFESSIONAL SERVICES - FLAT FEE
FOR EXPENSES - Additional Days After First. Maximum
(4) additional days before an additional First day is
required.
ENVISIONWARE FACTORY PERSONNEL ONSITE
INSTALLATION DAY for Sorters
ENVISIONWARE TURNKEY PROFESSIONAL SERVICES
** Consultation and Project Planning
** Implementation/Installation Services
** Training
** Post Installation Review
** An EnvisionWare Implementation Consultant will be
assigned to manage and implement your project from
start to finish and includes pre-installation consultation,
project planning, product installation and training, and
post installation review as mutually agreed. You will
receive documentation and progress reports throughout
the process.
** A turnkey project is an indication that you have
accepted our calculations for a complete installation.
EnvisionWare will assume the responsibility for delivering
according to customer expecations defined in a Scope of
Work that will be developed collaboratively with your
staff. You remain responsible for providing timely access,
Rate
250.00
1,000.00
1,500.00
975.00
250.00
1,500.00
10,500.00
Amount
250.00
1,000.00
1,500.00
4,700.00
1,950.00
2,000.00
7,500.00
10,500.00
EnvisionWare, Inc.
2855 Premiere Parkway | Suite A
Duluth GA 30097-5201
United States
800-216-8370 / +1 678-382-6500
www.envisionware.com
Tax ID # 58-2424595
Page 4 of 4
Quotation
Date 7/11/2013
Quote Number US-16313
Item
SUBTOTAL
Services
Qty Description
environmental issues, and for ensuring that your
resources including systems are virus free and in
complete working order.
++ This price does not include any of the fixed travel cost
items when onsite services are requested.
SUBTOTAL for EnvisionWare Professional Services
These services are for the Main installation, training,
testing of the new sorter
Rate Amount
21,950.00
Subtotal
Total Tax
Total
388,085.00
32,529.15
$420,614.15
All sales subject to the standard EULA and Product Warranty provided with your products. This offer is not valid after the expiration date.
APPENDIX N: Contract Revision Form Page 1 of 2
Appendix N:
Contract Revision Form
CONTRACT REVISION FORM
Department: Library
Contract #: C12144307
To: Administrative Services Department
Purchasing/Contract Administration
From:
Name: Martha Walters
Phone extension: X2308
Date: October 9, 2013
APPENDIX N: Contract Revision Form Page 2 of 2
Type of Contract Revision: Check the appropriate box
Funding Reduction
Account Number Change
X Contract Term Extension
Use of Additional Services (already part of original contract) *
X Request for Additional Services *
* Requires PR in SAP
Describe why contract revision is necessary:
Additional $462,675.15 for purchases related to the Measure N bond project,
specifically Main Library’s Automated Materials Handling System (AMH) as
approved in CMR 2024. See attached quotes for expected costs. This quote
dollar amount ($420,614.15) plus a 10% contingency amounts to $462,675.15.
An additional CMR (#4167) will be submitted to City Council for approval to
expand the contract amount with Envisionware and extend the contract end date.
Extending contract end date from 11/30/2013 to 12/31/2014, when the Main
Library is expected to be open.
Approvals:
Requested by: Martha Walters Date: 10/09/2013
Department
Approval: Date: