HomeMy WebLinkAboutStaff Report 4143
City of Palo Alto (ID # 4143)
City Council Staff Report
Report Type: Informational Report Meeting Date: 10/21/2013
City of Palo Alto Page 1
Summary Title: Measure N Reporting Requirement
Title: Submission of Measure N (General Obligation Bond) Library Report
From: City Manager
Lead Department: Administrative Services
Background
On November 4, 2008, City voters passed Measure N which gave the City authority to issue a
maximum amount of $76,000,000 million of General Obligation bonds (the "Bonds") for capital
improvements to the Mitchell Park, Downtown, and Main libraries and to the Mitchell Park
community center. The City successfully sold the Bonds in two series to provide $76 million in
funds for the design and construction costs. Both Standard and Poor's (S&P) and Moody's
awarded their highest credit ratings, Triple A, to both series of Bonds.
Discussion
Measure N requires that the Director of the Administrative Services Department send by
November 1st an annual report to Council which “shall contain pertinent information regarding
the amount of funds collected and expended, as well as the status of the Library/Community
Center project listed in the Measure”. This requirement overlaps with or duplicates two reports
that Council is receiving; a bi-monthly report from the Public Works Department (Attachment
A) and a quarterly report from the Library Bond Oversight Committee (LBOC) (Attachment B).
Council received the last progress report (dated August 5th) with another pending in
October/November and will formally receive the Oversight Committee’s quarterly report in the
near future. The Finance Committee already received the report in September. Attachment B
shows funds collected and expended and it has been reviewed and approved by the Oversight
Committee.
At the September 17 Finance Committee meeting a committee member asked two budget line
item questions for the Downtown Library project that is itemized in Attachment B’s financial
statement. First question, the roof replacement with a budget of $125,000; isn’t this a
maintenance expense and why should the GO Bond funds be used for this? Secondly, there
City of Palo Alto Page 2
was a budget line item titled “Fixed Equipment” for $187,000; isn’t equipment a non-bondable
expense?
In the case of roof replacement, there were significant mechanical and skylight improvements
to the roof top, and it didn’t make sense to simply patch the roof. Also, the replacement of
existing black gravel-type roofing with white TPO materials that reflects sunlight off the rooftop
earned points that were needed for the LEED certification of the project. So, this expense was
properly charged to the bonds.
As for the “Fixed Equipment”, there is a distinction between fixed equipment and non-
bondable furniture, fixtures, and equipment (i.e. tables, chairs). The City’s Bond Counsel stated
that “items of moveable tangible property which are affixed to a building in such a manner as
to indicate a permanent location for that item of property” are deemed real property fixtures
which are eligible for bond funding. In this case, the fixed equipment is broadcast media system
and the book checkout equipment. The media system cost includes equipment and installation
of cameras, turner, speakers, amplifiers and touch panels which allow such things as instructor
or students at a remote location to view and broadcast story times, author visits, talent shows,
musical productions, public meetings, etc. Similarly, the book checkout includes various
equipment and installation costs. These fixed equipment expenses are bondable.
Fiscal Impact
This is an information report.
Environmental Review
This information report is not a project under the California Environmental Quality Act;
therefore, an environmental review is not required.
Attachments:
Attachment A: Public Works Bi-Monthly Library Progress Report (ID # 3955) 08-05-2013
(PDF)
Attachment B: Library Bond Oversight Committee Quarterly Report (ID # 4095) 09-17-
2013 (2) (PDF)
City of Palo Alto (ID # 3955)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 8/5/2013
City of Palo Alto Page 1
Summary Title: Mitchell Park Construction Contract Bi-Monthly Report
Title: Submittal of Mitchell Park Library and Community Center Bi-Monthly
Construction Contract Report
From: City Manager
Lead Department: Public Works
Recommendation and Draft Motion:
Draft Motion: I move that Council:
1)Accept this update on the Mitchell Park Library and Community Center (MPL&CC)
construction project; and
2)Direct staff to continue to submit bi-monthly reports to Council and to take related
actions which Council may direct.
Executive Summary
The MPL&CC construction is approximately 88%complete (based on expenditures to Flintco)
and it is anticipated that the three-building complex will be open to the public in late 2013. The
estimated opening time frame has been changed from our earlier estimate of spring 2013 to
late 2013 due to delays caused by the contractor and their subcontractors, the necessity to fully
correct every deficiency, and to insure that the buildings are of the highest quality. It will also
take six to eight weeks after construction is completed to move into the buildings, prepare the
library collection and other materials for public use,and ready the staff and the space for
opening. The percentage completion has increased from 84%to 88%since the last report.
Because of the delays, errors,omissions, and unacceptably slow pace of construction, the City
issued a Notice to Flintco on May 2, 2013 (Attachment F)that it intends to initiate default
proceedings unless specified actions are completed by designated milestones. If initiated,
these proceedings would remove Flintco and replace it with a new general contractor to
complete the project. The number of subcontractor personnel on site and the pace of the
City of Palo Alto Page 2
project have improved since the May 2 Notice. However,schedule slippages for completion of
key mechanical and electrical components have occurred.The City and its contractors are
attempting to adjust the work sequencing to avoid further project completion delays.Staff is
monitoring compliance with the milestone dates and the pace of construction very closely and
will report to Council frequently in the coming weeks.
As a follow-up to the City’s May 2, 2013 letter, subsequent letters were also sent reiterating
previous statements. The most recent of those follow-up letters is also attached (Attachment
G).
Costs have increased above the bid amount partially due to building complexities and partially
due to the performance of the City’s contractors. To date, a total increase (Construction
Contract Change Orders)of $3,724,508 has been approved by the City, or approximately 15%
above the base construction contract amount.The bid amount was approximately 24% below
the City Engineer’s estimate and Council has authorized a maximum increase of 20% above the
base contract amount in change orders. Thus,the project remains below budget, despite the
unforeseen costs.
Background
At 56,000 square feet, MPL&CC is the City's largest construction project in four decades.Inside
the state-of-the-art library building, teens, children, and those just wanting a quiet space will all
have their own dedicated areas.The two-building Community Center complex will contain an
expansive community room, kitchen, teen center, cafe,computer room and game room.The
complex will be the City's model for an eco-friendly facility with extensive green roofs, solar
water heating, night sky water cooling, photovoltaic panels, stormwater infiltration, and natural
daylight utilization all wired with a state-of-the-art data feedback and control system.
On September 12, 2011,Council authorized an increase in change order authority and a ceiling
for the MPL&CC construction contract from 10% to 20% to cover unanticipated construction
costs. Council also directed staff to provide Council with a monthly report (subsequently
modified to bi-monthly)on change orders with Flintco, the general contractor.Council also
requested the City Attorney to provide additional confidential briefings regarding potential
claims against other responsible parties. Additionally, Council also directed staff to report on
project milestones in the bi-monthly reports.
Discussion
Construction Progress
On June 4, 2012, Council requested information on construction progress and set-backs since
City of Palo Alto Page 3
the last report and milestones that staff expects will be reached by the next report.
Since the last bi-monthly report,which was submitted to Council on June 17, 2013,several
major milestones have been completed.All major HVAC systems have now been started up,
with the exception of the unit for Building C-South, the Community Room and Kitchen.
Carpeting and cabinet installation has commenced. The terrazzo floor in the Café has been
completed. Wood slat work finishes have commenced and are almost completed. The Green
Wall on the northeast wall of the building has been completed. The attached “Schedule
Milestones” page in Attachment E has been revised to show the remaining key milestones.
Some corrections to mechanical, electrical,and plumbing (MEP)work below the floor and
above the ceiling are still outstanding, but much progress has been made. Some floor panels
will have to be temporarily removed to allow for corrections and re-inspections. The number of
corrections and re-inspections required is much higher than for a typical project.
All of these problems were detected by the City’s building inspectors or construction manager,
Turner Construction,and the contractor is contractually required to correct them. The City will
pursue recovery of these costs from the contractor, either by way of withholding payment or
through separate action. Sub-standard work will not be accepted.However,these corrections
cause delays in the work of the next subcontractor and some could cause a delay in a critical
path item,thus further delaying the project.
City staff is proactively working with the general contractor and City consultants to avoid delays
while not compromising quality. In addition, the City contracted with Big D Builders to perform
work on an “as needed”basis to complete specific components of the work that Flintco is
unable or unwilling to do.The City plans to pass the Big D costs on to Flintco Pacific. The
maximum amount of the contract is $240,000, which is below the threshold for Council
approval.An action will be brought to Council for approval should it become necessary to
increase this contract. Big D Builders is the construction firm that recently completed the Palo
Alto Art Center renovations and their work on this project was done on time and under budget.
Compounding problems, Flintco has recently undergone some significant organizational
changes. The President of the company has been replaced and a portion of the Flintco
organization has been sold. In addition, several of the contractor’s key sub-contractors have
also gone out of business. The City has and will continue to meet with Flintco’s new President
to discuss performance issues. The contract contains a liquidated damage provision for each
day of contractor delay and the City expects to invoke this provision once the job is finally
completed.
City of Palo Alto Page 4
Approved Construction Contract Change Orders
To date, 48 change orders have been approved for a total amount of $3,724,508. This amount
constitutes approximately 15%of the base construction contract amount. Since the last bi-
monthly report, there have been five additional change orders issued. Council has authorized
change orders up to 20% of the base contract amount;leaving about 5%remaining. A
breakdown of the change orders and the key components of each are contained in Table 1
listed below with a brief description of each. Please recognize that change orders can include
reductions and credits as well as new costs. You will see this, for example, reflected in Change
Order #5 in Table 1 below. The shaded change orders have been issued since the last bi-
monthly report.
Table 1
Change Order Amount Change Order Summary
1 $41,725 Eight extra work items including the pruning of trees, clean-
up of the old building, and removing conduit found during
site clearing and grading.
2 $33,102 Four extra work items including the rerouting of a storm
drain around tree roots and the addition of a new manhole
that the drawings showed being present but wasn’t.
3 $215,501 10 extra work items including an adjustment needed due to
tree root interference, an upgrade in wall insulation
capability, and design coordination needed for steel
installation.
4 $242,754 11 extra work items including the installation of dowels at
additional locations, the installation of thicker glass railings
to increase stability, increased gas transmission line
coordination, and extra concrete water protection.
5 $4,436 24 extra work items including an extra light fixture cost, fire
safety drawing coordination, and a variety of additional
required supplies totaling $70,536 minus credit given for
three of the 24 work items including spare fixtures no longer
required and reimbursed City of Palo Alto dump fees
totaling $66,100.
6 $25,123 Seven extra work items including additional gas main
protection, curb strengthening, and deck support for the
Building A green roof.
City of Palo Alto Page 5
7 $74,304 19 extra work items including HVAC driven floor
adjustments, electrical system adjustments, data cable
rerouting, and a new load break cabinet totaling $109,965
minus credit given for two of the 19 work items including
stones for the Arch provided by the artist and value
engineering totaling $35,661.
8 $385,251 10 extra work items including additional fill, perforated
metal panel ceiling work, various waterproofing, and
conduit.
9 $195,706 18 extra work items including multiple curb installations, a
basketball court slab, and an art sculpture foundation.
10 $78,514 13 extra work items including a Flintco field staff
supplement, waterproofing, plumbing and electrical system
alterations, and tree protection measures totaling $79,226
minus credit given for one of the 13 work items identified as
plumbing fixture changes totaling $712.
11 $224,662 14 extra work items including beam strengthening, interior
& exterior roof tank pipe supports, electric vehicle chargers,
load break cabinet bollards, and additional steel.
12 $20,347 Seven extra work items including A/V work, electrical
changes, and a roof access ladder.
13 $80,721 13 extra work items including metal stud framing, light
fixtures, and miscellaneous electrical work.
14 $54,028 Five extra work items including a thickened roof edge,
equipment curbs, a Building A ramp, signage support, and a
book drop.
15 $176,586 12 extra work items including additional lighting, electrical
work, soil for silva cells & planting areas, and HVAC work.
16 $53,256 Four extra work items including traffic signal modifications,
construction recovery costs, and a tube steel base plate
modification.
17 $278,710 Five extra work items including tube steel and supplemental
exterior wall steel revisions.
18 $76,823 Seven extra work items including concrete floor sealer, wall
short panels, leakage testing, pipe supports,and permit
processing.
19 $36,526 Eight extra work items including building security, lighting,
and electrical work.
City of Palo Alto Page 6
20 $20,832 Seven extra work items including lighting and electrical
work.
21 $122,071 Six extra work items including roof curbs, studs, and roof
crickets.
22 $16,839 Six extra work items including duct, gutter, and ceiling work.
23 $122,472 Nine extra work items include occupancy changes, tube
steel and the related work, and artwork preparation totaling
$123,104 minus credit given for one of the nine work items
for roof parapets, flashing, and crickets totaling $632.
24 $46,654 Three extra work items including night sky cooling tank
repair work and parapet and roof details.
25 -$37,158 20 extra work items including glass changes and book drop
and elevator improvements totaling $44,790 minus credit
given for five of the 20 work items including deleted A/V
work, geotextile fabric work, and storm drain/gas line cost
savings totaling $81,948.
26 $28,056 Five extra work items including roof substrate revisions and
curtain wall supports totaling $31,465 minus credit given for
one of the five work items related to roof drain plumbing
totaling $3,409.
27 $49,470 Eight extra work items including exhaust fan work,
additional channels, and roof work.
28 $24,225 Nine extra work items including expansion joint work,
kitchen equipment wiring, and roof and plumbing work.
29 $94,174 14 extra work items including exterior wall water proofing,
bathroom work, plumbing work, and electrical work totaling
$101,983 minus credit given for two of the 14 work items
including a WAP reduction and book drop work totaling
$7,809.
30 $32,331 Eight extra work items including power for signage and
other outdoor expenditures.
31 $23,886 Eight extra work items including perimeter wall work,
elevator shaft power and lighting, and electrical work.
32 $102,472 Five extra work items including demolition, reconstruction,
and fire prevention work.
33 $73,172 10 extra work items including data, raised floor, electrical,
and shelving work.
City of Palo Alto Page 7
34 $37,090 Five extra work items including door, fire prevention, and
signage work.
35 $59,002 10 extra work items including window shade, door, flooring,
and electrical work.
36 $62,559 Seven extra work items including tile, landscaping, and
electrical work.
37 $12, 446 Six extra work items including electrical and plumbing work.
38 $27,673 Six extra work items including basketball equipment,
signage, and wall work totaling $27,789 minus credit given
for one of the six work items for tree planting work
adjustments totaling $116.
39 $48,234 Nine extra work items including a trash & bike enclosure, art
backing, signage work, and framing work.
40 $112,459 10 extra items including hand excavation work, EV work,
window work, and electrical work totaling $115,573 minus
credit given for two of the 10 work items for lighting
adjustments totaling $3,114.
41 $33,582 12 extra work items including column work, wall work, and
electrical work totaling $35,574 minus credit given for two
of the 12 work items for plumbing and ceiling adjustments
totaling $1,992.
42 $73,796 15 extra work items including fencing and gate installation,
AV work, and curbing totaling $88,558 minus credit given for
two of the 15 work items for driveway and waterproofing
adjustments totaling $14,762.
43 $47,849 12 extra work items including water system work, wood slat
steel supports, and trellis work totaling $52,281 minus credit
given for three of the 12 work items for granite bollards and
accent stone, drain piping, and a system permit set totaling
$4,432.
44 $30,299 Six extra work items including flooring work and curb work.
45 $83,960 Nine extra work items including flooring work, lighting work,
ventilation work, kitchen work for ADA purposes, and metal
planters.
46 $31,788 15 extra work items including landscaping work,plumbing
work, steel work, electrical work, and ventilation work
totaling $34,709 minus credit given for one of the 15 work
items for flooring work totaling $2,921.
City of Palo Alto Page 8
47 $29,389 20 extra work items including stonework, telecom cabling,
exhaust fan work, painting, electrical work, and green roof
work.
48 $16,811 Four extra work items including AC work, counter work, and
electrical work.
TOTAL $3,724,508 TOTAL CO’s 1-48
*For further information about each of the change orders see the attached corresponding
Contract Change Order Scopes of Work (Attachment A).
Change order requests submitted by the contractor are typically bundled together and
summarized in one single change order. On September 12, 2011,Council further directed staff
to submit any change order request which exceeds $85,000 to Council for approval. Staff is
interpreting this to mean an individual change order line item more than $85,000. One may
note that over the course of a period of time a number of on-site decisions are made, in order
to not slow the project down, which can add up to more than $85,000 when compiled later.
Bundled Change Order 11, for example, totals $224,662, but includes a series of change orders,
none of which exceeds $85,000. Council has approved one change order to date (Change Order
# 17)which contained line items exceeding $85,000.
Related Council Directives for the Bi-Monthly Report
Council further directed that staff report to Council on oversight activities. Therefore, attached
is the most recent Library Bond Oversight Committee agenda (Attachment B)and Library Bond
Oversight Committee minutes (Attachment C).
On October 17, 2011, Council requested information on two other related topics and these are
addressed below.
1)Expenditures for New Consultants
The City Attorney’s Office has hired the following consultants to assist with the review of
construction costs requested by Council. The table below shows the amount encumbered
and the amount spent to date.
City of Palo Alto Page 9
Contract Amount Amount Expended
ZFA Structural Engineers $25,000 $19,581
Legal Counsel (Jarvis Fay)$75,000 $58,362
Reidinger Consulting (Scheduling)$85,000 $72,327
Legal Counsel (Otis & Iriki)$455,000 $440,113
Legal Counsel (Ginn & Crosby, LLP)$35,000 $17,923
David Neagley $275,000 $0
Project Controls & Forensics $100,000 $0
2)Outstanding Change Orders Proposed by the Construction Contractor (Flintco)
In addition to knowing the amount of the change orders approved to date by the City
(above), Council members asked the value of the outstanding change orders proposed by
Flintco but not yet approved or rejected. This information is contained in Attachment D.
The first graph in Attachment D shows both Potential Change Orders (PCOs), which is an
internal list compiled by the City’s construction manager of certain work items that could
eventually result in extra work claims,and actual Change Order Requests (CORs),a subset of
the PCOs, which have been submitted by Flintco to date.
The latest bi-monthly report concerning all Library Projects (“Palo Alto Library Projects”) is
included as Attachment E.
Resource Impact
There are no resource impacts associated with providing the bi-monthly reports to Council. The
approved change orders are within the Capital Improvement Program Project (CIP)Budget PE-
09006 for the MPL&CC project.
Policy Implications
There are no policy implications in providing the bi-monthly reports to Council.
Environmental Review
Providing bi-monthly reports on this topic to Council does not constitute a project under the
California Environmental Quality Act (CEQA).
Attachments:
·A -MPL COs # 43-48 (PDF)
City of Palo Alto Page 10
·B -LBOC Agenda_7-9-2013 (PDF)
·C -LBOC Minutes_4-23-2013 (PDF)
·D -MPL Financial Charts_6-30-2013 (PDF)
·E -PAL Bi-Monthly Report May-June 2013 (PDF)
·F -City Notice to Flintco_5-2-2013 (PDF)
·G -City Follow-up Letter to Flintco_6-17-2013 (PDF)
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
~b~ntltact Change e':d~r R~r:t~ .. ''i;jJ,ree ~, cpnti~J~i!J ' , . , ' . ;, ~
0 ," _~j< ~ • " • I "', ,I., ~ ~ '1 '~"-/' ,,_"..,~ 'j " " ,"~_ll:¥ " , . . ,
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
pursuant to Section 4.2 of the Contract General Conditions within thirty (30) days of the date of this Change Order.
Accepted for Contractor: By:
Title:
Date:
Signature Declined
Andy Brophy
Flintco -Project Manager
.... 0 N ... ...
0 :IE u: en
Il.. 0 0::: <C
111 184
154.2 582
171.2 348 736 105
171.3 348 1314
171.4 348 1315
171.5 348 1331
171.6 348 1380
186.2 577 577.3
300 464 123
331.2 672 1165.1
426 561 1526 163
483 648 1495
I. Potential Change Order
2. Change Management
Accept~or City ~ Palo ~Ito:
BY:£'15J~ ... Phil Bobel Title: Assistant Director of Public Works
Date: tf/.x(/l3
I I
SCOPE OF WORK
i:t: 11)
0 0 u.. 0 Description Amount
81 Granite Bollards and Accent Stones at Arch-Adjustment -2,977
1166,2 PhotoVoltaic System Permit Set -479
1095 ASI 105 Wood Slat Steel Supports 23,449
1095 RFI1314 WD Slat support A206 Col ACtA5 clearstory Included
1095 RFI 1315 Wd Slat Steel Bldg A (A206) Col ACtA5 Included
1095 RFI 1331 Wood Slat Steel Supports (C139) Included
1095 RFI1380 Wood Slat Steel Supports Bldg C Included
1174 RFI 577.3 Drain Piping at VRF 2nd Floor Bldg A -976
1090 ASI 123 Vertical Trellis Bldg A 9,245
1197 RFI 1165.1 AHU-2A Copper Piping 4,895
1096.1 ASI163 Valves & ControlsAHU, FCU & Water Systems 13,942
065 1204 RFI1495 C02 Sensor at Shelving 2tF Bldg A 750
Total for this change order 47,849.
3. Request for Information 5. Field Order or Extra Work Authorization
4. Architect's Supplemental Instructions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was determined by
the City pursuant to Section 7.2.4 (iii). Contractor has indicated that it is unwilling to execute a Change Order because it does not wish
to be bound by subsection 7.2.13 of the Contract General Conditions. The City's action in approving this unilateral Change Order is
intended to ensure fair and prompt adjustment to the Contract Sum. In doing so, the City expressly disavows any intent to waive or any
actual waiver of any of the Contract provisions regarding Change Orders. All provisions of the Contract Documents remain in full force
and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
t'":G}~Q'tt:aefe'n~q'ye';~~~~d-~~'~M~~~~~~~~:~~:p~i~~~~~:,':~ ":~t ~:',,: :,' ::', ':~','_:' :': ,', < .. ',<',i':-,;' ,:':':~' .,":" \ ,,:'" ," ":' .. :':~
l ,,~ I .,... ~., ~ ~, , .. c~ -~ J. "-~ __ • 'i> __ ''''~.,,~, "-_~ ~( '.I.T y ~ .:...:.t ~~ ~ -_ ~ «. ~ "'''~ .. ,, "' ... ~" L}, ,.' '-'it'. 1", ~ __ \j' • C", _, --, _. _ , ,( -"1 ,II
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
ursuant to Section 4.2 of the Contract General Conditions within thirt 30 da s of the date of this Chan e Order.
Accepted for Contractor: Accepted for Cit of Palo Alto:
By: Signature Declined By:
Title: Andy Brophy Title: Flintco -Project Manager
Date: Date:
SCOPE OF WORK
"'0 N "2-v II) "'a::
(.) :e LL Cii 0 0 a. (.) a:: « LL (.) Description Amount
294 407 1089 1193 RFI 1089 Flashing for EF Curbs Bldg B&C 1,650
355 503 133 1093 ASI 133 & 133.2 Sidewalk Grade 3,589 133.2
370.1 567 988 165 1053R1 ASI 165 FD-3 Diffusers and Controls Bldg A 8,855
381 507 1261 1051 RFI1261 Duct Shaft Enclosure (A222) 1,275
401.5 699 1274 147 052 1184 ASI147 Linear Floor Diffuser Color 14,006
468 618 1424 1207 RFI 1424 Duct Adapter Rectangular to Oval Bldg A 924
Total for this change order 30,299.
1. Potential Change Order 3. Request for Information 5. Field Order or Extra Work Authorization
2. Change Management 4. Architect's Supplemental Instructions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was determined by
the City pursuant to Section 7.2.4 (iii). Contractor has indicated that it is unwilling to execute a Change Order because it does not wish
to be bound by SUbsection 7.2.13 of the Contract General Conditions. The City's action in approving this unilateral Change Order is
intended to ensure fair and prompt adjustment to the Contract Sum. In doing so, the City expressly disavows any intent to waive or any
actual waiver of any of the Contract provisions regarding Change Orders. All provisions of the Contract Documents remain in full force
and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE 2 OF3
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Une Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: 'Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
ursuant to Section 4.2 of the Contract General Conditions within thirt 30 da s of the date of this Chan e Order.
Accepted for Contractor: Accepted Cit]l f Palo Alto:
~~,r~~------------------~
By: Signature Declined
Title: Title: Andy Brophy
Flintco -Project Manager
Date: Date:
SCOPE OF WORK
" . ... _--
'0 N ... "t.. It) I 1/)0:: I
0 :& u: U) 0 0 Q. 0 0:: <C u.. 0 Description Amount
186.2 577 1174adj C0-43 Deleted Column Cover Credit Revised 801.
681
352 485 1111 1209 NSC Tank Copper Vent Material 14,173. 1111.1
1111.2
378 493 1225 1162 Refridgerant Pipe Flashing hood 5,475. I'
Library Entray Under Floor Ductwork and
418 485 158 1209 Terrazzo epoxy sand fill upgradeA103 and B101b 27,518. I'
Coordinate & adjust resin floor at cafe counter no cost
434 690 164 1187 FQ1 Stack Lighting perpendicular to s. wall room A202 20,581 I"
434 1427.1 095 FR1 Stack Light on south wall of room A203 Inc void
434 566 1427.2 164 FR1 Stack light deleted on south wall of Room A202 Inc
Closed
452 596 176 89r2 Metal Planters 6,148.
497 657 1 187 1183r1 Cafe and Kitchen revisions per ADA 9,264. I
/
Total for this change order 83,960. V
1. Potential Change Order 3. Request for Infonnation 5. Field Order or Extra Work Authorization
2. Change Management 4. Architect's Supplemental Instructions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was determined by
the City pursuant to Section 7.2.4 (iii). Contractor has indicated that it is unwilling to execute a Chang~ Order because it does not wish
to be bound by SUbsection 7.2.13 of the Contract General Conditions. The City's action in approving this unilateral Change Order is
intended to ensure fair and prompt adjustment to the Contract Sum. In doing so, the City expressly disavows any intent to waive or any
actual waiver of any of the Contract provisions regarding Change Orders. All provisions of the Contract Documents remain in full force
and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
ursuant to Section 4.2 of the Contract General Conditions within thirt 30 da s of the date of this Chan e Order.
Accepted for Contractor: Accept City of Palo Alto:
By: Signature Declined By:
Phil BODel
Assistant Director of Public Works Title: Andy Brophy
Flintco -Project Manager Title:
Date: Date:
SCOPE OF WORK
"0 II)
C'I '" ~ II) 0::
0 :E u: (i) 0 0 Il. 0 0:: c( u.. 0 Description Amount
101.3 576 022 1113 ASI 022 Granite Treads Stairs 2 & 3 Bldg A 1,993
304.3 692 076 1215 Pavers South of Southeast Driveway 3,857
342 497 1249 125 1062 ASI 125 Double Door & Steel Under Window Teen Room (A 104) 6,016
393 509 1198.1 1107 RFI1198 & 1198.1 Ladder Safety Post NSC Tank 1,050
405 506 1278 1064 RFI1278 Compressed Lugs for Electrical Equipment -Settlement 4,500
430 555 1310.1 1160 RF11310.1 Accent Stone Soils Compaction 562
435 569 167 1136 ASI 167 Wharf Hydrant Location in Courtyard 5,141
451 588 1402 1110 RFI 1402 Stair 2 Angle Support Modification 1,009
457 646 1486 200 066 1195 ASI200 Exhaust Ventilation Tech Services (A216) 2,954
458 593 1152 Signage Foundations 338
485 640 1482 1180 RFI1482 Guardrail Receptacle Conflict East Terrace Bldg A 1,887
509 673 203.1 1185 ASI 203.1 NDS EZ-Drains at Landscape Areas 5,090
988, 1274, 1274.1, 19,49,
517.2 1274.2, 1274.3, 129,147, Floor Diffuser and Plenum Box Reconciliation -2,921
1535, 1536 165
525 713 208 1218 ASI 208 Plant Substitutions Courtyard 157
528 714 210 1228 ASI 210 Granite Seat Paver at Beasley Sculpture 155
Total for this change order 31,788.
1. Potential Change Order 3. Request for Information 5. Field Order or Extra Work Authorization
2. Change Management 4. Architect's Supplemental Instructions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was determined by the City
pursuant to Section 7.2.4 (iii). Contractor has indicated that it is unwilling to execute a Change Order because it does not wish to be bound by
subsection 7.2.13 of the Contract General Conditions. The City's action in approving this unilateral Change Order is intended to ensure fair and
prompt adjustment to the Contract Sum. In doing so, the City· expressly disavows any intent to waive or any actual waiver of any of the
Contract provisions regarding Change Orders. All provisions of the Contract Documents remain in full force and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE 2 OF 3
./
./
./
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
t .~, "t? I' '.,.. 'If ' ,', > '< " ' I ,'; • ,'.r,,' ",-", 'J , , ~ ''1 , , ' ,,~~ '. " ' , ' ' ,
' " , , , " ti~~''!!t1~~:~·cZ~~~€I;,~:~,:~~~ 1f.Q'~~~~~;'f~.fi!,.+:;·~f!'!:tJi:np:~tiJ: . .' ' " \'~i' \ ':', '.' "" ',':' , " , 1 , ~ -:." • ~ -j
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to fumish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor'.s Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
pursuant to Section 4.2 of the Contract General Conditions within thirty (30) days of the date of this Change Order.
Accepted for Contractor:
By:
Title:
Date:
Signature Declined
Andy Brophy
Flintco -Project Manager
~o
0 Il.
154.3
175.4
217.5
257.2
266.2
365.2
398.2
404
419
444.2
449
456
464
488
500
502
510.2
510.3
530
535
N '" '<t :E u: Ci)
0 0::: 0(
636 731
695 1558
701 127
686 111
649 894
671
700 1286
524 1043.2
543 1333
705 171
586 1397
599 479.1 179
611.
658 191
650 1103.1
652 1504
674
675
655 1445
709 1577
I. Potential Change Order
2. Change Management
ApPENDIX B -CONTRACT CHANGE ORDER
It) 0 u..
071
072
061
073
073
Accept~r City~f Palo Alto:
BY:(~
.. \",/ Phil Bobel
Title: Assistant Director of Public Works
Date: fr3;'f~
I I
SCOPE OF WORK
Q:
0 0 Description Amount
1178 RFI 731 Paint GSM Cap Flashing for PV Curbs Bldg A 1,471 .,/
1201 RFI 1558 Aluminum Angle and Paint 946 ./
1200 ASI127 Telecom Cabling 1,588 V
1188 ASI 111 Rework Column Ceiling Slope Revision Bldg A 995 ,/
1149 RFI 894 Motor Starters Exhaust Fans Mechanical Yard 2,962 ./
1219 Blackout Painting Above Bldg A Entry & Bldg C Classrooms 2,610 ,/
1198 RFI1286 Reroute Fire Sprinkler for Tunnel Bldg C 393 V
1073.1 RFI 1043.2 Electrical for Green Wall Control Panel -Settlement 2,142 ./
1114 RFI1333 Closure Panel North CW Bldg A 1,139 .,/
1214 ASI171 Engineering Ceiling Framing 938 ./
1127 RFI 1397 Exterior Soffit Bldg B South Elevation 1,230 ",..
1132 ASI179 Night Sky Cooling Riser Room (A233) 2,836 .,/
1220 Shim Aluminum Angle for Stonework at Door Frames 3,004 v
1179 ASI 191 HC Pull Straps at Lockers 362 .,./
1203 RFI 1103.1 Soffit at Drift Clips Bldg A (A208) 1,419 ./
1181 RFI1504 LF1 Type Light Fixtures Beasley Sculpture ' 669 ,/
1211 FO-073 Furred Drywall Partition Bldg A (A205! A231) 590 ,/
1213 FO-073 Furred Drywall Partition Bldg A (A 137 A) 420 t/
1194 RFI1445 Green Roof Irrigation Connection 2,813 V
1221 RFI 1577 Bench Back at Casework (A 1 08) 862 ./
Total for this change order 29,389. v'
3. Request for Infonnation 5. Field Order or Extra Work Authorization
4. Architect's Supplemental Instructions 6. Change Order Request
PAGE 20F4
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to fumish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
• pursuant to Section 4.2 of the Contract General Conditions within thirty 30) days of the date of this Change Order.
Accepted for Contractor: Accept City 0 Alto:
By: Signature Declined
Title: Andy Brophy
Flintco -Project Manager
Date:
.... 0 N <') 'l:... <n 0 ::2: i! ~ 0 Il. 0 0:: IJ..
390 512 1272
407 525 1279.1
415 549 1354 I 155
545 727
1. Potential Change Order
2. Change Management
SCOPE OF WORK
it: 0 0 Description
1067 ~F11272 Counter Support Furring Bldg B (B104) -Settlement
1074 RF11279.1 Conduit Seals -Settlement
1142 ASI 155 Door Hardware & Light Switch -Settlement
1229R2 I AC in NW Parking Lot (1000 SF)
Total for this change order
Amount
2,465
1,025
990
12,331
16,811.
/
,/
./
./
./'
3. Request for InfonnatiOl1 5. Field Order or Extra Work Authorization
4. Architect's Supplemental Instmctions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was
determined by the City pursuant to Section 7.2.4 (iii). Contractor has indicated that it is unwilling to execute a Change
Order because it does not wish to be bound by subsection 7.2.13 of the Contract General Conditions. The City's action in
approving this unilateral Change Order is intended to ensure fair and prompt adjustment to the Contract Sum. In doing
so, the City expressly disavows any intent to waive or any actual waiver of any of the Contract provisions regarding
Change Orders. All provisions of the Contract Documents remain in full force and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
Agenda
Library Bond Oversight Committee
Quarterly Meeting
Tuesday, July 9, 2013
7th Floor Conference Room
4:00 PM – 5:30 PM
Committee Members: Sandra Hirsh (Chair), Alice Smith (Vice-Chair), John Melton,
Dena Mossar, James Schmidt
Staff: Phil Bobel (Public Works), Brad Eggleston (Public Works), Debra Jacobs (Public
Works), Richard Hackmann (Public Works), Monique leConge (Library), Joe Saccio
(Administrative Services), Tarun Narayan (Administrative Services), Jim Pelletier (City
Auditor’s Office), Cara Silver (City Attorney’s Office)
Others:
ROLL CALL
ORAL COMMUNICATIONS
APPROVAL OF MINUTES – April 23, 2013
AGENDA REVIEW & REVISIONS
UNFINISHED BUSINESS
1. DISCUSSION – Construction Progress
a. Mitchell Park Library & Community Center
NEW BUSINESS
2. DISCUSSION - Update on Main Library Project
a. Construction Progress and Schedule
b. Bond Issuance
3. DISCUSSION - Draft Financial Report Summary from Administrative
Services
a. Expenditures to Date – Summary Spreadsheet
4. ACTION - Approval of Quarterly Report to Finance Committee
5. Next Steps
a. Next Meeting – Tuesday, October 22, 2013 or another date?
ADA: Persons with disabilities who require auxiliary aids or services in using
City facilities, services, or programs or who would like information on the City's
compliance with the Americans with Disabilities Act (ADA) of 1990, may
contact (650) 329-2550. Sign language interpreters will be provided upon
request with 72 hours in advance notice.
Meeting materials will be provided at the meeting. Visit www.cityofpaloalto.org
or call (650) 617-3174 for more information.
1
Minutes
Library Bond Oversight Committee
Quarterly Meeting
Tuesday, April 23, 2013
7th Floor Conference Room
4:00 PM – 5:30 PM
Committee Members Present: Sandra Hirsh (Chair), Alice Smith (Vice-Chair),
John Melton, Dena Mossar
Committee Members Absent: James Schmidt
Staff: Phil Bobel (Public Works), Brad Eggleston (Public Works), Debra Jacobs
(Public Works), Richard Hackmann (Public Works), Monique leConge (Library),
Joe Saccio (Administrative Services), Tarun Narayan (Administrative Services),
Jim Pelletier (City Auditor’s Office), Cara Silver (City Attorney’s Office)
Others:
ROLL CALL
ORAL COMMUNICATIONS
APPROVAL OF MINUTES – February 5, 2013
Approved as amended 4-0
o Amendment: fix typos
AGENDA REVIEW & REVISIONS
UNFINISHED BUSINESS
1. DISCUSSION – Construction Progress
a. Mitchell Park Library & Community Center
Melton recommended going back and recalculating the percent complete
Pellentir asked to make sure that Change Orders (CO’s) are accounted for
in the percent complete figure
Hackmann said staff has been working on refining the percent complete
figure
Eggleston and Jacobs explained staff is continually working through
issues related to the percent complete figure with Turner and Flintco
Mossar said that it is the LBOC’s job to ensure that there is enough money
to complete the project and that the LBOC needs to know all outstanding
2
charges related to the project to determine the City’s vulnerability
Smith then asked for an explanation of the worst case scenario
Eggleston suggested that staff bring back more information on this at the
next meeting
Smith encouraged far greater attorney involvement in all meetings
between staff and Turner and/or Flintco
Melton encouraged staff to email information to the LBOC if completed
earlier than the next meeting
b. Temporary Main Library
Eggleston said that the Temporary Main Library bookshelves have arrived,
the shelving has been installed, the office furniture and check out
machines are in place, and Main will close on April 30th with Temporary
Main opening May 3rd
leConge said that Temporary Main is very small, has very little shelving,
reduced hours, and is meant to be an in-and-out or pick-up library
2. DISCUSSION – Design Progress
a. Main Library
Eggleston said the design is done and the permits are ready
Eggleston said the project went out to bid in early March, bids were
opened April 9th, and of the five pre-qualified contractors four submitted
bids
Eggleston said the engineers estimate was $15.9 M and one bid was well
below that and most bids were $2-3 M above that
Eggleston said that the low bidder did not submit to the City the additional,
necessary paperwork and withdrew their bid
Eggleston said the City is working with the City Attorney’s Office on
whether or not they can cash in their bid bond
Eggleston said the low bid now is now approximately $17.7 M with SJ
Amoroso Construction Company
Eggleston said SJ Amoroso is a union contractor that does a lot of public
sector work
Eggleston said the buffer between the costs and the bonds is narrowing
but for reasons such as a new roof at the Main Library the City can dip into
the infrastructure reserve
Mossar said that the extra infrastructure projects (like roofing at Downtown
Library) may put the total library projects budget over the amount
approved by the voters. We should know in advance how this would be
handled.
Eggleston added that staff will recommend the City accept the SJ
Amoroso bid and not re-bid the project
o leConge agreed with this
leConge said the Palo Alto Library Foundation has achieved their $4 M
fundraising goal
3
NEW BUSINESS
3. DISCUSSION - Update on Main Library Project
a. Bidding and Construction Schedule
See 2A notes
b. Preparation of Bond Issuance
Narayan gave an update on the status of the bond issuance
Narayan said staff will ask Council on May 6th for the authority to issue the
remainder of the bonds
Narayan said if Council approves that request the bonds will go to market
in June with the intent to close the bond issuance by the end of June
4. DISCUSSION - Draft Financial Report Summary from
Administrative Services
a. Expenditures to Date – Summary Spreadsheet
Narayan said there have been $560,000 in expenses since the last report
Narayan explained the additional detail he added to the financial report
since the last meeting
Eggleston again explained additional expenses to the Main Library and
that those can come from the General Fund if necessary because they
were not included in the bond estimate
Pelletier said to update the figure for the next meeting on the Main Library
and the reasons for the budget increases
Pelletier asked why pages five to 16 of the financial report were included
o Narayan said those pages are provided because the LBOC asked
for that level of detail on expenditures
Pelletier asked about the difference between the contract amount and
what has been paid
5. ACTION - Approval of Quarterly Report to Finance
Committee
Approved as amended 4-0 (moved by Mossar, seconded by Melton)
o Amendment: the LBOC Chair will add a paragraph to the Finance
Committee transmittal letter highlighting LBOC concerns about
future costs
o Smith also requested that language be added stating that the
LBOC financial reports are not independently audited
6. Next Steps
a. Next Meeting – Tuesday, July 23, 2013 or another date?
The July 23, 2013 meeting was moved to July 9, 2013
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
Co
s
t
Percent Completion
Mitchell Park Library Approved Change Orders (CO's) and Outstanding
Potential Change Orders (PCO's)
Approved CO's
Outstanding PCO's
Flintco COR's
10% Contingency
20% Contingency
4.19
(DT)
5.21
(DT)
4
(DT)
$45.56 (Mitchell)
$49.04
(Mitchell)
$50
(Mitchell)
$22.39
(Main)
$20.1
(Main)
$18
(Main)
1.33
(Other)
1.65
(Other)
4 (Other)
Cu
r
r
e
n
t
P
r
o
j
e
c
t
i
o
n
En
g
i
n
e
e
r
'
s
E
s
t
i
m
a
t
e
Bo
n
d
E
l
e
c
t
i
o
n
Es
t
i
m
a
t
e
Dollars (Millions)
Library Bond Fund Utilization Projections
(June 2013)
Mitchell Park Library Main Library Temporary Libraries & Bond Costs
$76M $73.47M $76M
$29.24
(Flintco) $5.83
(Turner)
$6.02
(Group 4)
$4.47
(Other)
Palo Alto Library Projects
Bi-Monthly Progress Report
May/June 2013
Mitchell Park Library & Community Center
Main Library
Mitchell Park Main Entry
Table of Contents
I. Mitchell Park Library & Community Center
Status Report
Management Summary
Schedule Milestones
II. Main Library
Status Report
III. Financial Summary
Mitchell Park Library &
Community Center
3700 Middlefield Road, Palo Alto
The new Mitchell Park Library and Community Center is a highly
sustainable joint-use facility that will be a vibrant destination for
civic, cultural, social, educational, and recreational activities. The
new center, which will replace undersized and aged facilities, is
made possible through Measure N and the strong partnership
between the city and the community. During construction,
temporary library and teen center facilities are available at the
Cubberley Community Center.
WEB CAM LINK: http://173.164.239.206/view/viewer_index.shtml
May/June 2013
PROJECT CONSTRUCTION
CONSTRUCTION BEGAN:
September 2010
ANTICIPATED OPENING:
Late 2013
PROJECT TEAM
OWNER:
City of Palo Alto Public Works
ARCHITECT:
Group 4 Architecture
GENERAL CONTRACTOR:
Flintco Pacific, Inc.
CONSTRUCTION MANAGER:
Turner Construction Company
FOR MORE INFORMATION
www.cityofpaloalto.org/gov/topics/pro
jects/facilities/library/default.asp
KEY ACCOMPLISHMENTS
Carpeting and terrazzo flooring
installation commenced
Cabinet installation commenced
Green Wall completed
Three HVAC systems online
UPCOMING ACTIVITIES
Exterior painting and trim
Interior ceilings in progress
Finish carpeting
Finish cabinets
Mitchell Park Library Shelving Installation Commenced
Library Roofing Started
May/June 2013
Mitchell Park Library Green Wall
Photos
Mitchell Park Library & Community Center
Management Summary
May/June 2013
Noteworthy Accomplishments
Carpeting and terrazzo flooring installation commenced
Cabinet installation commenced
Green Wall completed
Three HVAC systems online
Current Project Challenges:
Processing the high volume of change documentation and providing direction
o Flintco reports submittal of 97 more change order requests is still pending
o Weekly review meetings are in progress
The pace of work needs to pick up with more manpower assigned to critical path activities
Disputes over non-compliant work needs resolution
Safety
Public Safety is a priority outside the fence. No incidents reported to date.
Quality Control
City and Special Inspection Work:
o Work needs to be ready when inspection is requested
o Work should pass inspection the first time
Quality Control Observation Reports:
o Open reports for above ceiling and under floor work need to be signed off
o Remedial sliding glass doors work is in progress
Mitchell Park Library & Community Center
Schedule Milestones
May/June 2013
Mitchell Park Library & Community Center
Completion Plan
(Updated 7/31/2013)
Building Interior (Project Wide)
City Target Date
Mechanical/Electrical/Plumbing (MEP) Rough-in 8/5
Fire Life Safety Systems Online 8/8
Grid for Sloped Ceilings 8/9
HVAC System in C-South Online (Heat) 8/13
Interior Painting 8/13
Elevator Final Inspection 8/21
Begin System Furniture & Casework* 8/26
Automated Handling System 8/30
Staff Moves In (Substantial Completion; TCOO)** 9/25
Open To Public (COO) Late 2013
Building Exterior (Project Wide)
City Target Date
Exterior Stone 8/7
Exterior Painting 8/9
Final Parking Lot Paving 8/12
Art Work 9/30
*Air-out of buildings commences (14 day process)
**Inspections completed and a small number of punch list items remain. All fire safety requirements are met.
Main Library
1213 Newell Road, Palo Alto
Exterior View
May/June 2013
2011
PROJECT CONSTRUCTION
CONSTRUCTION BEGINS:
Summer 2013
ANTICIPATED OPENING:
Late 2014
PROJECT TEAM
OWNER:
City of Palo Alto Public Works
ARCHITECT:
Group 4 Architecture
CONSTRUCTION MANAGER:
Nova Partners
FOR MORE INFORMATION
www.cityofpaloalto.org/gov/topics/pro
jects/facilities/library/default.asp
KEY ACCOMPLISHMENTS
Demolition work commenced
including asbestos abatement
UPCOMING ACTIVITIES
Complete lobby demolition
Complete roof demolition
Commence geo-thermal wells
The Palo Alto Main Library renovation and addition is in the
final phase of design “Better Libraries for Palo Alto” projects,
funded by the passage of Measure N by voters in 2008. The
project incorporates upgrades to the historic building’s structural,
electrical and mechanical systems while preserving the integrity of
architect Edwards Durrell Stone’s iconic design. The new
addition includes a program room and additional restrooms
to extend the services of this heavily-used branch. The
project targets LEED certification.
MEASURE
N
ENGINEER'S
ESTIMATE PROJECTED RESERVES
09010 Cubberley Temporary Library 645,000 619,687 25,313
09005 Downtown Library 4,000,000 5,212,000 4,191,782 1,020,218
09006 Mitchell Park Library & C.C.50,000,000 49,043,000 45,563,014 3,479,986
11000 Main Library 18,000,000 20,100,000 22,392,578 -2,292,578
11010 Art Center Temporary Library 500,000 528,232 -28,232
Bonding and Financing Costs 4,000,000 500,000 185,320 314,680
BONDED AMOUNT 76,000,000 76,000,000 73,480,613 2,519,387
Thru June 2013
PALO ALTO LIBRARIES
BOND MEASURE N PROJECTS
FINANCIAL SUMMARY
BUDGET COSTS
Last updated 7/30/2013
CITY OF
PALO
ALTO
OFFICE OF THE CITY MANAGER
250 Hamilton Avenue. 7th Floor
Palo Alto. CA 94301
650.329.2392
May 2,2013
Mr. Tom Maxwell, President and CEO
Flintco Pacific
401 Derek Place
Roseville, CA 95678
VIA CERTIFIED MAIL AND ELECTRONIC MAIL
Re: Mitchell Park Library and Community Center Project, Palo Alto
Palo Alto Contract No. Cll136473
NOTICE TO CORRECT DEFECTIVE WORK; NOTICE TO SUBMIT ACTION
PLAN FOR PERFORMING UNCOMPLETED WORK AND NOTICE OF
INTENT TO INVOKE DEFAULT PROCEEDINGS
Dear Mr. Maxwell:
We remain very concerned with the pace and quality of the construction at the Mitchell Park
Library and Community Center project ("Project") in Palo Alto. The Project is now
approximately one year behind schedule. Work crews are quitting or failing to show up to the
job site on a regular basis. The number of workers on site on a typical day falls considerably
short of what would be expected, and does not support significant progress on either available
work or essential corrective work. On days when crews are present, Flintco is not adequately
coordinating or supervising trades. Much of the work fails building department inspections, or is
identified on site as not complying with the Contract requirements. Most troubling is that Flintco
has submitted no plan for completing the Project any time soon. The City has repeatedly
informed Flintco of these problems in weekly team meetings and regular correspondence,
observation reports, corrective action reports, and inspection reports.
The City put Flintco's surety on notice of these problems earlier this year (see attached letter
dated January 18,2013) and has requested that it intervene to resolve these problems on multiple
occasions. The City hoped there would be an improved approach to managing the project when
Flintco's parent company was sold to Alberici Corporation. The reorganized senior management
does not appear to have taken any significant steps to address the City's concerns. The City has
attempted to motivate Flintco to complete the job by regular partnering meetings, field team
motivators and even financial incentives. Nothing has worked.
C i tyOf Pa I oA I to.o rg
Printed With soy-based inks on 100% recycled paper processed without chlOrine.
Page 1 of 4
The schedules provided by Flintco show slippage each month. Recently, the slippage has been
so extensive that the schedule now indicates we are no closer to completion than we have been
for many months. In fact, Flintco has actually lengthened the schedule due to completed work
that must be torn out and re-done. This constant rework on the part of Flintco is impacting its
subcontractors' willingness to maintain adequate crews at the Project. The latest schedule
(submitted on 4/25/13) is the most alarming one yet as it shows extending completion from
October 8 to November 22,2013. Flintco's own schedule estimates it will take seven additional
months to complete a project that is already approximately one year late. In light of Flintco's
schedules and the lack of progress on site, it is reasonable to conclude that the Project will not be
completed for months without dramatic and immediate change.
We must now embark on a course of action to effect a dramatic change quickly and a return to a
normal and acceptable work pace. To that end, we are issuing this letter pursuant to sections
12.2.2 and 12.2.3 of the Contract's General Conditions requiring correction of defective work
and establishing time frames for action. If these actions are not taken and dates are not met, the
City anticipates issuing a Default Notice pursuant to section 15.2 of the Contact. The required
actions fall into three categories and are described below and in the referenced attachments to
this letter.
Category I: Urgent Corrective Actions
There are five components of the Mitchell work that need immediate corrective action. Those
five components are summarized in Attachment I and described in Attachments LA through I.E.
This letter constitutes your notice pursuant to sections 12.2.2 and 12.2.3 of the Contract's
General Conditions that corrections must be commenced within 7 days of this notice and
completed by May 30,2013.
Category II : Correction of all identified Defective Work
The Contract General Conditions section 3.6.1 provides that the methods and procedures adopted
by Contractor shall be such as to secure a quality of Work satisfactory to City and to enable
completion of the Work in the time agreed upon. Per General Conditions section 3.3.1,
Contractor shall be in charge of and responsible for all portions of the Work of the Contract, and
shall be responsible for conforming such portions to the requirements of the Contract Documents
and readying such portions to receive subsequent Work. Lastly, per section 12.2.2 Contractor
shall correct Defective Work that becomes apparent during the progress of the Work. Flintco has
produced defective work which is identified in the following three Attachments:
II.A. Inspection (Request) log
II.B. Turner/ ABB Master QAlQC log (Site Observation Report)
II.C. Group 4 Architects Field Observation Log (This includes observation logs from
Group 4 and its consultants).
C i tyOfPa I oA I to.o rg
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Page 2 of4
The Site Observation Reports and Quality Control Field Observation logs which describe
defective work have been sent to Flintco via multiple emails and reviewed in the Owner,
Architect, Contractor Meetings. The Tumer/ABB Master QAlQC logs have been provided to
Flintco numerous times (throughout April, May, and June 2012 and an outstanding open issues
log was provided on 7/11112, 7117112, 8/31112, & 11107112 ). We also sent you the Site
Observation Report for the ABB "General Waterproofing Site Visit Report for Building A 9 11
12" on 9-20-12. Lastly, the Inspection Request logs and resulting Inspections are always
available on Sharepoint for Flintco to view at any time.
The City has requested Flintco to correct the items on the logs or provide the City with a
corrective action plan and time line for completing the work. In addition, the City has requested
to be advised when actions have been completed, so that they can be field verified by the City's
appropriate agents.
Flintco has either failed to correct the items, failed to complete a corrective action plan and/or
failed to notify the City of any completed correction. Therefore, this letter constitutes notice to
Flintco pursuant to sections 12.2 of the Contract's General Conditions that corrective action is
required. Within 14 days of this notice, Flintco is required to submit to the City a detailed Plan of
Correction showing with respect to each item on the three logs: (1) Certifying that the corrective
work has been completed and is ready for a field re-inspection or (2) If the work has not been
completed, a plan for correcting it and the date on which it will be corrected.
Category III: Commencement of Available Work
The City has, at each Wednesday's Owner, Architect, Contractor (O.A.C.) Meeting, requested
Flintco to begin work in areas where work is available to Subcontractors. The pace of work is not
sufficient in large part because staffing has not been assigned to work on building components
which are available for such work. To avoid a default notice pursuant to Section 15.2 of our
Contract, Flintco must submit a Staffing Plan of work for the areas listed below within 7 days
and execute that plan immediately thereafter. The Staffing Plan shall list the Subcontractor, the
number of workers and the dates to be worked to address the areas raised in Attachment IILA.
Please respond to each of the requirements outlined above by the specified time frame. Failure to
do so will result in further action pursuant to our Contract.
Sincerely,
[List of Attachments on Next Page]
CityOfPaloAlto.org
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Page 3 of4
Attachments
A. Letter dated January 18,2013
Category I Attachments: Urgent Corrective Actions
Summary of Items Requiring Urgent Corrective Actions
LA. Remaining deficiencies in the Sliding Glass Doors as described in Attachment LA.
I.B. Deficiencies in the Title 24 Glazing Certification as described in Attachment LB.
I. C. Replacement of Cabling in Bldgs. B & C as described in Attachment I. C.
LD. Correction of walls not meeting ADA clearances as described in Attachment LD.
I.E. Correction of Waterproofing in Building A Shower Rooms as described in Attachment I.E.
Category II Attachments: Correction of All Identified Defective Work
ILA. Inspection (Request) log. Attachment ILA.
ILB. Turner/ ABB Master QAlQC log. Attachment ILB.
II.C. PA G4 Field Observation Log (This includes observation logs from Group 4 and its
consultants). Attachment II.C.
Category III Attachments: Commencement of Available Work
lILA. Areas for Commencement of Available Work
cc:
John Stump, Senior Vice President ofFlintco Pacific
Mark D. Wood, Fidelity and Deposit Company of Maryland, Bond Number
PRF08975391/82198910
Alex Dam, Federal Insurance Company, Bond Number PRF08975391182198910
Jim Hamel, Zurich American Insurance Company
Tom Tripp, Turner Construction
J. Michael Sartor, Director, Public Works, City of Palo Alto
Phil Bobel, Assistant Director, Public Works, City of Palo Alto
Molly S. Stump, City Attorney, City of Palo Alto
CityOfPaloAlto.org
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Page 4 of4
CITY OF
PALO
ALTO
PUBLIC WORKS DEPARTMENT
PO Box 10250
Palo Alto, CA 94303
650.329.2151
June 17,2013
Mr. Tom Maxwell
President and CEO
Flintco Pacific
401 Derek Place
Roseville, CA 95678
VIA CERTIFIED MAIL AND ELECTRONIC MAIL
Re: Mitchell Park Library and Community Center Project, Palo Alto
Palo Alto Contract No. CII136473
CITY'S EV ALUTION OF FLINTCO'S RESPONSE TO MAY 2, 2013 NOTICES
Dear Mr. Maxwell:
This letter follows up on my letter of June 6, 2013 in which the City acknowledged receipt of
documentation dated 5/30/13 by Flintco with respect to the deadlines in the City's 5/2/13 letter
concerning potential default on the Mitchell Library and Community Center construction project.
We have since reviewed the submitted information and the work performed on site. Not all the
work has been completed. This letter contains a summary of the remaining work which Flintco
has indicated it will complete in order to avoid the City finding Flintco in default.
Category I Corrections
Five specific corrections were required to be completed by 5/30/13 and each is addressed below
(Category I of the City's 5/2/13 letter):
1. Sliding Doors The problems with the doors have not all been corrected. In light of the
inability ofthe current subcontractor to fix the doors by 5/30/13, Flintco has advised the
City that it is in the process of receiving bids from new subcontractors to order and install
the doors required by the City-Flintco Contract ("Contract"). We understand that Flintco
has indicated that, if the City permits the door installation to proceed, that all door
installation will be completed by 9/30/2013.
In light of Flintco's commitment to a date certain for door installation, the City is
presently reviewing whether to permit Flintco to proceed with sliding door
installation. Tentatively, the City is willing to conduct air and water testing of the 3C
West doors (121,122 and 126) as part of this evaluation, and Flintco has requested that
the City schedule the testing. In the eve at these three doors pass all tests, the City
Cit Y 0 ~~ge' y ~t ~ 0 . 0 r 9
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will take that into its consideration of Flintco's progress. The City is hopeful that the
testing and inspection of the doors will permit these doors to be accepted, with the
remaining doors to have all corrections completed and accepted by Flintco's deadline of
9/30/2013. The City reserves its right to declare Flintco in default concerning its failure
to install the sliding doors in accordance with its May 2,2013 letter, and any additional
time provided to Flintco to complete its work shall not be considered a waiver of the
City's right to require compliance with all contract requirements. Please provide a copy
of the purchase order for the replacement sliding doors, and indicate submittal and
delivery dates. Please note that compliance with Title 24 (discussed below) is a further
requirement for acceptance of these doors.
2. Title 24 -Flintco submitted a package of materials on 5/29113 targeted to demonstrate
compliance with Title 24 for glazing. Our analysis finds that this package is nearly
complete. Flintco is expected to submit all remaining required documentation as detailed
in Attachment A. We understand that Flintco requires additional time in order to submit
the documentation and we agree to provide additional time. Flintco has indicated it will
submit all documentation required for Title 24 glazing by 6/28/13. The City reserves its
right to declare Flintco in default concerning its failure to provide all required Title 24
documentation in accordance with the May 2,2013 letter, and any additional time
provided to Flintco to complete its work shall not be considered a waiver of the City's
right to require compliance with all contract requirements.
3. Replacement of Cabling in Buildings Band C -Not all of the work was completed by
5/30, but it is now complete. The City expects Flintco to complete all testing
immediately.
4. ADA Corrections of walls -This work has been completed, except for the tiling. Flintco
has indicated to the City that there is additional lead time required when ordering new
tile. The City understands this and is agreeable to allow for extra time for the tiling work.
Flintco has indicated it will complete all tiling by 7119/13.
5. Waterproofing of Building A Shower Rooms -This work has been completed except for
testing and tiling. As mentioned above, Flintco has indicated that there is additional lead
time required for ordering new tile. The City understands this and is agreeable to allow
for extra time for the tiling work and testing. Flintco has indicated it will complete all
tiling and testing by 7119113.
Category II and III Requirements
With respect to Categories II and III in the City'S 5/2113 letter, Flintco has provided a 6 week
schedule and a one week staffing plan as a way of meeting the requirements for Plans to address
these two areas of concerns. Flintco indicated that it would submit a new staffing plan each
week. This has not occurred following the first week. The City expects Flintco to submit its
staffing plan and results from the previous week as Flintco had agreed to do in response to the
May 2,2013 letter.
Page 2 of3
Additional Requirements
The City expects Flintco to meet the milestones indicated in Flintco's 6 week schedule. The
6/10/13 milestone for continuously operating the HVAC system in Building A was partially met
in that air (albeit not conditioned air) is being moved through the building. The City expects that
Flintco will be successful in reaching all of the following milestones based on Flintco's schedule:
6/18/13 -Passing all above-ceiling and below raised floor inspections
6/25/13 -Completion of installation of all pavers
6/27113 -Continuously operate HV AC systems in buildings B & C
7/10113 -Completion ofinstallation of all wood slats and panels
Meeting all of the above requirements and time frames is necessary to avoid Flintco being found
in default. The City reserves its right to declare Flintco in default concerning its failure to meet
all of the above items in accordance with its May 2, 2013, and any additional time provided to
Flintco to complete its work shall not be considered a waiver of the City's right to require
compliance with all contract requirements.
Sincerely,
ichael Sartor,
lrector, Public Works
City of Palo Alto
cc:
John Stump, Senior Vice President of Flintco Pacific
,Mark D. Wood, Fidelity and Deposit Company of Maryland, Bond Number
PFlF08975391/82198910
Alex Dam, Federal Insurance Company, Bond Number PFlF08975391182198910
Jim Hamel, Zurich American Insurance Company
Tom Tripp, Turner Construction
Phil Bobel, Assistant Director, Public Works, City of Palo Alto
Molly S. Stump, City Attorney, City of Palo Alto
Page 3 of3
City of Palo Alto (ID # 4095)
Finance Committee Staff Report
Report Type: Meeting Date: 9/17/2013
City of Palo Alto Page 1
Summary Title: Library Bond Oversight Committee Quarterly Reports
Title: Library Bond Oversight Committee Quarterly Reports
From: City Manager
Lead Department: Public Works
Executive Summary
Please see the attached Library Bond Oversight Committee transmittal letter and
attachments.
Attachments:
A - LBOC Financial Reports Transmittal Letter_9-17-2013 (PDF)
B - LBOC Q2 2013 Financial Report_4-12-2013 (PDF)
C - LBOC Q3 2013 Financial Report_7-23-2013 (PDF)
TO: Finance Committee
FROM: Library Bond Oversight Committee
DATE: September 17, 2013
SUBJECT: Library Bond Oversight Committee Reports
The Library Bond Oversight Committee (LBOC) has met with members of City
staff on the progress of the library bond projects the following months:
January, April, July, and October 2011
January, April, July, and October 2012
February, April, and July 2013
Attached for your approval is second quarter 2013 report (dated April 12, 2013)
and the third quarter 2013 report (dated July 23, 2013).
Based on the information provided, the Committee finds that the City’s financial
reporting for all library-related projects is accurate and appropriate, however,
these reports are not independently audited. The Committee forwards these
reports to the Finance Committee and City Council for approval, with LBOC
approval.
Please note the reason for the variations between these reported figures and the
reported figures in the Mitchell Park Library bi-monthly reports is due to variations
in the reporting cycles.
Additionally, the LBOC would like to note that it is concerned about the cost
increases associated with the Mitchell Park Library & Community Center
(MPL&CC) project. The LBOC wants the Finance Committee and City Council to
be aware that future increases in the MPL&CC project cost are possible and will
impact the overall Library Bond Fund budget.
Submitted:
Sandra Hirsh
Library Bond Oversight Committee Chair
ATTACHMENTS:
Attachment B: LBOC Quarterly Financial Report (dated April 12, 2013)
Attachment C: LBOC Quarterly Financial Report (dated July 23, 2013)
1 2 3 4 5 6 7
(3 minus 1) (4 minus 1) (4 minus 3) (6 divide by 3)
Measure N
Estimates
Changes in
Measure
Estimates
Engineer's
Estimate
February
2013
Projected
Costs
Diff.
Between
Measure N
Estimates vs.
Projected
Costs
$ Diff.
Between
Engineer's
Estimate vs.
Projected
Costs
% Diff.
Between
Engineer's
Estimate vs.
Projected
Costs
Downtown Library 4,000,000$ 1,212,000$ 5,212,000$ 4,189,759$ (189,759) 1,022,241$ 19.6%
Mitchell Park & Community Center Library 50,000,000 (957,000) 49,043,000 44,597,041 5,402,959 4,445,959 9.1%
Cubberley Temporary Library - 645,000 645,000 619,687 (619,687) 25,313 3.9%
Main Library 18,000,000 2,100,000 20,100,000 22,660,263 (4,660,263) (2,560,263) (12.7%)
Art Center Temporary Library - 500,000 500,000 528,232 (528,232) (28,232) (5.6%)
Total Prior to Bond Financing Costs 72,000,000 3,500,000 75,500,000 72,594,982 (594,982) 2,905,018 3.8%
Bond Financing Costs (a)4,000,000 (3,500,000) 500,000 385,320 3,614,680 114,680 22.9%
Grand Total 76,000,000$ -$ 76,000,000$ 72,980,302$ 3,019,698$ 3,019,698$ 4.0%
a) In addition, by law the actual (2010 bonds) and estimated (2013 bonds) Underwriter's Discount (Fee) of $513,570 must be paid by bond premium. The actual bond issuance
cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs.
-
Engineer's
(Budget)
Estimate Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Budget
Original Budget (per Measure N Ballot Measure)72,000,000$ -$ -$ 72,000,000$
Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000 645,000
Temporary Main Library Facility - Art Center Auditorium 500,000 500,000
Net Other Budget Changes 2,355,000 2,355,000
Expenditures -
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 33,321,705 9,582,176 (42,903,881)
Construction Costs - - -
Contract Contingency 5,024,440 2,921,968 (7,946,408)
Other Contract Services 1,042,801 643,227 (1,686,028)
City (Inter-department) Service Charge 352,392 - (352,392)
Miscellaneous Cost 107,546 - (107,546)
Total Library Projects Expenditures 75,500,000 39,848,883 13,147,371 22,503,746
Estimate of Pending Commitments/Costs - - 19,598,728 (19,598,728)
Total Bond Funds Less Bond Financing Costs 75,500,000 39,848,883 32,746,099 2,905,018 3.8%
Bond Financing Costs (a)500,000 185,320 - 314,680 62.9%
Grand Total 76,000,000$ 40,034,204$ 32,746,099$ 3,219,698$ 4.2%
2010 GO Bond True Interest Cost (TIC)4.21%
a) In addition, by law the actual (2010 bonds) and estimated (2013 bonds) Underwriter's Discount (Fee) of $513,570 must be paid by bond premium. The actual bond issuance
cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs.
Budget History and Projection
City of Palo Alto
Library Bond Oversight Committee Quarterly Financial Report
As of April 12, 2013
Description of Activity
Library Projects Budget to Actual Activities Summary
1
City of Palo Alto
Library Bond Oversight Committee Quarterly Financial Report
As of April 12, 2013
Engineer's
(Budget)
Estimate Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 4,000,000$ -$ -$ 4,000,000$
Budget Change 1,212,000 1,212,000
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 3,617,992 31,366 (3,649,358)
Construction Costs - - - -
Contract Contingency - 462,490 14,264 (476,754)
Other Contract Services - 27,925 - (27,925)
City (Inter-department) Service Charge - 45,501 - (45,501)
Miscellaneous Cost - 3,163 - (3,163)
Total Library Projects Expenditures 5,212,000 4,157,071 45,631 1,009,298
Estimate of Pending Commitments/Costs - - (12,943) 12,943
Total Bond Funds Less Bond Financing Costs 5,212,000$ 4,157,071$ 32,688$ 1,022,241$ 19.6%
Reasons for Budget Increase of:1,212,000$
1) Seismic upgrade 30,000$ July 2010
2) Roof replacement 125,000 June 2011
3) LEED - Green building upgrades 100,000
4) Construction Management Services increase 400,000
5) Fixed Equipment 187,000
6) Moving costs deemed to be bondable costs 50,000
7) Contingency adjustment 320,000
Net Budget Change 1,212,000$
Engineer's
(Budget)
Estimate Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 50,000,000$ -$ -$ 50,000,000$
Budget Change (957,000) (957,000)
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 27,306,673 7,547,870 (34,854,543)
Contract Contingency - 4,488,597 2,807,366 (7,295,963)
Other Contract Services - 828,156 617,227 (1,445,383)
City (Inter-department) Service Charge - 295,645 - (295,645)
Miscellaneous Cost - 103,668 - (103,668)
Total Library Projects Expenditures 49,043,000 33,022,739 10,972,463 5,047,798
Estimate of Pending Commitments/Costs 601,839 (601,839)
Total Bond Funds Less Bond Financing Costs 49,043,000$ 33,022,739$ 11,574,302$ 4,445,959$ 9.1%
Reasons for Budget Decrease of:(957,000)$
1) LEED - Green building (Council approved) upgrades 1,200,000$
2) Fixed Equipment 1,750,000
3) Moving costs deemed to be bondable costs 100,000
4) Contingency adjustment (4,007,000)
Net Budget Change (957,000)$
Description of Activity
Mitchell Park Library and Community Center Budget to Actual Activities Summary (PE-09006)
Downtown Library Budget to Actual Activities Summary (PE-09005)
Completed:
Construction Began:
Description of Activity
2
City of Palo Alto
Library Bond Oversight Committee Quarterly Financial Report
As of April 12, 2013
Engineer's
(Budget)
Estimate Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 18,000,000$ -$ -$ 18,000,000
Budget Change 2,100,000 2,100,000
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 1,904,367 1,979,658 (3,884,025)
Contract Contingency - 39,854 84,997 (124,851)
Other Contract Services - 186,719 26,000 (212,719)
City (Inter-department) Service Charge - - - -
Miscellaneous Cost - 590 - (590)
Total Library Projects Expenditures 20,100,000 2,131,530 2,090,655 15,877,815
Estimate of Pending Commitments/Costs 18,438,078 (18,438,078)
Total Bond Funds Less Bond Financing Costs 20,100,000$ 2,131,530$ 20,528,733$ (2,560,263)$ (12.7%)
Reasons for Budget Increase of:2,100,000$
1) Deferred Maintenance Items:
a) Replace roof, fire sprinkers system, re-face
exterior siding, and refurbish landscaping 812,700
b) Code Compliance items: replace basement sump
pumps, upgrade stormwater treatment and parking lot
lights 399,000
c) Service Enhancements: provide teen room after-hours
entrance and broadcast center 155,400
2) Art Center Connectivity 732,900
Net Budget Change 2,100,000$
Engineer's
(Budget)
Estimate Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Temporary Mitchell Park Library (Council Approved - CMR: 463:09) 645,000$ -$ -$ 645,000$
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 464,577 20,322 (484,899)
Contract Contingency - 33,500 5,450 (38,950)
City (Inter-department) Service Charge - 11,247 - (11,247)
Miscellaneous Cost - 125 - (125)
Total Library Projects Expenditures 645,000 509,448 25,772 109,780
Estimate of Pending Commitments/Costs 84,467 (84,467)
Total Bond Funds Less Bond Financing Costs 645,000$ 509,448$ 110,239$ 25,313$ 3.9%
Description of Activity
Main Library Budget to Actual Activities Summary (PE-11000)
Description of Activity
Cubberley Temporary Library Budget to Actual Activities Summary (PE-09010)
3
City of Palo Alto
Library Bond Oversight Committee Quarterly Financial Report
As of April 12, 2013
Engineer's
(Budget)
Estimate Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Temporary Main Library Facility - Art Center Auditorium 500,000$ -$ -$ 500,000$
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 28,096 2,959 (31,055)
Contract Contingency - - 9,890 (9,890)
Other Contract Services -
City (Inter-department) Service Charge - - - -
Miscellaneous Cost - - - -
Total Library Projects Expenditures 500,000 28,096 12,849 459,055
Estimate of Pending Commitments/Costs 487,287 (487,287)
Total Bond Funds Less Bond Financing Costs 500,000$ 28,096$ 500,137$ (28,232)$ (5.6%)
Description of Activity
Art Center Temporary Library Budget to Actual Activities Summary (Project # PE-11012)
4
Payment or
Posting Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 4,000,000
Budget Change 1,212,000
Sub-total - 2010 Engineer's Budget Estimate 5,212,000 - - 5,212,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 418,563
08/24/10 Group 4 Architecture Research & Planning Architectural 362
09/21/10 Group 4 Architecture Research & Planning Architectural 135
08/03/10 Group 4 Architecture Research & Planning Architectural 16,233
08/03/10 Group 4 Architecture Research & Planning Architectural 56,000
08/10/10 Protech Consulting and Engineering Hazardous Material Testing 5,210
08/10/10 Turner Construction Company Construction Management Services 68,577 Oct. 21, 2010 Report
09/21/10 Group 4 Architecture Research & Planning Architectural 15
09/21/10 Group 4 Architecture Research & Planning Architectural 18,080
09/21/10 Group 4 Architecture Research & Planning Architectural 2,970
09/21/10 W.L. Butler Construction, Inc.Construction 93,177
10/05/10 Protech Consulting and Engineering Hazardous Material Testing 990
10/19/10 Group 4 Architecture Research & Planning Architectural 10,544
11/02/10 W. L. Butler Construction, Inc.Construction 69,984
11/02/10 Turner Construction Company Construction Management Services 27,984
11/02/10 Group 4 Architecture Research & Planning Architectural 11,864
12/07/10 Turner Construction Company Construction Management Services 55,174
12/07/10 Group 4 Architecture Research & Planning Architectural 11,688 Jan. 25, 2011 Report
12/07/10 W. L. Butler Construction, Inc.Construction 92,055
12/14/10 Group 4 Architecture Research & Planning Architectural 519
12/14/10 W. L. Butler Construction, Inc.Construction 159,940
01/04/11 Turner Construction Company Construction Management Services 27,984
01/07/11 Group 4 Architecture Research & Planning Architectural 11,688
01/21/11 West Coast Code Consultants, Inc.Plan Check 350
01/21/11 Turner Construction Company Construction Management Services 30,212
01/31/11 W. L. Butler Construction, Inc.Construction 211,220
02/18/11 W. L. Butler Construction, Inc.Construction 279,472
02/18/11 Group 4 Architecture Research & Planning Architectural 8,766
02/18/11 Turner Construction Company Construction Management Services 27,429
03/16/11 W. L. Butler Construction, Inc.Construction 277,033 April 26, 2011 Report
03/18/11 Group 4 Architecture Research & Planning Architectural 432
03/18/11 Group 4 Architecture Research & Planning Architectural 409
03/18/11 Group 4 Architecture Research & Planning Architectural 8,766
03/18/11 Group 4 Architecture Research & Planning Architectural 136
03/31/11 Pivot Interiors Design 2,250
03/31/11 Turner Construction Company Construction Management Services 17,808
04/07/11 Group 4 Architecture Research & Planning Architectural 13,149
04/19/11 Group 4 Architecture Research & Planning Architectural 2,795
04/25/11 W. L. Butler Construction, Inc.Construction 342,711
05/10/11 Turner Construction Company Construction Management Services 39,522
05/12/11 Group 4 Architecture Research & Planning Architectural 220
05/12/11 Group 4 Architecture Research & Planning Architectural 24,891
05/12/11 Group 4 Architecture Research & Planning Architectural 14,610 July 26, 2011 Report
05/17/11 Turner Construction Company Construction Management Services 28,334
05/27/11 W. L. Butler Construction, Inc.Construction 238,387
06/07/11 W. L. Butler Construction, Inc.Construction 352,713
06/07/11 Group 4 Architecture Research & Planning Architectural 14,610
06/09/11 Moovers, Inc.Moving Services 10,233
06/16/11 Group 4 Architecture Research & Planning Architectural 233
07/20/11 Group 4 Architecture Research & Planning Architectural 479.16
07/20/11 Group 4 Architecture Research & Planning Architectural 12,405
07/27/11 W.L. Butler Construction, Inc.Construction 157,980
07/27/11 Turner Construction Company Construction Management Services 26,028
08/31/11 Group 4 Architecture Research & Planning Architectural 19,560 October 25, 2011 Report
08/10/11 Group 4 Architecture Research & Planning Architectural 137
08/10/11 Group 4 Architecture Research & Planning Architectural 5,100
08/24/11 Turner Construction Company Construction Management Services 38,160
08/31/11 W.L. Butler Construction, Inc.Construction 137,659
09/14/11 Group 4 Architecture Research & Planning Architectural 2,550
09/14/11 Group 4 Architecture Research & Planning Architectural 1,116
12/07/11 Group 4 Architecture Research & Planning Architectural 5,100.00
10/19/11 Turner Construction Company Construction Management Services 1,176.00
12/21/11 Turner Construction Company Construction Management Services 3,806.42 January 18, 2012
11/09/11 Group 4 Architecture Research & Planning Architectural 1,146.02
12/07/11 W.L. Butler Construction, Inc.Construction 64,873.60
Downtown Library Activity Details (PE-09005)
As of April 12, 2013
5
Payment or
Posting Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Downtown Library Activity Details (PE-09005)
As of April 12, 2013
02/08/12 Group 4 Architecture Research & Planning Architectural 29.33
02/08/12 W.L. Butler Construction, Inc.Construction 22,796.10
02/22/12 Group 4 Architecture Research & Planning Architectural 8,407.90 March 28, 2012 Report
03/08/12 Group 4 Architecture Research & Planning Architectural 1,275.00
03/21/12 Group 4 Architecture Research & Planning Architectural 6.82
08/22/12 Group 4 Architecture Research & Planning Architectural 1,268.06 October 30, 2012 Report
10/03/12 Group 4 Architecture Research & Planning Architectural 70.96
01/09/13 Turner Construction Company Construction Management Services 434.00 January 23, 2013 Report
Group 4 Architecture Research Architectural 30,786
Moovers, Inc.Moving Services 580
Sub-total - Engineering and Architectural Costs - 3,617,992 31,366 (3,649,358)
Contract Contingency
Summary of Expenditures as of July 21, 2010 19,140
10/19/10 Group 4 Architecture Research & Planning Architectural 660
10/19/10 Group 4 Architecture Research & Planning Architectural 4,070 Oct. 21, 2010 Report
08/27/10 Asbestos Management Group Hazardous Material Testing 2,500
02/28/11 City of Palo Alto - Planning Plan Check Fee 93 April 26, 2011 Report
02/18/11 W. L. Butler Construction, Inc.Construction 15,686
04/25/11 W. L. Butler Construction, Inc.Construction 59,235
05/27/11 W. L. Butler Construction, Inc.Construction 163,149
07/01/11 Turner Construction Company Construction Management Services 1,123 July 26, 2011 Report
07/01/11 Turner Construction Company Construction Management Services 24,611
06/07/11 Group 4 Architecture Research & Planning Architectural 5,104
06/07/11 Group 4 Architecture Research & Planning Architectural 3,489
07/27/11 Group 4 Architecture Research & Planning Architectural 9,339 October 25, 2011 Report
08/31/11 W. L. Butler Construction, Inc.Construction 13,299
03/08/12 Group 4 Architecture Research & Planning Architectural 4,094 March 28, 2012 Report
02/08/12 W. L. Butler Construction, Inc.Construction 113,631
09/19/12 W. L. Butler Construction, Inc.Construction 10,000 October 30, 2012 Report
01/09/13 Turner Construction Company Construction Management Services 13,266 January 23, 2013 Report
Group 4 Architecture Research & Planning Architectural 10,104
Turner Construction Company Construction Management Services 48
Moovers, Inc.Moving Services 4,113
Sub-total - Contract Contingency - 462,490 14,264 (476,754)
Other Contract Services
Summary of Expenditures as of July 21, 2010 2,225
08/27/10 Asbestos Management Group Hazardous Material Testing 25,700 Oct. 21, 2010 Report
Sub-total - Other Contract Services - 27,925 - (27,925)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 43,990
07/13/11 City of Palo Alto - Public Works Parking Permit 230 October 25, 2011 Report
07/13/11 City of Palo Alto - Public Works Parking Permit 420
10/31/10 City of Palo Alto - Planning Plan Checking 861 Jan. 25, 2011 Report
Sub-Total - City (Inter-department) Service Charge - 45,501 - (45,501)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 3,158
04/10/11 Santa Clara County Downtown-Notice of Completion Filing Fee 5 January 18, 2012 Report
Sub-total - Miscellaneous Cost - 3,163 - (3,163)
Grant Total 5,212,000 4,157,071 45,631 1,009,298
6
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 50,000,000$
Budget Change (957,000)
Sub-total - 2010 Engineer's Budget Estimate 49,043,000 - - 49,043,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 3,101,748
08/03/10 Group 4 Architecture Research & Planning Architectural 37,609
08/10/10 Group 4 Architecture Research & Planning Architectural 18,595
10/05/10 Group 4 Architecture Research & Planning Architectural 7,522
10/05/10 Group 4 Architecture Research & Planning Architectural 13,942
10/05/10 Group 4 Architecture Research & Planning Architectural 2,971
07/27/10 Moovers, Inc.Moving Services 435
09/21/10 Turner Construction Company Construction Management Services 163,918
10/19/10 Group 4 Architecture Research & Planning Architectural 47,110
10/19/10 State Water Resources Control Board Submitting Permit Registration Documents 375 Oct. 21, 2010 Report
10/19/10 Group 4 Architecture Research & Planning Architectural 18,517
08/03/10 Peninsula Digital Imaging Reproduction Services 3,066
08/03/10 Peninsula Digital Imaging Reproduction Services 2,401
08/03/10 Peninsula Digital Imaging Reproduction Services 5,105
08/03/10 Peninsula Digital Imaging Reproduction Services 2,119
11/02/10 Bank of Sacramento - Flintco Pacific Escrow Construction 86,542
11/02/10 Flintco Pacific, Inc.Construction 778,876
11/02/10 Group 4 Architecture Research & Planning Architectural 1,037
12/07/10 Turner Construction Company Construction Management Services 635
12/07/10 Turner Construction Company Construction Management Services 70,780
12/07/10 Turner Construction Company Construction Management Services 64,319
12/07/10 Protech Consulting and Engineering Hazardous Material Testing 8,385
12/07/10 Peninsula Digital Imaging Reproduction Services 7,672
12/14/10 West Coast Code Consultants, Inc.Plan Check 26,820
12/14/10 Group 4 Architecture Research & Planning Architectural 46,200 Jan. 25, 2011 Report
12/21/10 Group 4 Architecture Research & Planning Architectural 46,297
12/21/10 Flintco Pacific, Inc.Construction 732,895
12/21/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 81,433
12/28/10 Flintco Pacific, Inc.Construction 757,231
12/28/10 Flintco Pacific, Inc. Escrow 2841-042 Construction 84,137
01/04/11 Group 4 Architecture Research & Planning Architectural 2,942
01/04/11 Group 4 Architecture Research & Planning Architectural 4,564
01/04/11 Turner Construction Company Construction Management Services 73,919
1/21/2011 Group 4 Architecture Research & Planning Architectural 267
1/21/2011 Group 4 Architecture Research & Planning Architectural 46,261
1/21/2011 Turner Construction Company Construction Management Services 105,917
2/1/2011 Flintco Pacific, Inc.Construction 1,098,865
2/1/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 126,732
2/18/2011 Flintco Pacific, Inc.Construction 1,497,190
2/18/2011 Turner Construction Company Construction Management Services 94,502
2/18/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 193,977
2/24/2011 Group 4 Architecture Research & Planning Architectural 46,261
3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,820
3/10/2011 West Coast Code Consultants, Inc.Plan Check 1,680
3/16/2011 West Coast Code Consultants, Inc.Plan Check (560)
3/16/2011 West Coast Code Consultants, Inc.Plan Check 560 April 26, 2011 Report
3/16/2011 Protech Consulting and Engineering Hazardous Material Testing 1,250
3/17/2011 West Coast Code Consultants, Inc.Plan Check 560
3/18/2011 Group 4 Architecture Research & Planning Architectural 46,261
3/31/2011 Flintco Pacific, Inc.Construction 446,177
3/31/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 76,548
3/31/2011 Turner Construction Company Construction Management Services 94,572
4/11/2011 Group 4 Architecture Research & Planning Architectural 4,219
4/11/2011 Group 4 Architecture Research & Planning Architectural 127
4/11/2011 Group 4 Architecture Research & Planning Architectural 7,366
4/11/2011 Group 4 Architecture Research & Planning Architectural 80,956
4/20/2011 West Coast Code Consultants, Inc.Plan Check 140
4/20/2011 West Coast Code Consultants, Inc.Plan Check 280
4/20/2011 West Coast Code Consultants, Inc.Plan Check 560
3/29/2011 Palo Alto Stores Supplies/Parts 1,342
4/25/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 85,140
4/25/2011 Flintco Pacific, Inc.Construction 766,263
4/26/2011 Group 4 Architecture Research & Planning Architectural 2,528
5/10/2011 Turner Construction Company Construction Management Services 82,594
5/12/2011 Group 4 Architecture Research & Planning Architectural 683
5/12/2011 Group 4 Architecture Research & Planning Architectural 80,956
5/17/2011 Turner Construction Company Construction Management Services 101,701
5/17/2011 Flintco Pacific, Inc.Construction 815,307 July 26, 2011 Report
5/17/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 93,874
Mitchell Park Library and Community Center Activity Details (PE-09006)
7
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
5/17/2011 Flintco Pacific, Inc.Construction 29,559
7/1/2011 Turner Construction Company Construction Management Services 99,493
7/1/2011 Group 4 Architecture Research & Planning Architectural 19,540
7/1/2011 Group 4 Architecture Research & Planning Architectural 3,109
7/1/2011 Group 4 Architecture Research & Planning Architectural 17,038
7/1/2011 Group 4 Architecture Research & Planning Architectural 92,521 July 26, 2011 Report
7/1/2011 Group 4 Architecture Research & Planning Architectural 8,314
7/5/2011 Flintco Pacific, Inc. Escrow 2841-042 Construction 125,101
7/5/2011 Flintco Pacific, Inc.Construction 1,125,909
7/27/2011 Group 4 Architecture Research & Planning Architectural 57,826
7/27/2011 Group 4 Architecture Research & Planning Architectural 13,045
7/27/2011 Group 4 Architecture Research & Planning Architectural 1,954
7/27/2011 Flintco Pacific, Inc.Construction 2,316,525
7/27/2011 Flintco Inc. Escrow Construction 257,391
7/27/2011 Turner Construction Company Construction Management Services 127,367 October 25, 2011 Report
10/5/2011 Group 4 Architecture Research & Planning Architectural 1,898
10/5/2011 Group 4 Architecture Research & Planning Architectural 57,826
10/5/2011 Group 4 Architecture Research & Planning Architectural 1,647
10/5/2011 Flintco Pacific, Inc.Construction 483,144
10/5/2011 Flintco, Inc. Escrow Construction 53,683
10/19/2011 Turner Construction Company Construction Management Services 170,058
11/2/2011 Flintco Pacific, Inc.Construction 705,850
11/2/2011 Group 4 Architecture Research & Planning Architectural 57,826
11/2/2011 Group 4 Architecture Research & Planning Architectural 2,060
11/2/2011 Flintco Pacific, Inc.Construction 78,428
11/30/2011 West Coast Code Consultants, Inc.Plan Check 420
11/30/2011 West Coast Code Consultants, Inc.Plan Check 560
11/30/2011 West Coast Code Consultants, Inc.Plan Check 560
11/30/2011 Group 4 Architecture Research & Planning Architectural 2,051
11/30/2011 West Coast Code Consultants, Inc.Plan Check 700 January 18, 2012 Report
11/30/2011 Flintco Pacific, Inc.Construction 119,803
11/30/2011 Group 4 Architecture Research & Planning Architectural 1,722
11/30/2011 Group 4 Architecture Research & Planning Architectural 57,826
11/30/2011 Group 4 Architecture Research & Planning Architectural 4,789
11/30/2011 Flintco, Inc. Escrow Construction 837,115
*12/21/2011 Turner Construction Company Construction Management Services 187,775
12/21/2011 Turner Construction Company Construction Management Services 129,453
12/21/2011 Turner Construction Company Construction Management Services 233,061
12/21/2011 Turner Construction Company Construction Management Services 2,385
12/21/2011 Turner Construction Company Construction Management Services 109
12/21/2011 Group 4 Architecture Research & Planning Architectural 46,261
2/29/2012 West Coast Code Consultants, Inc.Plan Check 200
2/29/2012 Group 4 Architecture Research & Planning Architectural 1,600
3/21/2012 Group 4 Architecture Research & Planning Architectural 3,457
3/21/2012 Group 4 Architecture Research & Planning Architectural 19,603
2/1/2012 Flintco Pacific, Inc.Construction 940,940
2/1/2012 Flintco Pacific, Inc.Construction 104,549
2/1/2012 Group 4 Architecture Research & Planning Architectural 46,261
2/1/2012 Group 4 Architecture Research & Planning Architectural 654 March 28, 2012 Report
2/8/2012 Group 4 Architecture Research & Planning Architectural 6,417
2/24/2012 Turner Construction Company Construction Management Services 147,880
1/18/2012 Flintco Pacific, Inc.Construction 458,653
1/18/2012 Flintco Pacific, Inc.Construction 50,961
2/29/2012 Group 4 Architecture Research & Planning Architectural 46,261
3/21/2012 Flintco Pacific, Inc.Construction 722,810
3/21/2012 Flintco Pacific, Inc.Construction 80,312
3/21/2012 Group 4 Architecture Research & Planning Architectural 26,657
4/4/2012 Flintco Pacific, Inc.Construction 95,581
4/4/2012 Flintco Pacific, Inc. Escrow Construction 17,187
4/18/2012 Turner Construction Company Construction Management Services 129,709
4/18/2012 Turner Construction Company Construction Management Services 118,875
4/18/2012 Group 4 Architecture Research & Planning Architectural 2,100
4/18/2012 Group 4 Architecture Research & Planning Architectural 23,130
4/18/2012 Turner Construction Company Construction Management Services 120,219
5/9/2013 Sierra Traffic Markings Inc.Construciton 7,990
5/9/2012 Group 4 Architecture Research & Planning Architectural 16,191
5/16/2012 Flintco Pacific, Inc.Construction 254,477
5/16/2012 Flintco Pacific, Inc. Escrow Construction 28,395
5/16/2012 Group 4 Architecture Research & Planning Architectural 2,069
5/16/2012 Group 4 Architecture Research & Planning Architectural 9,511
5/16/2012 Turner Construction Company Construction Management Services 116,415
6/20/2012 Group 4 Architecture Research & Planning Architectural 2,551
6/20/2012 Group 4 Architecture Research & Planning Architectural 16,191 July 5, 2012 Report
6/20/2012 Flintco Pacific, Inc.Construction 189,316
6/20/2012 Flintco Pacific, Inc. Escrow Construction 22,270
8
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
7/5/2012 West Coast Code Consultants, Inc.Plan Check 420
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 1,680
7/5/2012 West Coast Code Consultants, Inc.Plan Check 420
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 560
7/5/2012 West Coast Code Consultants, Inc.Plan Check 280
7/5/2012 West Coast Code Consultants, Inc.Plan Check 280
7/5/2012 Flintco Pacific, Inc. Escrow Construction 20,813
7/5/2012 Flintco Pacific, Inc.Construction 173,537
7/25/2012 Group 4 Architecture Research & Planning Architectural 762
7/25/2012 Group 4 Architecture Research & Planning Architectural 16,191
8/8/2012 Flintco Pacific, Inc.Construction 11,297
8/8/2012 Group 4 Architecture Research & Planning Architectural 16,191 October 30, 2012 Report
8/8/2012 Flintco Pacific, Inc.Construction 85,728
8/22/2012 Group 4 Architecture Research & Planning Architectural 280
9/26/2012 Group 4 Architecture Research & Planning Architectural 84,027
10/3/2012 Group 4 Architecture Research & Planning Architectural 16,191
10/10/2012 Turner Construction Company Construction 22,926
11/14/2012 Group 4 Architecture Research & Planning Architectural 20,325
11/19/2012 West Coast Code Consultants, Inc.Plan Check 350
11/19/2012 Flintco Pacific, Inc.Construction 383,239
11/19/2012 Flintco Pacific, Inc.Construction 88,321
11/19/2012 West Coast Code Consultants, Inc.Plan Check 420
12/12/2012 Flintco Pacific, Inc.Construction 608,951
12/12/2012 Flintco Pacific, Inc.Construction 81,614
12/12/2012 Flintco Pacific, Inc.Construction 505,497
12/12/2012 Flintco Pacific, Inc.Construction 96,133
12/19/2012 Group 4 Architecture Research & Planning Architectural 93,220 January 23, 2013 Report
12/19/2012 Group 4 Architecture Research & Planning Architectural 30,758
12/26/2012 Flintco Pacific, Inc.Construction 13,946
12/26/2012 Flintco Pacific, Inc.Construction 31,893
12/26/2012 Turner Construction Company Construction Management Services 270,207
12/26/2012 Turner Construction Company Construction Management Services 754,125
12/26/2012 Flintco Pacific, Inc.Construction 9,728
12/26/2012 Flintco Pacific, Inc.Construction 14,250
1/23/2013 West Coast Code Consultants, Inc.Plan Check 160
1/23/2013 West Coast Code Consultants, Inc.Plan Check 560
1/23/2013 Group 4 Architecture Research & Planning Architectural 626
1/23/2013 Group 4 Architecture Research & Planning Architectural 783
2/6/2013 Group 4 Architecture Research & Planning Architectural 68,238
2/20/2013 Group 4 Architecture Research & Planning Architectural 38,341 April 12, 2013
3/6/2013 Group 4 Architecture Research & Planning Architectural 2,775
4/3/2013 Group 4 Architecture Research & Planning Architectural 73,745
Moovers, Inc.Moving Services 19,853
Flintco Pacific, Inc.Construction 3,772,484
Protect Consulting and Engineering Hazardous Material Testing 12,699
Group 4 Architecture Research & Planning Architectural 455,608
Turner Construction Company Construction Management Services 1,750,864
Ross McDonald Company, Inc.Construction Services 648,412
Sign & Services Company Construction Services 443,920
West Coast Code Consultants, Inc.Plan Check 1,590
Muzak LLC Construction Services 201,992
BIG-D Pacific Builders, LP Construction 240,000
3DI West Aerial Photogrammetric Services 450
Sub-total - Engineering Costs - 27,306,673 7,547,870 (34,854,543)
Contract Contingency
Summary of Expenditures as of July 21, 2010 104,373
08/03/10 Group 4 Architecture Research & Planning Architectural 1,771
10/05/10 Group 4 Architecture Research & Planning Architectural 25,951 Jan. 25, 2011 Report
10/19/10 Group 4 Architecture Research & Planning Architectural 10,740
2/1/2011 Flintco Pacific, Inc.Construction 41,725.00
2/18/2011 Flintco Pacific, Inc.Construction 248,603.00 April 26, 2011 Report
3/31/2011 Flintco Pacific, Inc.Construction 242,754.00
8/31/2011 W. L. Butler Construction, Inc.Construction 22,712.50
8/24/2011 Flintco Pacific, Inc.Construction 987,123.00
8/24/2011 Turner Construction Company Construction Management Services 151,367.49
8/24/2011 Flintco Inc. Escrow Construction 117,936.00
8/24/2011 Group 4 Architecture Research & Planning Architectural 48,250.00 October 25, 2011 Report
8/24/2011 Group 4 Architecture Research & Planning Architectural 57,825.84
8/24/2011 Flintco Pacific, Inc.Construction 74,304.00
9
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
10/5/2011 Group 4 Architecture Research & Planning Architectural 37,305.95
11/30/2011 Group 4 Architecture Research & Planning Architectural 20,265.95 January 18, 2012 Ewpoer
11/30/2011 Flintco Pacific, Inc.Construction 241,110.00
2/29/2012 West Coast Code Consultants, Inc.Plan Check 840.00
2/29/2012 West Coast Code Consultants, Inc.Plan Check 560.00
2/29/2012 West Coast Code Consultants, Inc.Plan Check 840.00
2/29/2012 West Coast Code Consultants, Inc.Plan Check 560.00
2/29/2012 West Coast Code Consultants, Inc.Plan Check 360.00 March 28, 2012 Report
3/8/2012 Group 4 Architecture Research & Planning Architectural 9,937.25
2/29/2012 Turner Construction Company Construction Management Services 39,360.00
3/21/2012 Flintco Pacific, Inc.Construction 104,819.00
3/21/2012 Flintco Pacific, Inc.Construction 11,647.00
4/18/2012 Turner Construction Company Construction Management Services 656.00
4/4/2012 Group 4 Architecture Research & Planning Architectural 91,383.24
5/23/2012 Group 4 Architecture Research & Planning Architectural 25,039.15
7/5/2012 Group 4 Architecture Research & Planning Architectural 12,870.63
4/4/2012 Flintco Pacific, Inc.Construction 59,097.00 July 5, 2012 Repport
5/16/2012 Flintco Pacific, Inc.Construction 1,077.00
6/20/2012 Turner Construction Company Construction Management Services 137,682.56
6/20/2012 Flintco Pacific, Inc.Construction 11,109.00
7/5/2012 Flintco Pacific, Inc.Construction 13,783.00
7/11/2012 Group 4 Architecture Research & Planning Architectural 65,495.00
8/22/2012 Group 4 Architecture Research & Planning Architectural 80,923.70
8/8/2012 Flintco Pacific, Inc.Construction 15,943.00 October 30, 2012 Report
10/3/2012 Turner Construction Company Construction Management Services 298,982.88
10/31/2012 Group 4 Architecture Research & Planning Architectural 1,578.00
12/26/2012 Group 4 Architecture Research & Planning Architectural 3,052.50
11/19/2012 Flintco Pacific, Inc.Construction 411,653.00
12/12/2012 Flintco Pacific, Inc.Construction 125,571.00 January 23, 2013 Report
12/12/2012 Flintco Pacific, Inc.Construction 359,703.00
12/26/2012 Flintco Pacific, Inc.Construction 73,605.00
12/26/2012 Flintco Pacific, Inc.Construction 96,352.00
Moovers, Inc.Moving Services 6,649
Flintco Pacific, Inc.Construction 2,570,597
Protect Consulting and Engineering Hazardous Material Testing 11,991
Group 4 Architecture Research & Planning Architectural 74,601
Turner Construction Company Construction Management Services 14,136
Ross McDonald Company, Inc.Construction Services 14,290
Sign & Services Company Construction Services 95,102
Muzak LLC Construction Services 20,000
Sub-total - Contract Contingency - 4,488,597 2,807,366 (7,295,963)
Other Contract Services
Summary of Expenditures as of July 21, 2010 93,750
07/01/11 FedEx Mailing 89
08/26/10 Bruce Beasley Sculpture 90,000 Oct. 21, 2010 Report
09/30/11 FedEx Coding Error Correction (89) October 25, 2011 Report
11/16/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services - Mitchell Park Library 3,776
12/21/11 ZFA Structural Engineers Mitchell Library Review 2,925
12/29/11 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 11,170 January 18, 2012 Report
12/29/11 State Water Resource Board Permit 505
02/08/12 Riedinger Consulting Outside Counsel 9,136
01/25/12 ZFA Structural Engineers Mitchell Library Review 9,289
01/25/12 ZFA Structural Engineers Mitchell Library Review 3,118
02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,625 March 28, 2012 Report
02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 9,960
02/29/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 10,423
03/14/12 Envision Ware, Inc.Professional services 5,850
04/04/12 ZFA Structural Engineers Mitchell Library Review 2,518
04/04/12 Riedinger Consulting Outside Counsel 28,371
04/04/12 Riedinger Consulting Outside Counsel 10,235
04/04/12 Riedinger Consulting Outside Counsel 24,585
05/09/12 Jam Services 3,897 July 5, 2012 Report
05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 6,647
05/09/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 5,212
06/13/12 ZFA Structural Engineers Mitchell Library Review 1,732
06/20/12 Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 4,549
06/20/12 Blackstone Discovery Legal Services for Mitchell Park Library 319
08/15/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 35,618
09/12/12 County of Santa Clara Mitchell Snack Bar - Environmental Health 220 October 30, 2012 Report
09/12/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 30,348
09/05/12 Bruce Beasley Sculpture 1,900
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 15,610
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 38,608
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 33,684 January 23, 2013 Report
10
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 77,708
12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 12
01/00/00 3M Library Systems Library Self Check Stations -
3/20/2013 Bruce Beasley Sculpture 40,000
02/13/13 Ginn and Crosby, LLC Legal Services 1,272
02/13/13 Ginn and Crosby, LLC Legal Services 48
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 49,268 April 12, 2013
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 13,517
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 12,961
04/03/13 Moscone Emblidge Sater & Otis, LLP Legal Services 132,792
Bruce Beasley Sculpture 50,000
ZFA Structural Engineers Legal Services 5,418
Jarvis, Fay, Doporto & Gibson, LLP Legal Services for Mitchell Park Library 16,705
Envision Ware, Inc.Sorter System 469,149
Bibliotheca, Inc.Library Services 15,370
Riedinger Consulting Legal Services 12,673
Ginn and Crosby, LLC Legal Services 33,023
Moscone Emblidge Sater & Otis, LLP Legal Services 14,887
Sub-total - Other Contract Services - 828,156 617,227 (1,445,383)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 176,008
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Library - Bldg A 70,153
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Teen Center - Bldg B 10,768
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Multipurpose Center - Bldg C 21,184 Oct. 21, 2010 Report
09/30/10 City of Palo Alto - Planning Demolition Permit MPL - 3700 Middlefield 525
09/30/10 City of Palo Alto - Planning Demolition Permit MPCC - 3800 Middlefield 525
09/28/10 City of Palo Alto - Planning Permit (Grading and Fill)1,830
10/31/10 City of Palo Alto - Planning Revision permit for Mitchell Park Library & CC 141
11/16/10 City of Palo Alto - Planning Architectural Review Board Fees 2,090 Jan. 25, 2011 Report
01/31/11 Palo Alto Stores Supplies/Parts 101
03/31/11 Palo Alto Stores Supplies/Parts 97
03/31/11 Palo Alto Stores Supplies/Parts 4,045 April 26, 2011 Report
03/31/11 Palo Alto Stores Supplies/Parts 89
03/31/11 Palo Alto Stores Supplies/Parts 661
06/14/10 Palo Alto Stores Reversal of Prior Charges (2,834)
03/29/11 Palo Alto Stores Reversal of Prior Charges (628)
03/30/11 Palo Alto Stores Reversal of Prior Charges (571) July 26, 2011 Report
04/04/11 Palo Alto Stores Reversal of Prior Charges (143)
04/30/11 City of Palo Alto - Public Works Underground Fire Supply/Hydrant Permit Fee 1,335
07/06/11 City of Palo Alto - Development Center Plan Check Fee 93
07/06/11 City of Palo Alto - Planning Plan Check Fee 89
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 137
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133 October 25, 2011 Report
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 121
08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 145
08/31/11 City Of Palo Alto - Development Center Mitchell Library Plan Check 277
08/31/11 City Of Palo Alto - Planning Mitchell Library Plan Check 40
09/30/11 City of Palo Alto - Planning Mitchell Library - Permit Revision 89
10/31/11 City of Palo Alto - Development Center Plan Check Fee 113 January 18, 2012
10/31/11 City of Palo Alto - Development Center Plan Check Fee 325
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 97
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 109
01/31/12 City of Palo Alto - Planning Plan Review - modify permit 85
01/31/12 City of Palo Alto - Planning Plan Review - modify permit 4,056 March 28, 2012
12/31/11 City of Palo Alto - Planning Plan Review - modify permit 93
12/21/11 City of Palo Alto - Planning Plan Review - modify permit 85
02/29/12 City of Palo Alto - Planning Plan Review - modify permit 89
02/29/12 City of Palo Alto - Planning Plan Review - modify permit 121
04/25/12 City of Palo Alto - Stores Inventory Conduit, Rgid Steel T/C 10Ft length 2"180.99
04/25/12 City of Palo Alto - Stores Inventory Pipes - Valves - Fitting 3.62
04/30/12 City of Palo Alto - Planning Plan Review (Electrical Veh. Chargers permit)977
05/16/12 City of Palo Alto - Planning Plan Review (Ceiling Structural Chgs.) - Mitchell 344
05/16/12 City of Palo Alto - Planning Plan Review (foundation, framing, plumbing) - Mitchell Park Libr 364 July 5, 2012
05/16/12 City of Palo Alto - Planning Plan Review (Solar Water Heater) - Mitchell Park Library 165
05/16/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137
05/31/12 City of Palo Alto - Planning MP -Plan Review for electrical signage permit 112
06/28/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105
11
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 300
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 151 October 30, 2012
09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 89
09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137
11/30/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 116
12/31/12 City of Palo Alto - Public Works Mitchell Park Library - Plan Review 7 January 23, 2013 Report
03/31/13 City of Palo Alto - Development Center Architetural Review 92 April 12, 2013
Sub-total - City (Inter-department) Service Charge - 295,645 - (295,645)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 3,315
06/30/10 Office Max (US Bank-Calcard) - Reversed Reverse office supplies charged to project (246)
06/30/10 Debra Jacobs Reverse prior travel and meeting expense (6) Oct. 21, 2010 Report
06/30/10 Karen Bengard Reverse prior travel and meeting expense (20)
06/30/10 Hung Nguyen Reverse prior travel and meeting expense (11)
06/30/10 Hung Nguyen Reverse prior travel and meeting expense (20)
03/30/11 Palo Alto Stores Supplies/Parts 4 April 26, 2011 Report
03/30/11 Palo Alto Stores Supplies/Parts 214
03/30/11 Palo Alto Stores Reversal of Prior Charges (4)
03/30/11 Palo Alto Stores Reversal of Prior Charges (214) July 26, 2011 Report
04/21/11 City of Palo Alto - Utilities Utility Connection Fee 68,559
02/15/12 Palo Alto Stores Supplies/Parts 4
02/15/12 Palo Alto Stores Supplies/Parts 176 March 28, 2012 Report
02/15/12 Palo Alto Stores Supplies/Parts 218
02/15/12 Palo Alto Stores Supplies/Parts 4
12/31/12 State Water Resources Control Board Submitting Permit Registration Documents 505 January 23, 2013 Report
02/06/13 4LEAF, Inc.Building Inspection 2,553
02/06/13 4LEAF, Inc.Building Inspection 8,769 April 12, 2013
03/13/13 4LEAF, Inc.Building Inspection 9,213
03/13/13 4LEAF, Inc.Building Inspection 10,656
Sub-total - Miscellaneous Cost - 103,668 - (103,668)
Grant Total 49,043,000 33,022,739 10,972,463 5,047,798
12
Payment
Date Purchasing Document Payee
Engineer's
(Budget) Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 18,000,000$
Budget Change 2,100,000
Sub-total - 2010 Engineer's Budget Estimate 20,100,000 - - 20,100,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
10/05/10 Group 4 Architecture Research and Planning Architectural 73,246
10/05/10 Group 4 Architecture Research and Planning Architectural 700
10/05/10 Group 4 Architecture Research and Planning Architectural 73,246
11/02/10 Group 4 Architecture Research and Planning Architectural 5,785
11/02/10 Group 4 Architecture Research and Planning Architectural 122,100 Jan. 25, 2011 Report
12/07/10 Group 4 Architecture Research and Planning Architectural 2,390
01/04/11 Group 4 Architecture Research and Planning Architectural 15,000
01/04/11 Group 4 Architecture Research and Planning Architectural 583
01/04/11 Group 4 Architecture Research and Planning Architectural 859
01/04/11 Turner Construction Company Construction Management Services 1,195
02/24/11 Group 4 Architecture Research and Planning Architectural 4,860
03/18/11 Group 4 Architecture Research and Planning Architectural 73,246
03/18/11 Group 4 Architecture Research and Planning Architectural 7,500
03/18/11 Group 4 Architecture Research and Planning Architectural 53
03/18/11 Group 4 Architecture Research and Planning Architectural 3,843
04/11/11 Group 4 Architecture Research and Planning Architectural 112,464
04/11/11 Group 4 Architecture Research and Planning Architectural 3,993
04/11/11 Group 4 Architecture Research and Planning Architectural 7,500
01/21/11 Group 4 Architecture Research and Planning Architectural 24,392 April 26, 2011 Report
01/21/11 Turner Construction Company Construction Management Services 1,434
01/21/11 Group 4 Architecture Research and Planning Architectural 2,500
01/24/11 Group 4 Architecture Research and Planning Architectural 1,500
01/21/11 Group 4 Architecture Research and Planning Architectural 447
02/18/11 Turner Construction Company Construction Management Services 478
02/18/11 Group 4 Architecture Research and Planning Architectural 48,831
02/18/11 Group 4 Architecture Research and Planning Architectural 2,653
02/18/11 Group 4 Architecture Research and Planning Architectural 3,238
05/12/11 Group 4 Architecture Research and Planning Architectural 6,250
05/12/11 Group 4 Architecture Research and Planning Architectural 40,052
05/12/11 Group 4 Architecture Research and Planning Architectural 12,411
05/12/11 Group 4 Architecture Research and Planning Architectural 3,263
05/17/11 Group 4 Architecture Research and Planning Architectural 4,553 July 26, 2011 Report
06/09/11 Group 4 Architecture Research and Planning Architectural 31,374
07/01/11 Turner Construction Company Construction Management Services 9,169
07/11/11 Group 4 Architecture Research and Planning Architectural 11,100
07/11/11 Group 4 Architecture Research and Planning Architectural 488
07/11/11 Group 4 Architecture Research and Planning Architectural 15,687
07/27/11 Group 4 Architecture Research and Planning Architectural 319
07/27/11 Group 4 Architecture Research and Planning Architectural 1,150
07/27/11 Group 4 Architecture Research and Planning Architectural 1,875
07/27/11 Turner Construction Company Construction Management Services 5,572
08/10/11 Group 4 Architecture Research and Planning Architectural 31,374
08/24/11 Turner Construction Company Construction Management Services 2,868 October 25, 2011 Report
08/31/11 Group 4 Architecture Research and Planning Architectural 117
08/31/11 Group 4 Architecture Research and Planning Architectural 175
08/31/11 Group 4 Architecture Research and Planning Architectural 248
09/14/11 Group 4 Architecture Research and Planning Architectural 67
09/14/11 Group 4 Architecture Research and Planning Architectural 600
09/14/11 Group 4 Architecture Research and Planning Architectural 39,218
10/26/11 Group 4 Architecture Research and Planning Architectural 5,000
10/26/11 Group 4 Architecture Research and Planning Architectural 235,308
10/26/11 Group 4 Architecture Research and Planning Architectural 878
10/26/11 Group 4 Architecture Research and Planning Architectural 5,000
10/26/11 Group 4 Architecture Research and Planning Architectural 291
10/26/11 Group 4 Architecture Research and Planning Architectural 27
11/02/11 Group 4 Architecture Research and Planning Architectural 78,436
11/02/11 Group 4 Architecture Research and Planning Architectural 7,500
11/22/11 Group 4 Architecture Research and Planning Architectural 8,514
12/07/11 Group 4 Architecture Research and Planning Architectural 62,749 January 18, 2012 Report
12/14/11 Group 4 Architecture Research and Planning Architectural 12,584
12/14/11 Group 4 Architecture Research and Planning Architectural 79,172
12/14/11 Group 4 Architecture Research and Planning Architectural 12,584
12/21/11 Protect Consulting and Engineering Hazardous Material Testing 3,530
12/21/11 Group 4 Architecture Research and Planning Architectural 3,052
01/11/12 Group 4 Architecture Research and Planning Architectural 225
01/11/12 Group 4 Architecture Research and Planning Architectural 9,761
01/11/12 Group 4 Architecture Research and Planning Architectural 70,592
01/11/12 Group 4 Architecture Research and Planning Architectural 150
01/11/12 Group 4 Architecture Research and Planning Architectural 247
02/22/12 Group 4 Architecture Research and Planning Architectural 10,000
02/22/12 Group 4 Architecture Research and Planning Architectural 62,749
02/22/12 Group 4 Architecture Research and Planning Architectural 8,676
Main Library Activity Details (PE-11000)
As of April 12, 2013
13
Payment
Date Purchasing Document Payee
Engineer's
(Budget) Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
02/22/12 Group 4 Architecture Research and Planning Architectural 3,590 March 28, 2012 Report
03/21/12 Group 4 Architecture Research and Planning Architectural 1,330
03/21/12 Group 4 Architecture Research and Planning Architectural 5,423
03/21/12 Group 4 Architecture Research and Planning Architectural 39,218
02/22/12 BIG-D Pacific Builders, LP Construction 32,500
12/21/12 BIG-D Pacific Builders, LP Construction 36,960
04/04/12 Group 4 Architecture Research and Planning Architectural 18,925
04/18/12 Group 4 Architecture Research and Planning Architectural 1,500
04/18/12 Group 4 Architecture Research and Planning Architectural 19
04/18/12 Group 4 Architecture Research and Planning Architectural 9,784
05/16/12 Group 4 Architecture Research and Planning Architectural 3,278 July 5, 2012 Report
05/16/12 Group 4 Architecture Research and Planning Architectural 29,046
05/30/12 Group 4 Architecture Research and Planning Architectural 39,504
06/20/12 Group 4 Architecture Research and Planning Architectural 13,884
07/05/12 Group 4 Architecture Research and Planning Architectural 407
07/05/12 Group 4 Architecture Research and Planning Architectural 2,500
07/25/12 Group 4 Architecture Research and Planning Architectural 1,613
07/25/12 Group 4 Architecture Research and Planning Architectural 1,535
07/25/12 Group 4 Architecture Research and Planning Architectural 1,992 October 30, 2012 Report
09/05/12 Group 4 Architecture Research and Planning Architectural 7,551
09/26/12 Group 4 Architecture Research and Planning Architectural 5,996
10/31/12 Turner Construction Company Construction Management Services 7,444
11/19/12 Group 4 Architecture Research and Planning Architectural 2,097
11/19/12 Group 4 Architecture Research and Planning Architectural 5,423
11/19/12 Group 4 Architecture Research and Planning Architectural 8,000
11/19/12 Group 4 Architecture Research and Planning Architectural 270
11/19/12 Group 4 Architecture Research and Planning Architectural 2,097
10/31/12 Turner Construction Company Construction Management Services 10,000 January 23, 2013 Report
10/11/12 Fastsigns signs 389
01/09/13 NOVA Partners, Inc.Construction Management Services 19,320
01/23/13 Group 4 Architecture Research and Planning Architectural 2,500
01/23/13 Group 4 Architecture Research and Planning Architectural 969
01/23/13 Group 4 Architecture Research and Planning Architectural 4,979
01/23/13 Group 4 Architecture Research and Planning Architectural 725
01/23/13 NOVA Partners, Inc.Construction Management Services 12,010
02/06/13 Group 4 Architecture Research and Planning Architectural 3,243
02/27/13 West Coast Code Consultants, Inc.Plan Check 13,300
02/27/13 NOVA Partners, Inc.Construction Management Services 18,280 April 12, 2013
03/06/13 Group 4 Architecture Research and Planning Architectural 30,776
04/03/13 NOVA Partners, Inc.Construction Management Services 17,000
Group 4 Architecture Research and Planning Architectural 1,249,749
Turner Construction Company Construction Management Services 34,986
West Coast Code Consultants, Inc.Plan Check 4,600
NOVA Partners, Inc.Construction Management Services 690,323
Sub-total - Engineering and Architectural Costs - 1,904,367 1,979,658 (3,884,025)
Contract Contingency
05/27/11 Group 4 Architecture Research and Planning Architectural 22,152 July 26, 2011 Report
06/09/11 Group 4 Architecture Research and Planning Architectural 571
02/22/12 Group 4 Architecture Research and Planning Architectural 122 March 28, 2012 Report
11/19/12 Group 4 Architecture Research and Planning Architectural 124 January 23, 2013 Report
04/03/13 Group 4 Architecture Research and Planning Architectural 8,442 April 12, 2013
03/06/13 Group 4 Architecture Research and Planning Architectural 8,442
Metropolitan Van and Storage, Inc.Equipment Moving 84,997
Sub-total - Contract Contingency - 39,854 84,997 (124,851)
Other Contract Services
12/05/12 Planet Orange Termite Inspection Fee 350
12/31/12 Fastsigns Sign 226
12/19/12 Creative Machines, Inc.Plans and Technical Drawings 52,000
12/19/12 Creative Machines, Inc.Plans and Technical Drawings 12,000
10/31/12 City of Palo Alto - Public Works Main Library Renovation - Plan Check Fee 115,654
12/06/12 City of Palo Alto - Development Center Architetural Review 2,678 January 23, 2013 Report
12/06/12 City of Palo Alto - Development Center Architetural Review 25
12/06/12 City of Palo Alto - Development Center Architetural Review 20
12/06/12 City of Palo Alto - Development Center Architetural Review 622
12/06/12 City of Palo Alto - Development Center Architetural Review 2,892
12/06/12 City of Palo Alto - Development Center Architetural Review 252
Creative Machines, Inc.Sculptures and Light Display 26,000
Sub-total - Other Contract Services - 186,719 26,000 (212,719)
City (Inter-department) Service Charge
Sub-total - City (Inter-department) Service Charge - - - -
Miscellaneous Cost02/27/13 JP Morgan P-Card Other Contract Services 589.75 April 12, 2013
Sub-total - Miscellaneous Cost - 590 - (590)
Grant Total 20,100,000 2,131,530 2,090,655 15,877,815
14
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Temporary Mitchell Park Library (Council Approved - CMR: 463:09) 645,000 g g
Sub-total - 2010 Engineer's Budget Estimate 645,000 - - 645,000$
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 439,283$
10/05/10 Group 4 Architecture Research & Planning Architectural 5,774 Oct. 21, 2010 Report
08/24/10 Group 4 Architecture Research & Planning Architectural 329
01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 19,191 April 26, 2011 Report
Group 4 Architecture Research & Planning Architectural 17,122
Ross McDonald Company, Inc.Library Shelving 3,200
Sub-total - Engineering and Architectural Costs - 464,577 20,322 (484,899)
Contract Contingency
Summary of Expenditures as of July 21, 2010 2,541
08/24/10 Johnstone Moyer, Inc.Temp. Library Improvements 24,604 Oct. 21, 2010 Report
08/27/10 West Corporation Temp. Lib. - Security Access Card & Alarm 310
01/27/11 Johnstone Moyer, Inc.Temp. Library Improvements 6,045 April 26, 2011 Report
West Corporation Temp. Lib. - Security Access Card & Alarm 1,910
Ross McDonald Company, Inc.Library Shelving 3,540
Sub-total - Contract Contingency - 33,500 5,450 (38,950)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 11,247 March 28, 2012 Report
Sub-total - City (Inter-department) Service Charge - 11,247 - (11,247)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 125 March 28, 2012 Report
Sub-total - Miscellaneous Cost - 125 - (125)
Grant Total 645,000 509,448 25,772 109,780
Temporary Library at Cubberley (for Mitchell Facility) - Activity Details (PE-09010)
As of April 12, 2013
15
Payment
Date Payee Description
Engineer's
(Budget)
Estimate Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Temporary Main Library Facility - Art Center Auditorium 500,000
Sub-total - 2010 Engineer's Budget Estimate 500,000 - - 500,000$
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 -$
04/04/12 Group 4 Architecture Research & Planning Architectural 15,687 July 5, 2012 Report
04/04/12 Group 4 Architecture Research & Planning Architectural 11,288
07/25/12 Group 4 Architecture Research & Planning Architectural 1,121 October 30, 2012 Report
Big-D Pacific Builders, LP Construction Services
Group 4 Architecture Research & Planning Architectural 2,959
Sub-total - Engineering and Architectural Costs - 28,096 2,959 (31,055)
Contract Contingency
Summary of Expenditures as of July 21, 2010 -
Ross McDonald Company, Inc.Library Shelving 9,890
Sub-total - Contract Contingency - - 9,890 (9,890)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 -
Sub-total - City (Inter-department) Service Charge - - - -
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 -
Sub-total - Miscellaneous Cost - - - -
Grant Total 500,000 28,096 12,849 459,055
Art Center Temporary Library - Activity Details (Project # PE-11012)
As of April 12, 2013
16
1 2 3 4 5 6 7 8
(3 minus 1) (5 minus 1) (5 minus 4) (7 divide by 4)
Measure N
Estimates
Changes in
Measure
Estimates
Engineer's
Estimate
Project
Budget
April 2013
(Revised)
Projected
Costs
Diff.
Between
Measure N
Estimates vs.
Projected
Costs
$ Diff.
Between
Project Budget
vs. Projected
Costs
% Diff.
Between
Project
Budget vs.
Projected
Costs
Downtown Library 4,000,000$ 1,212,000$ 5,212,000$ 4,212,000$ 4,191,782$ (191,782) 20,218$ 0.5%
Mitchell Park & Community Center Library 50,000,000 (957,000) 49,043,000 47,725,437 45,942,397 4,057,603 1,783,040 3.7%
Cubberley Temporary Library - 645,000 645,000 645,000 619,687 (619,687) 25,313 3.9%
Main Library 18,000,000 2,100,000 20,100,000 22,342,563 23,166,063 (5,166,063) (823,500) (3.7%)
Art Center Temporary Library - 500,000 500,000 500,000 528,232 (528,232) (28,232) (5.6%)
Total Prior to Bond Financing Costs 72,000,000 3,500,000 75,500,000 75,425,000 74,448,161 (2,448,161) 976,839 1.3%
Bond Financing Costs (a)4,000,000 (3,500,000) 500,000 500,000 185,320 3,814,680 314,680 62.9%
Grand Total 76,000,000$ -$ 76,000,000$ 75,925,000$ 74,633,481$ 1,366,519$ 1,291,519$ 1.7%
a) The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs.
Project
Budget Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Budget
Original Budget (per Measure N Ballot Measure)72,000,000$ -$ -$ 72,000,000$
Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000 645,000
Temporary Main Library Facility - Art Center Auditorium 500,000 500,000
Net Other Budget Changes 2,280,000 2,280,000
Expenditures -
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 35,414,444 24,826,642 (60,241,086)
Construction Costs - - -
Contract Contingency 5,505,249 4,705,979 (10,211,228)
Other Contract Services 1,043,120 1,057,540 (2,100,661)
City (Inter-department) Service Charge 499,757 - (499,757)
Miscellaneous Cost 107,546 - (107,546)
Total Library Projects Expenditures 75,425,000 42,570,115 30,590,161 2,264,723
Estimate of Pending Commitments/Costs - - 1,287,884 (1,287,884)
Total Bond Funds Less Bond Financing Costs 75,425,000 42,570,115 31,878,046 976,839 1.3%
Bond Financing Costs (a)500,000 185,320 - 314,680 62.9%
Grand Total 75,925,000$ 42,755,436$ 31,878,046$ 1,291,519$ 1.7%
2010 GO Bond True Interest Cost (TIC)4.21%
2013 GO Bond True Interest Cost (TIC)3.85%
a) The actual bond issuance cost is substantially lower than the Measure N estimate due to avoidance of Capitalized Interest costs.
Budget History and Projection
Description of Activity
Library Projects Budget to Actual Activities Summary
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of July 23, 2013 (Revised)
1
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of July 23, 2013 (Revised)
Project
Budget Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 4,000,000$ -$ -$ 4,000,000$
Budget Change 212,000 212,000
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 3,617,992 31,366 (3,649,358)
Construction Costs - - - -
Contract Contingency - 462,490 14,264 (476,754)
Other Contract Services - 27,925 - (27,925)
City (Inter-department) Service Charge - 45,501 - (45,501)
Miscellaneous Cost - 3,163 - (3,163)
Total Library Projects Expenditures 4,212,000 4,157,071 45,631 9,298
Estimate of Pending Commitments/Costs - - (10,920) 10,920
Total Bond Funds Less Bond Financing Costs 4,212,000$ 4,157,071$ 34,711$ 20,218$ 0.5%
Reasons for Budget Increase of:212,000$
1) Seismic upgrade 30,000$ July 2010
2) Roof replacement 125,000 June 2011
3) LEED - Green building upgrades 100,000
4) Construction Management Services increase 400,000
5) Fixed Equipment 187,000
6) Moving costs deemed to be bondable costs 50,000
7) Contingency adjustment 320,000
8) Transfer to Main Library (1,000,000)
Net Budget Change 212,000$
Project
Budget Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure)50,000,000$ -$ -$ 50,000,000$
Budget Change (2,274,563) (2,274,563)
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 29,060,707 6,409,546 (35,470,252)
Contract Contingency - 4,869,637 2,612,555 (7,482,192)
Other Contract Services - 828,156 1,057,540 (1,885,697)
City (Inter-department) Service Charge - 319,920 - (319,920)
Miscellaneous Cost - 103,668 - (103,668)
Total Library Projects Expenditures 47,725,437 35,182,087 10,079,641 2,463,708
Estimate of Pending Commitments/Costs 680,668 (680,668)
Total Bond Funds Less Bond Financing Costs 47,725,437$ 35,182,087$ 10,760,310$ 1,783,040$ 3.7%
Reasons for Budget Decrease of:(2,274,563)$
1) LEED - Green building (Council approved) upgrades 1,200,000$
2) Fixed Equipment 1,750,000
3) Moving costs deemed to be bondable costs 100,000
4) Contingency adjustment (4,007,000)
5) Transfer to Main Library Project (1,317,563)
Net Budget Change (2,274,563)$
Description of Activity
Mitchell Park Library and Community Center Budget to Actual Activities Summary (PE-09006)
Downtown Library Budget to Actual Activities Summary (PE-09005)
Completed:
Construction Began:
Description of Activity
2
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of July 23, 2013 (Revised)
Project
Budget Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Original Budget (per Measure N Ballot Measure) 18,000,000$ -$ -$ 18,000,000
Budget Change 4,342,563 4,342,563
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 1,982,269 18,367,209 (20,349,478)
Contract Contingency - 138,011 2,068,931 (2,206,943)
Other Contract Services - 187,039 - (187,039)
City (Inter-department) Service Charge - - - -
Miscellaneous Cost - 590 - (590)
Total Library Projects Expenditures 22,342,563 2,307,909 20,436,141 (401,487)
Estimate of Pending Commitments/Costs 422,013 (422,013)
Total Bond Funds Less Bond Financing Costs 22,342,563$ 2,307,909$ 20,858,154$ (823,500)$ (3.7%)
Reasons for Budget Increase of:4,342,563$
Lowest Accepted Bids Exceeded the Engineer's Estimates 4,342,563$
Net Budget Change 4,342,563$
Project
Budget Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Temporary Mitchell Park Library (Council Approved - CMR: 463:09)645,000$ -$ -$ 645,000$
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 464,577 15,562 (480,139)
Contract Contingency - 33,500 8,299 (41,799)
City (Inter-department) Service Charge - 11,247 - (11,247)
Miscellaneous Cost - 125 - (125)
Total Library Projects Expenditures 645,000 509,448 23,861 111,691
Estimate of Pending Commitments/Costs 86,378 (86,378)
Total Bond Funds Less Bond Financing Costs 645,000$ 509,448$ 110,239$ 25,313$ 3.9%
Description of Activity
Cubberley Temporary Library Budget to Actual Activities Summary (PE-09010)
Description of Activity
Main Library Budget to Actual Activities Summary (PE-11000)
3
Library Bond Oversight Committee Quarterly Financial Report
City of Palo Alto
As of July 23, 2013 (Revised)
Project
Budget Expenses
Commitment
s (aka
Purchase
Orders)
Remaining
Balance
% Diff.
Between
Engineer's
Est. vs.
Remaining
Bal.
Temporary Main Library Facility - Art Center Auditorium 500,000$ -$ -$ 500,000$
Expenditures
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs 288,899 2,959 (291,858)
Contract Contingency - 1,612 1,929 (3,541)
Other Contract Services -
City (Inter-department) Service Charge - 123,089 - (123,089)
Miscellaneous Cost - - - -
Total Library Projects Expenditures 500,000 413,600 4,888 81,513
Estimate of Pending Commitments/Costs 109,745 (109,745)
Total Bond Funds Less Bond Financing Costs 500,000$ 413,600$ 114,632$ (28,232)$ (5.6%)
Description of Activity
Art Center Temporary Library Budget to Actual Activities Summary (Project # PE-11012)
4
Payment or
Posting Date Payee Description Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 4,000,000
Budget Change 212,000
Sub-total - 2010 Engineer's Budget Estimate 4,212,000 - - 4,212,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 418,563
08/24/10 Group 4 Architecture ResearcArchitectural 362
09/21/10 Group 4 Architecture ResearcArchitectural 135
08/03/10 Group 4 Architecture ResearcArchitectural 16,233
08/03/10 Group 4 Architecture ResearcArchitectural 56,000
08/10/10 Protech Consulting and EngineHazardous Material Testing 5,210
08/10/10 Turner Construction CompanyConstruction Management Services 68,577 Oct. 21, 2010 Report
09/21/10 Group 4 Architecture ResearcArchitectural 15
09/21/10 Group 4 Architecture ResearcArchitectural 18,080
09/21/10 Group 4 Architecture ResearcArchitectural 2,970
09/21/10 W.L. Butler Construction, Inc. Construction 93,177
10/05/10 Protech Consulting and EngineHazardous Material Testing 990
10/19/10 Group 4 Architecture ResearcArchitectural 10,544
11/02/10 W. L. Butler Construction, Inc.Construction 69,984
11/02/10 Turner Construction CompanyConstruction Management Services 27,984
11/02/10 Group 4 Architecture ResearcArchitectural 11,864
12/07/10 Turner Construction CompanyConstruction Management Services 55,174
12/07/10 Group 4 Architecture ResearcArchitectural 11,688 Jan. 25, 2011 Report
12/07/10 W. L. Butler Construction, Inc.Construction 92,055
12/14/10 Group 4 Architecture ResearcArchitectural 519
12/14/10 W. L. Butler Construction, Inc.Construction 159,940
01/04/11 Turner Construction CompanyConstruction Management Services 27,984
01/07/11 Group 4 Architecture ResearcArchitectural 11,688
01/21/11 West Coast Code ConsultantsPlan Check 350
01/21/11 Turner Construction CompanyConstruction Management Services 30,212
01/31/11 W. L. Butler Construction, Inc.Construction 211,220
02/18/11 W. L. Butler Construction, Inc.Construction 279,472
02/18/11 Group 4 Architecture ResearcArchitectural 8,766
02/18/11 Turner Construction CompanyConstruction Management Services 27,429
03/16/11 W. L. Butler Construction, Inc.Construction 277,033 April 26, 2011 Report
03/18/11 Group 4 Architecture ResearcArchitectural 432
03/18/11 Group 4 Architecture ResearcArchitectural 409
03/18/11 Group 4 Architecture ResearcArchitectural 8,766
03/18/11 Group 4 Architecture ResearcArchitectural 136
03/31/11 Pivot Interiors Design 2,250
03/31/11 Turner Construction CompanyConstruction Management Services 17,808
04/07/11 Group 4 Architecture ResearcArchitectural 13,149
04/19/11 Group 4 Architecture ResearcArchitectural 2,795
04/25/11 W. L. Butler Construction, Inc.Construction 342,711
05/10/11 Turner Construction CompanyConstruction Management Services 39,522
05/12/11 Group 4 Architecture ResearcArchitectural 220
05/12/11 Group 4 Architecture ResearcArchitectural 24,891
05/12/11 Group 4 Architecture ResearcArchitectural 14,610 July 26, 2011 Report
05/17/11 Turner Construction CompanyConstruction Management Services 28,334
05/27/11 W. L. Butler Construction, Inc.Construction 238,387
06/07/11 W. L. Butler Construction, Inc.Construction 352,713
06/07/11 Group 4 Architecture ResearcArchitectural 14,610
06/09/11 Moovers, Inc.Moving Services 10,233
06/16/11 Group 4 Architecture ResearcArchitectural 233
07/20/11 Group 4 Architecture ResearcArchitectural 479.16
07/20/11 Group 4 Architecture ResearcArchitectural 12,405
07/27/11 W.L. Butler Construction, Inc. Construction 157,980
07/27/11 Turner Construction CompanyConstruction Management Services 26,028
08/31/11 Group 4 Architecture ResearcArchitectural 19,560 October 25, 2011 Report
08/10/11 Group 4 Architecture ResearcArchitectural 137
08/10/11 Group 4 Architecture ResearcArchitectural 5,100
08/24/11 Turner Construction CompanyConstruction Management Services 38,160
08/31/11 W.L. Butler Construction, Inc. Construction 137,659
09/14/11 Group 4 Architecture ResearcArchitectural 2,550
09/14/11 Group 4 Architecture ResearcArchitectural 1,116
12/07/11 Group 4 Architecture ResearcArchitectural 5,100.00
10/19/11 Turner Construction CompanyConstruction Management Services 1,176.00
12/21/11 Turner Construction CompanyConstruction Management Services 3,806.42 January 18, 2012
11/09/11 Group 4 Architecture ResearcArchitectural 1,146.02
12/07/11 W.L. Butler Construction, Inc. Construction 64,873.60
02/08/12 Group 4 Architecture ResearcArchitectural 29.33
02/08/12 W.L. Butler Construction, Inc. Construction 22,796.10
Downtown Library Activity Details (PE-09005)
As of July 23, 2013 (Revised)
5
Payment or
Posting Date Payee Description Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Downtown Library Activity Details (PE-09005)
As of July 23, 2013 (Revised)
02/22/12 Group 4 Architecture ResearcArchitectural 8,407.90 March 28, 2012 Report
03/08/12 Group 4 Architecture ResearcArchitectural 1,275.00
03/21/12 Group 4 Architecture ResearcArchitectural 6.82
08/22/12 Group 4 Architecture ResearcArchitectural 1,268.06 October 30, 2012 Report
10/03/12 Group 4 Architecture ResearcArchitectural 70.96
01/09/13 Turner Construction CompanyConstruction Management Services 434.00 January 23, 2013 Report
Group 4 Architecture ResearcArchitectural 30,786
Moovers, Inc.Moving Services 580
Sub-total - Engineering and Architectural Costs - 3,617,992 31,366 (3,649,358)
Contract Contingency
Summary of Expenditures as of July 21, 2010 19,140
10/19/10 Group 4 Architecture ResearcArchitectural 660
10/19/10 Group 4 Architecture ResearcArchitectural 4,070 Oct. 21, 2010 Report
08/27/10 Asbestos Management GroupHazardous Material Testing 2,500
02/28/11 City of Palo Alto - Planning Plan Check Fee 93 April 26, 2011 Report
02/18/11 W. L. Butler Construction, Inc.Construction 15,686
04/25/11 W. L. Butler Construction, Inc.Construction 59,235
05/27/11 W. L. Butler Construction, Inc.Construction 163,149
07/01/11 Turner Construction CompanyConstruction Management Services 1,123 July 26, 2011 Report
07/01/11 Turner Construction CompanyConstruction Management Services 24,611
06/07/11 Group 4 Architecture ResearcArchitectural 5,104
06/07/11 Group 4 Architecture ResearcArchitectural 3,489
07/27/11 Group 4 Architecture ResearcArchitectural 9,339 October 25, 2011 Report
08/31/11 W. L. Butler Construction, Inc.Construction 13,299
03/08/12 Group 4 Architecture ResearcArchitectural 4,094 March 28, 2012 Report
02/08/12 W. L. Butler Construction, Inc.Construction 113,631
09/19/12 W. L. Butler Construction, Inc.Construction 10,000 October 30, 2012 Report
01/09/13 Turner Construction CompanyConstruction Management Services 13,266 January 23, 2013 Report
Group 4 Architecture ResearcArchitectural 10,104
Turner Construction CompanyConstruction Management Services 48
Moovers, Inc.Moving Services 4,113
Sub-total - Contract Contingency - 462,490 14,264 (476,754)
Other Contract Services
Summary of Expenditures as of July 21, 2010 2,225
08/27/10 Asbestos Management GroupHazardous Material Testing 25,700 Oct. 21, 2010 Report
Sub-total - Other Contract Services - 27,925 - (27,925)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 43,990
07/13/11 City of Palo Alto - Public WorkParking Permit 230 October 25, 2011 Report
07/13/11 City of Palo Alto - Public WorkParking Permit 420
10/31/10 City of Palo Alto - Planning Plan Checking 861 Jan. 25, 2011 Report
Sub-Total - City (Inter-department) Service Charge - 45,501 - (45,501)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 3,158
04/10/11 Santa Clara County Downtown-Notice of Completion Filing Fee 5 January 18, 2012 Report
Sub-total - Miscellaneous Cost - 3,163 - (3,163)
Grant Total 4,212,000 4,157,071 45,631 9,298
6
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 50,000,000$
Budget Change (2,274,563)
Sub-total - 2010 Engineer's Budget Estimate 47,725,437 - - 47,725,437
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 3,101,748
08/03/10 Group 4 Architecture ResearcArchitectural 37,609
08/10/10 Group 4 Architecture ResearcArchitectural 18,595
10/05/10 Group 4 Architecture ResearcArchitectural 7,522
10/05/10 Group 4 Architecture ResearcArchitectural 13,942
10/05/10 Group 4 Architecture ResearcArchitectural 2,971
07/27/10 Moovers, Inc.Moving Services 435
09/21/10 Turner Construction CompanyConstruction Management Services 163,918
10/19/10 Group 4 Architecture ResearcArchitectural 47,110
10/19/10 State Water Resources ControSubmitting Permit Registration Documents 375 Oct. 21, 2010 Report
10/19/10 Group 4 Architecture ResearcArchitectural 18,517
08/03/10 Peninsula Digital Imaging Reproduction Services 3,066
08/03/10 Peninsula Digital Imaging Reproduction Services 2,401
08/03/10 Peninsula Digital Imaging Reproduction Services 5,105
08/03/10 Peninsula Digital Imaging Reproduction Services 2,119
11/02/10 Bank of Sacramento - Flintco Construction 86,542
11/02/10 Flintco Pacific, Inc.Construction 778,876
11/02/10 Group 4 Architecture ResearcArchitectural 1,037
12/07/10 Turner Construction CompanyConstruction Management Services 635
12/07/10 Turner Construction CompanyConstruction Management Services 70,780
12/07/10 Turner Construction CompanyConstruction Management Services 64,319
12/07/10 Protech Consulting and EngineHazardous Material Testing 8,385
12/07/10 Peninsula Digital Imaging Reproduction Services 7,672
12/14/10 West Coast Code ConsultantsPlan Check 26,820
12/14/10 Group 4 Architecture ResearcArchitectural 46,200 Jan. 25, 2011 Report
12/21/10 Group 4 Architecture ResearcArchitectural 46,297
12/21/10 Flintco Pacific, Inc.Construction 732,895
12/21/10 Flintco Pacific, Inc. Escrow 28Construction 81,433
12/28/10 Flintco Pacific, Inc.Construction 757,231
12/28/10 Flintco Pacific, Inc. Escrow 28Construction 84,137
01/04/11 Group 4 Architecture ResearcArchitectural 2,942
01/04/11 Group 4 Architecture ResearcArchitectural 4,564
01/04/11 Turner Construction CompanyConstruction Management Services 73,919
1/21/2011 Group 4 Architecture ResearcArchitectural 267
1/21/2011 Group 4 Architecture ResearcArchitectural 46,261
1/21/2011 Turner Construction CompanyConstruction Management Services 105,917
2/1/2011 Flintco Pacific, Inc.Construction 1,098,865
2/1/2011 Flintco Pacific, Inc. Escrow 28Construction 126,732
2/18/2011 Flintco Pacific, Inc.Construction 1,497,190
2/18/2011 Turner Construction CompanyConstruction Management Services 94,502
2/18/2011 Flintco Pacific, Inc. Escrow 28Construction 193,977
2/24/2011 Group 4 Architecture ResearcArchitectural 46,261
3/10/2011 West Coast Code ConsultantsPlan Check 1,820
3/10/2011 West Coast Code ConsultantsPlan Check 1,680
3/16/2011 West Coast Code ConsultantsPlan Check (560)
3/16/2011 West Coast Code ConsultantsPlan Check 560 April 26, 2011 Report
3/16/2011 Protech Consulting and EngineHazardous Material Testing 1,250
3/17/2011 West Coast Code ConsultantsPlan Check 560
3/18/2011 Group 4 Architecture ResearcArchitectural 46,261
3/31/2011 Flintco Pacific, Inc.Construction 446,177
3/31/2011 Flintco Pacific, Inc. Escrow 28Construction 76,548
3/31/2011 Turner Construction CompanyConstruction Management Services 94,572
4/11/2011 Group 4 Architecture ResearcArchitectural 4,219
4/11/2011 Group 4 Architecture ResearcArchitectural 127
4/11/2011 Group 4 Architecture ResearcArchitectural 7,366
4/11/2011 Group 4 Architecture ResearcArchitectural 80,956
4/20/2011 West Coast Code ConsultantsPlan Check 140
4/20/2011 West Coast Code ConsultantsPlan Check 280
4/20/2011 West Coast Code ConsultantsPlan Check 560
3/29/2011 Palo Alto Stores Supplies/Parts 1,342
4/25/2011 Flintco Pacific, Inc. Escrow 28Construction 85,140
4/25/2011 Flintco Pacific, Inc.Construction 766,263
4/26/2011 Group 4 Architecture ResearcArchitectural 2,528
5/10/2011 Turner Construction CompanyConstruction Management Services 82,594
5/12/2011 Group 4 Architecture ResearcArchitectural 683
5/12/2011 Group 4 Architecture ResearcArchitectural 80,956
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 23, 2013 (Revised)
7
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 23, 2013 (Revised)
5/17/2011 Turner Construction CompanyConstruction Management Services 101,701
5/17/2011 Flintco Pacific, Inc.Construction 815,307 July 26, 2011 Report
5/17/2011 Flintco Pacific, Inc. Escrow 28Construction 93,874
5/17/2011 Flintco Pacific, Inc.Construction 29,559
7/1/2011 Turner Construction CompanyConstruction Management Services 99,493
7/1/2011 Group 4 Architecture ResearcArchitectural 19,540
7/1/2011 Group 4 Architecture ResearcArchitectural 3,109
7/1/2011 Group 4 Architecture ResearcArchitectural 17,038
7/1/2011 Group 4 Architecture ResearcArchitectural 92,521 July 26, 2011 Report
7/1/2011 Group 4 Architecture ResearcArchitectural 8,314
7/5/2011 Flintco Pacific, Inc. Escrow 28Construction 125,101
7/5/2011 Flintco Pacific, Inc.Construction 1,125,909
7/27/2011 Group 4 Architecture ResearcArchitectural 57,826
7/27/2011 Group 4 Architecture ResearcArchitectural 13,045
7/27/2011 Group 4 Architecture ResearcArchitectural 1,954
7/27/2011 Flintco Pacific, Inc.Construction 2,316,525
7/27/2011 Flintco Inc. Escrow Construction 257,391
7/27/2011 Turner Construction CompanyConstruction Management Services 127,367 October 25, 2011 Report
10/5/2011 Group 4 Architecture ResearcArchitectural 1,898
10/5/2011 Group 4 Architecture ResearcArchitectural 57,826
10/5/2011 Group 4 Architecture ResearcArchitectural 1,647
10/5/2011 Flintco Pacific, Inc.Construction 483,144
10/5/2011 Flintco, Inc. Escrow Construction 53,683
10/19/2011 Turner Construction CompanyConstruction Management Services 170,058
11/2/2011 Flintco Pacific, Inc.Construction 705,850
11/2/2011 Group 4 Architecture ResearcArchitectural 57,826
11/2/2011 Group 4 Architecture ResearcArchitectural 2,060
11/2/2011 Flintco Pacific, Inc.Construction 78,428
11/30/2011 West Coast Code ConsultantsPlan Check 420
11/30/2011 West Coast Code ConsultantsPlan Check 560
11/30/2011 West Coast Code ConsultantsPlan Check 560
11/30/2011 Group 4 Architecture ResearcArchitectural 2,051
11/30/2011 West Coast Code ConsultantsPlan Check 700 January 18, 2012 Report
11/30/2011 Flintco Pacific, Inc.Construction 119,803
11/30/2011 Group 4 Architecture ResearcArchitectural 1,722
11/30/2011 Group 4 Architecture ResearcArchitectural 57,826
11/30/2011 Group 4 Architecture ResearcArchitectural 4,789
11/30/2011 Flintco, Inc. Escrow Construction 837,115
*12/21/2011 Turner Construction CompanyConstruction Management Services 187,775
12/21/2011 Turner Construction CompanyConstruction Management Services 129,453
12/21/2011 Turner Construction CompanyConstruction Management Services 233,061
12/21/2011 Turner Construction CompanyConstruction Management Services 2,385
12/21/2011 Turner Construction CompanyConstruction Management Services 109
12/21/2011 Group 4 Architecture ResearcArchitectural 46,261
2/29/2012 West Coast Code ConsultantsPlan Check 200
2/29/2012 Group 4 Architecture ResearcArchitectural 1,600
3/21/2012 Group 4 Architecture ResearcArchitectural 3,457
3/21/2012 Group 4 Architecture ResearcArchitectural 19,603
2/1/2012 Flintco Pacific, Inc.Construction 940,940
2/1/2012 Flintco Pacific, Inc.Construction 104,549
2/1/2012 Group 4 Architecture ResearcArchitectural 46,261
2/1/2012 Group 4 Architecture ResearcArchitectural 654 March 28, 2012 Report
2/8/2012 Group 4 Architecture ResearcArchitectural 6,417
2/24/2012 Turner Construction CompanyConstruction Management Services 147,880
1/18/2012 Flintco Pacific, Inc.Construction 458,653
1/18/2012 Flintco Pacific, Inc.Construction 50,961
2/29/2012 Group 4 Architecture ResearcArchitectural 46,261
3/21/2012 Flintco Pacific, Inc.Construction 722,810
3/21/2012 Flintco Pacific, Inc.Construction 80,312
3/21/2012 Group 4 Architecture ResearcArchitectural 26,657
4/4/2012 Flintco Pacific, Inc.Construction 95,581
4/4/2012 Flintco Pacific, Inc. Escrow Construction 17,187
4/18/2012 Turner Construction CompanyConstruction Management Services 129,709
4/18/2012 Turner Construction CompanyConstruction Management Services 118,875
4/18/2012 Group 4 Architecture ResearcArchitectural 2,100
4/18/2012 Group 4 Architecture ResearcArchitectural 23,130
4/18/2012 Turner Construction CompanyConstruction Management Services 120,219
5/9/2013 Sierra Traffic Markings Inc. Construciton 7,990
5/9/2012 Group 4 Architecture ResearcArchitectural 16,191
5/16/2012 Flintco Pacific, Inc.Construction 254,477
5/16/2012 Flintco Pacific, Inc. Escrow Construction 28,395
5/16/2012 Group 4 Architecture ResearcArchitectural 2,069
5/16/2012 Group 4 Architecture ResearcArchitectural 9,511 8
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 23, 2013 (Revised)
5/16/2012 Turner Construction CompanyConstruction Management Services 116,415
6/20/2012 Group 4 Architecture ResearcArchitectural 2,551
6/20/2012 Group 4 Architecture ResearcArchitectural 16,191 July 5, 2012 Report
6/20/2012 Flintco Pacific, Inc.Construction 189,316
6/20/2012 Flintco Pacific, Inc. Escrow Construction 22,270
7/5/2012 West Coast Code ConsultantsPlan Check 420
7/5/2012 West Coast Code ConsultantsPlan Check 560
7/5/2012 West Coast Code ConsultantsPlan Check 560
7/5/2012 West Coast Code ConsultantsPlan Check 1,680
7/5/2012 West Coast Code ConsultantsPlan Check 420
7/5/2012 West Coast Code ConsultantsPlan Check 560
7/5/2012 West Coast Code ConsultantsPlan Check 560
7/5/2012 West Coast Code ConsultantsPlan Check 560
7/5/2012 West Coast Code ConsultantsPlan Check 560
7/5/2012 West Coast Code ConsultantsPlan Check 280
7/5/2012 West Coast Code ConsultantsPlan Check 280
7/5/2012 Flintco Pacific, Inc. Escrow Construction 20,813
7/5/2012 Flintco Pacific, Inc.Construction 173,537
7/25/2012 Group 4 Architecture ResearcArchitectural 762
7/25/2012 Group 4 Architecture ResearcArchitectural 16,191
8/8/2012 Flintco Pacific, Inc.Construction 11,297
8/8/2012 Group 4 Architecture ResearcArchitectural 16,191 October 30, 2012 Report
8/8/2012 Flintco Pacific, Inc.Construction 85,728
8/22/2012 Group 4 Architecture ResearcArchitectural 280
9/26/2012 Group 4 Architecture ResearcArchitectural 84,027
10/3/2012 Group 4 Architecture ResearcArchitectural 16,191
10/10/2012 Turner Construction CompanyConstruction 22,926
11/14/2012 Group 4 Architecture ResearcArchitectural 20,325
11/19/2012 West Coast Code ConsultantsPlan Check 350
11/19/2012 Flintco Pacific, Inc.Construction 383,239
11/19/2012 Flintco Pacific, Inc.Construction 88,321
11/19/2012 West Coast Code ConsultantsPlan Check 420
12/12/2012 Flintco Pacific, Inc.Construction 608,951
12/12/2012 Flintco Pacific, Inc.Construction 81,614
12/12/2012 Flintco Pacific, Inc.Construction 505,497
12/12/2012 Flintco Pacific, Inc.Construction 96,133
12/19/2012 Group 4 Architecture ResearcArchitectural 93,220 January 23, 2013 Report
12/19/2012 Group 4 Architecture ResearcArchitectural 30,758
12/26/2012 Flintco Pacific, Inc.Construction 13,946
12/26/2012 Flintco Pacific, Inc.Construction 31,893
12/26/2012 Turner Construction CompanyConstruction Management Services 270,207
12/26/2012 Turner Construction CompanyConstruction Management Services 754,125
12/26/2012 Flintco Pacific, Inc.Construction 9,728
12/26/2012 Flintco Pacific, Inc.Construction 14,250
1/23/2013 West Coast Code ConsultantsPlan Check 160
1/23/2013 West Coast Code ConsultantsPlan Check 560
1/23/2013 Group 4 Architecture ResearcArchitectural 626
1/23/2013 Group 4 Architecture ResearcArchitectural 783
2/6/2013 Group 4 Architecture ResearcArchitectural 68,238
2/20/2013 Group 4 Architecture ResearcArchitectural 38,341 April 12, 2013
3/6/2013 Group 4 Architecture ResearcArchitectural 2,775
4/3/2013 Group 4 Architecture ResearcArchitectural 73,745
06/12/13 Flintco Pacific, Inc.Construction 59,916.00
06/12/13 Flintco Pacific, Inc.Construction 31,230.00
06/12/13 Flintco Pacific, Inc.Construction 27,261.00
06/12/13 Flintco Pacific, Inc.Construction 12,816.00
04/08/13 Flintco Pacific, Inc.Construction 249,800.00
04/08/13 Flintco Pacific, Inc.Construction 184,895.50
04/08/13 Flintco Pacific, Inc.Construction 29,765.00
05/03/13 Flintco Pacific, Inc.Construction 350,886.00 July 23, 2013
04/24/13 Group 4 Architecture ResearcArchitectural 91,836.71
04/24/13 Group 4 Architecture ResearcArchitectural 449.55
06/05/13 Group 4 Architecture ResearcArchitectural 50,003.04
05/01/13 Ross McDonald Company, IncConstruction Services 495,000.00
04/24/13 West Coast Code ConsultantsPlan Check 320.00
06/17/13 Flintco Pacific, Inc.Construction 142,218.00
06/19/13 Flintco Pacific, Inc.Construction 27,637.00
BIG-D Pacific Builders, LP Construction 228,870
Flintco Pacific, Inc.Construction 3,191,827
Group 4 Architecture ResearcArchitectural 504,840
Moovers, Inc.Moving Services 19,853
Muzak LLC Construction Services 201,992 9
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 23, 2013 (Revised)
Protect Consulting and EngineHazardous Material Testing 12,699
Ross McDonald Company, IncConstruction Services 153,412
Sign & Services Company Construction Services 443,920
Turner Construction CompanyConstruction Management Services 1,650,864
West Coast Code ConsultantsPlan Check 1,270
Sub-total - Engineering Costs - 29,060,707 6,409,546 (35,470,252)
Contract Contingency
Summary of Expenditures as of July 21, 2010 104,373
08/03/10 Group 4 Architecture Researc Architectural 1,771
10/05/10 Group 4 Architecture Researc Architectural 25,951 Jan. 25, 2011 Report
10/19/10 Group 4 Architecture Researc Architectural 10,740
2/1/2011 Flintco Pacific, Inc.Construction 41,725.00
2/18/2011 Flintco Pacific, Inc.Construction 248,603.00 April 26, 2011 Report
3/31/2011 Flintco Pacific, Inc.Construction 242,754.00
8/31/2011 W. L. Butler Construction, Inc.Construction 22,712.50
8/24/2011 Flintco Pacific, Inc.Construction 987,123.00
8/24/2011 Turner Construction CompanyConstruction Management Services 151,367.49
8/24/2011 Flintco Inc. Escrow Construction 117,936.00
8/24/2011 Group 4 Architecture Researc Architectural 48,250.00 October 25, 2011 Report
8/24/2011 Group 4 Architecture Researc Architectural 57,825.84
8/24/2011 Flintco Pacific, Inc.Construction 74,304.00
10/5/2011 Group 4 Architecture Researc Architectural 37,305.95
11/30/2011 Group 4 Architecture Researc Architectural 20,265.95 January 18, 2012 Ewpoer
11/30/2011 Flintco Pacific, Inc. Construction 241,110.00
2/29/2012 West Coast Code ConsultantsPlan Check 840.00
2/29/2012 West Coast Code ConsultantsPlan Check 560.00
2/29/2012 West Coast Code ConsultantsPlan Check 840.00
2/29/2012 West Coast Code ConsultantsPlan Check 560.00
2/29/2012 West Coast Code ConsultantsPlan Check 360.00 March 28, 2012 Report
3/8/2012 Group 4 Architecture Researc Architectural 9,937.25
2/29/2012 Turner Construction CompanyConstruction Management Services 39,360.00
3/21/2012 Flintco Pacific, Inc.Construction 104,819.00
3/21/2012 Flintco Pacific, Inc.Construction 11,647.00
4/18/2012 Turner Construction CompanyConstruction Management Services 656.00
4/4/2012 Group 4 Architecture Researc Architectural 91,383.24
5/23/2012 Group 4 Architecture Researc Architectural 25,039.15
7/5/2012 Group 4 Architecture Researc Architectural 12,870.63
4/4/2012 Flintco Pacific, Inc.Construction 59,097.00 July 5, 2012 Repport
5/16/2012 Flintco Pacific, Inc. Construction 1,077.00
6/20/2012 Turner Construction CompanyConstruction Management Services 137,682.56
6/20/2012 Flintco Pacific, Inc.Construction 11,109.00
7/5/2012 Flintco Pacific, Inc.Construction 13,783.00
7/11/2012 Group 4 Architecture Researc Architectural 65,495.00
8/22/2012 Group 4 Architecture Researc Architectural 80,923.70
8/8/2012 Flintco Pacific, Inc.Construction 15,943.00 October 30, 2012 Report
10/3/2012 Turner Construction CompanyConstruction Management Services 298,982.88
10/31/2012 Group 4 Architecture Researc Architectural 1,578.00
12/26/2012 Group 4 Architecture Researc Architectural 3,052.50
11/19/2012 Flintco Pacific, Inc.Construction 411,653.00
12/12/2012 Flintco Pacific, Inc.Construction 125,571.00 January 23, 2013 Report
12/12/2012 Flintco Pacific, Inc. Construction 359,703.00
12/26/2012 Flintco Pacific, Inc. Construction 73,605.00
12/26/2012 Flintco Pacific, Inc. Construction 96,352.00
04/08/13 Flintco Pacific, Inc. Construction 60,449
04/08/13 Flintco Pacific, Inc. Construction 31,269
04/08/13 Flintco Pacific, Inc. Construction 85,582 July 23, 2013
05/03/13 Flintco Pacific, Inc. Construction 188,366
05/01/13 4LEAF, Inc. Building Inspection 6,993
05/08/13 4LEAF, Inc.Building Inspection 8,381
Moovers, Inc.Moving Services 6,649
Flintco Pacific, Inc.Construction 2,275,786
Protect Consulting and EngineHazardous Material Testing 11,991
Group 4 Architecture ResearcArchitectural 74,601
Turner Construction CompanyConstruction Management Services 114,136
Ross McDonald Company, IncConstruction Services 65,000
Sign & Services Company Construction Services 44,392
Muzak LLC Construction Services 20,000
Sub-total - Contract Contingency - 4,869,637 2,612,555 (7,482,192)
Other Contract Services
Summary of Expenditures as of July 21, 2010 93,750
07/01/11 FedEx Mailing 89 10
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 23, 2013 (Revised)
08/26/10 Bruce Beasley Sculpture 90,000 Oct. 21, 2010 Report
09/30/11 FedEx Coding Error Correction (89) October 25, 2011 Report
11/16/11 Jarvis, Fay, Doporto & Gibson Legal Services - Mitchell Park Library 3,776
12/21/11 ZFA Structural Engineers Mitchell Library Review 2,925
12/29/11 Jarvis, Fay, Doporto & Gibson Legal Services for Mitchell Park Library 11,170 January 18, 2012 Report
12/29/11 State Water Resource Board Permit 505
02/08/12 Riedinger Consulting Outside Counsel 9,136
01/25/12 ZFA Structural Engineers Mitchell Library Review 9,289
01/25/12 ZFA Structural Engineers Mitchell Library Review 3,118
02/29/12 Jarvis, Fay, Doporto & Gibson Legal Services for Mitchell Park Library 6,625 March 28, 2012 Report
02/29/12 Jarvis, Fay, Doporto & Gibson Legal Services for Mitchell Park Library 9,960
02/29/12 Jarvis, Fay, Doporto & Gibson Legal Services for Mitchell Park Library 10,423
03/14/12 Envision Ware, Inc. Professional services 5,850
04/04/12 ZFA Structural Engineers Mitchell Library Review 2,518
04/04/12 Riedinger Consulting Outside Counsel 28,371
04/04/12 Riedinger Consulting Outside Counsel 10,235
04/04/12 Riedinger Consulting Outside Counsel 24,585
05/09/12 Jam Services 3,897 July 5, 2012 Report
05/09/12 Jarvis, Fay, Doporto & Gibson Legal Services for Mitchell Park Library 6,647
05/09/12 Jarvis, Fay, Doporto & Gibson Legal Services for Mitchell Park Library 5,212
06/13/12 ZFA Structural Engineers Mitchell Library Review 1,732
06/20/12 Jarvis, Fay, Doporto & Gibson Legal Services for Mitchell Park Library 4,549
06/20/12 Blackstone Discovery Legal Services for Mitchell Park Library 319
08/15/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 35,618
09/12/12 County of Santa Clara Mitchell Snack Bar - Environmental Health 220 October 30, 2012 Report
09/12/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 30,348
09/05/12 Bruce Beasley Sculpture 1,900
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 15,610
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 38,608
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 33,684 January 23, 2013 Report
10/24/12 Otis and Iriki, Inc.Legal Services for Mitchell Park Library 77,708
12/31/12 City of Palo Alto - Public WorkMitchell Park Library - Plan Review 12
01/00/00 3M Library Systems Library Self Check Stations -
3/20/2013 Bruce Beasley Sculpture 40,000
02/13/13 Ginn and Crosby, LLC Legal Services 1,272
02/13/13 Ginn and Crosby, LLC Legal Services 48
04/03/13 Moscone Emblidge Sater & OtLegal Services 49,268 April 12, 2013
04/03/13 Moscone Emblidge Sater & OtLegal Services 13,517
04/03/13 Moscone Emblidge Sater & OtLegal Services 12,961
04/03/13 Moscone Emblidge Sater & OtLegal Services 132,792
Bibliotheca, Inc.Library Services 15,370
Bruce Beasley Sculpture 50,000
David Neagley, AIA Legal Services 273,376
Envision Ware, Inc. Sorter System 469,149
Ginn and Crosby, LLC Legal Services 27,636
Jarvis, Fay, Doporto & Gibson Legal Services for Mitchell Park Library 30
Moscone Emblidge Sater & OtLegal Services 14,887
One Workplace L. Ferrari, LLCFurniture 89,000
Protect Consulting and EngineHazardous Material Testing 100,000
Riedinger Consulting Legal Services 12,673
ZFA Structural Engineers Legal Services 5,418
Sub-total - Other Contract Services - 828,156 1,057,540 (1,885,697)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 176,008
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Library - Bldg A 70,153
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Teen Center - Bldg B 10,768
09/30/10 City of Palo Alto - Planning Permit Fees - Mitchell Park Multipurpose Center - Bldg C 21,184 Oct. 21, 2010 Report
09/30/10 City of Palo Alto - Planning Demolition Permit MPL - 3700 Middlefield 525
09/30/10 City of Palo Alto - Planning Demolition Permit MPCC - 3800 Middlefield 525
09/28/10 City of Palo Alto - Planning Permit (Grading and Fill)1,830
10/31/10 City of Palo Alto - Planning Revision permit for Mitchell Park Library & CC 141
11/16/10 City of Palo Alto - Planning Architectural Review Board Fees 2,090 Jan. 25, 2011 Report
01/31/11 Palo Alto Stores Supplies/Parts 101
03/31/11 Palo Alto Stores Supplies/Parts 97
03/31/11 Palo Alto Stores Supplies/Parts 4,045 April 26, 2011 Report
03/31/11 Palo Alto Stores Supplies/Parts 89
03/31/11 Palo Alto Stores Supplies/Parts 661
06/14/10 Palo Alto Stores Reversal of Prior Charges (2,834)
03/29/11 Palo Alto Stores Reversal of Prior Charges (628)
03/30/11 Palo Alto Stores Reversal of Prior Charges (571) July 26, 2011 Report
04/04/11 Palo Alto Stores Reversal of Prior Charges (143) 11
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 23, 2013 (Revised)
04/30/11 City of Palo Alto - Public WorkUnderground Fire Supply/Hydrant Permit Fee 1,335
07/06/11 City of Palo Alto - DevelopmenPlan Check Fee 93
07/06/11 City of Palo Alto - Planning Plan Check Fee 89
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 137
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 133 October 25, 2011 Report
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 105
08/31/11 City of Palo Alto - Planning Plan Review - modify permit 121
08/31/11 City Of Palo Alto - DevelopmeMitchell Library Plan Check 145
08/31/11 City Of Palo Alto - DevelopmeMitchell Library Plan Check 277
08/31/11 City Of Palo Alto - Planning Mitchell Library Plan Check 40
09/30/11 City of Palo Alto - Planning Mitchell Library - Permit Revision 89
10/31/11 City of Palo Alto - DevelopmenPlan Check Fee 113 January 18, 2012
10/31/11 City of Palo Alto - DevelopmenPlan Check Fee 325
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 97
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 121
11/30/11 City of Palo Alto - Planning Plan Review - modify permit 109
01/31/12 City of Palo Alto - Planning Plan Review - modify permit 85
01/31/12 City of Palo Alto - Planning Plan Review - modify permit 4,056 March 28, 2012
12/31/11 City of Palo Alto - Planning Plan Review - modify permit 93
12/21/11 City of Palo Alto - Planning Plan Review - modify permit 85
02/29/12 City of Palo Alto - Planning Plan Review - modify permit 89
02/29/12 City of Palo Alto - Planning Plan Review - modify permit 121
04/25/12 City of Palo Alto - Stores InvenConduit, Rgid Steel T/C 10Ft length 2"180.99
04/25/12 City of Palo Alto - Stores InvenPipes - Valves - Fitting 3.62
04/30/12 City of Palo Alto - Planning Plan Review (Electrical Veh. Chargers permit)977
05/16/12 City of Palo Alto - Planning Plan Review (Ceiling Structural Chgs.) - Mitchell 344
05/16/12 City of Palo Alto - Planning Plan Review (foundation, framing, plumbing) - Mitchell Park Lib 364 July 5, 2012
05/16/12 City of Palo Alto - Planning Plan Review (Solar Water Heater) - Mitchell Park Library 165
05/16/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137
05/31/12 City of Palo Alto - Planning MP -Plan Review for electrical signage permit 112
06/28/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 105
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 300
06/29/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 151 October 30, 2012
09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 89
09/14/12 City of Palo Alto - Planning Plan Review - Mitchell Park Library 137
11/30/12 City of Palo Alto - Public WorkMitchell Park Library - Plan Review 116
12/31/12 City of Palo Alto - Public WorkMitchell Park Library - Plan Review 7 January 23, 2013 Report
03/31/13 City of Palo Alto - DevelopmenArchitetural Review 92 April 12, 2013
04/17/13 Ginn and Crosby, LLC Legal Services 225
04/17/13 Ginn and Crosby, LLC Legal Services 432
06/05/13 Ginn and Crosby, LLC Legal Services 144
06/05/13 Ginn and Crosby, LLC Legal Services 5,243
06/05/13 Javis, Fay, Doporto & Gibson, Legal Services 16,570 July 23, 2013
06/05/13 Javis, Fay, Doporto & Gibson, Legal Services 38
06/19/13 David Neagley, AIA Legal Services 1,624
Sub-total - City (Inter-department) Service Charge - 319,920 - (319,920)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 3,315
06/30/10 Office Max (US Bank-Calcard)Reverse office supplies charged to project (246)
06/30/10 Debra Jacobs Reverse prior travel and meeting expense (6) Oct. 21, 2010 Report
06/30/10 Karen Bengard Reverse prior travel and meeting expense (20)
06/30/10 Hung Nguyen Reverse prior travel and meeting expense (11)
06/30/10 Hung Nguyen Reverse prior travel and meeting expense (20)
03/30/11 Palo Alto Stores Supplies/Parts 4 April 26, 2011 Report
03/30/11 Palo Alto Stores Supplies/Parts 214
03/30/11 Palo Alto Stores Reversal of Prior Charges (4)
03/30/11 Palo Alto Stores Reversal of Prior Charges (214) July 26, 2011 Report
04/21/11 City of Palo Alto - Utilities Utility Connection Fee 68,559
02/15/12 Palo Alto Stores Supplies/Parts 4
02/15/12 Palo Alto Stores Supplies/Parts 176 March 28, 2012 Report
02/15/12 Palo Alto Stores Supplies/Parts 218
02/15/12 Palo Alto Stores Supplies/Parts 4
12/31/12 State Water Resources ControSubmitting Permit Registration Documents 505 January 23, 2013 Report
02/06/13 4LEAF, Inc.Building Inspection 2,553
02/06/13 4LEAF, Inc.Building Inspection 8,769 April 12, 2013
03/13/13 4LEAF, Inc.Building Inspection 9,213
03/13/13 4LEAF, Inc.Building Inspection 10,656 12
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Mitchell Park Library and Community Center Activity Details (PE-09006)
As of July 23, 2013 (Revised)
Sub-total - Miscellaneous Cost - 103,668 - (103,668)
Grant Total 47,725,437 35,182,087 10,079,641 2,463,708
13
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Original Budget (per Measure N Ballot Measure) 18,000,000$
Budget Change 4,342,563
Sub-total - 2010 Engineer's Budget Estimate 22,342,563 - - 22,342,563
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
10/05/10 Group 4 Architecture ResearcArchitectural 73,246
10/05/10 Group 4 Architecture ResearcArchitectural 700
10/05/10 Group 4 Architecture ResearcArchitectural 73,246
11/02/10 Group 4 Architecture ResearcArchitectural 5,785
11/02/10 Group 4 Architecture ResearcArchitectural 122,100 Jan. 25, 2011 Report
12/07/10 Group 4 Architecture ResearcArchitectural 2,390
01/04/11 Group 4 Architecture ResearcArchitectural 15,000
01/04/11 Group 4 Architecture ResearcArchitectural 583
01/04/11 Group 4 Architecture ResearcArchitectural 859
01/04/11 Turner Construction CompanyConstruction Management Services 1,195
02/24/11 Group 4 Architecture ResearcArchitectural 4,860
03/18/11 Group 4 Architecture ResearcArchitectural 73,246
03/18/11 Group 4 Architecture ResearcArchitectural 7,500
03/18/11 Group 4 Architecture ResearcArchitectural 53
03/18/11 Group 4 Architecture ResearcArchitectural 3,843
04/11/11 Group 4 Architecture ResearcArchitectural 112,464
04/11/11 Group 4 Architecture ResearcArchitectural 3,993
04/11/11 Group 4 Architecture ResearcArchitectural 7,500
01/21/11 Group 4 Architecture ResearcArchitectural 24,392 April 26, 2011 Report
01/21/11 Turner Construction CompanyConstruction Management Services 1,434
01/21/11 Group 4 Architecture ResearcArchitectural 2,500
01/24/11 Group 4 Architecture ResearcArchitectural 1,500
01/21/11 Group 4 Architecture ResearcArchitectural 447
02/18/11 Turner Construction CompanyConstruction Management Services 478
02/18/11 Group 4 Architecture ResearcArchitectural 48,831
02/18/11 Group 4 Architecture ResearcArchitectural 2,653
02/18/11 Group 4 Architecture ResearcArchitectural 3,238
05/12/11 Group 4 Architecture ResearcArchitectural 6,250
05/12/11 Group 4 Architecture ResearcArchitectural 40,052
05/12/11 Group 4 Architecture ResearcArchitectural 12,411
05/12/11 Group 4 Architecture ResearcArchitectural 3,263
05/17/11 Group 4 Architecture ResearcArchitectural 4,553 July 26, 2011 Report
06/09/11 Group 4 Architecture ResearcArchitectural 31,374
07/01/11 Turner Construction CompanyConstruction Management Services 9,169
07/11/11 Group 4 Architecture ResearcArchitectural 11,100
07/11/11 Group 4 Architecture ResearcArchitectural 488
07/11/11 Group 4 Architecture ResearcArchitectural 15,687
07/27/11 Group 4 Architecture ResearcArchitectural 319
07/27/11 Group 4 Architecture ResearcArchitectural 1,150
07/27/11 Group 4 Architecture ResearcArchitectural 1,875
07/27/11 Turner Construction CompanyConstruction Management Services 5,572
08/10/11 Group 4 Architecture ResearcArchitectural 31,374
08/24/11 Turner Construction CompanyConstruction Management Services 2,868 October 25, 2011 Report
08/31/11 Group 4 Architecture ResearcArchitectural 117
08/31/11 Group 4 Architecture ResearcArchitectural 175
08/31/11 Group 4 Architecture ResearcArchitectural 248
09/14/11 Group 4 Architecture ResearcArchitectural 67
09/14/11 Group 4 Architecture ResearcArchitectural 600
09/14/11 Group 4 Architecture ResearcArchitectural 39,218
10/26/11 Group 4 Architecture ResearcArchitectural 5,000
10/26/11 Group 4 Architecture ResearcArchitectural 235,308
10/26/11 Group 4 Architecture ResearcArchitectural 878
10/26/11 Group 4 Architecture ResearcArchitectural 5,000
10/26/11 Group 4 Architecture ResearcArchitectural 291
10/26/11 Group 4 Architecture ResearcArchitectural 27
11/02/11 Group 4 Architecture ResearcArchitectural 78,436
11/02/11 Group 4 Architecture ResearcArchitectural 7,500
11/22/11 Group 4 Architecture ResearcArchitectural 8,514
12/07/11 Group 4 Architecture ResearcArchitectural 62,749 January 18, 2012 Report
12/14/11 Group 4 Architecture ResearcArchitectural 12,584
12/14/11 Group 4 Architecture ResearcArchitectural 79,172
12/14/11 Group 4 Architecture ResearcArchitectural 12,584
12/21/11 Protect Consulting and EngineHazardous Material Testing 3,530
12/21/11 Group 4 Architecture ResearcArchitectural 3,052
01/11/12 Group 4 Architecture ResearcArchitectural 225
01/11/12 Group 4 Architecture ResearcArchitectural 9,761
01/11/12 Group 4 Architecture ResearcArchitectural 70,592
Main Library Activity Details (PE-11000)
As of July 23, 2013 (Revised)
14
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Main Library Activity Details (PE-11000)
As of July 23, 2013 (Revised)
01/11/12 Group 4 Architecture ResearcArchitectural 150
01/11/12 Group 4 Architecture ResearcArchitectural 247
02/22/12 Group 4 Architecture ResearcArchitectural 10,000
02/22/12 Group 4 Architecture ResearcArchitectural 62,749
02/22/12 Group 4 Architecture ResearcArchitectural 8,676
02/22/12 Group 4 Architecture ResearcArchitectural 3,590 March 28, 2012 Report
03/21/12 Group 4 Architecture ResearcArchitectural 1,330
03/21/12 Group 4 Architecture ResearcArchitectural 5,423
03/21/12 Group 4 Architecture ResearcArchitectural 39,218
02/22/12 BIG-D Pacific Builders, LP Construction 32,500
12/21/12 BIG-D Pacific Builders, LP Construction 36,960
04/04/12 Group 4 Architecture ResearcArchitectural 18,925
04/18/12 Group 4 Architecture ResearcArchitectural 1,500
04/18/12 Group 4 Architecture ResearcArchitectural 19
04/18/12 Group 4 Architecture ResearcArchitectural 9,784
05/16/12 Group 4 Architecture ResearcArchitectural 3,278 July 5, 2012 Report
05/16/12 Group 4 Architecture ResearcArchitectural 29,046
05/30/12 Group 4 Architecture ResearcArchitectural 39,504
06/20/12 Group 4 Architecture ResearcArchitectural 13,884
07/05/12 Group 4 Architecture ResearcArchitectural 407
07/05/12 Group 4 Architecture ResearcArchitectural 2,500
07/25/12 Group 4 Architecture ResearcArchitectural 1,613
07/25/12 Group 4 Architecture ResearcArchitectural 1,535
07/25/12 Group 4 Architecture ResearcArchitectural 1,992 October 30, 2012 Report
09/05/12 Group 4 Architecture ResearcArchitectural 7,551
09/26/12 Group 4 Architecture ResearcArchitectural 5,996
10/31/12 Turner Construction CompanyConstruction Management Services 7,444
11/19/12 Group 4 Architecture ResearcArchitectural 2,097
11/19/12 Group 4 Architecture ResearcArchitectural 5,423
11/19/12 Group 4 Architecture ResearcArchitectural 8,000
11/19/12 Group 4 Architecture ResearcArchitectural 270
11/19/12 Group 4 Architecture ResearcArchitectural 2,097
10/31/12 Turner Construction CompanyConstruction Management Services 10,000 January 23, 2013 Report
10/11/12 Fastsigns signs 389
01/09/13 NOVA Partners, Inc. Construction Management Services 19,320
01/23/13 Group 4 Architecture ResearcArchitectural 2,500
01/23/13 Group 4 Architecture ResearcArchitectural 969
01/23/13 Group 4 Architecture ResearcArchitectural 4,979
01/23/13 Group 4 Architecture ResearcArchitectural 725
01/23/13 NOVA Partners, Inc. Construction Management Services 12,010
02/06/13 Group 4 Architecture ResearcArchitectural 3,243
02/27/13 West Coast Code ConsultantsPlan Check 13,300
02/27/13 NOVA Partners, Inc. Construction Management Services 18,280 April 12, 2013
03/06/13 Group 4 Architecture ResearcArchitectural 30,776
04/03/13 NOVA Partners, Inc. Construction Management Services 17,000
04/24/13 Group 4 Architecture ResearcArchitectural 13
05/08/13 Group 4 Architecture ResearcArchitectural 479
05/08/13 Group 4 Architecture ResearcArchitectural 9,324
05/22/13 Group 4 Architecture ResearcArchitectural 1,641
05/22/13 Group 4 Architecture ResearcArchitectural 157 July 23, 2013
04/24/13 NOVA Partners, Inc. Construction Management Services 16,360
05/22/13 NOVA Partners, Inc. Construction Management Services 18,280
04/10/13 ARC Signs 71
05/01/13 ARC signs 210
06/19/13 Metropolitan Van and StorageEquipment Moving 31,367
Group 4 Architecture ResearcArchitectural 29,614
Turner Construction CompanyConstruction Management Services 24,236
West Coast Code ConsultantsPlan Check 3,000
NOVA Partners, Inc. Construction Management Services 580,759
S.J. Amoroso Construction Construction 17,707,000
Protech Consulting and EngineHazardous Material Testing 22,600
Sub-total - Engineering and Architectural Costs - 1,982,269 18,367,209 (20,349,478)
Contract Contingency
05/27/11 Group 4 Architecture ResearcArchitectural 22,152 July 26, 2011 Report
06/09/11 Group 4 Architecture ResearcArchitectural 571
02/22/12 Group 4 Architecture ResearcArchitectural 122 March 28, 2012 Report
11/19/12 Group 4 Architecture ResearcArchitectural 124 January 23, 2013 Report
04/03/13 Group 4 Architecture ResearcArchitectural 8,442 April 12, 2013
03/06/13 Group 4 Architecture ResearcArchitectural 8,442
04/24/13 Group 4 Architecture ResearcArchitectural 6,300
05/22/13 Group 4 Architecture ResearcArchitectural 64,633 July 23, 201315
Payment
Date Purchasing Document Payee Project Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Main Library Activity Details (PE-11000)
As of July 23, 2013 (Revised)
06/05/13 Group 4 Architecture ResearcArchitectural 27,225
Metropolitan Van and StorageEquipment Moving 53,630
Group 4 Architecture Researc Architectural 135,179
Turner Construction CompanyConstruction Management Services 10,750
NOVA Partners, Inc. Construction Management Services 68,812
S.J. Amoroso Construction Construction 1,770,700
West Coast Code ConsultantsPlan Check 1,600
Protech Consulting and EngineHazardous Material Testing 2,260
Creative Machines, Inc. Plans and Technical Drawings 26,000
Sub-total - Contract Contingency - 138,011 2,068,931 (2,206,943)
Other Contract Services
12/05/12 Planet Orange Termite Inspection Fee 350
12/31/12 Fastsigns Sign 226
12/19/12 Creative Machines, Inc. Plans and Technical Drawings 52,000
12/19/12 Creative Machines, Inc. Plans and Technical Drawings 12,000
10/31/12 City of Palo Alto - Public WorkMain Library Renovation - Plan Check Fee 115,654
12/06/12 City of Palo Alto - DevelopmenArchitetural Review 2,678 January 23, 2013 Report
12/06/12 City of Palo Alto - DevelopmenArchitetural Review 25
12/06/12 City of Palo Alto - DevelopmenArchitetural Review 20
12/06/12 City of Palo Alto - DevelopmenArchitetural Review 622
12/06/12 City of Palo Alto - DevelopmenArchitetural Review 2,892
12/06/12 City of Palo Alto - DevelopmenArchitetural Review 252
04/24/13 FedEx Mailing 111
04/24/13 FedEx Mailing 98 July 23, 2013
04/17/13 FedEx Mailing 111
Sub-total - Other Contract Services - 187,039 - (187,039)
City (Inter-department) Service Charge
Sub-total - City (Inter-department) Service Charge - - - -
Miscellaneous Cost
02/27/13 JP Morgan P-Card Other Contract Services 589.75 April 12, 2013
Sub-total - Miscellaneous Cost - 590 - (590)
Grant Total 22,342,563 2,307,909 20,436,141 (401,487)
16
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Temporary Mitchell Park Library (Council Approved - CMR: 463:09) 645,000 g g
Sub-total - 2010 Engineer's Budget Estimate 645,000 - - 645,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 439,283$
10/05/10 Group 4 Architecture ResearcArchitectural 5,774 Oct. 21, 2010 Report
08/24/10 Group 4 Architecture ResearcArchitectural 329
01/27/11 Johnstone Moyer, Inc. Temp. Library Improvements 19,191 April 26, 2011 Report
Group 4 Architecture ResearcArchitectural 12,362
Ross McDonald Company, IncLibrary Shelving 3,200
Sub-total - Engineering and Architectural Costs - 464,577 15,562 (480,139)
Contract Contingency
Summary of Expenditures as of July 21, 2010 2,541
08/24/10 Johnstone Moyer, Inc. Temp. Library Improvements 24,604 Oct. 21, 2010 Report
08/27/10 West Corporation Temp. Lib. - Security Access Card & Alarm 310
01/27/11 Johnstone Moyer, Inc. Temp. Library Improvements 6,045 April 26, 2011 Report
West Corporation Temp. Lib. - Security Access Card & Alarm
Ross McDonald Company, IncLibrary Shelving 3,540
Group 4 Architecture ResearcArchitectural 4,759
Sub-total - Contract Contingency - 33,500 8,299 (41,799)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 11,247 March 28, 2012 Report
Sub-total - City (Inter-department) Service Charge - 11,247 - (11,247)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 125 March 28, 2012 Report
Sub-total - Miscellaneous Cost - 125 - (125)
Grant Total 645,000 509,448 23,861 111,691
Temporary Library at Cubberley (for Mitchell Facility) - Activity Details (PE-09010)
As of July 23, 2013 (Revised)
17
Payment
Date Payee Description
Project
Budget Expenses
Commitments
(aka Purchase
Orders)
Remaining
Balance
Project Budget
Temporary Main Library Facility - Art Center Auditorium 500,000
Sub-total - 2010 Engineer's Budget Estimate 500,000 - - 500,000
Engineering, Architectural, Constr., and Publishing (Reproduction) Costs
Summary of Expenditures as of July 21, 2010 -$
04/04/12 Group 4 Architecture Researc Architectural 15,687 July 5, 2012 Report
04/04/12 Group 4 Architecture Researc Architectural 11,288
07/25/12 Group 4 Architecture Researc Architectural 1,121 October 30, 2012 Report
06/15/76 Ross McDonald Company, IncLibrary Shelving 7,176
06/19/13 Big-D Pacific Builders, LP Construction Services 253,627 July 23, 2013
Big-D Pacific Builders, LP Construction Services
Group 4 Architecture Researc Architectural 2,959
Sub-total - Engineering and Architectural Costs - 288,899 2,959 (291,858)
Contract Contingency
Summary of Expenditures as of July 21, 2010 -
04/30/13 Fastsigns Signs 593
04/30/13 Metropolitan Van and StorageEquipment Moving 380
04/30/13 Fastsigns Signs 598 July 23, 2013
04/30/13 Fastsigns Signs 41
Ross McDonald Company, IncLibrary Shelving 1,929
Sub-total - Contract Contingency - 1,612 1,929 (3,541)
City (Inter-department) Service Charge
Summary of Expenditures as of July 21, 2010 -
04/30/13 City of Palo Alto - Planning Architetural Review 384
04/30/13 City of Palo Alto - DevelopmenArchitetural Review 216 July 23, 2013
05/31/13 City of Palo Alto _ DeveopmenArchitetural Review 122,489
Sub-total - City (Inter-department) Service Charge - 123,089 - (123,089)
Miscellaneous Cost
Summary of Expenditures as of July 21, 2010 -
Sub-total - Miscellaneous Cost - - - -
Grant Total 500,000 413,600 4,888 81,513
Art Center Temporary Library - Activity Details (Project # PE-11012)
As of July 23, 2013 (Revised)
18