HomeMy WebLinkAbout2000-04-17 City Council (13)City of Palo Alto
City Ma nager,s Repo r7
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES
DATE:APRIL 17, 2000 CMR: 189:00
SUBJECT:REQUEST FOR APPROVAL OF BUDGET AMENDMENT
ORDINANCE OF $103,108, AUTHORIZING RECEIPT AND
EXPENDITURE OF PUBLIC LIBRARY FUND MONIES.
RECOMMENDATION
Staff recommends that the City Council approve the attached Budget Amendment
Ordinance (BAO) of $103,108 to reflect the receipt and appropriation of Public Library
Fund monies.
BACKGROUND
Since Fiscal Year 1983-84 the Public Library Fund; authorized by State law and
supported annually through the Governor’s budget, has distributed funds to public
libraries in California. Eligibility to receive funding requires certification, through the
California State Library, of local revenue appropriated for public library service, which
demonstrates the maintenance or increase of local support compared with the previous
fiscal year. A formula based on population and per capita financial support determines
how much funding each jurisdiction receives. The funds may not be used for building
construction.
DISCUSSION
The library applied for, and has received, funding from the Public Library Fund, in the
amount of $103,108. Staff proposes that these funds be used for a library ergonomic
work safety consultant; purchase and installation of an additional circulation self
checkout machine; replacement furniture for Downtown Library; equipment at several
libraries; and supplies, especially to improve employee safety as recommended by the
ergonomic consultant.
RESOURCE IMPACT
The attached BAO requests an additional appropriation of revenues and expenses and has
no impact on the Budget Stabilization Reserve and no future year General Fund ongoing
costs are anticipated. Attachment B summarizes the BAO’s approved to date in 1999-
CMR: 189:00 Page 1 of 2
2000 that impact the General Fund Budget Stabilization Reserve. This attachment also
estimates future year ongoing costs associated with BAO’s approved to date to provide a
projection for the future resource needs from the General Fund for those programs
approved after the adoption of the in 1999-2000 Budget.
POLICY IMPLICATIONS
This report is consistent with existing City policy.
TIMELINE
The expenditure or encumbrance of these funds will occur by the end of June 2000.
ENVIRONMENTAL REVIEW
This program is not a project as defined by the California Environmental Quality Act and
is not subject to its requirements.
ATTACHMENTS
Attachment A:
Attachment B:
Budget Amendment Ordinance
Budget Amendment Ordinance Impacting the
General Fund Approved to Date in 1999-2000
PREPARED BY: Mary Jo Levy, Director of Libraries
DEPARTMENT HEAD<~ ~
PAUL THILTGEN
Director, Community Services
CITY MANAGER APPROVAL: ,.t .J.
EMl~Y HARRISON
Assistant City Manager
CMR: 189:00 Page 2 of 2
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 1999-00 TO ACCEPT
A $103,108 GRANT FROM THE PUBLIC FUND OF THE STATE
LIBRARY AND TO PROVIDE AN ADDITIONAL APPROPRIATION FOR
THE COMMUNITY SERVICES DEPARTMENT OF $103,108
WHEREAS, pursuant to the provisions of Section 12 of Article
III of the Charter of the City of Palo Alto, the Council on June 28,
1999 did adopt a budget for fiscal year 1999-00; and
WHEREAS, the State’s Public Library Fund distributes funding
through the State Library to be used by local jurisdictions for any
library-related purpose except building construction; and
WHEREAS, the Community Services Department applied for and
received a grant of $103,108 from the State Library’s 1999-00 Public
Library Fund to be used for a library ergonomic work safety
consultant; the purchase and installation of an additional
circulation self checkout machine at the Main Library, replacement
furniture in the Downtown Library; and miscellaneous supplies and
equipment at several libraries; and
WHEREAS, City Council authorization is needed to accept and
expend the grant receipts and authorization is needed to amend the
1999-00 budget as hereinafter set forth.
NOW, THEREFORE, the Council of the City of Palo Alto does
ORDAIN as follows:
SECTION I. Grant revenue in the Library Functional Area of
the Community Services Department is increased by the sum of One
Hundred Three Thousand One Hundred Eight Dollars ($103,108) for
receipt of the Public Library Funds.
SECTION 2. The sum of $103,108 is hereby appropriated to non-
salary expenses in the Library Functional Area of the Community
Services Department.
SECTION 3. The additional appropriation of funds has no
impact on the Budget Stabilization Reserve and no future year
General Fund ongoing costs are anticipated.
SECTION 4. As specified in Section 2.28.080(a) of the Palo
Alto Municipal Code, a two-thirds vote of the City Council is
required to adopt this ordinance.
SECTION 5. The Council of the City of Palo Alto hereby finds
that this is not a project under the California Environmental
Quality Act and, therefore, no environmental impact assessment is
necessary.
SECTION 6. As provided in Section 2.04.350 of the Palo Alto
Municipal Code, this ordinance shall become effective upon adoption.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:APPROVED:
City Clerk Mayor
APPROVED AS TO FORM:City Manager
Senior Asst. City Attorney Director of
Services
Administrative
Director of C~mmunity Services
ATTACHMENT B
Budget Amendment Ordinances Impacting General Fund Reserves Approved-To-Date in 1999-00
:-Placeho;~r~ Impac~ on the Estimated Future
: ’~’¯~/’ ’~ ~’~ " ~"~-~ ¯ ~"~Alreadylnthe : GeueralFund=, YearOngolng
BAO Description ’,cost Revenue 1999-00Adopted : BSR "costs~ ~ ~~:Budget
Estimated Beginning Budget Stabilization Reserve (BSR) Balance
Adopted Budget Addition to BSR
Downtown Urban Design Improvements, CIP 19608
Salary and Benefit Increases Retroactive to July 1, 1999 for Management
and Confidential Employees
City Manager Executive Recruitment
Friends of the Palo Alto Library Grant
Arts Council of Santa Clara County Grant
Palo Alto Art Center Foundation Donation
Cost of Sound Wall for Tennis Facility at 3005 Middlefield Rd.
IT Strategic Plan
Citizens Options for Public Safety (COPS)
Local Law Enforcement (LLE) Block Grant
Downtown Parking Structure Feasibility Study, CIP 19530
Golf Course Management Agreement
Police Department Table of Organization Change
Animal Services Fees
Major Intersection Improvements, CIP 19073
Johnson Park Lighting Improvements, CIP 19903
Telecommunications Consulting
Midyear Report
City Manager Compensation Package
Crossing Guards
Acquisition of PAMF sites
Infrastructure Staffing
Public Library Fund Grant
$20,591,000
$949,000
($120,349)($120,349)
($432,200)($432,200)($432,200~,
($26,000)($26,000)
($58,000)$58,0O0 $0
($5,407)$5,407 $0
($10,0o0)$10,000 $0
($50,000)($50,000)
($250,100)$60,534 $189,566 $0 ($317,9171
($135,901)$135,901 $0
($26,192)$26,192 $0
($308,000)($308,000)
($34,100)$103,900 $69,800
($10,000)$0 ($7,000)
($1,200)$1,750 .$550 $1,70C
($30,100)$30,100 $0
($19,693)($19,693)
($62,500)($62,500)
$0 $0
($58,700)($58,700)($79,5001
($43,000)($43,000)($43,000)
($6,929,155)($125,000)($7,054,155)($512,000)
($16,400)$16,400 $0 ($125,300)
($103,108)$103,108 $0
BSR Balance After BAO’s I $13,q3~,?~3 I