HomeMy WebLinkAbout2000-04-10 City Council (8)City of Palo Alto
Manager’s Report 3
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: UTILITIES
DATE:APRIL 10, 2000 CMR:193:00
SUBJECT:APPROVAL OF AMENDMENT NO. 1 TO CONTRACT NO.
C9111693 WITH UTILITY CONSTRUCTORS FOR PROVIDING
OVERHEAD CONSTRUCTION SERVICES
RECOMMENDATION
Staff recommends tha~ Council:
Approve and authorize the Mayor to execute the attached Amendment No. 1 to contract
C9111693 with Utility Constructors, to increase the contract amount by $100,000. The
new total contract price will be $1,347,344.
Increase the allocation for the final yearof a 3 year extension authority for fiscal year
2000-2001 from $876,512 to 1,276,512 for a total contract price of $2,623,856.
Approve a minor change to the scope of work to include underground work related to
the maintenance of the electric system.
BACKGROUND
In February 1999, the City entered into a contract with Utility Constructors in the amount
of $370,832 for providing overhead construction services on the City’s overhead electric
transmission and distribution system (CMR: 146:99). The contractor was asked to provide
two overhead crews (four-man crew and two-man crew) to be used full time by the City’s
Electric Operations Division for a period of five months, with an option to extend the term
for two additional 12 month periods. The contractor services include: replacement of
deteriorated poles on the overhead electrical system; replacement of transformers, air
switches, connectors, insulators, conductors, and other miscellaneous equipment; and
overhead maintenance work required on the electric system to assure compliance with
standards meeting potential General Order 95 guidelines. In addition, the contractor’s crews
CMR:193:00 Page 1 of 3
will be available to assist Electric Operations in the restoration of power during emergency
and storm events.
Utility Constructors was selected because of its recent experience with related projects,
understanding of the scope of services to be provided, commitment of firm pricing for the
entire contract periods, and the foreman’s qualifications and experience. Utility Constructors
has been working under that contract and has performed in an outstanding manner.
The existing contract allows the City and Utility Constructors to extend the contract for up
to two additional 12 month periods, through July 31, 2001. In July 1999, staff issued
contract Change Order #1 to extend the performance through July 31, 2000 and increase the
contract amount by $876,512 for a total contract price of $1,247,344.
DISCUSSION
As a result of an ongoing overhead line and underground system inspection programs
required by General Order 95 and General Order 128 of the State of California, several
potential problems and safety hazards have been identified. These potential problems will
affect the reliability of the electric system if not fixed as soon as possible. Utilities
Engineering and Operations proposes to have the contractor, Utility Constructors, perform
this high priority maintenance work to maintain the safety of the overhead and underground
electric system.
Utility Constructors has agreed to provide a three-man crew to perform the additional
maintenance work under the existing contract. Funding for this additional work was not
included in the price of the original contract which will require an additional $100,000 for
the remainder of current fiscal year and $400,000 for the final optional fiscal year 2000-2001.
The attached amendment will not only increase the contract amount to cover additional
overhead maintenance work but will also change the scope of the contract to include
underground work related to the maintenance of the electric system.
RESOURCE IMPACT
This amendment will increase the contract amount by $100,000 for FY 1999-2000 and
$400,000 for FY 2000-2001. However, no additional funds are required. Funds for this
project are available in the FY 1999-2000 Electric Capital Improvement Program Budget and
Distribution Operation and Maintenance Budget. Continued work under this contract for FY
2000-2001 will be subject to satisfactory performance by the contractor and appropriation
of required funds in these fiscal years. This action has no impact on construction work forces
since it is being performed by an outside contractor. .~
CMR:193:00 Page 2 of 3
POLICY IMPLICATIONS
This report does not represent any change to existing City policies.
ENVIRONMENTAL REVIEW
This project is categorically exempt from California Environmemal Quality Act (CEQA).
ATTACHMENTS
Attachment A: Amendment No. 1 to Contract No. C9111693
PREPARED BY: Sager Farraj, Senior Power Engineer
DEPARTMENT HEAD APPROVAL:
drector of Utilities
CITY, MANAGER APPROVAL:
EMI HARRISON
Assistam City Manager
CMR:193:00 Page 3 of 3
AMENDMENT NO. ONE TO"CONTRACT NO. C9111693
BETWEEN THE CITY OF PALO ALTO AND
uTILITY CONSTRUCTORS
-This Amendment No.1 to Contract .No. C9111693
("Contract") is entered into , by and between the
CITY OF PALO ALTO, a chartered city and a municipal corporation of
the State of California ("CITY"), and UTILITY CONSTRUCTORS, a
partnership, located at 7039 Ceres Ct., Suite 15, Redding,
California 96002 ("CONTRACTOR").
RE C I TAL S:
WHEREAS~ the Contract was entered into between the
parties for the provision of providing overhead construction
services and incidental underground electrical work; and
WHEREAS, the parties wish to amend the Contract;
NOW, THEREFORE, in consideration of the’covenants, terms,
conditions, and provisions of this Amendment, the parties agree:
follows:
SECTION i.Section 4 is hereby amended to read as
’~SECTION 4 -COMPENSATION
4.1 In consideration of the full
performance of the Services by CONTRACTOR,
CITY will pay CONTRACTOR a total sum not to
exceed One Million Three Hundred Forty Seven
Thousand Three Hundred Forty Four Dollars
($1,347,344) payable within thirty (30) days
of submission by CONTRACTOR of its itemized
billings, in triplicate, in accordance with
the following fee schedule set forth in
Exhibit "B". Payment of the services will be
made in monthly progress payments in
proportion to the quantum of services
performed, as set forth in Exhibit "A"."
00328 c10071834
1
SECTION 2. An amendment to the Scope of Services,
Exhibit "A’;] is hereby attached.
SECTION 3. Except as herein modified, all other
provisions of the Contract, including any exhibits and subsequent
amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly
authorized representatives executed this Amendment on the date
first above written
ATTEST:
City Clerk
APPROVED AS~TO FORM:
CITY OF PALO ALTO
Mayor
UTILITY hONSTRUCTORS
Senior Asst. City Attorney
APPROVE D:
Assistant City Manaqer
By:
Its:
Taxpayer I.D. No.68-0328862
Director of Utilities
Acting Director of
Administrative Services
Purchasing/Insurance Review
Attachment :
EXHIBIT ~A":SCOPE OF PROJECT AND TIME SCHEDULE
00328 cl 0071834
CERTIFICATE OF ACKNOWLEDGMENT
(Civil Code § 1189)
STATE )
)
)
= On ~i~C/’/ Z% ~0Oo , before me, the undersigned, a
notary public in and for said County, personally appeared
¯
~~ (or proved to me on the basis of
satisfactory evidence) to be the person(~ whose name(~ is/~r~
subscribed to thewithin instrument, and acknowledged to me that
he, she/t-bey executed th@-- same in- h~m/her/th~i4~ authorized
capaci{y~, and ~that by h-i.s/her/t/~4~i~ signature(~ on the
instrument the person(~, or the entity upon behalf of which the
person(~ acted, executed the instrument.
WITNESS my hand and official seal.
00328 el 0071834
3
Amendment to Exhibit "A"
Part II - Scope of Work or Services as Amended:
As a result of an ongoing overhead line and underground system inspection
programs required by General Order 95 and General Order 128 of the State
of California, several potential problems and safety hazards have been
identified. Utilities Engineering and Operations requests the contractor
(Utility Constructors) to.perform this high priority maintenance work to
maintain the safety of the overhead and underground electric system.
Utility Constructors is lo provide a three-man crew to performthe
additional maintenance work and incidental underground Work under the
existing contract.
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