HomeMy WebLinkAbout2000-04-10 City CouncilCity of Palo Alto
CitY Manager’ S Rep°rt
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT:COMMUNITY SERVICES
DATE:APRIL 10, 2000 CMR: 190:00
SUBJECT:APPROVAL OF AMENDMENT NUMBER ONE TO THE
ADOLESCENT COUNSELING SERVICES AGREEMENT,
C0117283 IN THE AMOUNT OF $17,435 TO PROVIDE
COUNSELING SERVICES TO AT RISK YOUTH AND THEIR
FAMILIES FOR FISCAL YEAR 1999-2000.
RECOMMENDATION
Staff recommends that the Council approve and authorize the Mayor to execute the
attached contract amendment for Adolescent Counseling Services, increasing the current
contract amount by $17,435, bringing the total contract amount to $107,151. The
contract is for on-campus counseling services for youth and counseling services for at-
risk youth and their families.
BACKGROUND
On June 28, 1999, Council approved a contract with Adolescent Counseling Services in
the amount of $89,716 (CMR:287:99),to provide counseling services to youth at the four
secondary schools in the Palo Alto Unified School District. Services include group,
individual and family counseling services, outreach services, intervention and prevention
services and information, and referral services.
DISCUSSION
The current contract with Adolescent Counseling Services provides for three full-time
licensed mental health professionals and two part-time bilingual Latino Outreach
Counselors to perform direct counseling and liaison work at the four secondary schools in
the community. Counseling, outreach, intervention, prevention and information and
referral services are currently being provided on campuses.
Strategic plans for the provision of comprehensive services to at risk youth in the Palo
Alto community include safeguarding the population of high-risk youth in this
community and meeting their special needs. Additional services for academic
intervention and support, life skills development, job coaching and community
CMR:190:00 Page 1 of 2
development are critical to meeting those needs. Amendment No. 1 increases the current
contract by $17,435 for a total contract amount of $107,151. This will allow increased
hours for a Latino Outreach Counselor to provide intervention and prevention services to
high-risk youth both on and off campus and outside of regular school hours. This
aftercarecomponent will provide continuity, stability and positive resources for this high-
risk population.
RESOURCE IMPACT
Implementation of staff’s recommendation would reduce the Supplemental Law
Enforcement Services Fund (SLESF) by $17,435. These funds were secured from
AB3229 in 1996 for the Positive Alternatives for Youth Program, the Community Crime
Alert Program and the GREAT program (CMR:481:96).
POLICY IMPLICATIONS
This recommendation is consistent with existing City policies.
ENVIRONMENTAL REVIEW
This program is not a project as defined by the California Environmental Quality Act and
is not subject to CEQA requirements.
ATTACHMENTS
Attachment A:
Attachment B:
Attachment C:
Amendment No. 1 to Agreement C0117283
Approved Agreement CO 117283
CMR:287:99
PREPARED BY:Kathy Espinoza-Howard, Administrator and
Margaret Wong, Management Assistant
DEPARTMENT HEAD
PAUL THILTGEN
Director of Community Services
CITY MANAGER APPROVAL:
Assistant City Manager
CMR: 190:00 Page 2 of 2
ATTACHMENT A
AMENDMENT NO. 1 TO CONTRACT NO. C0117283
BETWEEN THE CITY OF, PALO ALTO AND
ADOLESCENT COUNSELING SERVICES,INC.
This Amendment No.1 to Contract No. C01172.83
~"Contract") is entered into , by and between the
CITY OF PALO ALTO, a chartered city and a municipal corporation of
the State of California ("CITY"), and ADOLESCENT COUNSELING
SERVICES, INC. a corporation, duly organized and existing under the
nonprofit corporation law of the State of California, located at
4000 Middlefield Rd., FH, Palo Alto, CA 94303, ("CONSULTANT").
RE C I TAL S:
WHEREAS, CITY desires to obtain certain counseling and
outreach services for young adolescents in the community
("Program"), as more fully described in Exhibit "A"; and
WHEREAS, the parties wish to amend the Contract;
NOW, THEREFORE, in consideration of the covenants, terms,
conditions, and provisions of this Amendment, the parties agree:
SECTION 5.1 is hereby amended to read as follows:
"5.1 CITY will compensate CONSULTANT for the
following services and work:
5.1.1 In consideration of the full
performance of the Basic Services, including any
authorized reimbursable expenses, CITY will pay
CONSULTANT a fee not to exceed One Hundred Seven Thousand
One Hundred Fifty One Dollars ($107,151). The amount of
compensation will be calculated in accordance with the
schedule set forth in Exhibit "B". On the billing form
provided by CITY, CONSULTANT shall submit a bill by the
fifteenth (15th) working day of the following month for
services provided under this Contract during the
preceding three months. The bill shall specify actual
expenditures directly related to this Contract as
follows, in accordance with Exhibit "B". The fees of the
consultants, who have direct contractual relationships
with CONSULTANT, will be~approved, in advance, by CITY.
CITY reserves the right to refuse payment of such fees,
if such prior approval is not obtained by CONSULTANT.
5.1.2 The full payment of charges for extra
work or changes, or both, in the execution of the Program
will be made, provided such request for payment is
00128 po 0071803
initiated by CONSULTANT and authorized, in writing, by
the program manager. Payment .will be made within thirty
(30) days of submission by CONSULTANT of a statement, in
triplicate, of itemized costs covering such work or
changes, or both. Prior to commencing sdch extra work or
changes, or both, the parties will agree upon an
estimated maximum cost for such extra work or changes.
CONSULTANT will not be paid for extra work or changes,
including, without limitation, any design work or change
order preparation, which is made necessary on account of
CONSULTANT’s errors, omissions, or oversights.
5.1.3 Direct personnel expense of employees
assigned to the execution of the Program by CONSULTANT
will include only the work and other documents pertaining
to the Program, and in services ~endered during the
program to the extent such services are expressly
contemplated under this Contract. Included in the cost
of direct personnel expense of these employees are
salaries and mandatory and customary benefits such as
statutory employee benefits, insurance, sick leave,
holidays and vacations, pensions and similar benefits."
SECTION 2. The following exhibits to the Contract are
hereby amended to read as set forth in the attachments to this
Amendment, which are incorporated in full by this reference:
"a. Exhibit "A" entitled "1999-00 Scope of
Program Services".
Budget."
b. Exhibit "B" entitled "1999-00 Contract
SECTION 3. Except as herein modified, all .other
provisions of the Contract, including any exhibits and subsequent
amendments thereto, shall remain in full force and effect.
00128 po 0071803
2
IN WITNESS WHEREOF, the parties have by their duly
authorized representatives executed this Amendment on the date
first above written.
ATTEST:CITY OF PALO ALTO
City Clerk Mayor
APPROVED AS TO FORM:
Senior Asst. City Attorney
APPROVED:
Assistant City Manager
Director of Administ~La~v~
Services
Risk Manager
ADOLESCENT COUNSELING
SERVICES, INC.
Title:
Taxpayer Identification No.
51-0192551
(Compliance with Corp. Code § 313 is
required if the entity on whose behalf
this contract is signed is a corporation.
In the alternative, a certified corporate
resolution attesting to the signatory
authority of the individuals’signing in
their respective capacities is acceptable)
Attachments :
EXHIBIT "A" :
EXHIBIT "B":
SCOPE OF PROGRAM SERVICES & TIME SCHEDULE
CONTRACT BUDGET
00128 po 0071803
CERTIFICATE OF ACKNOWLEDGMENT
(Civil Code § 1189)
STATE OF
COUNTY OF
)
)
)
On L~-~..~/~Q, oo0 , before me, the undersigned, a
nQtary public in ~nd for said County, personally appeared
personally known to m~ (or prov~ to me aon the basis of
satisfactory evidence) to be the person(s) whose name(s)- i~/are
subscribed to the within instrument, and acknowledged to me that
~e-/-s~/they executed the same in .hi-~/their authorized
capacity(ies), and that by his/hot{their signature(s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
S of Notary Public
00128 po 0071803
CERTIFICATE OF ACKNOWLEDGMENT
(Civil Code § 1189)
STATE OF
COUNTY OF
)
)
)
On.~~,~a~-~) , before me, the undersigned, a
notary public in ~and’ for said County, personally appeared
pegsonally known to me (orJproved t4 /m~ on the ~asis of
satisfactory evidence) to be the person(s) whose name(s) i~/are
subscribed to the within instrument, and acknowledged to me that
~/they executed the same in hk-s~/their authorized
capacity(ies), and that by ~/4~e~/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) ~acted, executed the instrument.
WITNESS my hand and official seal.
S ture of Notary Public
00128 po 0071803
EXHIBIT "A"
ADOLESCENT COUNSELING SERVICES (ACS), INC.
On-Campus Counseling Program
1999-00 SCOPE OF PROGRAM SERVICES
PROGRAM SERVICES
II
CONSULTANT shall provide an On-Campus Counseling Program to make crisis
intervention and direct counseling services easily available to middle and high school
students and family members. CONSULTANT shall provide a Community Counseling
program to coordinate on-site services, referral services and crisis counseling.
PROGRAM GOALS
1)To effectively address the emotional and developmental needs of adolescehts and
their families.
2)
3)
To prevent and decrease the incidence of substance abuse, suicides, gang affiliation,
school dropout rates, and symptoms related to stress.
To help families cope with problems and increase students’ chances for academic
success.
4)To expand outreach services to Latino youth and their families and other emerging
populations.
III PROGRAM METHODS
1)
2)
Provide crisis intervention and direct counseling services at four secondary schools
in Palo Alto. Services shall be provided at Palo Alto High School, Gurm High
School, Jane Lathrop Stanford Middle School, and Jordon Middle School.
Provide three licensed and experienced mental health professionals as program
directors. Provide two bilingual/bicultural Latino Outreach Counselor to perform
direct counseling and liaison work at all four secondary school sites and in the
community.
3)
4)
Recruit, train and supervise ten graduate-level or post-graduate counseling interns to
work twenty hours per week at the four secondary school sites.
Group counseling sessions shall be co-facilitated by two agency interns, or by one
agency intern and one school staff member or another licensed professional.
ACS 1Exhibit "A"
IV
5)Outreach services shall consist of individual and group counseling for students, after-
school workshops for parents and referrals to appropriate community services,
including recreation, employment training and placement, and mentoring.
6)Site based prevention and early intervention services shall include individual, family
and support group counseling.
7)Provide two licensed mental health professionals at Gunn and Palo Alto High
Schools to coordinate on-site services, referral services and crisis counseling.
8)Community Counseling program directors shall regularly attend meetings with
human service staff at all four school sites in order to discuss the needs of individual
students, as well as issues affecting the campus as a whole.
9)Maintain office space on campuses and provide necessary resources to maximize the
ability to provide direct crisis counseling and referral of students.
10)Provide individual and group crisis intervention within the four secondary schools,
working closely with school guidance staff and administrators to respond to needs
on in a timely and appropriate way.
11)Provide counseling services to at risk youth and their families through the Positive
Alternatives for Youth (PAY) Program. The City of Palo Alto Recreation
Department Supervisor for PAY shall conduct supervision of PAY program goals
and objectives for the bilingual counselor.
12) Conduct a client survey to measure the impact of the program on clients’ behavior.
PROGRAM OBJECTIVES
1)Provide counseling services to 400 Palo Alto students and their families.
2)Provide 1,700 individual and family counseling sessions.
3)Provide 185 group counseling sessions.
4)Reach 150 Latino students and family members through outreach services.
5)Provide direct crisis counseling to 100 high school students and their parents.
6)Serve 450 high school students through prevention and early intervention.
7)Facilitate the identification and referral of 50 high school students to appropriate
community mental health providers.
ACS 2
Exhibit "A"
V
8)Provide referrals to On-Campus counseling program and early intervention to 230
high school students.
9)Provide counseling services to 45 at risk teens through the PAY program.
10)Provide regular counseling services to 22 at risk teens through the PAY program.
11)Provide counseling services to 10 families with at risk teens through the PAY
program.
12)Provide 27 group-counseli.ng sessions for at risk teens through the PAY program.
13)Provide weekly counseling sessions to 2 at risk teens.
DELIVERABLES
1)Consultant shall provide-quarterly activity reports relating to this Scope of Program
Services for the periods ending September 30, 1999, December 31, 1999, March 31,
2000, and June 30, 2000, within fifteen days after these dates.
Each report shall cover the preceding quarter and other such information as the
Program Manager may request. The final report shall .focus on the preceding quarter,
but also shall provide information on contract services for the entire year. Each
report shall be prepared in the form agreed upon by the Program Manager and the
Consultant.
VI
2)Provide a copy of client survey and a summary of survey results.
TIME SCHEDULE
VII
[] Services shall commence on July 1, 1999 and continue through June 30, 2000.
[]Quarterly progress reports shall be completed and submitted to the City on the fifteenth
day after each quarter.
REQUIREMENTS
[]The City of Palo Alto requires mention of its name in all materials that acknowledge
donors in any public announcements or publicity regarding funded programs.
CONSULTANT shall comply with the Americans with Disabilities Act (ADA) of 1990.
ACS 3Exhibit "A"
EXHIBIT "B"
ADOLESCENT COUNSELING SERVICES, INC
On-Campus Counseling Program and Counseling Services for At-Risk Youth (PAY)
1999-00 CONTRACT BUDGET
SALARIES
INSURANCE
289,009
241
8,011
4,382
143
2,973
193
3,117
105,73",
~UDIT
LENT AND UTILITIES
VlAINTENANCE AND REPAIR
~HONE 30~
;TAFF DEVELOPMENT AND TRAINING .
~RAVEL AND MEETINGS 254
NFORMATION AND TECHNOLOGY .
~QUIPMENT
)FFICE SUPPLIES AND MATERIALS 563
’RINTING AND PUBLISHING 4,310 810
)IRECT SUBSIDY -
)THER 113 42
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fflCATE OF
501(c) Insurance Progra~ns, Inc
280 Second Street, Suite 220 .
Los Altos CA 94022
Dennis Costa, CPCU
Phone No 800-442-4867 Fax No. 800-449-8563
INSURED
Adolescent Counseling Services
Sue Barkhurst
4000 Middlefield Rd., FH
Palo Alto CA 94303
LIABILITY INSU
THIS CERTIFICATE IS
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
COMPANYA TIG Premier Insurance
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THIS IS TO CERTIFY THAT THE P’OLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED’ TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
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CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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RECEIVED
JUL 0 6 1998
CERTIFICATE HOLDER
City of Palo Alto
Human Service Division
Attn: Cathy Espinosa-Howard
4000 Middlefield Rd.
Palo Alto CA 94303
ACORD 25-S (1/95)
CPADCS-
CANCELLATION
Office of HumanServices
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE TI~tEREOF, THE ISSUING COMPANY VVILL ENDEAVOR TO #,tAIL
3 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE COf~.IPAfIy. ITS AGENTS OR REPRESENTATIVES.
AUTHORLED REPRESEHTATI/E
Dennis Costa, CPCU
" ACORD CORPORATION 198,8
ATTACHMENT B
CO CT NO.
BETWEEN THE CITY OF PALO ALTO AND
ADOLESCENT COUNSELING SERVICES, INC.
FOR CONSULTING SERVICES
This Contract No.C¢~7~is entered into 7~
by and between the CITY OF PALO ALTO, a chartered cit~ and a
municipal corporation of the. State of California ("CITY"), and
ADOLESCENT COUNSELING SERVICES, INC., a corporation duly organized
and existing under the Nonprofit Corporation Law of the State of
California, located at 4000 Middlefield Road, FH, Palo Alto, CA
94303 ("CONSULTANT").
RECITALS:
WHEREAS, CITY desires to obtain certain counseling and
outreach services for young .adolescents in the community
("Program"), as more fully described in Exhibit "A"; and
WHEREAS, CITY desires to engage CONSULTANT, including its
employees, if any, in providing the Services by reason of its
qualifications and experience in performing the Service~, and
CONSULTANT has offered to complete the Program on the terms and in
the manner set forth herein;
NOW, THEREFORE, in consideration of the covenants, terms,
conditions, and provisions of this Contract, the parties agree:
SECTION i. TERM
i.I This Contract will commence on July I, 1999 and will
terminate on June 30, 2000,. unless this Contract is earlier
terminated by CITY. Upon the receipt of CITY’s notice to proceed,
CONSULTANT will commence work on the initial and subsequent Program
tasks in accordance with the time schedule set forth in Exhibit
"A". Time is of.the essence of this Contract. In the event that
the Program is not completed within the time required through any
fault of CONSULTANT, CITY’s city manager will have the option of
extending the time schedule for any period of time. This provision
will not preclude the recovery of damages for delay caused by
CONSULTANT.
SECTION 2
CORRECTIONS
SCOPE OF PROGRAM SERVICES;CHANGES
2.1 The scope of Services constituting the Program will
be performed, delivered or executed by CONSULTANT under the phases
of the Basic Services as described below.
2.2 CITY may order substantial changes in the scope or
character of the Basic Services, or the Program, either decreasing
or increasing the amount of work required of CONSULTANT. In the
event that such changes are ordered, subject to the approval of
CITY’s City Council, as may be required, CONSULTANT will be
990511 syn 0071618
entitled to full compensation for all work performed pr±or to
CONSULTANT’s receipt of the notice of change and further will be
entitled to an extension of the time schedule. Any increase in
compensation for substantial changes will be determined in
accordance with the provisions of this Contract. CITY will not be
liable for the cost or payment of any change in work, unless the
amount of additional compensation attributable to the change in
work is agreed to, in writing, by CITY before CONSULTANT commences
the performance of any such change in work.
SECTION 3. OUALIFICATIONS, STATUS, AND DUTIES OF
CONSULTANT
3.1 CONSULTANT represents andwarrants that it has theexpertise and professional qualifications to furnish or cause to be
furnished the Services. CONSULTANT further represents and warrants
that the program director and every individual, including any
consultant, charged with the performance of the Services are duly
licensed or certified by the State of California, to the extent
such licensing Or certification is required by law to perform the
Services, and that the Program will be executed by them or ~nder
their supervision.
3.2 In reliance on the representations and warranties
set forth in this Contract, CITY hires CONSULTANT to execute, and
CONSULTANT covenants and agrees that it will execute or cause to be
executed, the Program.
3.3 CONSULTANT will assign a single program director to
have supervisory responsibility for the performance, progress, and
execution of the Program. The program director will represent
CONSULTANT during the day-to-day work on the Program. If
circumstances or conditions subsequent to the execution of this
Contract cause the substitution of the program director, the
CONSULTANT shall notify the program manager of such a change.
3.4 CONSULTANT represents and warrants that it will:
3.4.1 Procure all permits’ and licenses, pay all
charges and fees, and.give all notices which may be necessary and
incident to the due and lawful prosecution of the Program;
3.4.2 Keep itself fully informed of all existing and
future Federal, State of California, and local laws, ordinances,
regulations, orders, and decrees which may a’ffect those engaged or
employed under this Contract and any materials used in CONSULTANT,s
performance of the Services;
3.4.3 At all times observe and comply with, and causeits employees and consultants, if any, who are assigned to the
performance of this Contract to observe and comply with, the laws,
ordinances, regulations, orders and decrees mentioned above; and
3.4.4 Will report immediately to the program manager,
in writing, any discrepancy or inconsistency it discovers in the
2990511 syn 0071618
laws, ordinances, regulations, orders, and decrees mentioned above
in relation to the deliverables.
3.5 Any deliverables given to, or prepared or assembled
by, CONSULTANT or its consultants, if.any, under this Contract will
become the property of CITY and will not be made available to any
individual or organization by CONSULTANT or its consultants, if
any, without the prior written approval of the city manager.
3.6 CONSULTANT will provide CITY with two (2) copies of
any documents which are a part of the deliverables upon their
completion and acceptance by CITY.
3.7 I~ CITY requests additional copies of any documents
which are a part of the deliverables, CONSULTANT will provide such
additional copies, and CITY will compensate CONSULTANT for its
duplicating costs.
3.8 CONSULTANT will be responsible for employing or
engaging all persons necessary to execute the Program. .All
consultants of CONSULTANT will be deemed to be directly controlled
and supervised by CONSULTANT, which will be responsible for’their
performance.
3.9 In the~execution of the Program, CONSULTANT and its
consultants, if any, will at all times be considered independent
contractors and not agents or employees of CITY.
3.10 CONSULTANT ~will perform or obtain or cause to be
performed or obtained any and all of the following Additional
Services, not included under the Basic Services, if soauthorized,
in writing, by CITY:
3.10.1 Providing services as an expert witness in
connection with any public hearing or meeting, arbitration
proceeding,or proceeding of a court of record;
3.10.2 Incurring travel and subsistence expenses for
CONSULTANT and its staff beyond those normally required under the
Basic Services;
3.10.3 Performing any other Additional Services that
may be agreed upon by the parties subsequent to the execution of
this Contract; and
3.10.4 Other Additional Services now or hereafter
described in Exhibit "A" to this Contract.
3.11 CONSOLTANT will be responsible for employing
all consultants deemed necessary to assist CONSULTANT in the
performance of the Services. CONSULTANT shall be responsible for
the performance of its consultants or subcontractors in fulfilling
the provisions of this contract.
3990511 syn 0071618
3.12 CONSULTANT shall coordinate its services with
other existing organizations providing similar services in order to
foster community cooperation and to avoid unnecessary duplicatibn
of services.
3.13 CONSULTANT shall seek out and apply for other
sources of revenue in support of its operation or services from
county, state~ federal and private sources. Unless deemed
inappropriate by the program manager, CITY shall support CONSULTANT
in its search of grants, funding, or other income by serving as a
sponsoring agency, by providing letters of support, or by rendering
advice on application for grants.
3.14 CONSULTANT shall include an acknowledgment of
CITY funding and support in all appropriate publicity or
publications regarding its programs and services using~words to the
effect that "services are provided in cooperation with the City of
Palo Alto" or ’~through City of Palo Alto funding" as approved by
the program manager.
3.15 Throughout the term of this Con~racb~CONSULTANT shall remain an ind6pendent, nonprofit corporatioh under
the laws of California governed solely by a Board of Directors,
with up-to-date bylaws. CONSULTANT shall operate by its Bylaws.
Any changes in CONSULTANT,s Articles of Incorporation, Bylaws, or
tax-exempt status shall be reported by’CONSULTANT immediately to
the Program Manager.
3.16 The Board of Directors of CONSULTANT shallinclude representation from the broadest possible Gross section of
the community including: those with expertise and interest in
CONSULTANT, s services, representatives from community
organizations, and users of CONSULTANT’s services.
3.17 All meetings of the Board of Directors ofCONSULTANT shall be open to the public, except meetings, or
portions thereof,.dealing with personnel or litigation matters.
3.18 CONSULTANT shall keep minutes of all regular
and special meetings of its Board of Directors.
.SECTION 4.DUTIES OF CITY
4.1 CITY will furnish or cause to be furnished the
services listed in Exhibit "A" and such information regarding its
requirements applicable to the Program as may be reasonably
requested by CONSULTANT.
4.2 CITY will review and approve, as necessary, in a
timely manner the deliverables and each phase of work performed by
CONSULTANT. CITY’s estimated time of review and’approval will be
furnished to CONSULTANT at the time of submission of each phase of
work. CONSULTANT acknowledges and understands that the
interrelated exchange of information among CITY’s various
departments makes it extremely difficult for CITY to firmly
4990511 syn 0071618
establish the time of each review and approval task. CITY’s
failure to review and approve within the estimated time schedule
will not constitute a default under this Contract.
4.3 The city manager will represent CITY for all
purposes under this Contract. The Administrator for the Office of
Human Services is designated as the program manager for the city
manager. The program manager will supervise the performance,
progress, and execution of~the Program, and will be assisted by the
Management Assistant for the Office of Human services.
4.4 In the event CITY should determine from any
identifiable source, including but not limited to reports submitted
by CONSULTANT under this contract or any evaluation report from any
identifiable source, that there is a condition which requires
correction, CITY may forward to CONSULTANT requests for corrective
action. Such requests shall indicate the nature of the issue or
issues which are to be reviewed tot determine the need for
corrective action and may include a recommendation as to
appropriate corrective action. Within thirty (30) days of CITY’s
request, CONSULTANT shall submit its response, which shall include
its views of the problem and proposed action, if any. Upon request
of either party, the parties shall meet to discuss any such request
and response within the thirty-day period specified.
SECTION 5.COMPENSATION
5.1 CITY will compensate CONSULTANT for the following
services and work:
5.1.1 In consideration of the full performance of the
Basic Services, including any authorized reimbursable expenses,
CITY will pay CONSULTANT a fee not to exceed Eighty-Nine Thousand
Seven Hundred Sixteen Dollars ($89,716.00). The amount of
compensation will be calculated in accordance with the schedule set
forth in Exhibit "B". On the billing form provided by CITY,
CONSULTANT shall submit a bill by the fifteenth (15th) working day
of the following month for services provided under this Contract
during the preceding three months. The bill shall specify actual
expenditures directly .related to this Contract as follows, in
accordance with Exhibit "B". The fees of the consultants, who have
direct contractual relationships with CONSULTANT, will be approved,
in advance, by CITY. CITY reserves the right to refuse payment of
such fees, if such prior approval is not obtained by CONSULTANT.
5.1.2 The full payment of charges for extra work orchanges, or both, in the execution of the Program will be made,
provided such request for payment is initiated by CONSULTANT and
authorized, in writing, by the program manager. Payment will be
made within thirty (30) days of submission by CONSULTANT of a
statement, in triplicate, of itemized costs covering such work or
changes, or both. Prior to commencing such extra work or-change~,
or both, the parties will agree upon an estimated maximum cost for
such extra work or changes. CONSULTANT will not be paid for extra
work or changes, including, without limitation, any design work or
5990601 syn 0071618
change order preparation, which is made necessary on account of
CONSULTANT’ s errors, omissions, or oversights.
5.1.3 Direct personnel expense of employees assignedto the execution of the Program by CONSULTANT will include on!y the
work and other documents pertaining to the Program, and in services
rendered during the program to the extent such services are
expressly contemplated under this Contract. Included in the cost
of direct personnel expense of these employees are salaries and
mandatory and customary benefits such as statutory employee
benefits, insurance, sick leave, holidays and vacations, pensions
and similar benefits.
5.2 The schedule of payments will be made as follows:
5.2.1 Payment of the Basic Services will be made in
quarterly progress payments in proportion to the quantum of
services performed, or in accordance with any other schedule of
payment mutually agreed upon by the parties~ as set forth in
Exhibit "B", or within thirty ~(30) days of submission. Final
payment will be made by CITY after CONSULTANT has submitted all
deliverables, including, without limitation, reports which ha~e
been approved by the program manager.
5.2.2 No deductions will be made from CONSULTANT’scompensation on account of penalties, liquidated damages, or other
sums withheld by CITY from payments to general contractors~
.SECTION 6.PROGRAM RECORDS
Upon reasonable notice, CONSULTANT shall grant the
program manager access to all CONSULTANT records, data, statements,
and reports, which pertain to this Program. CONSULTANT shall
secure all necessary client and/or personnel release of information
forms to allow the program manager and others specifically
designated, in writing by the program manager to be’afforded such
access. Access to clinical records will be coordinated with the
client, the client’s representative and the CONSULTANT upon
reasonable request from the program manager. CONSULTANT is not
required to provide information, the disclosure of which is
expressly prohibited by California or Federal lawS.
SECTION 7.ACCOUNTING, AUDITS, OWNERSHIP OF RECORDS
7.1 CONSULTANT shall appoint a fiscal agent who shall be
responsible for the financial and accounting activities of
CONSULTANT, including the receipt and disbursement of CONSULTANT
funds.
7.2. CONSULTANT shall appoint from its Board a treasurerwho shall review Financial Statements of CONSULTANT on a regular
basis.
7.3 Records of the direct personnel expenses andexpenses incurred in connection with the performance of Basic
6
990511 syn 0071618
Services and Additional Services pertaining to the Program will be
prepared, maintained, and retained by CONSULTANT in accordance with
generally accepted accounting principles and will be made available
to CITY for auditing purposes at mutually convenient times during
the term of this Contract and for three (3) years following the
expiration or earlier termination of this Contract.
7.4 CONSULTANT shall providefor independint audit of
its fiscal year transactions, records, and financial reports at
least every two (2) years. The certified public accountant shall
submit the report to both parties. The cost of this audit shall~be
borne by CONSULTANT.
7.5 The original~, of the deliverables prepared by or
under the direction of CONSULTANT in the performance of this
Conhract will become the property of CITY irrespective of whether
the Program is completed upon CITY’s payment of the amounts
required to be paid to CONSULTANT. These originals will be
delivered to CITYwithout additional compensation. CITY will have
the right to utilize any final and incomplete drawings, estimates,
specifications, and any other documents prepared hereunder by
CONSULTANT, but CONSULTANT disclaims any responsibility or
liability for any alterations or modifications of such documents.
SECTION 8.INDEMNITY
8.1 CONSULTANT agrees to protect, indemnify, defend and
hold harmless CITY, its Council members, officers, employees and
agents, from any and all demands, claims, or liability of any
nature, including death or injury to any person, property damage or
any other loss, caused by or arising out of CONSULTANT’s, its
officers’, agents’, consultants, .or employees’ negligent acts,
errors, or omissions, or willful misconduct, or conduct for which
applicable law may impose strict liability on CONSULTANT in the
performance of or failure to perform its obligations under this
Contract.
SECTION 9.WAIVERS
9.1 The waiver by either party of any breach or
violationof any covenant, term, condition or provision of this
Contract or of the provisions of any ordinance or law will not be
deemed to be a waiver of any such covenant, term, condition,
provision, ordinance, or law or of any subsequent breach or
violation of the same or of any other covenant, term, condition,
provision, ordinance or law. The subsequent acceptance by either
party of any fee or other money which may become due hereunder will
not be deemed to be a waiver of any preceding breach or violation
by the other party of any covenant, term, condition or provision of
this Contract or of any applicable law or ordinance.
9.2 No payment, partial payment,, acceptance, or partial
acceptance by CITY will operate as a waiver on the part of CITY of
any of its rights under this Contract.
7990511 syn 0071618
SECTION I0, INSURANCE
i0.I CONSULTANT, at its ~sole cost and expense, will
obtain and maintain, in full force and effect during the term of
this Contract, the insurance coverage described in Exhibit "C",
insuring not only CONSULTANT and its consultants, if any, but also,
with the exception of workers’ compensation, employer’s liability
and professional liability insurance, naming CITY as an additional
insured concerning CONSULTANT’s performance under this Contract.
10.2 All insurance coverage required hereunder will be
provided through carriers with Best’s Key Rating Guide ratings of
A:X or higher which are admitted to transact insurance business in
the State of California. Any and all consultants of CONSULTANT
retained to perform Services under this Contract will obtain and
maintain, in full force and effect during the term of this
Contract, identical insurance coverage, naming CITY as an
additional insured under such policies as required above.
10.3 Certificates of such insurance, preferably on the
forms provided by CITY, will be filed with CITY concurrently, with
the execution of this Contract. The certificates will be subjec~
to the approval of CITY’s risk manager and will contain an
endorsement stating that the insurance is primary coverage and will
not be canceled or altered by the insurer except after filing with
the CITY’s city clerk thirty (30) days’ prior written notice of
such cancellation or alteration, and that the City of Palo Alto is
named as an additional insured except in policies of workers’
compensation, employer’s liability, and professional liability
insurance. Current certificates of such insurance will be kept on
file at all times during the term of this Contract with the city
clerk.
10.4 The procuring of such required policy or policies
of insurance will not be construed to limit CONSULTANT’s liability
hereunder nor to fulfill the indemnification provisions of this
Contract. Notwithstanding .the policy or policies of insurance,
CONSULTANT will be obligated for the full and total amount of any
damage, injury, or loss caused by or directly arising as a result
of the Services performed under this Contract, including such
damage, injury, or loss arising after the Contract is terminated or
the term has expired.
SECTION II. WORKERS’ COMPENSATION
II.I CONSULTANT, by executing this Contract, certifies
that it is aware of the provisions of the Labor Code of the State
of California which require every employer to be insured against
liability for workers, compensation or to undertake self-insurance
in accordance with the provisions of that Code, and certifies that
it will comply with such provisions, as applicable, before
commencing the performance of the Program.
8990511 syn 0071618
PROGRAM
SECTION 12 -TERMINATION OR SUSPENSION OF CONTRACT OR
12.1 The city manager may suspend the execution of the
Program, in whole or in part, or terminate this Contract, with or
without cause, by giving thirty (30) days’ prior written notice
thereof to CONSULTANT, or immediately after submission to CITY by
CONSULTANT of any completed item of Basic Services. Upon receipt
of such notice, CONSULTANT will immediately discontinue its
performance under this Contract.
12.2 CONSULTANT may terminate this Contract or suspend
its execution of the Program by giving thirty (30) days’ prior
written notice thereof to CITY, but only in the event of a
substantial failure of performance by CITY or in the event CITY
indefinitely withholds or withdraws its request for the initiation
or continuation of Basic Services or the execution of the Program.~
12.3 Upon such suspension or termination~ by CITY,
CONSULTANT will be compensated for the Basic Services and
Additional Services performed and deliverables received ~and
approved prior to receipt of written notice from CITY of’suc~
suspension or abandonment, together with authorized additional and
reimbursable expenses then due. If the Program is resumed after it
has been suspended for more than 180 days, any change in
CONSULTANT’s compensation will be subject to renegotiation and, if
necessary, approval of CITY’s City Council. If this Contract is
suspended or terminated on account of a default by CONSULTANT, CITY
will be Obligated to compensate CONSULTANT only for that portion of
CONSULTANT’s services which are of direct and immediate benefit to
CITY, as such determination may be made by.the city manager in the
reasonable exercise of her discretion.
12.4 In the event of termination of this Contract or
suspension of work on the Program by CITY where CONSULTANT is not
in default, CONSULTANT will receive compensation as follows:
12.4.1 For~approved items of services, CONSULTANT will
be compensated for each item of service fully performed in the
amounts authorized under this Contract.
12.4.2 For approved items of services on which a
notice to proceed is issued by CITY, but which are not fully
performed, CONSULTANT will be compensated for each item of service
in an amount which bears the same ratio to the total fee otherwise
payable for the performance of the service as the quantum of
service act~ally rendered bears to the services necessary for the
full performance of that item of service.
12.4.3 The total compensation payable under the
preceding paragraphs of this Section will not exceed the payment
specified under Section 5 for the respective items of service to be
furnished by CONSULTANT.
9990511 syn 0071618
12.5 Upon such suspension or termination, CONSULTANT
will deliver to the city manager immediately any and all copies of
the deliverables, whether or not completed, prepared by CONSULTANT
or its consultants, if any, or given to CONSULTANT or its
consultants, if any, in connection with this Contract. Such
materials will become the property of CITY.
12.6 The failure of CITY to agree with CONSULTANT’s
independent findings, conclusions, or recommendations, if the same
are called for under this Contract, on the basis of differences in
matters of judgment, will not be construed as a failure on the part
of CONSULTANT to fulfill its obligations under this Contract.
SECTION 13.ASSIGNMENT
13.1 This Contract is for the personal services of
CONSULTANT, therefore, CONSULTANT will not assign, transfer,
convey, or otherwise dispose of this Contract or any right, title
or interest in or to the same or any part thereof without the prior
written consent of CITY. A consent to one assignment will not be
deemed to be a consent to any subsequent assignment. Any
assignment made without the approval of CITY will be void and, at
the option of the city manager, this Contract may be terminated.
This Contract will not be assignable by operation of law.
SECTION 14.NOTICES
14.1 All notices hereunder will be given, in writing,
and mailed, postage prepaid, by certified mail, addressed as
follows:
To CITY:.Office of the City Clerk
City of Palo Alto
Post Office Box 10250
Palo Alto, CA 94303
Copy to:Office of Human Services
City of Palo Alto
4000 Middlefield Road, T2
Palo Alto, CA 94303
To CONSULTANT: Attention of the program director
at the address of.CONSULTANT recited above
SECTION 15.CONFLICT OF INTEREST
15.1 In accepting this Contract, CONSULTANT covenants
that it presently has no interest, and will not acquire any
interest, direct or indirect, financial or otherwise, which would
conflict in any manner or degree with the performance of the
Services.
15.2 CONSULTANT further covenants that, in the
performance of this Contract, it will not employ contractors or¯ persons having such an interest mentioned above. CONSULTANT
I0990511 syn 0071618
certifies that no one who has or will have any financial interest
under this Contract is an officer or employee of CITY; this
provision will be interpreted in accordance with the applicable
provisions of the Palo Alto Municipal Code and the Government Code
of the State of California.
SECTION 16.NONDISCRIMINATION
16.1 As set forth in the Palo Alto Municipal Code, no
discrimination will be made in the employment of persons under this
Contract because of the age, race, color, national origin,
ancestry, religion, disability, sexual preference or gender of such
person. If the value of this Contract is, or may be, five thousand
dollars ($5,000) or more, CONSULTANT agrees to meet all
requirements’ of the Palo Alto Municipal Code pertaining to
nondiscrimination in employment, including completing the requisite
form furnished by CITY and set forth in Exhibit "D"
16.2 CONSULTANT agrees that each contract for services
from independent providers will contain a provision substantially
as follows: .~
"[Name of Provider] will provide CONSULTANT
with a certificate stating that [Name of
Provider] is currently in compliance with all
Federal and State of California laws covering
nondiscrimination in employment; and that
[Name of Provider] will not discriminate in
the employment of any person under this
contract because of the age, race, color,
national origin, ancestry, religion,
disability, sexual preference or gender of
such person.,’
16.3 If CONSULTANT is found in violation of the
nondiscrimination provisions of the State of California Fair
Employment Practices Act or similar provisions of Federal law or
executive order in the performance of this Contract, it will be in
default of this Contract. Thereupon, CITY will have the power to
cancel or suspend this Contract, in whole or in part, or to deduct
the sum of twenty-five dollars ($25) for each person for each
calendar day during which such person was subjected to
discrimination, as damages for breach of contract, or both. Only
a finding of the State of California Fair Employment Practices
Commission or the equivalent federal agency or officer will
constitute evidence of a breach of this Contract.
16.4 If CONSULTANT’ is found in default of the
nondiscrimination provisions of this Contract, CONSULTANT will be
found in material breach of this Contract. Thereupon, CITY will
have the power to cancel or suspend this Contract, in whole or in
part, or to deduct from the amount payable to CONSULTANT the sum of
two hundred fifty dollars ($250) for each calendar day during which
CONSULTANT is not in compliance with this provision as damages for
breach of contract, or both.
ii990511 syn~71618
SECTION 17.MISCELLANEOUS PROVISIONS
17.1 CONSULTANT represents and warrants that it has
knowledge of the requirements of the federal Americans with
Disabilities Act of 1990, and the Government Code and the Health
and Safety Code of the State of California, relating to access to
public buildings and accommodations for disabled persons, and
relating to facilities for disabled persons. CONSULTANT will
comply with or ensure by its advice that compliance with such
provisions will be effected pursuant to the terms of this Contract.
17.2 Upon the agreement of the parties, any controversy
or claim arising out of or relating to this Contract may be settled
by arbitration in accordance with the Rules of the American
Arbitration Association, and judgment upon the award rendered by
the Arbitrators may be entered in any court having jurisdiction
thereof.
17.3 This Contract will be governed by the laws of the
State of California, excluding its conflicts of law. ~
17.4 In the event that an action is brought, the parties
agree that trial of such action will be vested exclusively in the
state courts of California or in the United States District Court
for the Northern District of California in the County of Santa
Clara, State of California.
17.5 The prevailing party in any action brought to
enforce the terms of this Contract or arising out of this Contract
may recover its reasonable costs and attorneys’ fees expended in
connection with that action.
17.6 This document represents the entire and integrated
Contract between the parties and supersedes all prior negotiations,
representations, ’and contracts, either written or oral. This
document may be amended only by a written instrument, which is
signed by the parties.
17.7 All provisions of this Contract, whether covenants
or conditions, will be deemed to be both covenants and conditions.
17.8 The covenants, terms, conditions and provisions of
this Contract will apply to, and will bind, the heirs, successors,
executors, administrators, assignees, and consultants, as the case
may be, of the parties.
17.9 If a court of competent jurisdiction finds or rules"
that any provision of this Contract or any amendment thereto is
void or unenforceable, the unaffected provisions of this Contract
and any amendments thereto will remain in full force and effect.
17.10 All exhibits referred to in this Contract and any
addenda, appendices, attachments, and schedules which, from time
12
990511 syn 0071618
to time, may be referred to in any duly executed amendment hereto
are by such reference incorporated in this Contract and will be
deemed to be a part of this Contract.
17.11 This Contract may be executed in any number of
counterparts, each of which will be an original, but all of which
together will constitute one and the same instrument.
17.12 This Contract is subject to the fiscal provisions
of the Charter of the City of Palo Alto and the Palo Alto Municipal
Code. This Contract will terminate without any penalty (a) at the
end of any fiscal year in the event that funds are not appropriated
for the following fiscal year, or (b) at any time within a fiscal
year in the event that funds are only appropriated for a portion of
the fiscal year and funds for this Contract are no longer
available. This Section 17.12 will take precedence in the event of
a conflict with any other covenant, term, condition, or provision
of this Contract.
III
III
III
III
III
III
III
III
III
III
III
III
13
990511 syria71618
IN WITNESS WHEREOF, the parties hereto have by their duly
authorized representatives executed this Contract on the date first
above written.
City Clerk
CITY
APPROVED AS TO FORM:
Senior Asst. City Attorney
ADOLESCENT COUNSELING
SERVICES, INC.
° ect~r of A~n~e~vices --
Insurance evi ,
Attachments :
EXHIBIT "A" :
EXHIBIT "B" :
EXHIBIT "C" :
EXHIBIT "D" :
By:
Its:
Taxpayer’s I.D. No. 51-0292551
APPROVED AS TO CONTENT:
~[d ihist. ~t r @- " "
Of~ice o~ ~mra-~ Services
SCOPE OF PROGRAM SERVICES &TIMESCHEDULE
CONTRACT BUDGET
INSURANCE
NONDISCRIMINATION COMPLIANCE FORM
990511 syn 0071618
14
CERTIFICATE OF ACKNOWLEDGMENT
(Civil Code § i189)~
STATE OF
COUNTY OF
On ..C~o~.~_~.~ /~ , before me, i the undersigned, a
Notary Public/fn and for said County and State, personally appeared
, personally kno~ tom~ or proved to me ~n’the basis~of satisfactory evidence to be the
person(~) whose name(.~) is/~ subscribed to the within instrument
and acknowledged to me that he/~ executed the same in
hi~t~-~/~~-, ~ authorized capacity(~), and that by his/~~
signature~ on the instrument the person(~, or the entity upon
behalf of which the person~~) acted, executed the instrument.
WITNESS my hand and official seal.
gnature of Notary Public
990511 syn 0071618
15
CERTIFICATE OF ACKNOWLEDGMENT
(Civil Code § 1189)
STATE OF
COUNTY OF
On ~4~_~ ~/ /~’~’~, before me, the undersigned, a
Notary Publi~n an~ for s~id County and State, personally appeared
, personally known to
me or proved to me on the basis of satisfactory evidence to be the
person~) whose name(~J is/a~-e~ subscribed to the within instrument
and acknowledged to me that ~4~/she/b~ executed the same in
hi-~/her/tg~r authorized capacity(-i-e~), and that by h-i~/her/ti~i-r
signature~) on the instrument the person(~J, or the entity upon
behalf of which the person~) acted, executed the instrument.
WITNESS my hand and official seal.
Jignature of Notary Public
990511 syn 0071618
16
EXHIBIT "A"
ADOLESCENT COUNSELING SERVICES (ACS), INC.
On-Campus Counseling Program.
1999-00 SCOPE OF PROGRAM SERVICES
I PROGRAM SERVICES
II
CONSULTANT shall provide an On-Campus Counseling Program to make crisis
intervention and direct counseling services easily available to middle and high school
students and family members. CONSULTANT shall provide a Community Counseling
Program to coordinate on-site services, referral services and crisis counseling.
PROGRAM GOALS
1)To effectively address the emotional and developmental needs of adolesceiats and
their families.
2)
3)
To prevent and decrease the incidence of substance abuse, suicides, gang affiliation,
school dropout rates, and symptoms related to stress.
To help families cope with problems and increase students’ chances for academic
success.
III
4)To expand outreach services to Latino youth and their families and other emerging
populations.
PROGRAM METHODS
1)
2)
3)
Provide crisis intervention and direct counseling services at four secondary schools
in Palo Alto. Services shall be provided at Palo Alto High Scho.ol, Gunn High
School, Jane Lathrop Stanford Middle School, and Jordon Middle School.
Provide three licensed and experienced mental health professionals as program
directors. Provide two bilingual/bicultural Latino Outreach Counselor to perform
direct counseling and liaison work at all four secondary school sites and in the
community.
Recruit, train and supervise ten graduate-level or post-graduate counseling interns to
work twenty hours per week at the four secondary school sites.
ACS
Exhibit "A"
IV
4)Group counseling sessions shall be co-facilitated by two agency interns, or by one
agency intern and one school staff member or another licensed professional.
5)Outreach services shall consist of iiadividual and group counseling for students, after-
school workshops for parents and referrals to appropriate community services,
including recreation, employment training and placement, and mentoring.
6)
7)
Site based prevention and early intervention services shall include individual, family
and support group counseling.
Provide two licensed mental health professionals at Gunn and Palo Alto High
Schools to coordinate on-site services, referral services and crisis counseling.
8)Community Counseling program directors shall regularly attend meetings with
human service staff at all four school sites in order to discuss the needs of individual
students, as well as issues affecting the campus as a whole.
9)Maintain office space on campuses and provide necessary resources to maximize the
ability to provide direct crisis counseling and referral of students.
lO)Provide individual and group crisis intervention within the four secondary schools,
working closely with school guidance staff and administrators to respond to needs
on in a timely and appropriate way.
11)Conduct a client survey to measure the impact of the program on clients’ behavior.
PROGRAM OBJECTIVES
1)
2)
Provide counseling services to 400 Palo Alto students and their families.
Provide 1,700 individual and family counseling sessions.
3)Provide 185 group counseling sessions.
4)
5)
Reach 150 Latino students and family members through outreach services.
Provide di¢ect crisis counseling to 100 high school students and their parents.
6)Serve 450 high school students through prevention and early intervention.
,7)Facilitate the identification and referral of 50 high school students to appropriate
community mental health providers.
ACS 2Exhibit "A"
8)Provide referrals to On-Campus counseling program and early intervention to 230
high school students.
V DELIVERABLES
1)Consultant shall provide quarterly activity reports relating to this Scope of Program
Services for the periods ending September 30, 1999, December 31, 1999, March 31,
2000, and June 30, 2000, within fifteen days after these dates.
Each report shall cover the preceding quarter and other such information as the
Program Manager may request.. The final report shall focus on the preceding quarter,
but also shall provide information on contract services for the entire year. Each
report shall be prepared in the form agreed upon by the Program Manager and the
Consultant.
2)Provide a copy of client survey and a summary of survey results.
TIME SCHEDULE
vii
" Services shall commence on July 1, 1999 and continue through June 30, 2000.
[]Quarterly progress reports.shall be completed and submitted to the City on the fifteenth
day after each quarter.
REQUIREMENTS
The City of Palo Alto requires mention of its name in all materials that acknowledge
donors in any public announcements or publicity regarding funded programs.
CONSULTANT shall comply with the Americans with Disabilities Act (ADA) of 1990.
ACS
Exhibit "A"3
EXHIBIT "B"
ADOLESCENT COUNSELING SERVICES, INC
On-Campus Counseling Program
1999-00 CONTRACT BUDGET
SALARIES
INSURANCE’
AUDIT
RENT AND UTILITIES
MAINTENANCE AND REPAIR
271,574
241
8,011
4,382
143
2,973
193
3,117
88,302
PHONE 308
STAFF DEVELOPMENT AND TRAINING .
TRAVEL AND MEETINGS 254
INFORMATION AND TECHNOLOGY
~QUIPMENT .
OFFICE SUPPLIES AND MATERIALS 563
4,310PRINTING AND PUBLISHING
DIRECT SUBSIDY
OTHER
810
113 42
EXHIBIT C I of 2
CITY OF PALO ALTO &
PALo ALTO U~IFIED SCHOOL DIST
P O ~OX 10250
PALO ALTO CA 94303
PRODUCER
CERTIFICA E OF
501(c) Insurance Programs, Inc
280 Second Street, Suite 220
Los Altos CA 94022
Dennis Costa, CPCU
EVHIBIT C 2 Of 2
LIABILITY INSURANCEcsRACS0003 06/30/98THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
COMPANY
Ph0ne No800-442-4867 Fax No. 800-449-8563
INSURED
Adolescent Counseling Services
Sue Barkhurst
4000 Middlefield Rd., FH
Palo Alto CA 94303
COVERAGES
A
COMPANY
8
COMPANYc
COMPANY
D
TIG’Premier Insurance
LIMITS
GENERAI~ AGGREGATE
PRODUCTS ¯ COMP/OP AGG
PERSONAL & ADV INJURY
EACH OCCURRENCE
FIRE DAMAGE (Any otle.f~re)
MED EXP (Any one person)
COMBINED SINGLE LIMIT
¯ F~ROPERTY DAMAGE
’ AUTO ONLY ¯ EA ACCIDENT
OTHER THAN AUTO ONLY:
EACH ACCIDENT
AGGREGATE
EACH OCCURRENCE
AGGREGAT.E
$
$
$
$
$
$
S
S
!$
WC STATU- j ~OTH-X TORY LIMITS .ER !
EL EACH ACCIDENT [ $ I, 000, 000
THIS IS TO CERTIFY THAT THE POI~ICIES OF INSURANCE I~ISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NO13NITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH’THIS
CERTIFICATE &lAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO
t POLICY EFFECTIVE POLICY EXPIRATIONI*TR TYPE OF INSURANCE POLICY NUMBER
/DATE (MM/DO/YY)DATE (MM/DD/YY)
I GENERAL LIABILITY ’
~ COMMERCIAL GENERAL LIABILITY
BODILY INJURY!! SCHEDULED AUTOS (Per person)
’ BODILY iNJURYNON-OWNED AUTOS (Per acodenl)
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DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLESISPECtAL ITEMS
CERTIFICATE HOLDER
City of Palo Alto
Human Service Division
Attn: Cathy Espinosa-Howard
4000 Middlefield Rd.
Palo Alto CA 94303
ACORD 25-S (1/95)
CPADCS-
Office of Human
CANCELLATION SO trices
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF. THE ISSUI~iG COMPANY WILL ENDEAVOR TO MAIL
3 0 DAYS WRITTEN ,’IOTICE TO THE CERTIFICATE HOLDER NA&IED TO THE LEFT.
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE CO~,IPANY. ITS AGENTS OR REPRESENTATIVES
AUTHORIZED REPRESEi’ITATIVE
~ ~Dennis Costa, CPCU
"’ ACORD CORPORATION 1988
EXHIBIT "D"
Form 410
Program/Project: On-Campus Counseling Program
Certification of Nondiscrimination: As suppliers of goods or
services to the City of Palo Alto, the firm and individuals listed
below certify that they do not discriminate in employment with
regards to age, race, color, religion, sex, national origin, ancestry,
disability, or sexual preference; that they are in compliance with all
Federal, State and local directives and executive orders regarding
nondiscrimination in employment.
Agency: Adolescent Counseling Services
Title of Officer Signing:
Signature:Date:
ATTACHMENT C~
City of Palo
City Manager’s Report
TO:
FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES
.DATE:JUNE 28, 1999 CMR: 287:99
SUBJECT:APPROVAL OF T~0~-IUMAN SERVICES RESOURCE
ALLOCATION PROCESS (I-ISRAP) SERVICE AGREEMENTS
OVER $65,000 FOR FISCAL YEAR 1999-00
RECOMMENDATION
Staff recommends that the City Council approve and authorize the Mayor to execute the
following contracts for fiscal year 1999-00:
1.Adolescent Counseling Services (ACS), in the amount of $89,716.
2.Avenidas, in the amount of $420,623.
3.Palo Alto Community Child Care (PACCC), in the amount of $402,005.
BACKGROUND
Twenty-five nonprofit agencies requested funding for fiscal year 1999-00 through the Human
Services Resource Allocation Process (HSRAP). Therequests totaled $1,558,588. Council
policy provides for available 1999-00 funds of $1,099,972, which includes a 3 percent
($32,038) cost of living adjustment was added over the 1998-99 allocation of $1,067,934.
Staff’s recommendation of $1,158,275 includes available funds plus additional one-time
increases of $58,303.
DISCUSSION
On May 20, 1999, the Finance Committee recommended approval of twenty Human Services
contracts as part of the HSRAP process. Three of the recommended contracts exceed
$65,000, requiring City Council approval. The Finance Committee also recommended one-
time additions of $31,790 to all previously funded HSRAP agencies (See Attachment One)
. which increased the staff recommendation from $1,158,275 to $1,190,065.
RESOURCE IMPACT
The HSRAP funding recommendations will provide $1,190,065 in General Fund support to
twenty programs. Of this amount, $1,158,274 was included in the City Manager’s Proposed
CMR: 287:99 Page 1 of 2
1999-00 Budget in the Community Services Department and $31,790 will be funded from
the General Fund Budget Stabilization Reserve pursuant to the Finance Committee’s budget
recommendation to provide CPI adjustments.
POLICY IMPLICATIONS
This recommendation does not represent any change to existing City policies
ENVIRONMENTAL REVIEW
:The proposed funding recommendation and authorization of Human Service contracts do not
necessitate any environmental assessment as defined by the California Environmental
Quality Act (CEQA) and is notsubject to CEQA requirements.
ATTACHMENTS
Attachment One:
Attachment Two:
HSRAP Selection Committee & Finance Committee Funding
Recommendations FY 199-00
Contracts
PREPARED BY: Kathy Espinoza-Howard, Administrator, Human Services
DEPARTMENT HEAD:
PAUL THILTGEN
Director of Community Services
CITY MANAGER APPROVAL:
cc: Contracting Agencies
Human Relations Commission
CMR: 287:99 Page 2 of 2