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Home My WebLink About2000-03-27 City CouncilTO: FROM: DATE: C ty HONORABLE CITY COUNCIL City of Palo Alto Manager’s Report CITY MANAGER DEPARTMENT:POLICE MARCH 27, 2000 CMR:158:00 SUBJECT:APPROVAL OF BUDGET AMENDMENT ORDINANCE (BAO) IN THE AMOUNT OF $43,000 AND AMENDMENT TO CONTRACT NO. C0117140 WITH ALL CITY MANAGEMENT SERVICES, INC., FOR ADULT CROSSING GUARD SERVICES RECOMMENDATION Staff recommends that Council approve the attached Budget Amendment Ordinance (BAO) in the amount of $43,000 and the amendment to Contract No. C0117140 with All City Management Services, Inc. for a total contract amount of $176,000, for adult crossing guard services. DISCUSSION Project Description In August 1999, the City entered into an agreement with All City Management Services, Inc. in the amount of $133,000 to provide adult crossing guards at 14 locations. In October 1999, several meetings were held concerning the safety of children in the area surrounding Jane Lathrop Stanford, Fairmeadow and Hoover Schools. Alma Street, Middlefield, East Meadow and East Charleston Roads are major cross streets providing access to these schools. One suggestion presented at one of the meetings was to provide adult crossing guards at four additional locations. The locations included the following intersections: Waverley Street and East Meadow Drive; Middlefield Road and East Meadow Drive; Middlefield Road and Mayview Street; and Middlefield and East Charleston Roads. After consultation with City and School District staff, a decision was made by the City Manager at that time to immediately add the four guards, without the usual evaluation of the pedestrian and vehicle traffic. The additional guards assist in reducing the number of potential conflicts between cars and pedestrians/bicyclists and create a safer environment for children to Wialk/ride to CMR:158:00 Page 1 of 3 school. Many parents in this area drive their children to school because they do not feel it is safe for them to cross these intersections. With the addition of these four guards, more parents will allow their children to walk or ride a bicycle to and from school, thus reducing vehicle traffic. The contract with All City Management Services Inc. needs to be increased to cover the four additional locations. The amendment will augment the existing agreement to cover the cost of the four positions for a ten-month period of time, including the remainder of the regular school year and summer school. Staff will evaluate the locations during the spring to determine if they meet the City’s criteria for crossing guards. RESOURCE IMPACT The attached BAO requests an additional appropriation from the Budget Stabilization Reserve (BSR) of $43,000. These additional funds will cover the remainder of the regular school year, and summer school. Based upon previous year’s expenditures and the probability that all of the new crossing guard locations will be staffed this summer, the total amount of this year’s contract will not exceed $176,000. Ongoing funding will be requested as part of the Police Department’s 2000-01 Proposed Budget. Pending the evaluation by staff of the additional locations, the amount of the ongoing expense may change. Attachment B summarizes the BAO’s approved to date in 1999-00 that impact the General Fund Budget Stabilization Reserve. This attachment also estimates future year ongoing costs associated with BAO’s approved to date to provide a projection for the future resource needs from the General Fund for those programs approved after the adoption of the 1999-00 Budget. POLICY IMPLICATIONS This report does not represent any change to existing City policies. ENVIRONMENTAL ASSESSMENT This is not a project under the California Environmental Quality Act (CEQA). CMR:158:00 Page 2 of 3 ATTACHMENTS Attachment A: Attachment B: Attachment C: Budget Amendment Ordinance Budget Amendment Ordinances Impacting General Fund Reserves Approved to Date in 1999-00 Contract Amendment PREPARED BY: DEPARTMENT HEAD: CITY MANAGER APPROVAL: Sergeant Doug Keith, Traffic Supervisor CMR:158:00 Page 3 of 3 ORDINANCE NO. ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO TO AMEND THE BUDGET FOR THE FISCAL YEAR 1999-00 TO PROVIDE AN ADDITIONAL APPROPRIATION OF $43,000 FOR ADDITIONAL ADULT CROSSING GUARD SERVICES WHEREAS, pursuant to the provisions of Section 12 of Article III of the Charter of the City of Palo Alto, the Council on June 28, 1999 did adopt a budget for fiscal year 1999-00; and WHEREAS, the need was identified in October 1999 for crossing guards in the area surrounding Jane Lathrop Stanford, Fairmeadow and Hoover Schools; and WHEREAS, to address this need the City added four crossing guards to locations in this area; and WHEREAS, the cost of adding the four additional crossing guard stations is $43,000, which will be added to the existing contract with All City Management Services, Inc. for crossing guard services, bringing the total contract amount to $176,000; and WHEREAS, the additional appropriation of $43,000 will come from the General Fund Budget Stabilization Reserve (BSR). Future year ongoing costs will be included as part of the 2000-01 Police Department Proposed Budget. WHEREAS, City Council authorization is needed to amend the 1999-00 budget as hereinafter set forth. NOW, THEREFORE, the Council of the City of Palo Alto does ORDAIN as follows: SECTION i. The sum of Forty Three Thousand Dollars ($43,000) is appropriated to the Traffic Services Functional Area in the Police Department. SECTION 2. This transaction will reduce the General Fund Budget Stabilization Reserve from $20,532,908 to $20,489,908. SECTION 5. As specified in Section 2.28.080(a) of the Palo Alto Municipal Code, a two-thirds vote of the City Council is required to adopt this ordinance. SECTION 6. The Council of the City of Palo Alto hereby finds that this is not a project under the California Environmental Quality Act and, therefore, no environmenta! impact assessment is necessary. SECTION 7. As provided in Section 2.04.350 of the Palo Alto Municipal Code, this ordinance shall become effective upon adoption. INTRODUCED AND PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST:APPROVED: City Clerk Mayor APPROVED AS TO FORM:City Manager Senior Asst. City Attorney Director of Administrative Services Chief of ~olice city o!pa oA to ATTACHMENT B Budget Amendment Ordinances Impacting General Fund Reserves Approved=To-Date in 1999-00 BAO Description Placeholders .Cost Revenue Already in the Impact on the 1999.00 Adopted General Fund BSRBudget Estimated Future Year Ongoing Costs Estimated Beginning Budget Stabilization Reserve (BSR) Balance Adopted Budget Addition to BSR Downtown Urban Design Improvements, CIP 19608 Salary and Benefit Increases Retroactive to July 1, 1999 for Management and Confidential Employees City Manager Executive Recruitment Friends of the Palo Alto Library Grant Arts Council of Santa Clara County Grant Palo Alto Art Center Foundation Donation Cost of Sound Wall for Tennis Facility at 3005 Middlefield Rd. IT Strategic Plan Citizens Options for Public Safety (COPS) Local Law Enforcement (LLE) Block Grant Downtown Parking Structure Feasibility Study, CIP 19530 Golf Course Management Agreement Police Department Table of Organization Change Animal Services Fees Major Intersection Improvements, CIP 19073 Johnson Park Lighting Improvements, CIP 19903 Telecommunications Consulting City Manager Compensation Package Crossing Guards $20,591,000 $949,000 ($120,349)($120,349) ($432,200)($432,200) ($26,000)($26,000) ($58,000)$58,000 $0 ($5,407)$5,407 $0 ($10,000)$10,000 $0($50,000)($50,000) ($250,100)$60,534 $189,566 $0 ($135,901)$135,901 $0 ($26,192)$26,192 $0 ($308,000).($308,000) ($34,100)$103,900 $69,800 ($10,000)$0 ($1,200)$1,750 $550 ($30,100)$30,100 $0 ($19,693)($19,693) ($62,500)($62,500) ($58,700)($58,700) ($43,000)($43,000) ($432,20~ ($317,917 ($7,000 $1,70 ($79,500 ($43,000 BSR Balance After BAO’s $20,489,908 sAasd~budget\99-00 budget\99-O0 BAOs\BAO Impact on Reserves.xls as of [Date] AMENDMENT NO.ONE TO AGREEMENT BETWEEN THE CITY OF PALO ALTO AND ALL CITY MANAGEMENT +SERVICES, INC.FOR SCHOOL CROSSING GUARD SERVICES THIS AMENDMENT NO. ONE TO AGREEMENT BETWEEN THE CITY OF PALO ALTO AND ALL CITY MANAGEMENT SERVICES, INC.FOR SCHOOL CROSSING GUARD SERVICES is made and entered into this dayof March, 2000, by and between the CITY OF PALO ALTO,a municipal corporation of California, hereinafter referred to as"CITY," and ALL CITY MANAGEMENT SERVICES, INC., a Californiacorporation, hereinafter referred to as "CONTRACTOR". RECITALS: I. On August 2, 1999, CITY entered into an agreement for school crossing guard services with CONTRACTOR. 2. CITY now desires to increase the maximum compensation authorized under that agreement to reflect an enlargement of the number of school crossing guard~ required by CITY to be provided by CONTRACTOR. NOW, THEREFORE, section 3.2 of the agreement identified hereinabove is amended to read as follows: "3.2 Total compensation provided by CITY to CONTRACTOR shall not exceed the amount of One Hundred Seventy Six Thousand Dollars ($176,000’.00) during the initial term of this Agreement and shall not exceed that same amount in any additional year extension of this Agreement provided for herein without amendment of this Agreement. In the event that total compensation reaches this limit during the term of this Agreement, CONTRACTOR shall cease performance under this Agreement unless and until compensation is augmented by amendment of this Agreement." 1 00309 cl 0043931 Except as expressly amended herein, all other terms and conditions of the agreement shall remain in full force and effectiveness. ATTEST: City Clerk APPROVED AS TO FORM: CITY OF PALO ALTO Mayor Senior Asst. City Attorney APPROVED: ALL CITY MANAGEMENT SERVICES, INC. Assistant City Manager By: Name: Director of Administrative Services Title: Police Chief Risk Manager By: Name: Title: (Compliance with Corp. Code § 313 is required if the entity on whose behalf this contract is signed is a corporation. In the alternative, a certified corporate resol9tion attesting to the signatory authority of the individuals signing in their respective capacities is acceptable) Attachments : EXHIBIT "A": Non-Discrimination Compliance Report EXHIBIT "B": Certificate of Insurance 2 00309 cl 0043931 CERTIFICATE OF ACKNOWLEDGMENT (Civil Code ~ 1189) STATE OF ) COUNTY OF ) On , , before me, the undersigned, a Notary Public in and for said County and State, personally appeared , personally known tome or proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person.(s) acted, executed the instrument. WITNESS my hand and official seal. Signature of Notary Public CERTIFICATE OF ACKNOWLEDGMENT (Ci’vil Code ~ 1189) STATE OF ) COUNTY OF ) On , , before me, the undersigned, a Notary Public in and for said County and State, personally appeared , personally known tome or proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the en[ity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Signature of Notary Public 300309 el 0043931