HomeMy WebLinkAbout2000-03-21 City Council (5)City of Palo Alto
City Manager’s Report
TO:HONORABLE CITY COUNCIL
ATTENTION: FINANCE COMMITTEE
FROM:CITY MANAGER DEPARTMENT:ADMINISTRATIVE
SERVICES
DATE:MARCH 21, 2000 CMR:167:00
SUBJECT:1999-00 MID-YEAR CAPITAL IMPROVEMENT PROGRAM
PROJECTS STATUS REPORT
This is an informational report and no Council action is required.
BACKGROUND
This report provides the Finance Committee with information on the status of the City’s
Capital Improvement Program (CIP) projects as of December 31, 1999. In the attached
matrix (Attachment A), all City departments have submitted information on their projects
and commented on any issues which might cause a change in the scope or timing of the
projects. Information in this report is intended to keep Council abreast of progress on all
CIP projects that were open at the beginning of the 1999-00 fiscal year and on those
projects which were added or completed during the current year.
DISCUSSION
The attached matrix categorizes CIP projects into minor projects (projects which can be
completed within a one-year period) and multi-year projects (projects which have multi-
year budgets and/or complex implementation schedules with identifiable phases). The
projects status portion of the matrix identifies the phase the project was in as of
December 31, 1999. Information on phases is intended to give Council a perspective on
how much progress was made on a project. Three distinct phases are utilized, as follows:
CMR: 167:00 Page 1 of 3
Phase:
Pre-Design
Design
Construction
Activities:
Preparation of a feasibility study
Development of a master plan
Definition of a project scope
Preparation of an Environmental Impact Report
Hiring a design consultant
Completion of project design
Soliciting bids or proposals
Acquisition of major equipment
Installation
Implementation of a project
The comments section of the matrix provides Council with in, formation clarifying the
status of certain projects.
In the attached matrix, projects are listed by department for the General Fund and by fund
for the Enterprise and Internal Service Funds. Within each department or fund, the
projects are ordered by project number, which includes the year of Council approval
(year of approval is shown by the second two digits of the 5-digit project number or the
first two digits of a 4-digit project number). The matrix also includes information on the
total or accumulated budget for projects, the remaining budget as of the beginning of the
fiscal year, the fiscal year expenditures through December 31, 1999, including
commitments (encumbrances), and the remaining balance in the project budget as of mid-
year.
The matrix does not include "continuous" projects. These projects, such as water meter
replacement, have no definitive beginning or end dates and receive ongoing funding to
reflect the continuing replacement cycles or commitments. During the first half of 1999-
00, progress was made on all of the "continuous" projects (Attachment B).
ATTACHMENTS
Attachment A:
Attachment B:
Mid-Year Capital Improvement ProjectS Status Matrix
List of Continuous Projects
PREPARED BY:Larry Hartmann, Staff Accountant
Mary White, Staff Accountant
CMR: 167:00 Page 2 of 3
DEPARTMENT HEAD APPROVAL:
Services
CITY MANAGER APPROVAL:
City Manager
CMR: 167:00 Page 3 of 3
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Attachment B
LIST OF CONTINUOUS PROJECTS
Administrative Services
18822
18614
19618
19808
19914
Computer Aided Map
Financial Database Upgrade
GIS Application
Financial Applications Development
New Computer Acquisitions
Community Services
18617
19415
Art in Public Places
Park Facilities Improvements
Public Works
General Fund
18903
18971
18670
19018
19101
19309
8870.
8021
8022
Sidewalk Improvements
Street Improvements (Utility Users Tax)
Street Improvements (Street Improvement Fund)
Cubberley Building Code Modification
Tank Investigation and Removal
ADA Compliance
Storm Drainage Fund
Collection System Improvements
Wastewater Treatment
RWQCP Plant Equipment Replacement
RWQCP System Flow Metering
Utilities
8928
8930
8931
8938
8944
9354
9703
9801
9802
9803
Electric Fund
Customer Design and Connection Services
Traffic Signals Upgrade
Communication System Improvements
Substation Protection Improvements
Substation Facility Improvements
Street Light Replacements
Underground Cable and Equipment Replacement
Fiber Optics Ring System Improvements
Fiber Optics Customer Design and Connection Services
Electric Distribution System Reconstruction and Improvements
Gas Fund
8017
8019
9230
9912/0002
Gas System Extensions
Gas Meters and Regulators
Natural Gas Vehicle Conversions and Purchases
Gas Main Replacements
Wastewater Collection
8020 Sewer System Extensions
9913/9914/0003 Sewer System Rehabilitation and Augmentation
W~erFund
8013
8014
8015
9915/0004
0005
Water System Extensions
Service and Hydrant Replacements
Water Meters
Water Main Replacements
Water Receiving Station