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Home My WebLink About2000-02-07 City Council (13)City of Palo Alto Manager’s Repor TO:HONORABLE CITY COUNCIL FROM:,CITY MANAGER DEPARTMENT: POLICE CMR: 130:00 DATE:FEBRUARY 7, 2000 SUBJECT:ELEVENTH AMENDMENT TO AUTOMATED FINGERPRINT AGREEMENT WITH THE STATE OF CALIFORNIA, COUNTY OF SANTA CLARA AND THE CITIES OF SANTA CLARA COUNTY FOR CAL-ID SYSTEM RECOMMENDATION Staff recommends that Council authorize the Mayor to execute the eleventh amendment to the agreement providing for Palo Alto Police Department’s continued participation in the CAL-ID automated fingerprint system for 1999-2000. DISCUSSION On January 1, 1986, Senate Bill 190 provided for implementation of a statewide automated fingerprint system that could be accessed by local law enforcement agencies. The bill also provided procedures for local government to receive equipment, based upon a sharing of costs with the state. The state paid 70 percent of the cost of the purchase of the equipment. All other costs for implementing local systems are the responsibility of local government. To be eligible to participate in this statewide program and to receive the 70 percent matching grant from the state, each county was required to form a local policy board. The Santa Clara County CAL-ID Local Policy Board was formed in 1988 and is currently composed of Supervisor Pete ’McHugh, from the Board of Supervisors; Mayor Henry Manayan, City of Milpitas, District Attorney George Kennedy; Santa Clara County Sheriff Laurie Smith; Chief William Lansdowne, San Jose Police Department, representing the largest police department; Phil Rose, City Manager of Los Altos; and Chief Steve Schwab, Chair and representative for the Police Chiefs’ Association of Santa Clara County. A staff committee subsequently developed the Santa Clara County program. CIVIR:130:00 Page 1 of 2 Each-year, in order to continue participating in the program, participating agencies are required to amend the agreement for providing automated fingerprint system services. RESOURCE IMPACT The City ofPalo Alto’s share for FY 1999-2000 is $41,607. Funds have been included in the Police Department’s current budget. POLICY IMPLICATIONS This report does not represent any change to existing City policies. ENVIRONMENTAL REVIEW This program is not a project requiring environmental assessment. ATTACHMENT Amendment to the Agreement PREPARED BY: Lynne Johnson, Assistant Police Chief DEPARTMENT HEAD: CITY MANAGER APPROVAL: PATRICK DW~t~ER Chief of Police CMR: 130:00 Page 2 of 2 JRG:CBM:ED:rm 1/6/99 ELEVENTH AMENDMENT TO AGREEMENT TO PROVIDE LOCAL LAW ENFORCEMENT AGENCY ACCESS TO THE CALIFORNIA IDENTIFICATION SYSTEM ADMENDMENT madeTHIS ELEVENTH is and entered into this ~.~ay’of "~.z3~__, 1999, by and between tlie COUNTY OF SANTA CLARA, a .county of the State of California (hereinafter "County"), the CITY OF CAMPBELL,. ~ municipal corpdration, tl~e CITY OF CUPERTINO, a municipal, corporation,the CITY OF GILROY, a municipal corporation, the CITY OF’LOS. ALTOS, a municipal corporation, the TOWN OF.LOS ALTOS HILLS, a municipal corporation, the TOWN OF LOS GATOS, a municipal corporat!on, the CITY OF MILPITAS, a municipal corporation, the CITY OF MONTE SERENO, a municipal .corporation, the CITY OF MORGAN HILL, a municipal corporation, the CITY OF MOUNTAIN VIEW, a municipal corporation, the CITY OF PALO ALTO, a municipal corporation, the CITY oF SAN JosE, a municipal corporation, the CITY OF SANTA CLARA, a municipal corporation, the CITY. OF SARATOGA, a municipal corporation, and the CITY OF SUNNYVALE, a municipal Cqrporation (hereinafter collectively referred to as "Incorporated Cities"). . RECITALS WHEREAS, on April 26, 1988, the County and the Incorporated Cities entered into an agreement entitled "Agreement to Provide Local Law Enforcement ¯ Agency Access to the California Identification System".("AGREEMENT"); and.. WHEREAS, since the date of the AGREEMENT, the County and Incorporated Cities have entered into ten amendments to the AGREEMENT to modify various terms and extend the term of the amended AGREEMENT through June 30; 1999; and 63347,_I .JRG:CBM:ED:rm 1/6/99 .WHEREAS, .the County and the Incorporated Cities desire to extend the term of the amended AGREEMENT for another year; NOW, THEREFORE, in consideration of mutual promises and benefits the County and Incorporated Cities agree that the amended AGREEMENT be further amended as follows: SECTION 1. Se~tion 3 of the AGREEMENT, entitled "TERM" is amended in.full to read as follows: "The term of this AGREEMENT shall Commence upon the date Of execution of this AGREEMENT by all parties and shall terminate on June 30, 2000, unless terminated earlier as provided herein. It is anticipated that the parties will renew this AGREEMENT beyond. June 30, 2000,. by an express writtenamendment.;’ SECTION 2. As required under Section 6.c.3. of the AGREEMENT, a list setting out the operating budge.t for fiscalyear 1999-2000 and¯ reflecting the financial contributions of each party to the AGREEMENT for fiscal year 1999-2000 oPei’ating costs of the Local ID System is attached and incorpora.ted into this Eleventh Amendment as Exhibit A. SECTION 3. This Eleventh Amendment may be executed in one or more counterparts each of which shall be an o~iginal, but all of which together .shall constitute one and the same document. SECTION 4. All other terms and conditions of ¯the amended AGREEMENT shall remain in full force and effect. II II II 63347_1 2 JRG:CBM:ED:rm 1/6/99 WITNESS THE E~.ECUT!ON HEREOF, the day and year first written abo~e. APPROVED AS TO FORM:..CITY OF CAMPBELL City Attorney APPROVED AS TO FORM: By ’"’ ’ ~ ""Dated: CITY OF CUPERTINO City Attorney APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: By.Dated: CITY OF GILROY CITY 0F LOS ALTOS Dated: City Attorney APPROVED AS TO FORM: By "Dated: TOWN OF LOS ALTOS HILLS Town Attorney By.Dated: APPROVED AS TO FORM:- - -TOWN OF LOS GATOS - ¯ Town Attomey APPROVED AS TO FORM: By. CITY OF MILPITAS Dated: City Attorney By Dated: 63347.=1 3 JRG:CBM:ED:rm 1/6/99 APPROVED AS TO FORint:’ ’; ’CITY oFMONTE SERENO City Attorney APPROVED AS TO FORM: By, C.ITY OF MORGAN HILL, Dated: City .Attorney APPROVED AS TO FORM: By. CITY OF MOUNTAIN VIEW Dated: City Attorney Dated: APPROVED AS TO FORM:CITY OF PALO ALTO APPROVED AS TO FORM:CITY OF SAN JOSE Datedi ~ City Attorney APPROVED AS TO FORM:CITY OF SANTA CLARA Dated: City Attorney APPROVED AS TO FORint: By. CITY OF SARATOGA Dated: City Attorney By.Dated: 4 JRG:CBM:ED:rm 1/6/99 APPROVED AS TO FORM:CITY OF SUNNYVALE City Attorney APPROVED As TO FORM: By. ~couNTY OF SANTA CLARA ¯ Dated: By.Dated: 63347_1 5 PERSONNEL SANTA CLARA COUNTY CAL~ID PROPOSED BUDGET "FISCAL YEAR 1999-2000 Salary " 7 Latent Fingerprint Examiner ll’s Holiday/Overtime Pay 7 Latent Fingerprint Examine~ Irs 489,041 28,119 Total Expected Pe~:sonnel Expenditure: (Salary Source: San Jose Police DepartmentFiscal Unit) $517,160 NoN-PERSONAl, ~ ~LIT Maintenance’..$14,825[]Fax Maintenance 800[]Supplies and film 7,000[]Training 7,000[]Professional dues and certifications 595 Total Expected Non-Personal Expenditure:$ 30,220 TOTAL FY 1999-2000 BUDGET:.$547,380 CAL-ID RESERVE BAI,ANCE (As o~ 6/30/98~.’ ..EXPENDITURES $475,012.29 Lg. cal Input Terminal (LIT) - Y2K Replacement (Installation: June 1999’- one-year warranty) Estimated Remaining Reserve: $107,708.75 $367,3"03.54 EXHIBIT A CAL-ID OPERATIONS EXPLANATION:FROYECTED EXPENDITURES ~I" 1999-2000 .. PERSONNEL. .Salary Calculation____~s Seven (7) ,Latent Fingerprint Examiner Ws@ $69,863 = $489,041’ Note: estimated 5% increase from last year .I-Ioliday/Overtime~__~ (calculated at top step, 100 hours pe.r employee) Latent Fingerprint Examiner II: $26.78 x 1.5 = $40.17 x 700 hours = $28,119 NON-PERSONAL ’ Differences from last years budget projection: LIT Maintenance: decrease from $15,078 to $14,825 Fax Maintenance: decrease from $2,460 to $800 Supplies and film: no change @ $7,000 Training: no change @ $7,000 Additional ~’equest: ¯ Professional dues and certifications: $595 Associations: CSDIA: 25.00 per examiner, annually IAI: 60.00 per examiner annu.a!ly The latent fingerprint examiners have paid for their own membership dues and certifications in the past. Annual membership within the California State Division International Association for Identification (CSDIA) and the International Association for Identification (lAD w.i!l decrease ¯ tuition fees for continuous professional training and certifications. EXHIBIT A SANTA CLARA COUNTY CAL-|D ALLOCATION OF OPERATING COSTS FISCAL YEAR 1999-2000 Campbell Cupertino Gilroy Los Altos Los Altos Hills LOs Gatos Milpitas Monte Sereno Morgan Hill Mountain View. Palo Alto Santa Clam Saratoga Sunnyvale Co. Unincorporated 1/1/98 Population 39,700 46,700 37,450 28,400 8,175 30;100 62,600 3,420 30,8O0 74,700 60,500 101,900 31,!oo 131,100 109,300 ;,95,945 %Share- 4.9878% 5.8672% 4.7051% 3.5681% 1.0271% 3.7817% 7.8649% 0.4297% 3.8696% .9.3851% 7.6010%. 12.8024% 3.9073% 16.4710% 13.7321% 100% FY 1999-’2000 $Share. $27,302 ¯ $32,116 $25,755 .$19,531 $5,622 $20;700 $43,051 $2,352 $21,181 ¯ $51,372 $41__607 $70,078 $21,388 $90,159 $75,167 $547,38O