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Home My WebLink About2000-01-31 City CouncilCity of Palo Alto City-Manager’s Report TO: FROM: HONORABLE CITY COUNCIL CITY MANAGER ~ DEPARTMENT:POLICE 3 DATE: SUBJECT: JANUARY 31, 2000 CMR:113:00 APPROVAL OF RESOLUTION AMENDING THE COMPENSATION PLAN FOR MANAGEMENT AND CONFIDENTIAL PERSONNEL TO REFLECT THE REMOVAL OF THE COORDINATOR OF COMMUNICATIONS POSITION AND THE ADDITION OF THE COORDINATOR, POLICE TECHNICAL SERVICES POSITION AND APPROVAL OF A BUDGET AMENDMENT ORDINANCE (BAO) AMENDING THE TABLE OF ORGANIZATION RECOMMENDATION Staff recommends that City Council: Approve the attached resolution amending the Compensation Plan for Management and Confidential Personnel, reflecting the removal of the Coordinator Communications Services management position andthe addition of the position of Coordinator, Police Technical Services. Approve the attached Budget Amendment Ordinance amending the Table of Organization. BACKGROUND Under the current authorized Police Department’s organization structure, the Coordinator of Communications is responsible for the coordination of the Communications Division, the City’s Communications Dispatch and Emergency 911 Center, and the City’s Radio Service and Repair Shop that installs, maintains, and repairs all mobile radio equipment owned by the City. One of the two police captains has the responsibility for coordinating the Department’s Records Division that processes and coordinates storage of all police reports and citations, handles front counter duties, coordinates liaisons with county, state and national law enforcement databases CMR:ll3:00 Page 1 of 3 and provides other services to the public. In September, the Coordinator of Communications resigned to take a position with Santa Clara County. Since his departure, a Computer Aided Dispatch (CAD) system and a new records.management system have been installed. DISCUSSION As staff has gained more experience with the new records and CAD systems, it has become even more apparent that technology is critical to law. enforcement’s basic operations. The interaction between the Communications and Records Divisions is constant and the information and services they both provide to police personnel and the public must be accurate, timely, and accessible. A civilian, command-level manager who has the technical expertise is needed to ensure that not only these functions are properly handled, but that preparations for future endeavors in these .areas .are developed and implemented. As technology continues advance rapidly and as laws pertaining to records processing, retention, and release continue to change, it is essential to upgrade the current level of technical expertise in the Department to prevent recurrence of recent problems with project management and implementation associated with the new systems. It is also important to upgrade the current position in order to attract and retain the highest caliber personnel possible. Law enforcement agencies throughout the state actively compete in hiring staff to fill similar positions that need the unique qualifications of technology expertise and records management. Without an upgrade to this position, the quality and experience of applicants that would be attracted to the position would not meet the Department’s needs. Staff believes that the resignation of the previous Communications Coordinator provides prime opportunity to make this needed change immediately. RESOURCE IMPACT The difference in the control point of the current position and that of the recommended position is approximately $10,000. The Police Department will absorb the costs for the increase for the remainder of this fiscal year, and ongoing funds will be included in the 2000-2001 proposed budget. CMR:113:00 Page 2 of 3 ATTACHMENTS Attachment A - Attachment B - Attachment C - Attachment D - Resolution Amending the Compensation Plan for Management and Confidential Personnel Budget Amendment Ordinance amending the Table of Organization Summary of BAOs Impacting the General Fund Approved to Date in FY 1999-00 Police Department Table of Organization PREPARED BY:Lynne Johnson, Assistant Police Chief DEPARTMENT HEAD: CITY MANAGER APPROVAL: CMR:ll3:00 Page 3 of 3 RESOLUTION NO. RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE COMPENSATION PLAN FOR MANAGEMENT AND CONFIDENTIAL PERSONNEL AND COUNCIL APPOINTED OFFICERS ADOPTED BY RESOLUTION NO. 7890 AND AMENDED BY RESOLUTION NOS. 7897, 7902, 7907 AND 7914 TO DELETE THE CLASSIFICATION OF COORDINATOR, COMMUNICATIONS SERVICES AND ADD THE CLASSIFICATION OF COORDINATOR, POLICE TECHNICAL SERVICES The~ Council of the City of Palo Al~o does RESOLVE as follows: SECTION 1 Pursuant to the provisions of Section 12 of Article III of the Charter of the City of Palo Alto, the Management Compensation Plan, adopted by Resolution No. 7890 and amended by Resolution Nos. 7897, 7902, 7907 and 7914 is hereby amended by deleting the classification of Coordinator, Communications Services and adding the classification of Coordinator, Police Technical Services, as shown in Exhibit "A",attached hereto and incorporated herein by reference. SECTION 2. The Director of Administrative Services is authorized to implement the amended~classification as set forth in Section i. // // // // // // // // // // // 000119 sdl 0032299 SECTION 3. The Council finds that this is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. INTRODUCED AND PASSED: AYES: NOES: ABSENT:~ ABSTENTIONS:~ ATTEST:APPROVED: City~lerk Mayor APPROVED AS TO FORM: Senior Asst. City Attorney City Manager Diremtor of Administrative Services Director of Human Resources 000119 sdl 0032299 Attachment B ORDINANCE NO. ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE TABLE OF ORGANIZATION FOR THE POLICE DEPARTMENT IN THE BUDGET FOR THE FISCAL YEAR 1999-00 .WHEREAS, pursuant to the provisions of Section 12 of Article III of the Charter of the City of Palo Alto, the Council on June 28, 1999 did adopt a budget for fiscal year 1999-00; and WHEREAS, in 1999 the Police Department implemented a new Computer Aided Dispatch (CAD) system as well as a new records management system; and WHEREAS, the implementation of CAD 9esulted in a need for greater coordination between the communications and records divisions in the Police Department; and WHEREAS, consequently a new position with greater technical expertise is needed to manage the more complex requirements now faced with the integration of the two systems; and WHEREAS, the current position of Coordinator of Communications will be dropped and the new position of Coordinator, Police Technical Services will be added (as shown in Exhibit D); and -WHEREAS, the difference in the salary of the current position and that of the recommended position is approximately $i0,000, which will be funded out of the Police Department’s 1999-00 Adopted Budget; and WHEREAS, this transaction will have no impact on the General Fund Budget Stabilization Reserve. Future year General Fund ongoing costs are estimated at $i0,000; and WHEREAS, City Council authorization is needed to amend the Table of Organization in the 1999-00 budget as hereinafter set forth. NOW, THEREFORE, the Council of the City of Palo Alto does ORDAIN as follows: SECTION i. The Table of Organization as amended to reflect changes shown in the attached Exhibit D is hereby approved. Attachment B SECTION 2. A~ specified in Section 2.28.080(b)~ of the Palo Alto Munigipal Code, a majority vote of the City Council is required to adopt this ordinance. -SECTION 3. The Council of the City of Palo.Alto hereby finds that this is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. SECTION 4. As provided in Section 2.04.350 of the Palo Alto Municipal Code, this ordinance shall become effective upon adoption. INTRODUCED AND PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST:APPROVED: City Clerk Mayor APPROVED AS TO FORM:City Manager Senior Asst. City Attorney Director of Services Administrative Chief of Police Attachment C Budget Amendment Ordinances Impacting General Fund Reserves Approved To Date in 1999-00 Balance $18,877,888 Adopted Budget Addition to BSR $1,214,000 Downtown Urban Design Improvements, CIP 19608 Downtown Parking Structure Feasibility Study, CIP 19530 (BAO I) Salary and Benefit Increases ReU’oactive to July l, 1999 for Management and Confidential Employees City Manager Executive Recruitment Friends of the Palo Alto Library Grant Arts Council of Santa Clara County Grant ~ -~ ~ Palo Alto Art Center Foundation Donation Cost of Sound Wall for Tennis Facility at 3065 Middle field Rd. IT Strategic Plan Citizens Options for Public Safety (COPS) ,~_ Local Law Enforcement (LI.~) Block Grant" Downtown Parking Structure Feasibility Study, CIP 19530 ~ Golf Course Management Agreement City Membership in ChildrenFirst Back-up Child Care Center Police Department Table of Organization Change ($120,349)($120,349) ($70,000)($70,000) ($432,200):($432,200) ($26,000)($26,000)($58,0OO) .$58,0OO $0 ¯ ($5,407)’$5;407 $0 ($10,000)$10,000 ,~$0 ($50,0o0)_~~0;50,0o0) ($250,100)’~ :~ ~_ ,_ $60,534 ($135,901)$135~901o i -. $0 ($26,192)$2-~,.’192~ ;~ -’ ""$0 ($308,000),-. i-~ r-’~ ! ", - .~ ($308,000) ~ ($34,100)$103,900 [.. , $69,8.0~($26,000)($26,000) ($10,000) ’" $0 ($432,200) ($317,917) ($26,000) =($1o,ooo) BSR Balance After BAO’s $1~12~139 Attachment D TABLE OF ORGANIZATION - GENERAL FUND POLICE DEPARTMENT Administrator, Police Animal Control Officer Animal Services Specialist Assistant Chief of Police Business Analyst Chief Communications Dispatcher Chief Comn~unication’~ Technician Chief of Police Chief Public Safety Dispatcher Code Enforcement Officer Communications Dispatcher Communications Technician Community Service Officer Coordinator, Police Technical Services Coordinator, Communications Court Liaison Officer Crime Analyst Executive Secretary Manager, Police Computer Systems Office Specialist Parking Enforcement Officer Actual Adjusted Adopted Adjusted Budget Budget Budget Budget 1997-98 1998-99 1999-00 Changes 1999-00 1.00 3.50 2.00 1.00 1.00 4.00. 1.00 1.00 0.00 1.00 16.00 2.00 5.00 1.00 4.00 2.00 1.00 1~00, ~ 5.00 1.00 0.00 2.00 5.00 0.00 0.00 0.00 1.00 1.00 Parking Examiner Police Agent Police Captain Police Lieutenant Police Officer - Training Police Officer Police Records Specialist Police Sergeant 0.50 0.50 0.50 19.00 19.00 19.00 2.00 2.00 2.00 6.00 6.00 6.00 6.00 6.00 6.00 47.00 46.00 47.00 10.00 10.00 10.00 13.00 14.00 14.00 0.00 1.00 1.00 1.00 0.00 1.50 6.00 0.50 19.00 2.00 6.00 6.00 47.00 10.00 14.00 TABLE OF ORGANIZATION - GENERAL FUND POLICE DEPARTMENT- continued -Program Assistant Property & Evidence Technician Staff Secretary Public Safety Dispatcher Superintendent, Animal Services Supervisor, Police Services Supervisor, Animal Services Veterinarian Veterinarian Technician’ Volunteer Coordinator 1.00 2.00 5.00 16.00 1.00 3.00 1.00 1.00 2.00 ’1.00