HomeMy WebLinkAboutStaff Report 4003
City of Palo Alto (ID # 4003)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 9/16/2013
City of Palo Alto Page 1
Summary Title: City Hall Contract Amendment 1 with WMB Architects
Title: Approval of Amendment No. 1 to Contract No. C12144101 with WMB
Architects, Inc. in the Amount of $105,974 for a Total Not-to-Exceed Amount
of $284,691 for Design of Improved Public Lobby and Meeting Spaces and
Consolidation of Utilities Customer Service Functions on the First Floor as
Part of the City Hall First Floor Renovations Capital Improvement Program
Project PE-12017
From: City Manager
Lead Department: Public Works
Recommendation
Staff recommends that Council approve and authorize the City Manager or his
designee to execute Amendment No. 1 to Contract No. C12144101 with WMB
Architects, Inc. (Attachment A) in the amount of $105,974 for expanded design
services for the City Hall First Floor Renovations Project PE-12017 for a total not-
to-exceed contract amount of $284,691 consisting of $258,810 for basic services
and $25,881 for additional services.
Background
On March 5, 2012 Council approved consultant contract C12144101 with WMB
Architects, Inc. (WMB) for design services for renovations on the first floor of City
Hall (Staff Report #2457). WMB was selected through the standard consultant
selection Request for Proposal (RFP) process. The scope of work in the RFP for
the project provided for design upgrades to the Council Conference Room, the
Human Resources (HR) Conference Room, the main lobby area, and elevator cabs.
It also included design of wayfinding improvements for the entire Civic Center to
help visitors navigate to their desired destinations. The FY 2014 Capital
City of Palo Alto Page 2
Improvement Plan Budget included additional funding that expands the scope of
the City Hall First Floor Renovation Project to consolidate customer service
functions on the first floor and provide new, modern public meeting spaces. This
contract amendment, in addition to unexpended funds reprogrammed from the
original contract will fund the necessary design work to meet those objectives, as
described below.
Discussion
Amendment No. 1 to the consultant contract provides for the design and
preparation of construction documents for a larger area of City Hall than was
provided for in the original scope of work. During the study phase of the project
it was determined that the existing Council Conference Room was incapable of
effectively serving the public for its current usage due to its size, location, and
configuration. The consultant’s amended design work is further based on a series
of discussions and recommendations made by staff and approved by the City
Council to create a more open and welcoming atmosphere to encourage public
interaction with City activities and City staff.
Following the initial design development discussions, the plan evolved to
transform the east side of the main lobby including the office area currently used
by Human Resources (HR) into a larger, more comfortable Community Conference
Room that will better serve larger Council Committee and Commission meetings
and be much more accommodating for the public. The existing HR Conference
Room will then be expanded into a new larger conference room to be used for
smaller Council (Closed Sessions, etc) and Staff meetings. The existing old Council
Conference Room will be transformed into a staff training and multi-use room.
The existing restrooms serving the Council will be upgraded to conform to
Americans with Disabilities Act (ADA) accessibility requirements. The remaining
main lobby area will be further remodeled to incorporate public art displays and
also to enhance the existing lobby payment counter. The Utilities Department
Customer Service functions currently located on the second floor will be moved to
the first floor adjacent to the existing Revenue Collection in order to more
efficiently serve the public. These changes will require other movements of staff
between the first floor, mezzanine, and second floor.
City of Palo Alto Page 3
Since the project will include carpeting on much of the first floor, WMB will also
assist with the selection of new carpeting for the Council Chambers. Council
Chamber carpeting is funded in CIP PF-11001.
OVERVIEW
The new scope of work, including the additional work authorized by the
Amendment No. 1, includes:
1) Main Lobby remodel including public art element
2) Convert existing HR conference room into new Council Conference Room
3) Convert existing Council Conference Room into new Training/Wellness
Room
4) Design new community meeting room beside the Main Lobby
5) Design of new lobby payment counter and new doors for architectural
consistency
6) Convert Revenue Services into new Utilities Customer Service offices and
counter
7) Reconfigure mezzanine level offices (PSOD and Purchasing)
8) Reconfigure second floor offices (IT and Utilities)
9) Selection of new carpeting for Council Chambers
10) Remodel elevator cabs
11) Design new directional (wayfinding) signage for the entire Civic Center
area
Attachment B presents the final conceptual floor plans that will be refined into a
set of construction documents for bidding. The contract with WMB includes
services through bid support. Upon successful issuance of a construction
contract, the WMB contract will be further amended to include construction
administration and related services.
Timeline
City of Palo Alto Page 4
Staff expects to submit a building permit application by the end of October 2013.
The project will then be issued for bids and the estimated six month construction
period could begin in early spring 2014. The building will remain occupied during
the course of the project. Work will be scheduled to keep systems operational
during working hours and to minimize the impacts of construction on staff and
the public. There may be some temporary relocation of department staff to
accommodate construction.
Resource Impact
Funding for the expanded scope will be derived from a combination of funds in
CIP Project PE-12017 (City Hall First Floor Renovation) and PF-02022 (Interior
Finishes) that were approved in the fiscal year 2014 Capital Budget.
Policy Implications
The project is in conformance with Council policies encouraging public
participation, open government, and transparency.
Environmental Review
This project is categorically exempt from the provisions of the California
Environmental Quality Act (CEQA) under Section 15301 of the CEQA Guidelines as
repair, maintenance or minor alteration of an existing facility and no further
environmental review is necessary.
Attachments:
Attachment A (PDF)
Attachment B (PDF)
AMENDMENT NO.1 TO CONTRACT NO. C12144101
BETWEEN THE CITY OF PALO ALTO AND
WMB ARCHITECTS, INC.
This Amendment No.1 to Contract No. Cl2144101 ("Contract") is entered into on 16th of
September, 2013, by and between the CITY OF PALO ALTO, a California chartered municipal
corporation ("CITY"), and WMB Architects, Inc., a California Corporation, located at 5757 Pacific
Avenue, Suite 226, Stockton, CA 95207 ("CONSULTANT").
RECIT ALS:
WHEREAS, the Contract was entered into between the parties for the provision of design
services for the City Hall First Floor Renovation Project; and
WHEREAS, the parties wish to amend the Contract;
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions
of this Amendment, the parties agree:
SECTION 1. Section A of RECITALS is hereby amended to read as follows:
"A. CITY intends to implement the City Hall Renovation Project ("Project") and
desires to engage a consultant to provide professional architectural design services for
architectural upgrades in connection with the Project ("Services")."
SECTION 2. Section 4 of the Contract, NOT TO EXCEED COMPENSATION,
Paragraph 1, is hereby amended to read as follows:
"The compensation to be paid to CONSULTANT for performance of the Services
described in Exhibit "A", including both payment for professional services and
reimbursable expenses, shall not exceed Two Hundred Fifty-Eight Thousand Eight
Hundred Ten Dollars [$258,810.00]. In the event Additional Services are authorized,
the total compensation for services and reimbursable expenses shall not exceed Two
Hundred Eighty-FouroThousand Six Hundred Ninety-One Dollars [$284,691.00].
The applicable rates and schedule of payment are set out in Exhibit "C-l ", entitled
"HOURLY RATE SCHEDULE", which is attached to and make a part of this
Agreement."
SECTION 3. Section 12 of the Contract, SUBCONTRACTING, Paragraph 1 is hereby
amended to read as follows:
"Notwithstanding Section 11 above, CITY agrees that subconsultants may be used to
complete the Services. The subconsultants authorized by CITY to perform work on this
Project are:
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1) WSP FLACK + KURTZ (MechanicallElectrical Engineers/Audio Visual)
2) Ingraham DeJesse (Structural Engineers)
3) Square Peg Design (Wayfinding Consultant)"
SECTION 4. The following exhibit(s) to the Contract is/are hereby amended to read as set
forth in the attachment(s) to this Amendment, which are incorporated in full by this reference:
a. Exhibit "A" entitled "Scope of Work"
b. Exhibit "B" entitled "Project Schedule"
c. Exhibits "C" and "C_I" entitled "Compensation" and "Rate Schedule".
SECTION 5. Except as herein modified, all other provisions ofthe Contract, including any
exhibits and subsequent amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly authorized representatives
executed this Amendment on the date first above written.
CITY OF PALO ALTO
City Manager
APPROVED AS TO FORM:
Senior Asst. City Attorney
Attachments:
EXHIBIT "A":
EXHIBIT "B":
EXHIBIT "C":
EXHIBIT "C-I":
SCOPE OF PROJECT
SCHEDULE
COMPENSA TION
RATE SCHEDULE
WMB ARCHITECTS, INC.
Tian,4 5 &"
Thomas Bowe (Sep 9, 2013)
President
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Exhibit "A" -Scope of Work
CIP PROJECT PE-12017
Task 1: City Hall Lobby Design Modifications
The Lobby is intended to serve as a space that welcomes members of the public to the building and
helps direct them to their destination within City Hall. The Lobby should also be modified to better
accommodate the display of public art and to create opportunities for small, informal gatherings of
staff and the pUblic.
A) Transform the Lobby into an attractive and welcoming space to display public art and facilitate
gatherings and events.
B) Remove the current furniture and cabinets.
C) Refinish walls and design an improved display mounting system to create a more attractive,
functional, and safe environment for the display of artwork.
D) Establish lighting conducive to displaying art, both on walls and freestanding that allows for safe,
easy, and efficient bulb replacement.
E) Establish signage and an electronic information kiosk to provide wayfinding information to the
public.
F) Create paths for foot traffic through the lobby which create protected spaces conducive to small
gatherings.
G) Design and select furniture and carpets which create space for gatherings & meetings.
H) Consider changes to ceiling fixtures to modernize the lobby's appearance.
Task 2: City Hall Council Conference Room Design Modifications
The Council Conference Room is intended to serve as a less formal, more intimate meeting space for
the Finance Committee and Policy & Services Committee of the City Council, various advisory
Boards and Commissions, public gatherings, and to host larger staff meetings.
A) Transform the Council Conference Room into a more modern and usable space which will more
readily accommodate the multitude of departments and Committees, Boards, and Commissions that
utilize the area.
B) Explore opportunities to enlarge the existing area via the removal of the existing east wall and
incorporation of the adjoining corridor into a larger and more usable meeting space.
A structural analysis for this portion of the design will be required.
C) Provide room layout and seating arrangements that will improve the interface between
3 Revision July 25, 2012
CommitteelBoard/Commission members and audience members during public meetings.
D) Provide flexible room layout and seating arrangements to accommodate a larger number of
occupants during public meetings, public multi-media presentations, and staff meetings.
E) Design a more modem method for effective presentation delivery to accommodate conferences and .
public presentations via electronic media. Seating arrangements will be critical to allow for easy
viewing of the material presented by both board/commission members as well as audience members.
F) Modernize the area utilizing newly-designed lighting, wall coverings, flooring, and furniture.
Task 3: City Hall Human Resources Conference Room Design
Modifications
The Human Resources Conference Room serves as one of the larger staff meeting rooms in City Hall
and is used by the City Council for private discussion during closed sessions.
A) Transform the Human Resources Conference Room into a more modem and usable space which
will more readily accommodate the multitude of departments that utilize the area.
B) Design a more modem method for effective presentation delivery to accommodate conferences and
small department presentations via electronic media.
C) Modernize the area utilizing newly-designed lighting, wall coverings, flooring, and furniture.
Task 4: City Hall Wayfinding Design Modifications
Existing directional signage in City Hall is sparse and inadequate. The proposed wayfinding
modifications should provide a simple, attractive, uniform, intuitive system of signage and other
directional elements to assist members of the public to locate the service provider within City Hall that
can address their needs and to find their vehicle upon returning to the garage.
A) Integrate the signage and an electronic information kiosk from Task 1 into a programmatic and
unified City Hall signage program that will readily direct members of the public to service locations
throughout the various departments on all levels of City Hall (including the Police Wing);
including paths of travel from the exterior of the building.
B) Improve signage on the building exterior to direct members of the public to the Police Department
offices on Forest Avenue. Coordinate the new signage with the signage on the Downtown Library
across the street.
C) Provide an easy means of identifying parking locations in the underground City Hall Garage which
will readily assist customers in relocating their vehicle.
D) Incorporate signage to direct customers from the parking garage to the location of an information
kiosk on the First Floor.
E) Provide signage and terminology that assists the customer to readily locate the service provider
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within City Hall that can address their needs. Integrate service descriptions with department names
into unified naming conventions.
F) Coordinate the design of informational signage in the elevator lobbies with ongoing efforts by the
City Manager's Office to integrate photographs evocative of the services provided on each floor of the
building with the accompanying signage.
Task 5: City Hall Way Elevator Cabs Refurbishment
A) Upgrade and modernize interior cab panels, including all sides, doors. flooring, and ceiling.
B) Provide a more energy-efficient lighting system that will provide softer, more diffused
illumination.
C) Modernize the signage direction/display systems. Integrate same with Task 4, Wayfinding.
D) Enhance the appearance of exterior door panels. Possibilities include integration with Task 4,
Wayfinding, as well as including artistic concepts that correlate with department themes associated
with that individual floor level.
B. SCOPE OF SERVICES
1. Study Phase
City Hall is an occupied building and will remain so during the entire design process and through the
completion of construction. The Consultant will be responsible for surveying all the various
departments and end-users that will be utilizing the areas of refurbishment to effectively address their
desired needs and concerns. The study shall identify strategies and alternatives that will provide
maximum benefit to end1,l.sers and optimize the functionality and usefulness of the work spaces. The
analysis and resulting recommendation shall take into account both feasibility and economics. The
Consultant shall work with the City's Project Manager to develop the survey strategy, identify the
existing conditions and needs, and develop recommended modifications to meet the critical needs.
Consultant shall identify implementation methodologies for the renovation to ass'ist in accommodating
existing occupants. Relocation alternatives, rebuilding on a "fast-track" basis, and other alternatives
proposed by Consultant shall be considered during this phase to accomplish the work with the least
cost and/or minimum disruption to the occupants. Consultant shall present the study with alternates
and recommendations to the Project Manager and appropriate departmental managers in the affected
work areas for review and comment. Once a decision on approach, alternates, and recommendations
is made by the City, the next phase of the project shall commence.
2. Conceptual Design
Consultant's second phase shall be to prepare a preliminary design with estimated construction costs
for the City's review. Consultant shall evaluate all parameters and observations in preparing a
conceptual design to accomplish the City's objectives as outlined in the four tasks described above. A
proposed methodology for completing the renovations during time periods of least impact to the
functions of the departments will be proposed; along with refining the full scope of the project.
Consultant shall provide conceptual (30%) drawings for review and approval and shall attend
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meetings with City staff to describe and discuss the elements of the conceptual design. Consultant
shall provide a preliminary engineer's estimate of the construction contract cost for City review at the
30% design stage to aid the City in determining the final scope of work.
3. Construction Documents
In the third phase, Consultant shall prepare the construction documents, including plans, technical
specifications, an engineer's estimate, and a preliminary construction schedule which minimizes
disruptions to building occupants. Consultant shall prepare the final construction documents for all
components defined in the Conceptual Design. Plans and specifications shall be presented to the City
at 60% and 90% completion for review and comment. An engineer's estimate shall be prepared at the
90% design stage. Consultant shall assist the City in obtaining all building permits, and other permits
as applicable, required for implementation of the work.
4. Bid and Construction Phase
The Consultant shall provide assistance to City staff (e.g. pre-bid meeting with prospective bidders,
issuance of addenda, etc.) during the bidding phase of the project. Upon award of a construction
contract to a general contractor, the City will negotiate with the Consultant an appropriate scope of
work for construction phase services to be provided (e.g. assistance with Requests for Information,
review of contractor submittals, review of change order requests, periodic site inspections, preparation
of record drawings, etc.). Construction phase services will be added to the Consultant's contract at the
City's discretion via a contract amendment.
C. PROJECT ELEMENTS
Preparation Work
• City will provide any available existing plans for the City Hall work spaces to be modified during
this project.
• Consultant will meet with City representatives to develop a schedule for the work. Some tasks will
hold a higher priority and may need to be fast tracked in comparison to some of the other tasks.
Site Assessment
• Consultant will conduct site visits.
• Consultant will review and evaluate all available information and determine procedure for acquiring
any necessary additional information. Equipment Evaluation
• Consultant will evaluate existing lighting for anticipated needs.
• Consultant will suggest possible audio/visual equipment to satisfy requirements. Economic Analysis
and Feasibility
• Consultant will recommend equipment based on functionality and cost.
6 Revision July 25, 2012
WORK PLAN
ARCHITECTURAL/ENGINEERING
Subtask 3.1 Utilizing the approved Final Needs Assessment, design team will develop concept design
solutions that meet the criteria set forth in the Final Needs Assessment. Design concepts
to be illustrated by floor plan(s), reflected ceiling plans, 3 dimensional sketches, interior
finish materials samples, AV concepts and modifications to building electrical and
mechanical c"c're",c
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WORK PLAN
WAYFINDING
PARAGRAPH 5.4 SCOPE OF WORK I WORK PLAN
PROPOSAL SCOPE WORK
The Square Peg Proven Project Approach and Design Process
Square Peg employs a proven project process and design approach based on a well defined schedule of
evaluation, progress and milestone review meetings with the Client and the Design team. The checks and
balances built in the this highly collaborative process ensures that the
• Vision and goals are clearly understood at the onset of the project
• Pertinent information is collected and analyzed
• Design work is concepted and refined based on multiple reviews by the Client and Design Team
• Documentation is subjected to multiple reviews
• One or more of the key sign types are prototyped prior to final production for Client and
Design Team approval.
• Construction administration and installation oversight services ensure continuity and eontrol
throughollt the entire process.
Square Peg will thoroughly review the existing signing. study circulation etc in preparation to
develop a new waytinding and signing program. The new program will address the following:
1. Integrate the signage and an electronic information kiosk from Task 1 into a programmatic and
unified City Hall signage program that will readily direct members of the public to service locations
throughout the various departments on all levels of City Hall (including the Police Wing); including
paths of travel from the exterior of the building.
2. Improve signage on the building exterior to direct members of the public to the Police Department
offices on Forest Avenue. Coordinate the new signage with the signage on the Downtown Library
across the street.
3. Provide an easy means of identifying parking locations in the underground City Hall Garage which
will readily assist customers in relocating their vehicle.
4. Incorporate signage to direct customers from the parking garage to the location of an infomlation
kiosk on the First rloor.
5. Provide signage and terminology that assists the customer to readily locate the service provider
within City Hall that can address their needs. Integrate service descriptions with department names
into unified naming conventions.
6. Coordinate the design of informational signage in the elevator lobbies with ongoing efforts by the City
Manager's Office to integrate photographs evocative of the services provided on each floor of the
building with the accompanying signage.
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Based on the scope outline f)'om the RFP and past experience with similar projects we anticipate the scope of
signs to include, but is nollimited to:
Based on the scope outline from the RFP and information gained at the interview with the City, we
anticipate the scope of signs may include, but is not limited to:
SITE SIGNING
Project/Building Identity Signing
-Parking Garage Entrance ID Sign
Directional Signing
Accessibility Signing
Signing at Entry Doors
Entrance ID Signing
Pedestrian Directional & Information Signing
Building Entry Identification Graphics at Entry Doors (Address, HC Accessibility, No Smoking, etc,)
_ Emergency Assembly Area Signing
-Building Address
PARKING
Parking Entry ID
Clearance Bar
Vehicular Directional Signing
Pedestrian Directional Signing
Column and Core Graphics
Misc Room ID Signing
INTERIOR SIGNING
Orientation Directory/infonnation Display or Kiosk (Static
/ Dynamic) -Main Lobby
-Secondary Entry Lobbies
-Elevator Lobbies at Upper Levels
Floor LevellD in Elevator Lobbies
Floor Level Directories and/or Orientation Maps
Directional Signing
Changeable Displays for Daily Events,
Information, etc ( Digital System
and/or Static)
Service Window Signing ( Digital System and/or Static)
Informational Signing in Elevator Cabs (Digital System and/or Static)
NOTE: The design process for signing wiII be closely coordinated with WMB Architects and GB
Engineers to insure a well integrated design solution.
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Square Peg will explore and incorporate technology as potential solutions at multiple locations
throughout the project. A combination of design, cost and evaluation of benefits will be provided to the
client with regard to proposed technology solutions as a means to inform the design decisions and
approvals.
SCOPE EXCLUSIONS
Items that are specifically excluded from the scope of work include:
U Signing for Non Public Areas such as office areas and back of house:
Room Identification Signing
Department! Area Identification
Office lD
Workstation lD
Conference Room ID Mise Room ID
Back of House Room ID
Evacuation Maps at Elevators, Stairs and Exits
,] Preparation of building floor plans for use in sign location plans. It is assumed that the client will
provide SPD with building plans for use in preparation of sign location plans and documents.
[] Logo design
U Print & Amenity design
[1 Sculptures / Feature pieces
iJ Content Design of Digital Media for Digital Displays. Note: SPD can provide content solutions as
additional service if requested, or recommend other means of creating and/or obtaining content.
Should any of these items be required Square Peg Design can provide them as an additional service.
PHASE 1 WAYFINDING STRATEGY AND SCHEMATIC DESIGN
During this phase of work, SPD will meet with the Client and consultants to review the project goals,
existing design concepts, program criteria, and design influences. This phase shall include, but not limited
to, the following tasks and design work:
1. Meet with Client and consultants to review the project goals, existing design concepts, program
criteria, design influences etc.
2. Conduct wayfinding survey to determine overall signage strategy. Systematically study pedestrian and
vehicular traffic flow as it relates to ingress, egress and circulation within the development.
3. Conduct appropriate research on potential design influences, available technologies, materials and
finishes.
4. Collect all relevant data available for the Project to include:
-Architectural plans and drawings
-Existing design themes and details
-Details of architectural elements
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5. Prepare preliminary programming for sign locations and message schedules.
6. Confirm required sign types and environmental graphic elements.
7. Review of municipality and authorities regulations.
8. Produce three (3) design concepts for physical form and scale of signagc including proposed
materials, finishes, colors.
9. Coordinate design concepts with the architecture and lighting.
10. Based on design concepts and proposed sign quantities. prepare implementation budgets for review and
discussion with client.
11. Present Schematic Design Concepts, budgets and phasing options for comment
and approval.
MEETINGS
1. Kickoff Meeting
2. Interim Meetings with City Staff and Design Team as needed for coordination
3. Schematic Design presentation
PHASE DELIVERABLES
I. Schematic drawing package showing three (3) signage concepts
2. Preliminary power, data and structural requirements.
3. Preliminary sign location plans and phasing options
4. Preliminary implementation budgets.
PHASE ACTION REQUIRED BY CLIENT
Client review, comment, selection of one Schematic design direction and final approval of all phase
deliverables to proceed into Phase 2.
PHASE 2 DESIGN DEVELOPMENT
Based on the approved Schematic Design direction from Phase I, Square Peg will develop and apply the
approved design direction to all remaining sign types.
The following is expected during this phase of work:
I. Develop the approved Schematic Design per comments from Phase I and apply to all remaining sign
types.
2. Coordinate all sign sizes, locations, power and structural requirements with the Design Team
and project Consultants.
3. Refine and finalize signing typography, icons, materials and finishes
4. Prepare sign message schedules listing all proposed sign types and message copy.
5. Prepare Design Development presentation
6. Present developed materials for approval
MEETINGS
I. Interim design coordination with the city and design consultants as needed
2. Present Final Design
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PHASE DELIVERABLES
1. Design Development drawings for all sign types.
2. Sign location plans and message schedule(s) for all required sign types.
3. Power, data and structural requirements per sign type
4. Sign implementation budget.
5. Material samples as necessary for review.
PHASE ACTION REQUIRED BY CLIENT
Client review, comment and final approval of all phase deliverables to proceed il1to Phase 3.
PHASE 3 DOCUMENTATION
The purpose of Phase 3 is to provide design intent documentation and technical detailing sufficient in detail to
facilitate tendering and fabrication by a qualified sign fabricator.
The Documentation Phase shall include. but 110t limited to, the following:
T. Prepare design intent documentation drawings sufficient in detail to facilitate bidding and
fabrication by a qualified sign fabricator.
2. Coordinate all sign sizes. locations, power and structural requirements with the design team.
3. Document design details for all sign types.
4. Specify and document signing colors. illumination and materials.
5. Write performance specifications for all signing colors. illumination. materials and installation as
required.
6. Finalize typography.
7. Finalize sign location plans and message schedules.
8. Produce final set of documentation drawings for signing and graphic elements.
MEETINGS
I. Coordination with the city and design consultants as required
PHASE DELIVERABLE
At the completion of the Documentation Phase. we will deliver Final Documents to the Client.
Documents shall include, but not limited to. the following deliverables and presentation materials:
1. Design Intent documentation suftlcient in detail to facilitate tendering and fabrication by a
qualified sign fabricator.
2. Specifications
3. Final sign location plans and message schcdule(s) for all required sign types.
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Documents will be issued as follows:
I. Design documentation drawings for signing elements in Illustrator CS4 on Mac OS X platform: CD and
three (3) hard copies, Tabloid formal
2. Location Plans -CA D 2010, CD and three (3) hard copies
3. Message Schedule -Filemaker: CD and three (3) hard copies
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City of Palo Alto Contract No. C12144101
Scope Change #1 -Expansion to New Community Meeting Room + Mezzanine Level
Offices
Task Proposed Scope Change #1
Task l-Investigation
Architectural $ 5,438
Engineering $ 5,000
$ 10,438
Task 2 -Needs Assessment
Architectural $ 7,000
Engineering $ 7,000
$ 14,000
Task 3 -Concept Design Development
Architectural $ 16,500
Engineering $ 12,000
$ 28,500
Task 4 -Construction Documents
Architectural $ 39,500
Engineering $ 32,000
$ 71,500
Task 5 -Plan Review I Permitting
Architectural $ 5,000
Engineering $ 5,000
$ 10,000
Task 6 -Bidding
Architectural $ 3,500
Engineering $ 4,000
$ 7,500
Task 7 -Wayfinding Schematic Design
Architectural $
Engineering $ 24,000
$ 24,000
Task 8 -Wayfinding Design Development
Architectural $
Engineering $ 20,000
$ 20,000
Task 9 -Wayfinding Documentation
Architectural $
Engineering $ 24,000
$ 24,000
Subtotal Fees
Architectural $ 76,938
Engineering $ 133,000
$ 209,938
Reimbursable Expenses $ 8,000
Total Basic Services & Reimbursable Expenses $ 217,938
Additional Services (NTEl $ 21,794
MAXIMUM TOTAL COMPENSATION $ 239,732
WMB Architects Inc.
City of Palo Alto Contract No. C12144101
Scope Change #2 -Addition of Second Floor
Task Proposed Scope Change #2
Task 1 -Investigation
Architectural $ 1,500
Engineering $ 1,000
$ 2,500
Task 2 -Needs Assessment
Architectural $ 1,700
Engineering $ 1,000
$ 2,700
Task 3 -Concept Design Development
Architectural $ 3,377
Engineering $ 4,000
$ 7,377
Task 4 -Construction Documents
Architectural $ 7,500
Engineering $ 11,000
$ 18,500
Task 5 -Plan Review I Permitting
Architectural $ 1,250
Engineering $ 1,000
$ 2,250
Task 6 -Bidding
Architectural $ 1,275
Engineering $ 500
$ 1,775
Subtotal Fees
Architectural $ 16,602
Engineering $ 18,500
$ 35,102
Reimbursable Expenses $ 2,000
Total Basic Services & Reimbursable Expenses $ 37,102
Additional Services (NTE) $ 3,710
MAXIMUM TOTAL COMPENSATION $ 40,812
WMB Architects Inc.
City of Palo Alto Contract No. C12144101
Scope Change #3 -Council Chambers Flooring & Assisted Listening
Task Proposed Scope Change #3
Task 1 -Investigation
Arch itectu ra I $ 1,000
Engineering $ 250
$ 1,250
Task 2 -Needs Assessment
Architectural $
Engineering $
$
Task 3 -Concept Design Development
Architectural $ 800
Engineering $
$ 800
Task 4 -Construction Documents
Architectural $ 720
Engineering $ 1,000
$ 1,720
Task 5 -Plan Review I Permitting
Architectural $
Engineering $
$
Task 6 -Bidding
Architectural $
Engineering $
$
Subtotal Fees
Arch itectu ra I $ 2,520
Engineering $ 1,250
$ 3,770
Reimbursable Expenses $
Total Basic Services & Reimbursable Expenses $ 3,770
Additional Services (NTE) $ 377
MAXIMUM TOTAL COMPENSATION $ 4,147
WMB Architects Inc.
~Inlt ClTY OF "-PALO ALTO
Hall Remodel
..
WMB ARCHITECTS
Exhibit "B" -Project Schedule
c o 'iii '~
a::
EXHIBIT "e"
COMPENSATION
The CITY agrees to compensate the CONSULTANT for professional services performed in accordance
with the terms and conditions of this Agreement, and as set forth in the budget schedule below.
Compensation shall be calculated based on the hourly rate schedule attached as EXHIBIT "C-l" up to the
not-to-exceed budget amount for each task set forth below.
The compensation to be paid to CONSULTANT under this Agreement for all services described in EXHIBIT
"A" ("Basi& 5eF¥i&es") ("Scope of Work") and reimbursable expenses shall not exceed Two Hundred
Fifty-Eight Thousand Eight Hundred Ten Dollars [$258,810.00]. CONSULTANT agrees to complete all
Basic Services, including reimbursable expenses, within this amount. In the event CITY authorizes any
Additional Services, the maximum compensation shall not exceed Two Hundred Eighty-Four Thousand
Six Hundred Ninety-One Dollars [$284,691.00]. Any work performed or expenses incurred for wh ich
payment would result in a total exceeding the maximum amount of compensation set forth herein shall
be at no cost to the CITY.
CONSULTANT shall perform the tasks and categories of work as outlined and budgeted below. The
CITY's project manager may approve in writing the transfer of budget amounts between any of the tasks
or categories listed below provided the total compensation for Basic Services, including reimbursable
expenses, does not exceed Two Hundred Fifty-Eight Thousand Eight Hundred Ten Dollars and the total
compensation for Additional Services does not exceed Twenty Five Thousand Eight Hundred Eighty-One
Dollars.
Exhibit C -Compensation Summary .. -~----
Not To Exceed Amount
Original Contrac Amendme ,t No.1
Budget Schedule 3/5/2012 SC#l SC#2 SC#3
Task 1 Investigation $ 8,200 $ 10,438 $ 2,500 IT 1,250
Task 2 Needs Assessment $ 13,390 I $ 14,000 $ 2,700 -
Task 3 Concept Design Development $ 19, 28,500 ~ I,~II I 800
Task 4 iConstruction Documents $ 39,960 $ 71,500 18, 1,720
iTask 5 i Review/Pennitting $ 4,810 $ 10,000 $ 2,250 $ -
ask6 ding $ 3,640 $ 7,500 $ 1,775 $ -
ask 7 ayfinding Schematic $ 24,000 $ 24,000 $ -$ -
ask8 yfinding Design $ 20,000 $ 20,000 $ -$ -
Task 9 Wayfinding Documentation $ 24,000 $ 24,000 $ -$ -
Task 10 Temporary Facilities $ -$ -$ -$ -
ISubtotal Basic Services $157,470 $209,938 $ 35,102 $ 3~
imbursable Expenses $ 5,000 $ 8,000 $ 2,000 $ -
Total Basic Services & Reimbursable Expenses I$~
Additional Services (Not to exceed) 2 __ 16~~?"_ r---"'~"""~-----_"'._0 $ 25, -'-~---Y-'---"r-------r'------"""--"---
MAXIMUM TOTAL COMPENSATION $178,717 $ 284,691
EXHIBIT "C-1"
HOURLY RATE SCHEDULE
Team Fee Schedule
WMB ARCHITEaS
Senior Principal Architect
Principal Architect
Project Architect
Staff Architect
Project Manager
Interior Designer
CADD Draftsperson I. Project Support
Clerical
SQUARE PEG DESIGN
Principal/Creative Director
Principal/Managing Director
Senior Designer
Senior Project Manager
Design Staff
WSP FLACK + KURTZ
President
Executive Vice President
Senior Vice President
Vice President
Senior Associate
Associate
Senior Engineer
Engineer
CAD Manager
Design Engineer
Designer
CAD Operator
Administration
INGRAHAM DE JESSE STRUaURAL ENGINEERS
Principal
. Associate, Structural Engineer
Structural Engil'!eer
Structural Designer
CAD Operator / Designer
Administrative Assistant
• WMB ARCHITECTS
T 209.944.9110
F 209.944.5711
$lGO.OO/hour
$135.00/hour
$125.00/hour
$110.00/hour
$lOO.OO/hour
$lOO.OO/hour
$90.00/hour
$55.00/hour
$230.00/hour
$230.00/hour
$130.00/hour
$130.00/hour
$95.00/hour
$400.00/hour
$300.00/hour
$300.00/hour
$22S.00/hour
$lSO.OO/hour
$lG5.00/hour
$lSS.OO/hour
$130.00/hour
$12S:00/hour
$110.00/hour
$9S.00/hour
$9S.00/hour
$8S.00/hour
$180.00 -$250.00/hour
$160.00 -$210.00/hour
$120.00 -$180.00/hour
$80.00 -S110.00/hour
$80.00/ $110.00/hour
. $60.00/hour
Statements shall be rendered monthly and paid in proportion to amount of services completed.
Additional services required beyond the scope of work will be billed on a time plus materials basis.
5757 Pacific Avenue Suite 226
Stockton CA 9S207
CONFERENCE
FLEXIBLE MEETING
SPACE
AV
OPEN OFFICE
KITCHEN
57
80*
COMMUNITY MEETING
COPY
* CHAIR STORAGE FOR THIS SEATING OPTION NOT AVAILABLE ON
FIRST FLOOR
(E) WOMENS
(E) MENS (E) ELEV.
(E) ELEV.
(E) ELEV.
MENS
ELECTRICAL
WOMENS
LOBBY
101
(E) OFFICE
105
(N) CLOSET
103
(E) OPEN OFFICES
102
(E) OPEN OFFICES
104
(E) STAIRS
106
(N) OFFICE
107
(N) HALL SERVICE
110
(N) OFFICE
108
109
FINANCE
UTILITIES / CUSTOMER
SERVICES
111
112 114
115
116
117
113
(E) ELEV. LOBBY
118
119120
HALLWAY
121
122
123
124
(E) STAIRS
125
126
City Hall Remodel
11-139 09.04.13
GROUND FLOOR PLAN
SCALE :1/4" = 1'-0"
9/4/2013 2:13:44 PM, Copyright WMB, Inc.
PURCHASING
H.R. LOBBY
PURCHASING
123
1
2
3
CPOAD
MEETING
ROOM
COPY
COPY
MEETING
1
2
3
4
5
6
7
8
9
4
5 6
10
11
12
COPY
OFFICE
COLLECTION
COPY
7 8
910
FIL
E
S
T
O
R
A
G
E
12
8
.
7
"
W
.
x
4
7
.
3
"
D
.
x
9
5
.
5
"
H
.
(E) ELECT.
(E) WOMENS
(E) MENS (E) ELEV.
(E) ELEV.
(E) ELEV.
MEETING
ROOM
M07
M08
M06
M05
M09
M10
M17
OPEN
OFFICES
M12
OPEN
OFFICES
M19
M13
(E) ELEV.
LOBBY
M01
M03
M02
HALLWAY
M04
M14M15
RECEPTION
M16
M18
(E) STAIRS
(E) STAIRS
STORAGE
M11
City Hall Remodel
11-139 09.04.13
MEZZANINE FLOOR PLAN
SCALE :1/4" = 1'-0"
9/4/2013 2:13:47 PM, Copyright WMB, Inc.
HELP
DESK
OFFICE
210
OPEN
OFFICES
213
WORK
AREA
212
RECEPTION
204
OFFICE
209
SHARED
CONFERENCE
ROOM
208
C.I.O.
207
(E) WOMENS
(E) MENS (E) ELEV.
(E) ELEV.
(E) ELEV.
(E) ELEV.
LOBBY
201
203
202
STORAGE
211
(E) STAIRS
(E) STAIRS
(E) CL.
214
(E) DATA
ROOM
218
(E)
VESTUBILE
215
(E)
OFFICE
216
(E)
OFFICE
217
OPEN
OFFICES
205
OPEN
OFFICES
206
OPERATIONS
PROJECT SERVICES
ENTERPRISE /
OPERATIONS
UTILITIES
WORK AREA
7'X8'7'X8'
7'X8'7'X8'
7'X8'
7'X8'
7'X8'
7'X8'
7'X8'7'X8'
6'X6'6'X6'
6'X6'
6'X6'
6'X6'
6'X6'
6'X6'
6'X6'
6'X6'
RECEPTION
9'X10'9'X10'6'X7'6'X7'6'X7'6'X7'6'X7'
6'X7'6'X7'6'X7'6'X7'
6'X7'6'X7'6'X7'6'X7'
City Hall Remodel
11-139 09.04.13
SCALE :1/8" = 1'-0"
SECOND FLOOR PLAN Opt. 'B' 28 Staff with NO Shared Conference Room
9/4/2013 2:13:52 PM, Copyright WMB, Inc.