HomeMy WebLinkAbout2001-12-18 City CouncilCity of Palo Alto
City Manager’s Report
TO:HONORABLE CITY COUNCIL
ATTENTION:
FROM:
FINANCE COMMITTEE
CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
DATE:DECEMBER 18, 2001 CMR:445:01
SUBJECT:2000-01 YEAR-END CAPITAL IMPROVEMENT PROGRAM
PROJECTS STATUS REPORT
This is an informational report and no Council action is required.
BACKGROUND
This report provides the Finance Committee with information on the status of the City’s
Capital Improvement Program (CIP) projects as of the end of the fiscal year 2000-01. In the
attached matrix (Attachment A), all City departments have submitted information on their
projects and commented on any issues which might cause a change in the scope or timing of
the projects. Information in this report is intended to keep Council abreast of progress on all
CIP projects that were open at the beginning of the 2000-01 fiscal year and on those projects
that were added or completed during the same fiscal year.
DISCUSSION
The attached matrix categorizes CIP projects into minor projects (projects which can be
completed within a one-year period) and multi-year projects (projects which have multi-year
budgets andYor complex implementation schedules with identifiable phases). The project
status portion of the matrix identifies the phase the project was in at fiscal year-end.
Information on phases is intended to give Council a perspective on how much progress was
made on a project. Three distinct phases are utilized, as follows:
CMR: 445:01 Page 1 of 3
Phase:
Pre-Design
Design
Construction
Activities:
o Preparation of feasibility study
o Development of a master plan
o Definition of a project scope
o Preparation of an Environmental Impact Report
o Hiring a design consultant
o Completion of project design
o Soliciting bids or proposals
o Acquisition of major equipment
o Installation
o Implementation of a project
The comment section of the matrix provides Council with information clarifying the status
of certain projects.
In the attached matrix, projects are listed by department for the General Fund and by fund
for the Enterprise and Internal Service Funds. Within each department or fund, the projects
are ordered by project number, which includes the year of Council approval (year of approval
is shown by the second two digits of the 5-digit project number or the first two digits of a 4-
digit project number). The matrix also includes information on the total or accumulated
budget for projects, the remaining budget as of the beginning of the fiscal year, the fiscal year
expenditures through June 30, 2001, including commitments (encumbrances).
The matrix does not include "continuous" projects. These projects, such as water meter
replacement, have no definitive beginning or end dates and receive ongoing funding to reflect
continuing replacement cycles or commitments. During fiscal year 2000-01, progress was
made on all of the City’s "continuous" projects (Attachment B).
At year-end, all completed CIP’s (after .settlement of encumbrances) and CIP’s where no
activity is planned in the near future were closed and the remaining balances transferred to
the Budget Stabilization Reserve for General Fund projects; to Retained Earnings for Internal
Service Funds; and for Utility Fund projects, to the appropriate Rate Stabilization Reserves.
CMR: 445:01 Page 2 of 3
General Fund Infrastructure Plan Pro)ects
The Capital Improvement Program reflects the significantly increased level of commitment
to renovating and repairing the City’s general infrastructure -buildings and facilities, streets
and sidewalks, parks and open space and transportation systems. Staff has prepared a
presentation for the December 4 Finance Committee meeting that provides additional
information and an up-to-date look at the accomplishments of the Infrastructure Program.
ATTACHMENTS
Attachment A:
Attachment B:
Year-end Capital Improvement Projects Status Matrix
List of Continuous Projects
PREPARED BY:
LARR7 HARTMANN
Staff Accountant
F. JAC~KIE AGUSTIN
Staff Accountant
DEPARTMENT HEAD APPROVAL:
CITY MANAGER APPROVAL:
EMILY HARRISON
Assistant City Manager
CMR: 445:01 Page 3 of 3
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Attachment B
LIST OF CONTINUOUS PROJECTS
Administrative Services
18614
18822
19618
19808
19914
Financial Database Upgrade
Computer Aides Mapping
GIS Application
Financial Applications Development
New .Computer Acquisitions
Community Services
18617
19415
Art in Public Places
Park Facilities Improvements
Public Works
General Fund
18903
18971
18670
19018
19101
19309
Sidewalk Improvements
Street Improvements (Utility Users Tax)
Street Improvements (Street Improvement Fund)
Cubberley Building Code Modification
Tank Investigation and Removal
ADA Compliance
8870
Storm Drainage Fund
Collection System Improvements
Wastewater Treatment
8021 RWQCP Plant Equipment Replacement
8022 RWQCP System Flow Metering
Utilities
8928
8930
8931
8938
8944
9354
9703
9801
9802
9803
Electric Fund
Customer Design and Connection Services
Traffic Signals Upgrade
Communication System Improvements
Substation Protection Improvements
Substation Facility Improvements
Street Light Replacements
Underground Cable and Equipment Replacement
Fiber Optics Ring System Improvements
Fiber Optics Customer Design and Connection Services
Electric Distribution System Reconstruction and Improvements
Gas Fund
8017
8019
9230
8018/9912/0002/0104
Gas System Extensions
Gas Meters and Regulators
Natural Gas Vehicle Conversions and Purchases
Gas Main Replacements
Wastewater Collection
8020 Sewer System Extensions
9913/9914/0003/0105 Sewer System Rehabilitation and Augmentation
Water Fund
8013
8014
8015
8016/99151000410106
Water System Extensions
Service and Hydrant Replacements
Water Meters
Water Main Replacements