HomeMy WebLinkAboutStaff Report 3963City of Palo Alto (ID # 3963)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 8/5/2013
City of Palo Alto Page 1
Summary Title: STP Funding Resolution -Street Resurfacing Project
Title: Adoption of a Resolution Authorizing the Filing of an Application for
Federal Surface Transportation Program (STP) Funding and Committing the
Necessary Non-Federal Match and Stating the Assurance to Complete the
Project for Street Resurfacing Project
From: City Manager
Lead Department: Public Works
Recommendation
Staff recommends that Council adopt the attached resolution (Attachment A) to
authorize the Santa Clara Valley Transit Authority (VTA) to submit an application
for the Street Resurfacing Program to the Metropolitan Transportation
Commission (MTC) and to commit local funding for the project.
Background
The Public Works Engineering Services Division manages construction contracts
for concrete repair, preventive maintenance, resurfacing and reconstruction of
various city streets on an annual basis. The candidate streets are surveyed
biannually by Public Works Engineering Services staff and then rated by a
computerized pavement maintenance management system (PMMS). Since 2011,
the average Pavement Condition Index (PCI) score has increased from 72 to 77
due to additional project budget and aggressively seeking grant funding. Staff
expects to achieve a citywide average PCI of 85 by 2019.
Discussion
City of Palo Alto Page 2
The Valley Transportation Authority (VTA) released a call-for-projects for the One
Bay Area Grant Program (OBAG) on November 5, 2012. Project proposals were
due March 5, 2013. The OBAG program has two elements, a Countywide
Guaranteed Fund element and a Competitive Complete Streets element. The
Street Resurfacing and Streetscape project was submitted in response to the
Countywide Guaranteed Fund on March 5, 2013. Palo Alto’s share in the
Guaranteed Fund is $956,000.
The OBAG guaranteed funding will be used in the FY 2015 Street Resurfacing
Program. Improvements may include street resurfacing;replacement of curb,
gutter, and sidewalk;and upgrading curb ramps in compliance with the American
with Disabilities Act requirements. Streets will be selected based on condition of
the road surface and utility coordination. Public Works and Utilities Department
staff meet monthly to review and coordinate upcoming projects. Some streets
planned for maintenance using STP funds in FY 2015 include:Arastradero Road,
Santa Rita Avenue and Laguna Avenue.
Project notification and construction updates are typically through emails to
neighborhood groups and through notice delivery to each home and/or business
impacted by the street maintenance. Additionally, a new website link
www.cityofpaloalto.org/streets has been created to include maps showing streets
selected for maintenance based on projected funding.
Resource Impact
There is no immediate resource impact. By submitting the resolution for the
project funding may be considered by the MTC.
Policy Implications
Federal funds require that the City comply with the Caltrans Local Assistance
project delivery policies and procedures. The Public Works Department has
implemented several projects in recent years using federal grant funds and staff is
familiar with the procedures, schedule, timing and reporting requirements.
Prevailing wages will be required since federal funds are being used.
City of Palo Alto Page 3
Environmental Review
Adoption of this resolution is not a project under the California Environmental
Quality Act (CEQA).
Attachments:
·A -Resolution (PDF)
·B -OBAG Guaranteed Funding Application (PDF)
NOT YET APPROVED
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Resolution No. _______
Resolution of the Council of the City of Palo Alto Authorizing the Filing of an
Application for Funding Assigned to the Metropolitan Transportation
Commission for the Street Resurfacing Streetscape Projects and Committing any
Necessary Matching Funds and Stating the Assurance to Complete the Project
R E C I T A L S
A. The City of Palo Alto (herein referred to as APPLICANT) is submitting an application to the
Metropolitan Transportation Commission (MTC) for $956,000 in funding assigned MTC for
programming discretion, including by not limited to federal funding administered by the Federal
Highway Administration (FHWA) such as Surface Transportation Program (STP) funding, Congestion
Mitigation and Air Quality Improvement (CMAQ) funding and/or Transportation Alternatives (TA)
funding (herein collectively referred to as REGIONAL DISCRETIONARY FUNDING) for the Street
Resurfacing and Streetscape Projects (herein referred to as PROJECT) for the One Bay Area Grant
(OBAG) Program (herein referred to as PROGRAM).
B. The Moving Ahead for Progress in the 21st Century Act (Public Law 112-141, July 6, 2012)
and any extensions or successor legislation for continued funding (collectively, MAP 21) authorize
various federal funding programs including, but not limited to the Surface Transportation Program (STP)
(23 U.S.C. § 133), the Congestion Mitigation and Air Quality Improvement Program (CMAQ) (23 U.S.C.
§ 149) and the Transportation Alternatives Program (TA) (23 U.S.C. § 213).
C. State statutes, including California Streets and Highways Code 182.6 and 182.7 provide
various funding programs for the programming discretion of the Metropolitan Planning Organization
(MPO) and the Regional Transportation Planning Agency (RTPA).
D. Pursuant to MAP-21, and any regulations promulgated thereunder, eligible project sponsors
wishing to receive federal funds for a project shall submit an application first with the appropriate MPO
for review and inclusion in the MPO's Transportation Improvement Program (TIP).
E. MTC is the MPO and RTPA for the nine counties of the San Francisco Bay region.
F. MTC has adopted a Regional Project Funding Delivery Policy (MTC Resolution No. 3606,
revised) that sets out procedures governing the application and use of federal funds.
G. The APPLICANT is an eligible sponsor for REGIONAL DISCRETIONARY FUNDING.
H. As part of the application for REGIONAL DISCRETIONARY FUNDING, MTC requires a
resolution adopted by the responsible implementing agency stating the following:
1. the commitment of any required matching funds of at least 11.47%.
2. that the sponsor understands that the REGIONAL DISCRETIONARY FUNDING is fixed at the
programmed amount, and therefore any cost increase cannot be expected to be funded
with additional REGIONAL DISCRETIONARY FUNDING.
3. that the project will comply with the procedures, delivery milestones and funding deadlines
specified in the Regional Project Funding Delivery Policy (MTC Resolution No. 3606, revised.
NOT YET APPROVED
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4. the assurance of the sponsor to complete the project as described in the application, and if
approved, as included in MTC's federal Transportation Improvement Program (TIP).
5. that the project will comply with all project-specific requirements as set forth in the
PROGRAM.
6. that the project (transit only) will comply with MTC Resolution No. 3866, revised, which sets
forth the requirements of MTC’s Transit Coordination Implementation Plan to more
efficiently deliver transit projects in the region.
The Council of the City of Palo Alto RESLOVES as follows:
SECTION 1: The APPLICANT is authorized to execute and file an application for funding for the
PROJECT for REGIONAL DISCRETIONARY FUNDING under MAP-21 for continued funding; and be it
further RESOLVED that the APPLICANT by adopting this resolution does hereby state that:
1. APPLICANT will provide $125,000 in matching funds.
2. APPLICANT understands that the REGIONAL DISCRETIONARY FUNDING for the project is
fixed at the MTC approved programmed amount, and that any cost increases must be
funded by the APPLICANT from other funds, and that APPLICANT does not expect any cost
increases to be funded with additional REGIONAL DISCRETIONARY FUNDING.
3. APPLICANT understands the funding deadlines associated with these funds and will comply
with the provisions and requirements of the Regional Project Funding Delivery Policy (MTC
Resolution No. 3606, revised) and APPLICANT has, and will retain the expertise, knowledge
and resources necessary to deliver federally-funded transportation projects, and has
assigned, and will maintain a single point of contact for all FHWA-funded transportation
projects to coordinate within the agency and with the respective Congestion Management
Agency (CMA), MTC, Caltrans and FHWA on all communications, inquires or issues that may
arise during the federal programming and delivery process for all FHWA-funded
transportation projects implemented by APPLICANT.
4. PROJECT will be implemented as described in the complete application and in this resolution
and, if approved, for the amount approved by MTC and programmed in the federal TIP.
5. APPLICANT and the PROJECT will comply with the requirements as set forth in MTC
programming guidelines and project selection procedures for the PROGRAM.
6. APPLICANT (for a transit project only) agrees to comply with the requirements of MTC’s
Transit Coordination Implementation Plan as set forth in MTC Resolution 3866, revised; and
therefore be it further RESOLVED
SECTION 2. The APPLICANT is an eligible sponsor of REGIONAL DISCRETIONARY FUNDING
funded projects; and be it further RESOLVED:
1. The APPLICANT is authorized to submit an application for REGIONAL DISCRETIONARY
FUNDING for the PROJECT.
2. There is no legal impediment to APPLICANT making applications for the funds.
3. There is no pending or threatened litigation that might in any way adversely affect the
proposed PROJECT, or the ability of APPLICANT to deliver such PROJECT.
4. The APPLICANT authorizes its Executive Director, General Manager, or designee to execute
and file an application with MTC for REGIONAL DISCRETIONARY FUNDING for the PROJECT
as referenced in this resolution.
NOT YET APPROVED
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5. A copy of this resolution will be transmitted to the MTC in conjunction with the filing of the
application.
6. The MTC is requested to support the application for the PROJECT described in the resolution
and to include the PROJECT, if approved, in MTC's federal TIP.
SECTION 3. The Council finds that the adoption of this resolution does not meet the definition
of a project under Public Resource Code Section 21065, thus no environmental assessment under the
California Environmental Quality Act is required.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
____________________________ ____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
____________________________ ____________________________
Senior Assistant City Attorney City Manager
____________________________
Director of Planning and
Community Environment
____________________________
Director of Administrative
Services
ATTACHMENT D
ONEBAYAREA GRANT (OBAG) APPLICATION
SECTION ONE: PROJECT SUMMARY
Project Title
Street Resurfacing & Streetscape Projects
Brief Project Summary
Street resurfacing and streetscape elements for various streets
in Palo Alto.
Program Component Agency Guarantee Project
Discretionary Complete Streets Project
Grant Funds Requested ($)
Check all that apply
Minimum Discretionary Grant
Requested $350,000
Surface Transportation Program (STP)
Amount Requested __$956,000 __
Congestion Mitigation and Air Quality Improvement (CMAQ)
Amount Requested _______________
Transportation Alternatives (TA)
Amount Requested _______________
Grant Funds Fiscal Year FY13/14 & FY14/15
Local Match (11.47% Min) $125,000 (11.56%)
Total Project Cost $1,081,000
Member Agency City of Palo Alto
Contact Person Holly Boyd – Senior Engineer, Public Works
Address 250 Hamilton Avenue, Palo Alto, CA 94301
Email Address holly.boyd@cityofpaloalto.org
Phone 650.329.2612
Fax 650.329.2299
Other Project Partners
Attachment D ‐ OneBayArea Grant (OBAG) Application
Page | 2
SECTION ONE: PROJECT SUMMARY CONTINUED
1. For the Complete Streets Competitive program, include a map that clearly identifies the
project’s location within a Priority Development Area or proximate access to a PDA.
2. Project Summary Sheet
SECTION TWO: PROJECT NARRATIVE
(Use Section Two to respond to the Criteria categories as found in Attachment A)
CRITERIA
1. Project Benefits:
Street resurfacing reduces noise from bumpy roads, reduces traffic and improves air quality.
2. Documented Public Involvement/Support:
Street maintenance is a priority for Palo Alto. Infrastructure Blue Ribbon Commission
(IBRC) 2011 report recommends that by 2021 no street in Palo Alto has a Pavement
Condition Index below 60.
3. Local Match:
The funds will be used to resurface various streets in the City of Palo Alto. The City
anticipates using a combination of funds from the Capital Improvement Projects for Street
Maintenance and Off‐road pathway repair.
4. Project Readiness:
All utility work has been coordinated for potential streets. Street resurfacing is categorically
exempt under CEQA.
Right‐of‐Way
The City of Palo Alto owns the necessary right‐of‐way for this project.
ATTACHMENT D
PROJECT SUMMARY SHEET (OBAG)
PROJECT NAME:Street Resurfacing & Streetscape Project
AGENCY NAME:(Agency with day‐to‐day responsibility for implementing PROJECT)
City/Town of:City of Palo Alto
PROJECT MANAGER: (Person who can answer questions about this PROJECT)
Name:Holly Boyd
Title:Senior Engineer
Phone: 650.329.2612
email:holly.boyd@cityofpaloalto.org
PROJECT SCHEDULE:
Project Phase: BEGIN ENVIRON BEGIN DESIGN BEGIN ROW CERT BEGIN CON
Phase Month/Year: Summer 2014
Funds Requested: $956,000
Local Match: $125,000
Match (xx.xx%): 11.56%
(Round dollars to nearest thousands)
CRITICAL TASKS:
(if applicable)APPROVAL DATES*
Expected Actual*
Field Review Fall 2013
Environmental Winter 2013
ROW/Permits Winter 2013
E76 Packet1 Spring 2014
CTC Vote Packet
1 Deadline: Feb 1 of programmed year
*Project manager will provide status updates
PROJECT is a stand‐alone project.
PROJECT is part of a larger project. Describe larger project:
SUBMITTAL DATES
Street resufacing as part of the Street Maintenance Project
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