HomeMy WebLinkAbout2001-11-13 City Council (6)TO:
City of Palo Alto
City Manager’s Report
HONORABLE CITY COUNCIL
FROM:
DATE:
CITY MANAGER
NOVEMBER 13, 2001
DEPARTMENT: COMMUNITY SERVICES
CMR: 419:01
SUBJECT:GIFT OF $136,020 FROM THE FRIENDS OF THE. PALO ALTO
PUBLIC LIBRARY FOR CHILDREN’S, MAIN AND MITCHELL
PARK LIBRARIES BUILDING PLANNING PROCESS AND FOR
ADDITIONS TO THE LIBRARY COLLECTION
This is an informational report and no Council action is required.
BACKGROUND
For years, the Friends of the Palo Alto Library (Friends) has contributed significant direct
financial support to library programs, furniture, equipment and collection needs (see
Attachment A). Last year, the City Council accepted a grant in the amount of $59,000
for support of library collections.
DISCUSSION
The Friends has budgeted $192,508 to support Library Services in 2001/02. Of this
amount, the Friends’ Bo~zd has voted $1~6.0,.0" . "~ to be given directly to the City.
$100.000 is designated for architectural¯,~onceptua~ designs for Children’s, Main and
Mitchell Park libraries. These funds offset $100,000 of the City Capital Improvement
Project budget of $400,000 to enable completion of substantial library building planning
work this fiscal year.
The Friends’ Board has also recommended that $36,020 of donor gifts to the Library
Lovers Fund be granted to the City and added to the Library Services budget. One
substantial gift is $11,020 for purchase of books on tape from Lee and Helen Cronbach.
Staff will handle ordering and payment for these purchases. In addition to the above
direct gifts to the City, the Friends will administer special gifts, which total $56,488, in "
further support of library programs. These contributions will be used for:
¯Special children’s programs held throughout the year at Children’s, College Terrace,
Mitchell Park and Terman Park libraries
¯Paperback books as a gift of reading to participants in the Summer Reading Program
¯Multicultural performances for all ages on the lawns and patios of all libraries in the
spring
¯Continued support for the successful pilot homework help program for middle school
students at the Mitchell Park branch
CMR: 419:01 Page 1 of 3
Development of two new pilot programs: literature based senior care kits for family
and caregivers’ use with older adults; and, a books-by-mail program
Purchases of two major multi-volumed reference resources at Main Library.
RESOURCE IMPACT
The Friends’ gifts will supplement the Library Services operating budget and no future
year General Fund ongoing costs are anticipated. The workload to select, order, catalog
and process the new collections for circulation will be handled by library staff and will
not adversely affect achievement of impact measures.
In the past, staff has prepared a separate Budget Amendment Ordinance to accept this
type of gift and authorize expenditures. This year, staff will incorporate the $136,020 gift
and expenditure in the mid-year budget adjustment report. $100,000 will be appropriated
to Capital Improvement Project 10204, Library Master Plan, and the remaining $36,020
will be appropriated to the Library’s operating budget. The Friends will present a check
for $61,020 to the Council on November 13, 2001 and provide the remaining $75,000 in
gift funds via three $25,000 checks, payable to the City, approximately quarterly and
prior to the close of fiscal year 2001/02. This will allow the Friends to use current
income receipts instead of drawing upon its invested accounts.
POLICY IMPLICATIONS
This gift is consistent with the City’s gift policy.
ATTACHMENTS:
Attachment A:Friends of the Palo Alto Public Library Contributions to Palo Alto
City Libraries.
PREPARED BY:.//]/’2r2x’_x.y, ,~) ~
MARY JO LEVY
Director, Libraries
DEPARTMENT HEAD: ’- ¢
PAUL THILTGE--’N¢--a
Director, Community Services
CITY MANAGER APPROVAL:~~ ~
EMIL~SON
Assistant City Manager
cc:Shelby Valentine, President, Friends of the Palo Alto Library
Paula Sandas, Treasurer, Friends of the Palo Alto Library
CMR: 419:01 Page 2 of 3
ATTACHMENT A
CMR: 419:01
Friends of the Palo Alto Public Library Contributions
To Palo Alto City Libraries
1993/94 - 2001/02
Year
2001/02
2000/01
1999/00
1998/99
1997/98
1996/97
1995/96
1994/95
1993/94
Total
Library
Lover’s Fund
36,020
22,000i
Friend’s General Fund
Equipment/Collections
Programs/Services Gift
42,600 13,888
42,489 32,000
Capital
Suppo~
100 000
Endowment
Fund
5,000
Annual Gift
Total
$192,508
$101 489
26,000
20,000
15,052
12,617
9,998
10,256i
15,503i
$167,4461
33,118
11,295
10,249
7 650
4,400
10,911
7,167
32,000
40,240
15,429
26,310
14,972
6,374
4,253
15,000
$169,879 $185,466 $115,000 $5,000
$91,118
$86,535
$40,730
$46,577
$29,370
$27,541
$26,923
$642,791
The Library Lover’s Fund began in 1992 as a way for people to recognize a friend or an occasion
through a gift to improve collections of books, videos, books-on-tape and other materials in our
libraries. All contributions of $25 or more insure the purchase of one new item with a gift plate inside.
Previous names of the fund are Library Centennial Fund and Collections Fund.