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Staff Report 11200
CITY OF PALO ALTO OFFICE OF THE CITY CLERK April 6, 2020 The Honorable City Council Palo Alto, California SECOND READING: Adoption of two Ordinances Amending Various Sections of Chapter 2.08 (Officers and Departments), Chapter 2.30 (Contracts and Purchasing Procedures); Chapter 10.50 (Residential Preferential Parking Districts), Chapter 10.51 (Crescent Park no Overnight Parking Program); and Title 18 (Zoning) to Reflect Updates to the Organization of Some City Departments and Duties; Clean up the City’s Purchasing Procedures; add a new Exemption From Competitive Solicitation for Some Types of Personnel-related Services Contracts; and Update Enforcement and Hearing Procedures in the Zoning Code (FIRST READING: March 16, 2020 PASSED: 7-0) This was first heard by the City Council on March 16, 2020, where it passed 7-0 with no changes. It is now before you for the second reading. ATTACHMENTS: • Attachment A - Ordinances Amending Five Sections of Title 18 (Zoning) of the Palo Alto Munic (PDF) Department Head: Beth Minor, City Clerk Page 2 *NOTYETAPPROVED* 1 20200305_TS_24_205 OrdinanceNo._____ OrdinanceoftheCounciloftheCityofPaloAltoAmendingVariousSectionsof: Chapter2.08(OfficersandDepartments); Chapter2.30(ContractsandPurchasingProcedures); Chapter10.50(ResidentialPreferentialParkingDistricts);and Chapter10.51(CrescentParkNoOvernightParkingProgram) ofthePaloAltoMunicipalCodetoReflectUpdatestotheOrganizationofSome CityDepartmentsandDuties,CleanUptheCity’sPurchasingProcedures,Adda NewExemptionFromCompetitiveSolicitationforSomeTypesofPersonnelͲ RelatedServicesContracts,andUpdateEnforcementandHearingProceduresIn theZoningCode. TheCounciloftheCityofPaloAltodoesORDAINasfollows: SECTION1.Section2.08.020(Approvalofcitymanager'sappointments)ofChapter2.08 (OfficersandDepartments)ofTitle2(AdministrativeCode)ofthePaloAltoMunicipalCodeis herebyamendedasfollows(strikethroughtextisdeleted,underlinedtextisadded): 2.08.020ApprovalofCityManager'sappointments. Appointmentstothefollowingpositionsshallbemadebythecitymanagerwiththeapproval ofthecouncil: (a)Assistantcitymanager; (b)Directorofadministrativeservices; (c)Chiefofpolice; (d)Firechief; (e)Directorofhumanresources; (f)Directorofplanningandcommunityenvironmentdevelopmentservices; (g)Directorofutilities; (h)DirectorofpublicworksͲcityengineer; (i)Directorofcommunityservices;and (j)Directoroflibraries.; (k)Directorofinformationtechnology;and (l)Directoroftheofficeofemergencyservices. SECTION2.Sections2.08.110to2.08.260ofChapter2.08(OfficersandDepartments)of thePaloAltoMunicipalCodeareherebyamendedandrestatedasfollows(amendedand restatedtextisunderlined): 2.08.110OfficeanddutiesoftheCityClerk. (a)Theofficeofthecityclerkshallbeunderthedirectionofacityclerkwhoshallbe accountabletothecitycouncil.Thedutiesofthecityclerkshallbeasfollows: (1)Tokeeparecordoftheproceedingsofthecouncilandofsuchotherbodiesasthecouncil mayrequire; *NOTYETAPPROVED* 2 20200305_TS_24_205 (2)Tokeepallordinances,resolutions,contracts,andagreementsofthecityand authenticatesuchrecordsasmaybenecessary; (3)Topublishordinancesandotherlegalnoticesasrequired; (4)Tokeepandmaintainarecordofallelectionsofthecityandtoberesponsibleforthe conductofelections; (5)Tokeepinformedonallmatterspendingbeforethecouncilandbeforeotherbodiesas thecouncilmayrequire; (6)Tohavepowertoadministeroathsoraffirmationsinconnectionwithallmattersrelating tothemunicipality; (7)Tohaveauthoritytoappointdeputiesandassistantsinaccordancewithcontrol proceduresestablishedforthatpurposeandadministeredbythedepartmentofhuman resources (8)Toprovidepublicinformationregardingcitycouncilactivities (9)Toberesponsibleformanagementofthecity'srecordsandinformationmanagement program; (10)ToperformsuchotherdutiesasmayberequiredbytheCharterorasthecouncilmay require. 2.08.120OfficeanddutiesoftheCityAttorney. (a)Theofficeofthecityattorneyshallbeunderthedirectionofacityattorneywhoshallbe accountabletothecitycouncil.Thedutiesofthecityattorneyshallbeasfollows: (1)Toadvisethecouncil,thecitymanager,boards,commissionsandallofficersand departmentsofthecityonallmattersoflaw; (2)Todraft,orassistinthedraftingof,allordinances,resolutions,agreements,and contractstobemadeorenteredintobythecity,andapprovetheformofsuchinstruments; (3)Toprosecuteallviolatorsofcityordinancesandtorepresentthecityinallactionsatlaw; (4)Tohaveauthoritytoappointdeputiesandassistantsinaccordancewithcontrol proceduresforthatpurposeandadministeredbythedepartmentofhumanresources; provided,thattheappointmentofthechiefassistantcityattorneyshallbeapprovedbyatleast amajorityofthecouncil; (5)Todefendanyofficeroremployeeofthecityinanyactionarisingoutoftheperformance oftheofficialdutiesofsuchofficeroremployee; (6)ToperformsuchotherdutiesasmayberequiredbytheCharterorasthecouncilmay require. 2.08.130OfficeanddutiesoftheCityAuditor. (a)Theofficeofthecityauditorshallbeunderthedirectionofacityauditorwhoshallbe accountabletothecitycouncil.Thedutiesofthecityauditorshallbeasfollows: (1)BeknowledgeableinconductingperformanceauditsunderGovernmentAuditing Standards,asestablishedbytheComptrollerGeneraloftheUnitedStates;public administration;publicpolicy;andpublicfinancialandfiscalpractices; (2)Bealicensedcertifiedpublicaccountant(CPA)orcertifiedinternalauditor(CIA); (3)Establishanorganizationalstructureappropriatetocarryingouttheresponsibilitiesand functionsofthissection;and *NOTYETAPPROVED* 3 20200305_TS_24_205 (4)Setandmaintainatoneforethicalbehavior,establishapositiveethicalenvironmentfor theofficeofthecityauditor,andconductauditworkinaccordancewiththeprinciplesof integrity,objectivity,confidentiality,andcompetency. (b)Themissionoftheofficeofthecityauditoristopromotehonest,efficient,effective, economical,andfullyaccountableandtransparentcitygovernment.Tofulfillthismission,the officeofthecityauditorshallconductperformanceauditsandperformnonauditservicesof anycitydepartment,program,service,oractivityasapprovedbythecitycouncil.Thepurpose oftheseauditsistoprovidethecitycouncil,citymanagement,theresidentsofPaloAlto,and otherstakeholderswithindependentandobjectiveanalysisastowhethermanagementisusing itsfinancial,physical,andinformationalresourceseffectively,efficiently,economically, ethically,andequitably,andincompliancewithlaws,regulations,contractandgrant requirements,andcitypoliciesandprocedures.Auditsshallbeconductedandnonaudit servicesprovidedinaccordancewithGovernmentAuditingStandards,asestablishedbythe ComptrollerGeneraloftheUnitedStates,GovernmentalAccountabilityOffice. (c)Inadditiontotheaforementionedresponsibilities,theofficeofthecityauditorshall: (1)Selectandrecommendtothecitycouncilforapprovalanindependentcertifiedpublic accountingfirmtoconductthecity’sannualexternalfinancialauditandcoordinatetheannual externalfinancialauditwiththeapprovedfirm. (2)Performotherfunctionsconsistentwiththeprovisionsofthissection. (d)Atthebeginningofeachfiscalyear,thecityauditorshallprepareanannualauditplanfor citycouncilapproval.Theplanwillbeissuedontheofficeofthecityauditorwebsite,with writtennotificationtothecitycouncil,andbeplacedontheappropriatecommitteeagenda. Theplanshallidentifythepreliminaryobjectivesofeachaudittobeperformed,reflectingthe purposeoftheengagementandapreliminarydescriptionoftheareasthatmaybeaddressed. Thecityauditorwillreviewtheplanandconsultwiththecitymanagerpriortosubmittingitto theappropriatecommitteeofthecitycouncilforapproval.Thecitymanagermayidentifyareas wherethecitywillbenefitfromperformanceauditsoranonauditservice.Thecityauditormay reviewtheplanwithandseektheadviceofthecityattorneypriortosubmittingittothe appropriatecommitteeofthecitycouncilforapproval.Theannualauditplanmaybeamended duringthefiscalyearwithapprovalofthecitycouncil. (e)Theofficeofthecityauditorshallpreparequarterlyreportsdescribingthestatusand progresstowardscompletingtheaudits.Thereportswillbeissuedontheofficeofthecity auditorwebsite,withwrittennotificationtothecitycouncil,andbeplacedontheappropriate committeeagenda. (f)Thecityauditorshallprepareawrittenreportoftheresultsofeachauditconductedand willberesponsibleforretainingacopyasapermanentrecord.Thereportsshallmeetthe reportingrequirementsspecifiedintheGovernmentAuditingStandardsandtheviewsofthe citymanager. (1)Withintwoweeksafterreceivingthefinaldraftreport,thecitymanager,orhisorher designee,willprepareanofficialwrittenresponsetothefindingsandrecommendations containedwithinthereportandprovidetheresponsetotheofficeofthecityauditor.Thecity auditorandcitymanagermayagreetoanextensionofthetwoͲweektimeframeifrequested bythecitymanager.Ifaresponseisnotreceivedwithintheestablishedtimeframe,theoffice ofthecityauditorwillissuetheauditreportwithoutmanagement’sresponse. *NOTYETAPPROVED* 4 20200305_TS_24_205 (2)Theofficeofthecityauditorshallalsoprovideacopyofthedraftreporttothecity attorneyforreviewandcomment,includinglegaladvicerelatingtodisclosureofinformation containedinthereport;andtootherappropriateofficialsasdeterminedbythecityauditor. (g)Auditreportsandotherworkproductsoftheofficeofthecityauditorwillbeplacedon theagendaofthecitycouncilorappropriatecitycouncilcommitteeconsistentwiththe followinggeneralguidelines: (1)Informationitemsanditemsthatwillbediscussedinastudysessionwillbeplacedonthe councilagenda. (2)Auditreportsandotherauditworkproductswillbeplacedonthefinancecommittee agendawhenthesubjectmatterfocusesprimarilyonenterprisefunddepartments,functions, oractivities,orisconcernedprimarilywithfinancialmatters. (3)Allotherauditreportsandauditworkproductswillbeplacedonthepolicyandservices committeeagenda. (h)Thecityauditorwillprepareandissueanannualreportonthestatusof recommendationsmadeincompletedaudits.Thereportwillreflectthestatusasreportedby thecitymanagerorhisorherdesignee.Thereportwillbeissuedontheofficeofthecity auditorwebsite,withwrittennotificationtothecitycouncil,inthefirstquarterofthefiscal yearandbeplacedontheappropriatecommitteeagenda.FurtherfollowͲupauditswillbe conductedasdeterminedandrecommendedbythecityauditorandapprovedbythecity council. (i)(1)Unlessprohibitedbylaw,theofficeofthecityauditorwillhaveunrestrictedaccessto allsourcesofinformation,property,andpersonnelrelevantto1)theperformanceofacouncilͲ approvedauditor2)theidentificationofpotentialriskswhendevelopingtheannualauditplan. Departmentmanagementandstaffwillnotintentionallywithhold,hide,ordestroyany informationorpropertythatmaybepotentialevidenceinaplannedorongoingaudit.Nothing inthissectionshallauthorizetheofficeofthecityauditortohaveaccesstodocuments, records,andinformationrelatedtotheofficeofanyelectedofficial. (2)Theofficeofthecityauditorwillhandledocumentsandinformationreceivedwiththe sameprudenceexercisedbythosenormallyaccountableforthemandconsistentwith appropriatepoliciesandregulationsandtheethicalprinciplescitedintheGovernmentAuditing Standards. (j)Totheextentpossible,theofficeofthecityauditorwillaccommodateanarea’sdaily operationsinschedulingandconductingaudits. 2.08.140OfficeanddutiesoftheCityManager. (a)Theofficeofthecitymanagershallbeunderthedirectionofacitymanagerwhoshallbe accountabletothecitycouncil.Thedutiesofthecitymanagershallbeasfollows: (1)TohavethedutiesassetforthintheCharter; (2)Toapproveexpenditures,policies,andproceduresforthedepartmentscomingunder controlofthecitymanager; (3)TosignforthecityͲapprovedcontracts,agreement,andleaseswhichdonotrequirethe signatureofthemayor; (4)Torecommendthesaleorleaseofmaterial,equipment,property,andrealestateofthe citytothecouncil; *NOTYETAPPROVED* 5 20200305_TS_24_205 (5)Tonegotiatecontractsandleasesasauthorizedbythecouncil; (6)Toestablishascheduleoffeesandratesforalltypesofservicesperformedby departmentsunderhisorhercontrol,exceptforthosewhichthecitycouncilauthorizes; (7)Torecommendchangestothebasicorganizationplanofdepartmentsunderthecontrol ofthecitymanager,andtoenforcechangesapprovedbythecouncil; (8)Tohavetheauthoritytoappointdeputiesandassistantsinaccordancewithcontrol proceduresestablishedforthatpurposeandadministeredbythedepartmentofhuman resources;provided,thattheappointmentoftheassistantcitymanagershallbeapprovedby thecouncilinaccordancewiththeCityCharter; (9)NotwithstandingSection2.08.040,tohavetheauthoritytodelegatetotheassistantcity managerthedirectreportingresponsibilityoveranydepartmentheadunderthecontrolofthe citymanager; (10)Toprovideeconomicresourcesplanningservicesforthecity,asneeded;and (11)ToperformsuchdutiesasmayberequiredbytheCharterorasthecouncilmayrequire. 2.08.145Reserved. 2.08.150DepartmentofAdministrativeServices. (a)Thedepartmentofadministrativeservicesshallbeunderthecontrolofadirectorof administrativeserviceswhoshallbeaccountabletothecitymanagertocarryoutthedutiesof thisdepartment.Thedutiesofthedepartmentofadministrativeservicesshallbeasfollows: (1) Provideadministrativesupportforthefinancecommitteeofthecitycouncil; (2) Managementandpreparationofthecity’sbudgetreportsincoordinationwiththeCity ManagerandinaccordancewiththerequirementssetforthintheMunicipalCodeandCity Charter,includesanalysisandreviewofcitywiderevenueandexpensesanddepartmental budgetrequests; (3) Provideanalyticalresourcesforstudiesonorganization,staffingutilization, managementandproceduresforthecity,inordertoprovidecostͲeffectivemunicipalservices; (4) ToparticipateinintermediateandlongͲrangefinancialplanningstrategiesandto developandrecommendmethodsforfinancingcityprogramsandprojects; (5) ManageproductionoftheCity’sannualfinancialreports,generalͲpurposefinancial statements,andcomprehensiveannualfinancialreportinaccordancewithcityordinances, legalrequirementsandgenerallyacceptedaccountingprinciples: (A)generateappropriatefinancialreportsasrequiredbycounty,stateandfederal agencies; (B)coordinatefinancialauditactivitieswithappropriateparties(internalandexternal) (6) Administertheprocurementofsupplies,materialsandequipmentandcontractsfor generalservicesfortheCity.Controlemergencypurchasinginaccordancewithapproved procedureswhencentralizedprocurementisimpracticable; (7) Manageandcompletetheaccountspayableandpayrollprocesses; (8) Operateandmaintainthewarehouseandstoragefacilitiesofthecity; (9) AdministertheCity’sresponsibilitiesregardingsurplusproperty; (10) Providecentralizedmailandmessengerservicesandprintingandotherduplicating servicesforallcitydepartments; *NOTYETAPPROVED* 6 20200305_TS_24_205 (11) Administertheinvestmentofcityfundsandbankingagreementsinaccordancewithcity policyandstatelaw; (12) AdministerandmanagetheissuanceofdebtbytheCityorfinancingauthorityentities asmaybeformedbythecityfromtimetotime; (13) Administerandenforceallordinancesandregulationsofthecityrelatingtothe impositionandcollectionofcitytaxesandothermiscellaneousaccountsreceivables,to providerevenuecollectionsservicesandtocollectdelinquentreceivables; (14) Administerandsuperviserealpropertysuchassecureeasementtitlesandleases, negotiateforthepurchaseordispositionofrealpropertyonbehalfofthecity,andmanageall propertyownedbythecityandleasedtootherpersonsoragencies; (15) Performorcausetobeperformedalldutiesrequiredbythiscodeorotherlawofthe directoroffinance,taxadministrator,managerofpurchasing,supervisorofrevenuecollections, chieffinancialofficer,citytreasurerandcitycontroller; (16) Toperformsuchotherdutiesasmayberequired. 2.08.160DepartmentofHumanResources. (a)Thedepartmentofhumanresourcesshallbeunderthesupervisionofadirectorof humanresourceswhoshallbeaccountabletothecitymanager.Thedutiesoftheofficeof humanresourcesshallbeasfollows: (1)Toberesponsibleforthemanagementandadministrationofthepersonnelprogramin accordancewithrulesandregulationsestablishedinthemeritsystem; (2)Toadministercontrolproceduresfortherecruitment,employmentandpromotionof personnelofthecity; (3)Tofollowsuchpersonnelproceduresandpracticesasmaybeapprovedbythecity manager; (4)Toadviseandassistthecitymanagerinthepreparationofwagescalesfor recommendationtothecouncil; (5)Toprepareandmaintainsuchjobandpositionclassificationsandspecificationsasmay berequired; (6)Tokeepandmaintaincompletepersonnelrecords; (7)Tocoordinatesuchemployeesafetyprogramsasmaybedirectedbythecitymanager; (8)Tocoordinateandadministertheworker'scompensationprogram; (9)TocoordinateandadministersuchemployeeͲinͲservicetrainingprogramsasmaybe directedbythecitymanager; (10)Toperformalldutiesdefinedinthemeritsystemandsuchotherdutiesasmaybe required; (11)Toestablishproceduresfortheoperationofthecity'sinsuranceprogramandtokeep thecitymanageradvisedastothestatusoftheprogram; (12)Asdirectedbythecitymanager,torepresentthecityinmeetͲandͲconfernegotiations withrecognizedemployeegroupsandadministerresultingagreements; (13)Toperformorcausetobeperformedalldutiesrequiredbythiscodeorotherlawofthe losscontrolofficerandriskmanager; (14)Toperformsuchotherdutiesasmayberequired. *NOTYETAPPROVED* 7 20200305_TS_24_205 2.08.170PoliceDepartment. (a)Thepolicedepartmentshallbeunderthedirectionofachiefofpolicewhoshallbe accountabletothecitymanager.Thedutiesofthepolicedepartmentshallbeasfollows: (1) Toberesponsibleforthepreservationofthepublicpeaceandorder,theprevention anddetectionofcrime,theapprehensionofcriminalsuspects,theprotectionofpersonsand property,andtheenforcementoflaw; (2) Toenforcealltrafficregulations,andtoconsultasnecessarywiththeTransportation Departmentonmattersconcerningtrafficengineering; (3) TocoordinatetheuseoftheregionalSiliconValleyRegionalCommunicationsSystemby allCitydepartments,tomaintainbackͲupradiocapabilities,andtoprovideradiodispatching serviceforallCitydepartmentsrequiringsuchservice; (4) ToensurethatunclaimedpropertyreceivedbythePoliceDepartmentissoldatapublic auctionpursuanttotheprovisionsofthiscode; (5) ToadministerthePoliceDepartment’sparkingenforcementprogram; (6) ToenforceallCityordinancesandstatelawsrelatingtothecare,control,impounding andrescueofallanimals;andtoperformorcausetobeperformedalldutiesrequiredbythis codeofanimalcontrolofficers;and (7) Toperformsuchotherdutiesasmayberequired. (b)Fororganizationalpurposes,thePoliceDepartmentshallconsistofthefollowing divisions:Administration,FieldServices,InvestigativeServices,andTechnicalServices. 2.08.180FireDepartment. (a) Thefiredepartmentshallbeunderthecontrolofafirechiefwhoshallbeaccountable tothecitymanagertocarryoutthedutiesofthisdepartment.Thedutiesofthefire departmentshallbeasfollows: (1)Toberesponsibleforthepreventionoffires,theprotectionoflifeandpropertyagainst fires,andtheremovaloffirehazardsandpreparationofemergencyplans; (2)Toberesponsiblefortherenderingofemergencymedicalservicesforwhichthe departmentisequipped,includingemergencymedicaltransportationservices; (3)Toinspectbusinessandotherpremisesforfirehazards,andtoenforcethefire preventioncodeandtoconducteducationalfirepreventionandriskreductionprograms; (4)Toprotecttheenvironmentfromtheadverseeffectsofhazardousmaterialsandto coordinateandadministerprogramstominimizeproblemsassociatedwiththeuseand disposalofhazardousmaterials; (5)Toserveasaninformationresourceforthepublic,othercitydepartments,industryand themediaconcerningtheareasdescribedinthissection; (6)Toperformorcausetobeperformedalldutiesrequiredbythiscodeorotherlawofthe firemarshal; (7)Toperformsuchotherdutiesasmayberequired. 2.08.185OfficeofEmergencyServices. (a)Theofficeofemergencyservicesshallbeunderthedirectionofthedirectoroftheoffice ofemergencyservices,whoshallbeaccountabletothecitymanager.Thedutiesoftheoffice ofemergencyservicesshallbeasdefinedinSection2.12.050. *NOTYETAPPROVED* 8 20200305_TS_24_205 2.08.190DepartmentofPublicWorks. (a)Thedepartmentofpublicworksshallbeunderthedirectionofthedirectorofpublic worksͲcityengineer,whoshallbeaccountabletothecitymanager.Thedutiesofthe departmentofpublicworksshallbeasfollows: (1)Toberesponsiblefortheplanning,design,construction,maintenance,repairand improvementofallcityfacilitiesandpropertyownedoroperatedbythecity,includingthe approvalofplansanddesignsforsuchimprovementswithinthemeaningofCalifornia GovernmentCodesection830.6,exceptasotherwiseprovidedinthiscode; (2)Toassistwiththepreparationofthecapitalimprovementprogramandassistthecity manager,asdirected,inreviewingcapitalprojectbudgetrequests; (3)Toprovideengineeringservicesasrequiredincludingdevelopmentandimplementation ofcapitalimprovementprogramprojects; (4)Toprovidepermittingandinspectionservicesrelatingtoprivateconstructionofpublic facilitiesandprivateconstructionaffectingcityproperty; (5)Toschedulerepairsandpreventativemaintenancetoensurethatthestreetsand sidewalksaremaintainedinasafe,andstructurallysound,andsanitarymanner,andto maintainallmarkingsfortrafficcontrolpaintedorplaceduponthestreetsorcurbs; (6)Tomaintaintrees,parkinglots,pavedbicyclepaths,andunderpassesinasafeand aestheticmanner;andtomaintaintreesadjacenttoelectricpowerlinesinordertominimize electricaloutagescausedbytreelimbs; (7)Tocoordinatetheneedsofthecitydepartmentsintheirrequirementsformotorized equipment,tooperatethecitygarage,activelysuperviseapreventativemaintenanceprogram, keeptheoperatingrecordsofallmotorizedequipmentusedoroperatedbythecity,monitor theuseofpoolcars,andmaintainfuelsitesatcityfacilities; (8)Toberesponsibleforthemanagement,regulation,operation,systemrehabilitation,and capitalimprovementsofthestormwatermanagemententerprise,andtocoordinaterelated activitieswithinterestedmunicipalitiesorspecialdistricts; (9)Toberesponsibleforrefusecollection,sourcereduction,recycling,streetsweeping,and longͲtermresourcerecoveryanddisposalactivitiesoftherefuseenterprise; (10)Toberesponsiblefortheoperationandcapitalimprovementsoftheregionalwater qualitycontrolplant,onbehalfofthecityanditspartneragencieswithintheregionalservice area;thepermittingandenforcementofregulationswithrespecttoindustrialdischargesinto thesewersystem;andthedevelopmentofprogramsandtreatmentmethodstoensurethe maximumfeasiblecompliancewithregulationsprotectingtheSanFranciscoBayand environment; (11)ToberesponsibleforthegeneralaviationoperationandmanagementofthePaloAlto municipalairport,theadoptionandenforcementofgeneralaviationrulesandregulations applicabletopartiesdoinggeneralaviationͲrelatedbusinessattheairport,andthe managementandcontrolofallgeneralaviationandnonͲgeneralaviationͲrelatedleases, licenses,permits,easementsandothercontractsandauthorizationsissuedtoorinconnection withpartiesdoingbusinessattheairport. (12)Toperformsuchotherdutiesasmayberequired. *NOTYETAPPROVED* 9 20200305_TS_24_205 2.08.200DepartmentofUtilities. (a)Thedepartmentofutilitiesshallbeorganizedandadministeredunderthedirectionofa directorofutilitieswhoshallbeaccountabletothecitymanager.Thedutiesofthedepartment ofutilitiesshallbeasfollows: (1)Toplan,directandcoordinatetheoperationsofthecity'sutilitiesdepartment; (2)Tocoordinatetheforecastingofthecity'slongͲrangeutilityneedsanddevelopfinancial planstoensurethatthecity'sutilitiesrate,reserveandrevenuelevelswillbeabletomeet customerservice,operatingandfinancialrequirements; (3)Toprovideadministrativesupporttotheutilitiesadvisorycommissiononmattersrelating tothedepartment; (4)Togenerateappropriatereportsasmayberequiredbycounty,stateandfederalagencies orbylaw; (5)Tooperatearesponsivecustomerservicecenter,tomanagecustomerserviceutilities billing,inquiriesandcomplaintsandtoprovideafastandcourteousresponsetoeach customer'srequestforutilityservice; (6)Toestablishratestooffsetoperatingcostsofallcityutilityoperationsdesignatedas utilitiesenterprisefundsandtoprovideafairandreasonablerateofreturnonthecity'scapital improvementinvestmentinthoseutilitiesdesignatedasutilitiesenterprisefunds; (7)Toprovidetechnicalorotherefficiencyservicestoenableresidential,commercialand industrialutilitiescustomerstoreducetheiroperatingcosts,improvethequalityofthe environmentandmaintainahighlevelofcustomersatisfaction; (8)ToforecastandplantheacquisitionanddispositionofsufficientleastͲcostresource suppliestomeetexistingandfuturesupplyrequirementsinanenvironmentallyacceptable manner; (9)Tonegotiateforthepurchaseandsaleofwater,gasandelectricityandcontractwith water,gasandelectricpowerproducers,suppliersandmarketersforresourcesupplyatthe bestavailablepriceorcost; (10)Torecommendcapitalconstructionandimprovementsofallutilitysystems,andto administersuchprogramswhenapproved; (11)Toinspectallconstructionworkdonebyorfortheutilitiesandrequirecompliancewith allcontractsmadeinconnectiontherewith; (12)Toprepareorcausetobepreparedallutilitymapsoftheutilities,andtokeepandto maintainsuchrecordsasarenecessaryforthefulfillmentofthisfunction; (13)Toprovideoperations,maintenance,andconstructionnecessarytoensurethesafe, efficientandreliabledeliveryofelectric,water,gasandwastewatercollectionservicestoall customers; (14)Toprovideoperations,maintenance,andconstructionnecessarytoensuretheproper operationofthecity'strafficsignal,streetlightingandcommunicationsystems; (15)Toperformorcausetobeperformedalldutiesrequiredbythiscodeorotherlawofthe directorofutilitiesandthedepartmentofutilities;and (16)Toperformsuchotherdutiesasmayberequired. (b)Fororganizationalpurposes,thedepartmentofutilitiesshallconsistofthefollowing divisions:administration;customersupportservices;resourcemanagement;engineering;and operations. *NOTYETAPPROVED* 10 20200305_TS_24_205 2.08.210DepartmentofCommunityServices. (a)Thedepartmentofcommunityservicesshallbeunderthecontrolofadirectorof communityserviceswhoshallbeaccountabletothecitymanagertocarryoutthedutiesofthis department.Thedutiesofthedepartmentofcommunityservicesshallbeasfollows: (1) Todevelopandprovideprogramsforincreasedknowledge,artisticexpression,physical activity,socialserviceassistance,youthandteenleadership,andenjoymentoftheoutdoors, eitherdirectlyorincooperationwiththeresourcesofthecommunity; (2) Tomanagetheuse,scheduling,andoperationofmunicipalparks;playgrounds;open spacepreserves;swimmingpools;communitycenters;camps;athleticcenters,courtsand fields;golfcourse;theaters;culturalcenters;museums;interpretativecenters;andactivities connectedtherewithinasafemanner; (3) Tomaintainlandscapedareas,includingdistrictandneighborhoodparks,miniͲparks, athleticfields,andothercityfacilitiesinasafeandaestheticmanner;andtomaintainopen spacepreservesinamannerthatissafeandprotectiveofthenaturalenvironment; (4) Toplan,monitor,andcommissionpublicartassociatedwithMunicipalandPrivate Developmentprojects; (5) Toprepareandrecommendannualoperatingandcapitalimprovementbudgets; monitorexpendituresandrevenues;reviewandexercisefinalapprovalauthorityoverall departmentexpenditures;andreviewandanalyzefeestructureandfeecollection; (6) Toprovidestaffadvisoryandtechnicalassistancetothehumanrelationscommission, thepublicartcommission,theparksandrecreationcommissionandsuchsimilargroupsthat maybecreatedorestablished; (7) Toperformorcausetobeperformedalldutiesrequiredbythiscodeorotherlawofthe communityservicesdepartment;and (8) Toperformsuchotherdutiesasmayberequired. 2.08.220DepartmentofPlanningandDevelopmentServices. (a) Thedepartmentofplanninganddevelopmentservicesshallbeunderthecontrolofa directorofplanninganddevelopmentserviceswhoshallbeaccountabletothecitymanagerto carryoutthedutiesofthisdepartment.Thedutiesofthedepartmentofplanningand developmentservicesshallbeasfollows: (1) Maintain,updateandoverseeimplementationoftheCity’sComprehensivePlan; (2) PreparelandusestudiesandanalysissupportingpolicyrecommendationstotheCity Council; (3) Reviewandprocessdevelopmentapplicationsinaccordancewithapplicablelocal,state andfederalregulationsorrulings,includingallfunctionsdesignatedbylawtothebuilding official; (4) ProvidetechnicalassistanceandsupporttothePlanningandTransportation Commission,ArchitecturalReviewBoardandHistoricResourcesBoard; (5) Prepareandsubmitannualreportsrelatedtolanduseplanningandthebuilding industryasrequiredbyCouncildirection,localordinance,stateandfederallaws; (6) IdentifystafftoserveasandtoimplementtheresponsibilitiesoftheADACoordinator asrequiredbytheAmericanswithDisabilitiesAct; *NOTYETAPPROVED* 11 20200305_TS_24_205 (7) Enforcetheprovisionsofthemunicipalcoderelatedtolanduseplanningandzoning, buildingregulationsandotherprovisionsasdirectedbytheCityManager; (8) Maintainrecordsrelatedlanduseplanninganddevelopment,demographicandcensus information;supportadministrativefunctions;preparebalancedbudgets;andfosteran environmentthatpromotesstaffgrowthandprofessionaldevelopmenttoadvancedepartment responsibilitiesandprogramobjectives. (9) Performorcausetobeperformedalldutiesrequiredbythiscodeorotherlawofthe buildingofficial,chiefbuildingofficial,buildinginspector,zoningadministrator,directorof planning,anddirectorofplanningandcommunityenvironment;and, (10)Toperformothersuchdutiesasmayberequired. 2.08.230DepartmentofLibraries. (a)Thedepartmentoflibrariesshallbeorganizedandadministeredunderthecontrolofa directoroflibrarieswhoshallbeaccountabletothecitymanagertocarryoutthedutiesofthe department.Thedutiesofthedepartmentoflibrariesshallbeasfollows: (1)Tomanage,operate,direct,andcontrolacontinuingmunicipallibrarysystemproviding accesstoinformationalservicesfortheresidentsofPaloAlto; (2)Toprovideadministrativesupportforthelibraryadvisorycommissiononmattersrelating tothedepartment; (3)Togenerateappropriatereportsasmayberequiredbycounty,state,andfederal agenciesorbylaw; (4)Toreviewandapproveadult,teen,andchildren'sserviceprogramsandactivities; (5)ToreviewandapprovetechnicalservicesactivitiesspecifiedinLibraryCollection DevelopmentPolicy; (6)Torecommendandmonitorannualoperatingandcapitalimprovementbudgets, reviewingandexercisingfinalapprovalauthorityoveralllibraryexpenditures;establishand monitorinventorycontrolsystemsforalllibraryfurnishingsandmaterial;andreviewand analyzefeestructureandfeecollection; (7)Toperformorcausetobeperformedalldutiesrequiredbythiscodeorotherlawofthe directoroflibrariesandthedepartmentoflibraries;and (8)Toperformsuchotherdutiesasmayberequired. 2.08.240DepartmentofInformationTechnology. (a)Thedepartmentofinformationtechnologyshallbeorganizedandadministeredunder thedirectionofadirectorofinformationtechnologywhoshallbeaccountabletothecity managertocarryoutthedutiesofthisdepartment.Thedutiesofthedepartmentof informationtechnologyshallbeasfollows: (1)Toprovideleadershiptothecitycouncil,citymanageranddirectorsonalignmentof technologywithcityinitiatives,policyandstrategicobjectives; (2)Todirectandmanageinterdepartmentaltechnologygovernance,planningand coordinationactivitiestoaccomplishspecificcityͲwideobjectives; (3)Tomakepresentationsandpreparereportsandplans; (4)Tocoordinatewiththecitymanager,directorsandbusinessmanagerstoaddress problemsandcapitalizeuponopportunitiesastheyarise; *NOTYETAPPROVED* 12 20200305_TS_24_205 (5)Todevelopandimplementorganizationalpoliciesandproceduresregardingappropriate usageoftechnologywithintheorganization; (6)Toinitiateanddevelopinternalandexternalpartnershipstoleveragecitytechnology investments; (7)Todevelopandpresentfundingstrategiestosupporttechnologyinvestments; (8)ToprovidedirectoversightanddirectiononmissioncriticalcityͲwidetechnology; (9)Tonegotiateandreviewcomplexproposalsandcontractsforpurchaseofinformation technology(IT)productsandservices,andtodeveloppartnershipagreements; (10)Toestablishandmaintainaworkingenvironmentconducivetopositivemorale, individualstyle,quality,creativity,andteamwork; (11)Toserveasamemberofleadershipteam,andaddressescityͲwidepolicy,management andstrategicissues,includinginformationsecurityandothercyberrisks; (12)Toformulate,recommendandadministerpoliciesandproceduresgoverningthe operationoftheinformationtechnology(IT)department.EstablishlongͲrangegoalsand implementationplansforservicesprovidedbytheITdepartment; (13)Toplan,developanddirectacomprehensivelongͲtermstrategicplanforautomated systemsneedsfortheCityofPaloAlto,includingcentralizedcomputerapplications,personal computers,andtelecommunicationsfunctions; (14)Tooverseeautomatedsystemswithinthecity,includingprioritizingrequestsfor applicationsdevelopmentorenhancement,hardwareandsoftwarestandards,equipment acquisitionandreplacement; (15)Tocoordinatetechnicalstaffplacedwithinindividualcitydepartments; (16)Topositionthecitytoeffectivelyrespondtotherapidlychangingtechnological environment; (17)Toberesponsibleforplanning,preparingandadministeringtheinformationtechnology departmentbudget,includingoperatingandcapitalbudgets; (18)Toberesponsibleforthefuturedirectionoftheinformationtechnologydepartment, ensuringthecoordinationofthedepartment'seffortwiththeneedsoftheorganization; (19)Tomanageprojectstoincludeoversightoffundingallocations,oversightand coordinationofresources; (20)Toperformsuchotherdutiesasmayberequired. 2.08.250Reserved. 2.08.260OfficeofTransportation. (a)Theofficeoftransportationshallbeunderthedirectionofthechieftransportationofficial whoshallbeaccountabletothecitymanager.Thedutiesoftheofficeoftransportationshallbe asfollows: (1)Toberesponsibleforthefunctionsoftransportationplanning,trafficengineering, parkingmanagement,andtransitplanningforthecity; (2)Toperformothersuchdutiesasmayberequired. // *NOTYETAPPROVED* 13 20200305_TS_24_205 SECTION3.AllreferencesinthePaloAltoMunicipalCodethatrefertotheDepartment ofPlanningandCommunityEnvironmentshallmeantheDepartmentofPlanningand DevelopmentServices.AllreferencestotheDirectorofPlanningandCommunityEnvironment shallmeantheDirectorofPlanningandDevelopmentServices. SECTION4.Section2.30.010(Purposes)ofChapter2.30(ContractsandPurchasing Procedures)ofthePaloAltoMunicipalCodeisherebyamendedasfollows(strikethroughtextis deleted,underlinedtextisadded): 2.30.010Purposes. Thischapterdefinesthecontractprocurementpolicies,proceduresandrequirementsfor publicworksconstruction,generalservices,professionalservices,wholesaleutilitycommodities andservices,andcontracts,theperformanceforwhichthecityreceivessubstantialvalue.This chapterestablishesthecontractingauthorityoftheCityManager,theChiefProcurement Officer(“ProcurementOfficer”),designatedemployees,CityManager,CityAttorney,andCity Council(“Council”).Thepurposeofthischapteris:tofosterandencouragetheuseofbest managementpracticesincontractingandpurchasing;toensurequalityandefficiencyinthe procurementofgoods,services,equipment,materialsandsuppliesatthelowestcost commensuratewiththequalityneeded;toprovideforafairandequitableprocurement processutilizingstandardizedsolicitationprocedures;andtomaintainhonestyandintegrityin theprocurementprocess. SECTION5.Section2.30.020(Scope)ofChapter2.30(ContractsandPurchasing Procedures)ofthePaloAltoMunicipalCodeisherebyamendedasfollows: 2.30.020Scope. (a)Contractsforpublicworksconstruction,generalservicesandprofessionalservices, informationtechnologyservices,wholesaleutilitycommoditiesandservicesandotherenergy relatedcontracts,andcontracts,pricequotationsorpurchaseordersforgoods,materials, equipmentandsuppliesshallbesolicitedandawardedpursuanttotheprocedurescontainedin thischapter. (b)NeithertThesolicitationnorandawardpolicies,proceduresandrequirementscontained inthischaptershallnotapplytothefollowing: (1)Subdivisionagreements,improvementagreements,deferredparkingagreements, developmentagreementsandotherlandusecontractsenteredintobetweenthecityand propertyownersordeveloperspursuanttootherpartsofthismunicipalcode; (2)Franchisesandfranchiseagreements; (3)Contractsbetweenthecityandotherpublicentitiesandpublicutilitiesforthecity’s provisionofservicestotheotherentitiesandutilities; (4)Transactionsinvolvingtheacquisition,assignmentanddisposalofinterestsinreal property;and (5)Agreementstoprovidefundspursuanttothehumanservicesresourceallocationprocess orcommunitydevelopmentblockgrantprogram. *NOTYETAPPROVED* 14 20200305_TS_24_205 SECTION6.Section2.30.040(Centralizedpurchasing)ofChapter2.30(Contractsand PurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamendedasfollows: 2.30.040Centralizedpurchasing. AllacquisitionsandpurchasesshallbemadebyandthroughtheProcurementOfficer,except: (a)Purchasesofgoodsandservicesmadefrompettycashfundsmadeinconformancewith thischapterandpursuanttocontrolproceduresapprovedbytheCityManagerandcontained intheadministrativepoliciesandproceduresmanualmaintainedbytheCityManager; (b)EmergencypurchasesmadeinconformancewiththischapterandFederalEmergency ManagementAgency(“FEMA”)PublicAssistanceProgram’sprocurementorders,orother similarrules,regulations,guidelinesandcontrolproceduresforcostreimbursementpurposes approvedbytheCityManagerandcontainedinthepurchasingmanual; (c)Contractsforlegalservices; (d)Purchasesofgoodsandservices,andinpaymentofpublicworksservices,bycity procurementcard(“PͲcard”)orothercreditcard,madeinconformancewiththischapterand pursuanttocontrolproceduresapprovedbytheCityManagerandcontainedinthepurchasing manual; (e)Purchases,wherethetotalexpenditurebythecitydoesnotexceed$10,000.00,madein conformancewiththischapterandpursuanttocontrolproceduresapprovedbytheCity Managerandcontainedinthepurchasingmanual; (f)Transactionsnegotiatedundermastercontractsforwholesaleutilitycommoditiesand services,asdescribedinSection2.30.140madeinconformancewithSection2.30.340; (g)Mutualaidagreements;and (h)DelegationsmadeaccordingtoSection2.30.230. SECTION7.Section2.30.120(Generalservicescontract)ofChapter2.30(Contractsand PurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamendedasfollows: 2.30.120Generalservicescontract. Ageneralservicescontractincludesacontractprovidingforwork,labororservicesnot requiringspecializedexperience,knowledgeortrainingwithorwithoutthefurnishingofgoods, materials,suppliesorequipment,including,withoutlimitation: (a)Maintenanceofpublicbuildings,streets,parksandplaygroundsandotherpublic improvements; (b)Repair,modificationandmaintenanceofequipmentorothergoods; (c)Licensing,installationandmaintenanceoforrelatingtoinformationtechnologyproperty, goodsandservices,including,withoutlimitation,computerhardwareandsoftware,and includingtheprovisionofdatastorageservices,unlesstheinformationtechnologyservicesthat wouldrequirespecializedcertification,knowledge,expertise,knowledge,ortrainingare neededandprovided;; (d)Janitorialservices,uniformcleaning,treetrimming,streetsweeping,powerwashingand landscapemaintenance; (e)Leasingorlicensingofgoodsandotherpersonalpropertyforusebythecity;and *NOTYETAPPROVED* 15 20200305_TS_24_205 (f)Generalclassinstruction,including,withoutlimitation,recreationclassinstruction services. SECTION8.Section2.30.150(Contractsfordarkfiberopticslicensingservices)of Chapter2.30(ContractsandPurchasingProcedures)ofthePaloAltoMunicipalCodeishereby amendedasfollows: 2.30.150Contractsfordarkfiberopticslicensingservices. Acontractfordarkfiberopticslicensingservicesincludesacontractwithanyperson, including,withoutlimitation,atelecommunicationsornonͲtelecommunicationscarrier,an internetservicesprovider,adistributedantennasystemservicesprovider,orasmallcell technologyservicesproviderforthelicensingofcityͲowned,installedandmaintaineddarkfiber opticsandrelatedfacilities,ifany,locatedinthepublicrightsͲofͲwayandpublicutility easements.Atelecommunicationscarrierincludesanypersonsubjecttothe TelecommunicationsActof1996,asamended.,orotherfederallawnoworhereinafterin effect. SECTION9.Section2.30.200(Procurementofficercontractawardauthority)ofChapter 2.30(ContractsandPurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamended asfollows: 2.30.200Procurementofficercontractawardauthority. TheProcurementOfficermayawardandsignthefollowingcontracts: (a)PublicWorksContracts.Publicworkscontracts,wherethetermdoesnotexceedthree years,andthecontractpriceandanypricecontingencyestablishedforchangeorders,but excludingsalestaxorusetax,donotexceed$85,000.00inthefirstcontractyear,anddonot exceedthesumof$85,000.00andanyunexpendedmoniescarriedforwardfromaprior contractyear,inanysubsequentcontractyear. (b)ContractsforGoods.Contractstopurchasegoods,wherethetermdoesnotexceedthree years,andthecontractpriceandanypricecontingencyestablishedforchangeorders,but excludingsalestaxorusetax,donotexceed$85,000.00inthefirstyear,anddonotexceedthe sumof$85,000.00andanyunexpendedmoniescarriedforwardfromapriorcontractyear,in anysubsequentcontractyear. (c)GeneralServicesContracts.Generalservicescontracts,wherethetermdoesnotexceed threeyears,andthecontractpriceandanypricecontingencyestablishedforchangeordersor additionalservices,butexcludingsalestaxorusetax,donotexceed$85,000.00inthefirst contractyear,anddonotexceed$85,000.00andanyunexpendedmoniescarriedforwardfrom apriorcontractyear,inanysubsequentcontractyear. (d)ProfessionalServicesContracts.Professionalservicescontracts,wherethetermdoesnot exceedthreeyears,andthecontractprice,andanypricecontingencyestablishedforadditional services,butexcludingsalestaxorusetax,donotexceedthesumof$85,000.00inthefirst contractyear,anddonotexceedthesumof$85,000.00andanyunexpendedmoniescarried forwardfromapriorcontractyear,inanysubsequentcontractyear. *NOTYETAPPROVED* 16 20200305_TS_24_205 (e)SoftwareandhHardwarepPurchase,lLicensing,andMaintenanceandSupportContracts. NotwithstandingSubsection2.30.200(c),theProcurementOfficermayawardandsign contractsotherthangeneralservicesagreements,including,withoutlimitation,vendorͲbased standardformhardwareandsoftwarepurchaseandlicensingcontracts,forthepurchaseof hardwareandsoftware,thelicensingofsoftware,andthemaintenanceandsupportof hardwareandsoftware,wherethetermoflicensingormaintenanceandsupportservicesdoes notexceedfiveyearsandthecontractprice,excludingsalestaxorusetax,doesnotexceed $85,000.00peryearinthefirstcontractyearanddoesnotexceedthesumof$85,000.00and anyunexpendedmoniescarriedforwardfromapriorcontractyear,inanysubsequentcontract year.Thecontractsreferredtohereinmayincludecontractsfordatastorageservices,which shallbesubjecttothecity'sinformationsecuritypolicies,terms,conditionsandother requirementsestablishedbythechiefinformationofficerwiththeconcurrenceandapprovalof theCityAttorney. SECTION10.Section2.30.210(CityManagercontractawardauthority)ofChapter2.30 (ContractsandPurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamendedas follows: 2.30.210CitymManagercontractawardauthority. TheCityManagermayawardandsignthefollowingcontracts: (a)PublicWorksContracts.Publicworkscontracts,wherethetermdoesnotexceedthree years,andthecontractpriceandanypricecontingencyestablishedforchangeorders,but excludingsalestaxorusetax,donotexceed$250,000.00inthefirstcontractyear,anddonot exceedthesumof$250,000.00andanyunexpendedmoniescarriedforwardfromaprior contractyear,inanysubsequentcontractyear. (b)ContractsforGoods.Contractstopurchasegoods,wherethetermdoesnotexceed threeyearsandthecontractpriceandanycontingencyestablishedforchangeorders,but excludingsalestaxorusetax,donotexceed$250,000.00inthefirstcontactyear,anddonot exceedthesumof$250,000.00andanyunexpendedmoniescarriedforwardfromaprior contractyear,inanysubsequentcontractyear. (c)GeneralServicesContracts.Contractsforservicesassociatedwiththeleasingorlicensing ofpersonalpropertyotherthanhardwareorsoftware,wherethetermdoesnotexceedseven years,andthecontractpriceandanypricecontingencyestablishedforchangeorders,but excludingsalestaxorusetax,donotexceed$85,000.00inthefirstcontractyear,anddonot exceedthesumof$85,000.00plusanyunexpendedmoniescarriedforwardfromaprior contractyear,inanysubsequentcontractyear. (d)ContractsforStudiesandServicesRelatedtoPrivateDevelopment.Professionalservices contractsfor:(1)thepreparationofenvironmentalassessmentsorotherstudiesdeemed necessarybythedirectorofplanningandcommunityenvironmentfortheprocessingof applicationsforprivatedevelopmentprojects,or(2)inspectionandplanreviewservices deemednecessarybythedirectorofplanningandcommunityenvironmenttoevaluate conformityofprivatedevelopmentprojectswithapplicablebuildingcodes,regardlessofthe costortermthereof,providedtheapplicantfortheprivatedevelopmentprojectagrees,in *NOTYETAPPROVED* 17 20200305_TS_24_205 writing,tobearresponsibilityfortheentirecontractcost,andthecontractdoesnotrequirethe expenditureofcityfundsinanyamount. (e)Rewards.TheCityManagermayofferandpayrewardswheretheamountofthereward doesnotexceed$25,000.00,inaccordancewiththeproceduresofSection2.30.800. (f)EmergencyContracts.TheCityManagerisauthorizedtoexpendcityfundsforemergency contracts,asdefinedinSection2.30.160,withoutlimitationonthecontractcostoramountand withoutfollowingthecontractsolicitationandawardproceduresotherwiserequiredbythis chapter,providedthatanyprocurementofgoodsandservicesobtainedduringanemergency declaredbytheFederalEmergencyManagementAgencyshallcomplywithapplicableFEMA PublicAssistanceProgram'sprocurementorders,rules,regulations,guidelinesandcontrol proceduresforcostreimbursementpurposes.Expendituresmadeduringanemergencymust bereportedtotheCouncilatthenextregularmeetingifapprovalforsuchexpenditureswould otherwisehavebeenmadebytheCouncil.TheCityManagermayissueaverbalreporttothe Councilbeforeawrittenreportisdelivered. (g)ContractstoRent,Lease,License,Acquire,TransferorPurchaseInterestsinRealProperty fromOtherParties.Contractsfortherental,leasing,licensing,orpurchasebyinstallment interestsinrealpropertyfromotherpartiesforatermofsevenyearsorless,wherethe contractpricedoesnotexceed$85,000.00peryear,ortoencumberortransferanyinterestin realpropertyfromotherpartiesforanytermofyears.TheCityManagermayenterintoand signacontracttoacquireorpurchaseaninterestinrealproperty,wherethecontractprice doesnotexceed$85,000.00. (h)ContractstoRent,Lease,orLicenseCityRealPropertytoOtherParties.Theauthority grantedunderthisSectionisdistinctfromtheauthorityofthedirectorofcommunityservices tograntindividualsandgroupspermitsfortheexclusivetemporaryuseofbuildingsand facilitieslocatedin,andtheareasof,cityparksandopenspaces,asdescribedinChapter 22.04ofthismunicipalcodeorintheparkandopenspaceregulations.TheCityManagermay awardandsigncontractstorent,leaseorlicensecityrealpropertytootherpartiesregardless ofthepriceforatermnotexceedingthreeyears.Notwithstandingtheprecedingsentence,the CityManagermayenterintoandsigncontractsfortherental,leaseorlicensingofrealproperty attheCubberleyCommunityCenterfortermsofuptofiveyears. (i)ContractstoProvideMunicipalServicestootherPublicEntitiesorUtilities.Acontractto providemunicipalservicesandfunctionstoanyotherpublicagency,publicutilityorother publicentityinanyamountforatermnotexceedingthreeyears,providedthecontractisin compliancewithallCouncilͲadoptedpoliciescoveringsuchcontracts.Theauthoritygranted hereindoesnotincludetheauthorityoftheCityManagertoaddpermanentemployee positions. (j)ContractsProvidingforIndemnityorRiskofLoss.TheCityManager,withtheconcurrence andapprovaloftheCityAttorneyandtheinsuranceriskmanager,mayenterintoandsign contracts,otherwisewithinthelimitsofhisorherauthorityunderSection2.08.140ofthis municipalcode,thatprovideforthecityoritsofficersoremployeestodefend,indemnify,or assumetheriskofdamage,loss,orliabilityfor,orsubrogatetoanyothercontractingparty respectingclaims,demands,actions,lossesorliabilitiesarisingfromthecity'sperformanceor nonͲperformanceunderthecontract. *NOTYETAPPROVED* 18 20200305_TS_24_205 (k)WholesaleUtilityCommoditiesandServicesContracts.Wholesaleutilitycommoditiesand servicescontracts,wherethetermdoesnotexceedfiveyearsandthecontractpricedoesnot exceed$250,000.00inanycontractyear. (l)SoftwareandHardwarePurchase,Licensing,andMaintenanceandSupportContracts. NotwithstandingSubsection2.30.210(c),theCityManagermayawardandsigncontractsother thangeneralservicesagreements,including,withoutlimitation,vendorͲbasedstandardform hardwareandsoftwarepurchaseandlicensingcontracts,forthepurchaseofhardwareand software,thelicensingofsoftware,andthemaintenanceandsupportofhardwareand software,wherethetermoflicensingormaintenanceandsupportservicesdoesnotexceed sevenyearsandthecontractprice,excludingsalestaxorusetax,doesnotexceed$85,000.00 peryearinthefirstcontractorfiscalyearanddoesnotexceedthesumof$85,000.00andany unexpendedmoniescarriedforwardfromapriorfiscalyear,inanysubsequentcontractor fiscalyear.Thecontractsreferredtohereinmayincludecontractsfordatastorageservices, whichshallbesubjecttothecity'sinformationsecuritypolicies,terms,conditionsandother requirementsestablishedbythechiefinformationofficerwiththeconcurrenceandapprovalof theCityAttorney. (m)OtherContracts.Allothertypesofcontractsforwhichthecontracttermdoesnot exceedthreeyearsandthetotalexpenditurebythecitydoesnotexceed$85,000.00inthefirst contractorfiscalyear,anddoesnotexceedthesumof$85,000.00andanyunexpendedmonies carriedforwardfromapriorfiscalyear,inanysubsequentcontractorfiscalyear. SECTION11.Section2.30.220(CityAttorneycontractawardauthority)ofChapter2.30 (ContractsandPurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamendedas follows): 2.30.220CityaAttorneycontractawardauthority. TheCityAttorneymayawardandsigncontractsforlegalservices,including,without limitation,servicesprovidedbyoutsidecounsel,investigators,consultantsandotherexperts neededforlitigationorotheradministrativeandlegalproceedings,tobeprovidedtothecity foranytimeperiod,wherethecontractpriceandanycontingencyestablishedforadditional services,butexcludingsalestaxorusetax,donotexceedthesumof$85,000.00inthefirst contractorfiscalyear,anddonotexceedthesumof$85,000.00andanyunexpendedmonies carriedforwardfromapriorfiscalyear,inanysubsequentcontractorfiscalyear.Inadditionto theauthoritydescribedherein,theCityAttorneymaysigncontracts,wherethecontractprice exceedstheamountssetforthabove,providedtheCouncilhasfirstapprovedtheuseofsuch services. SECTION12.Section2.30.225(Wholesaleutilitycommoditytransactions)ofChapter 2.30(ContractsandPurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamended asfollows: 2.30.225Wholesaleutilitycommoditytransactions. TheCityManager,thedirectorofutilitiesandtheirdesignatedemployeesmayenterintoand executetransactionsforwholesaleutilitiescommoditiesandservicesinaccordancewiththe *NOTYETAPPROVED* 19 20200305_TS_24_205 authority,limitsandproceduressetforthintheEnergyRiskManagementPoliciesGuidelines andProceduresManual,asamendedfromtimetotime.Employeesauthorizedunderthis Sectionshallbeauthorizedinwritingandthewrittenauthorizationsshallbekeptonfilebythe ProcurementOfficer. SECTION13.Section2.30.230(Designatedemployeepurchasesof$10,000.00orless)of Chapter2.30(ContractsandPurchasingProcedures)ofthePaloAltoMunicipalCodeishereby amendedasfollows: 2.30.230Designatedemployeepurchasesof$10,000.00orless. Employeesauthorized,inwriting,bytheirdepartmentheadsmayawardandsigncontracts forthepurchaseofgoodsandtheprocurementofgeneralservices,wherethecontractprice doesnotexceed$10,000.00andthecontracttermdoesnotexceedoneyear.Allpurchasesand procurementsshallbemadeinaccordancewiththecontractingproceduresandrequirements containedinthischapterandinthepurchasingmanual.Thewrittenauthorizationsof departmentheadsshallbekeptonfilebytheProcurementOfficer. SECTION14.Section2.30.240(Designatedemployees’useofpettycash,andcitycredit card)ofChapter2.30(ContractsandPurchasingProcedures)ofthePaloAltoMunicipalCodeis herebyamendedasfollows: 2.30.240Designatedemployees’useofpettycash,PͲcardorotherandcitycreditcard. Employeesauthorizeddesignatedinwritingbytheirdepartmentheads,includingby completedPͲcardauthorizationrequestform,maymakepurchasesbyusingpettycashormake paymentsbyusingacityPͲcardorothercreditcard.Allpurchasesshallbemadeinaccordance withthecontractingproceduresandrequirementscontainedinthischapterandinthe purchasingmanual.Thewrittenauthorizationsofdepartmentheadsshallbekeptonfilebythe ProcurementOfficerorotherdesignatedemployee. SECTION15.Section2.30.280(Authoritytomodifyandterminatecontractsnot approvedorawardedbytheCouncil)ofChapter2.30(ContractsandPurchasingProcedures)of thePaloAltoMunicipalCodeisherebyamendedasfollows: 2.30.280Authoritytomodifyandterminatecontractsnotapprovedorawardedbythe Council. (a)Eachemployeewithcontractingauthorityconferredbythischaptermayauthorizeand signamendmentsorchangeorderstocontractsheorsheawardedundertheauthoritygranted inthischaptersubjecttothefollowing: (1)Allmodificationstocontracts,including,withoutlimitation,changestothescopeofwork, quantityofgoods,priceortermshallbemadeinwritingandaccomplishedinaccordancewith thetermsoftheoriginalcontract; (2)Theamendmentorchangeordertoacontractshallnotcausethecontract,asmodified, toexceedthemonetaryortermlimitsofthatcityemployee'scontractingauthority,as describedinthischapter,exceptthatthecityemployeemayextendthetermofacontract, *NOTYETAPPROVED* 20 20200305_TS_24_205 withnoincreaseinthecompensationpayable,foraperiodnottoexceedsixconsecutive monthsbeyondthetermlimitsofhisorhercontractingauthority;and (3)Forcontractsawardedunderanexemptionfromcompetitivesolicitationpursuantto Section2.30.360orbyCouncilaction,theamendmentorchangeordertoacontractshallnot causethecontract,asmodified,toexceedthescopeoftheexemptionfromcompetitive solicitation. (b)Eachcityemployeewithcontactingauthorityconferredbythischaptershallhavethe authoritytoterminatethecontractinaccordancewiththecontract'stermsandconditions. SECTION16.Section2.30.300(Publicworkscontracts)ofChapter2.30(Contractsand PurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamendedasfollows: 2.30.300Publicworkscontracts. Publicworkscontractsthatarenotexemptfromthecompetitivesolicitationrequirements underSection2.30.360orbycCouncilactionshallbesolicited,asfollows: (a)Publicworkscontracts,providingforanestimatedexpenditureof$85,000.00orless,and nototherwiserequiredtobeformallybidbytheCharter,shallbesolicitedbyinformal invitationforbidsinaccordancewithSection2.30.400. (b)Publicworkscontracts,providingforanestimatedexpenditureexceeding$85,000.00, shallbesolicitedbyformalinvitationforbidsinaccordancewithSection2.30.420. (c)ArticleVII,Section6oftheCityCharterrequiresformalbiddingforpublicworkscontracts fundedbybondedindebtednessofthecityorbyassessmentagainstparticularpropertyinPalo Alto.Section2.30.300requirestheformalbiddingofallpublicworkscontractsexceeding $85,000.00,unlessanexemptionisprovidedbySection2.30.360orisotherwiseauthorizedby CouncilunderSection2.30.300(d). (d)DesignͲbuildcontracts,totheextentdebtfinancinglimitationsdonotapply,thatprovide foranexpenditureofmorethan$85,000.00shallbesolicitedbyrequestsforproposalsin accordancewithSection2.30.490.Despiteanylawtothecontrary,thedesignͲbuildmethodof deliverymaybeusedforanypublicworkscontract,including,withoutlimitation,anydesignͲ buildͲoperatecontracts,wheretheCityManagerdetermines,inwriting,thedeliverymethod willbestfulfilltherequirementsofthepublicworksproject. (e)TheCouncilmaydeterminethataparticularpublicworksprojectmaybesolicitedand contractedforbyusingalternateprojectdeliverymethods,including,withoutlimitation, constructionmanageratͲriskorcompetitivenegotiation.AnyCouncilactionauthorizingan alternateprojectdeliverymethodshallsetforththereasonsandfactualbasissupportingthe useofthealternateprojectdeliverymethodfortheprojectanddescribethesolicitation methodtobeusedandthecriteriafordeterminingthesuccessfulbidder,towhomthepublic workscontractshouldbeawarded. // // // *NOTYETAPPROVED* 21 20200305_TS_24_205 SECTION17.Section2.30.310(Contractsforgoods)ofChapter2.30(Contractsand PurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamendedasfollows): 2.30.310Contractsforgoods. Contractsforgoods,notexemptfromthecompetitivesolicitationrequirementsunder Section2.30.360orbyCouncilaction,shallbesolicited,asfollows: (a)Contractsforgoods,providingforanestimatedexpenditurebythecityof$50,000.00or less,shallbesolicitedbyinformalinvitationforbidsinaccordancewiththeprovisionsof Section2.30.400;and (b)Contractsforgoods,providingforanestimatedexpenditurebythecityexceeding $50,000.00,shallbesolicitedbyformalinvitationforbidsinaccordancewiththeprovisionsof Section2.30.420. SECTION18.Section2.30.320(Generalservicescontracts)ofChapter2.30(Contracts andPurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamendedasfollows: 2.30.320Generalservicescontracts. Generalservicescontracts,notexemptfromthecompetitivesolicitationrequirementsunder Section2.30.360orbyCouncilaction,shallbesolicited,asfollows: (a)Generalservicescontracts,providingforanestimatedexpenditurebythecitynot exceeding$50,000.00,shallbesolicitedbyinformalinvitationforbidsorinformalrequestfor proposalsinaccordancewithSection2.30.400. (b)Generalservicescontracts,providingforanestimatedexpenditurebythecityexceeding $50,000.00shallbesolicitedbyformalinvitationforbidsinaccordancewith Section2.30.420orbyformalrequestforproposalsinaccordancewithSection2.30.410. (c)TheProcurementOfficershalldetermine,afterconsiderationofwhethertheneedsofthe cityorthecircumstancesrequirethatacontractshouldbeawardedbasedonsignificantfactors inadditiontoprice,whethertheservicessubjecttoageneralservicescontractshallbesolicited bybidorrequestforproposals. SECTION19.Section2.30.330(Professionalservicescontracts)ofChapter2.30 (ContractsandPurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamendedas follows): 2.30.330Professionalservicescontracts. Professionalservicescontracts,notexemptfromthecompetitivesolicitationrequirements underSection2.30.360orbyCouncilaction,shallbesolicited,asfollows: (a)Professionalservicescontracts,providingforanestimatedexpenditurebythecitynot exceeding$85,000.00,shallbesolicitedbyinformalrequestforproposalsinaccordancewith Section2.30.400. (b)Professionalservicescontracts,providingforanestimatedexpenditurebythecity exceeding$85,000.00,shallbesolicitedbyformalrequestforproposalsinaccordancewith Section2.30.410. *NOTYETAPPROVED* 22 20200305_TS_24_205 (c)InlieuofthesolicitationrequirementssetforthinSubsections(a)and(b),professional servicescontractsinanyamountmaybeawardedfromalistofqualifiedprofessionalstobe createdandmaintainedbytheProcurementOfficer,solongasthelistiscreatedandtheaward ofcontracttoanentityonthelistisincompliancewithprocedurescontainedinthischapter andinthepurchasingmanual. SECTION20.Section2.30.340(Contractsforwholesaleutilitycommoditiesandservices) ofChapter2.30(ContractsandPurchasingProcedures)ofthePaloAltoMunicipalCodeis herebyamendedasfollows): 2.30.340Contractsforwholesaleutilitycommoditiesandservices. (a)SolicitationofContracts. (1)ContractsforthepurchaseorsaleͲincidentalͲtoͲpurchaseofwholesaleutility commoditiesandservices,providingforanestimatedexpenditurenotexceeding$85,000.00, shallbesolicitedbyinformalinvitationforbidsorinformalrequestforproposalsinaccordance withSection2.30.400.ContractsforthepurchaseorsaleͲincidentalͲtoͲpurchaseofwholesale utilitycommoditiesandservices,providingforanestimatedexpenditureexceeding$85,000.00, shallbesolicitedbyformalinvitationforbids,formalrequestforproposals,orcombination thereof,inaccordancewithSection2.30.410,2.30.420or2.30.430orthroughsolicitationof counterpartiesenabledtotransactunderaCouncilͲapprovedmasteragreementinaccordance withSection2.30.340(a)(3). (2)CouncilshallpreͲapprovestandardformmasteragreementtemplatesforwholesale utilitycommoditiesandservicesandsuchagreementshallbemadepubliclyavailable. (3)WheneverthecitydesirestoawardacontractunderaCouncilͲapprovedmaster agreementforwholesaleutilitycommoditiesandservices,anycounterpartywhichhas executedaCouncilͲapprovedmasteragreementwiththecity,andisotherwiseeligibletobid fororproposeinregardtotheparticulartransactioninaccordancewiththeEnergyRisk ManagementPolicy,Guidelines,andProceduresManual,maybesolicitedinwriting.The counterpartyofferingthepriceandotherrequiredproductandperformancetermsand conditionsforwholesaleutilitycommoditiesandservicesdeemedtobethemostadvantageous tothecityshallbeeligibleforanawardofcontractrespectingthetransaction. (b)DelegationofMasterAgreementTermsandConditions.Formasteragreementsand othercontractsforwholesaleutilitycommoditiesandservicesnototherwisewithintheCity Manager'sauthoritytoaward,theCouncilmayauthorizetheCityManagertoawardandsign contractswithqualified,eligiblecounterparties.TheCouncilauthorizationshallspecifythe limitsoftheauthoritydelegated,includingthemaximumexpenditurelimitoftheauthorityand thetermsofthecontractsand/ortransactionsthatmaybeexecutedunderthedelegationof authority. (1)Electricitymasteragreements.AnyCouncilactiondelegatingauthoritytotheCity Managertocontractforelectricitycommoditiesandservicesshallspecifygenerallyatleastthe followingtermsandconditions:quantityandthedescriptionofenergyandenergyservicesto beprocured,including,withoutlimitation:onͲpeakandoffͲpeakenergyandancillaryservices; term,specifyinganotͲtoͲexceedperiodoftime;periodofdeliverydenotedinyearsormonths oryearsandmonths;andpointofdelivery. *NOTYETAPPROVED* 23 20200305_TS_24_205 (2)Gasmasteragreements.AnyCouncilactiondelegatingtheauthoritytocontractforgas commoditiesandservicesshallspecifygenerallyatleastthefollowingtermsandconditions: quantityandthedescriptionofgasservicestobeprocured,including,withoutlimitation: scheduledgasandgastransportationservices;term,specifyinganotͲtoͲexceedperiodoftime; periodofdeliverydenotedinyearsormonthsoryearsandmonths;andpointofdeliveryofthe locusontheinterstatetransmissionsystematwhichtransferoftitleismade. (c)RequiredContractTermsforWholesaleUtilitiesCommoditiesandServices Contracts.Thecityshallusestandardformcontracts,aspracticable,including,without limitation,formcontractscopyrightedbytheEdisonElectricInstitute,theWesternStates PowerPoolInc.,Inc.,theNorthAmericanEnergyStandardsBoard,Inc,andcontractsusedby thecity's"feedͲintariff"energyprogram.UnlesswaivedbyCouncilaction,acontractforgasor electricitywholesaleutilitycommoditiesandservices,andanyamendmenttothatcontract, shallnotbeawardedbythecityandexecutedbythedulyauthorizedrepresentativesofthe city,unlessthefollowingtermsandconditionsarerequired:(1)governinglawshallbethelaws ofthesStateofCalifornia;(2)choiceofvenueshallbethecountyofSantaClara;and(3)a counterpartyshallobtainandmaintainduringthetermofthecontracttheminimumcredit ratingestablishedasofthedateofawardofcontractofnotlessthanaBBBͲcreditrating establishedbyStandard&Poor’sandaBaa3creditratingestablishedbyMoody'sInvestors Services. (d)PublicAgencyContracts.ThecitymayprocureandmakesalesͲincidentalͲtoͲpurchaseof wholesaleutilitycommoditiesandservicesfromenergycounterpartiesthroughpublicagencies, including,withoutlimitation,theNorthernCaliforniaPowerAgencyandthefederalWestern AreaPowerAdministration. (1)Thecitymayengagethepublicagencytoactastheagentofthecitytoprocure wholesaleutilitycommoditiesandservices,providedthatthepublicagencyconductsa competitiveselectionprocessandawardsoneormorecontractsinsubstantialcompliancewith thecontractprocurementproceduresandrequirementsofthischapter,unlesssuchsubstantial complianceiswaivedbytheCouncilactionaccompaniedbyfindingsinsupportofthewaiver. (2)TheCityAttorneyshalldeterminewhetherthecontractprocurementprocessofthe publicagencysubstantiallycomplieswiththeprovisionsofthischapter.Forthepurposesof thisSection2.30.340,thepublicagency'scompetitiveselectionprocess,ifany,shallbedeemed tosubstantiallycomplyifthepublicagency: a.conductsaformaloraninformalinvitationforbidsdingorrequestforproposalsprocess tosolicitbidsorproposalsfortheprovisionofwholesaleutilitycommoditiesandservices; b.executesastandardformcontract,including,withoutlimitation,aformcontract copyrightedbytheEdisonElectricInstitute,theWesternStatesPowerPool,Inc.Inc.,orthe NorthAmericanEnergyStandardsBoard,Inc.;and c.unlesswaivedbytheCouncil,thestandardformcontractrequiresorspecifies: 1.thegoverninglawshallbethelawofthesStateofCalifornia; 2.thechoiceofvenueshallbeidentifiedaccordingtoeitherthecountyinwhichsuchpublic agencydoesbusiness,orthepreferenceforfederalorstatecourtjurisdictionoverthepublic agency,theenergycounterparty,andthecontract;and 3.theenergycounterpartyshallobtainandmaintainduringthetermofthecontractthe minimumcreditratingestablishedasofthedateofawardofcontractofnotlessthanaBBBͲ *NOTYETAPPROVED* 24 20200305_TS_24_205 creditratingestablishedbyStandard&Poor’sandaBaa3creditratingestablishedbyMoody's InvestorsServices. (e)EnergyRiskManagementPolicy,GuidelinesandProceduresManual.Allprocurementof wholesaleutilitycommoditiesandservices,shallconformtotherequirementsoftheEnergy RiskManagementPolicy,GuidelinesandProceduresManual. SECTION21.Section2.30.360(Exemptionsfromcompetitivesolicitationrequirements) ofChapter2.30(ContractsandPurchasingProcedures)ofthePaloAltoMunicipalCodeis herebyamendedasfollows: 2.30.360Exemptionsfromcompetitivesolicitationrequirements. Thefollowingareexemptionsfromtheinformalandformalcompetitivesolicitation requirementsofthischapter,exceptasotherwiseprovided.Theseexemptionswillbenarrowly interpretedandapplied.Thedepartmentrequestinganexemptionshallprovideallrelevant informationsupportingtheapplicationoftheexemptiontotheProcurementOfficer.Based uponthisinformation,theProcurementOfficershallmakearecommendationtotheCity ManagerandtheCityManagershalldeterminewhetheranexemptionfromthecompetitive solicitationrequirementsapplies.Nothinghereinisintendedtoprecludetheuseof competitivesolicitations,aspracticable. (a)EmergencyContracts,providedthatanyprocurementofgoodsandservicesobtained duringanemergencydeclaredbytheFederalEmergencyManagementAgencyshallcomply withapplicableFEMAPublicAssistanceProgram'sorders,rules,regulations,guidelinesand controlproceduresforcostreimbursementpurposes. (b)Wheneversolicitationsofbidsorproposalswouldforanyreasonbeimpracticable, unavailingorimpossible,providedthatinthecaseofapublicworksproject,theprojectisnot otherwiserequiredbythechartertobeformallybid.Thesesituationsarethosewhere solicitationsofbidsorproposalswouldnotbeusefulorproduceanyoperationalorfinancial advantageforthecity.Situationswheresolicitationsofbidsorproposalswouldbe impracticable,unavailingorimpossible,include,withoutlimitation,thefollowing: (1)Contractspecificationscannotbedrawninawaythatwouldenablemorethanone vendor,consultantorcontractortomeetthem; (2)Duetocircumstancesbeyondthecontrolofthecity,thetimenecessarytousethe competitivesolicitationprocess,proceduresandrequirementswouldresultinasubstantial economiclosstothecityorthesubstantialinterferencewitharequiredcityoperation; (3)Specialconditionsattachedtoagrant,donationorgiftrequirestheuseofparticular goodsand/orservices. Allrequestsforexemptionsunderthissubsectionshallbesupportedbywritten documentation(facsimileorelectronicmailmaybeused),approvedbythedepartmenthead andtheProcurementOfficer. (c)Wherecompetitivebidsorrequestsforproposalshavebeensolicitedandnobidor proposalhasbeenreceived,orwherenobidorproposalmeetingtherequirementsofthe invitationtobidorrequestforproposalshasbeenreceived,providedthat,inthecaseofa publicworksproject,theprojectisnototherwiserequiredbythechartertobeformallybid. *NOTYETAPPROVED* 25 20200305_TS_24_205 (d)Contractsforgoods,wholesalecommoditiesandservices,generalservicesor professionalservicesavailablefromonlyonesource,wheretheProcurementOfficerhas determined,inwriting,thereisnoadequatesubstituteorequivalentprovider.Examplesof acceptablesolesourceacquisitionsorpurchasesmayinclude,withoutlimitation:equipmentor servicesforequipment,forwhichthereisnocomparablecompetitiveproductorserviceexcept thatprovidedbytheequipmentmanufacturer,distributorordealer;proprietaryproductssold directlybythemanufacturer;acomponentorreplacementpart,forwhichthereisno commerciallyavailablesubstituteandwhichcanbeobtainedonlyfromthemanufacturer; goodswherethereisonlyoneauthorizeddistributorinthearea;andgoodswhere compatibilitywithgoodsinusebythecityisanoverridingconsideration.Allrequestsforsole sourceacquisitionsorpurchasesshallbesupportedbywrittendocumentation(facsimileor electronicmailmaybeused),approvedbytheofficeordepartmenthead,andforwardedtothe ProcurementOfficer. (e)Contractsforgoodswhere,pursuanttoSection2.30.900,theCityManagerhas determinedthatstandardizationofthesupplies,materialsorequipmentispermissible. (f)Placementofinsurancecoverageandsuretybonds. (g)Legalservicescontracts,including,withoutlimitation,theservicesofoutsidecounsel, consultantsandotherexpertsneededforlitigation,administrativeorotherlegalproceedings. (h)Professionalservicescontractsforprivatedevelopmentrelatedstudiesandservices whenevertheservicesarefundedwhollybyprivatedevelopers. (i)Professionalservicescontracts,wheretheestimatedtotalexpenditurebythecity, regardlessofterm,doesnotexceed$50,000.00. (j)Cooperativepurchases,withoneormoreotherpublicagenciesorthroughacooperative purchasingagency,provided:(i)theservicesaresolicitedusingmethodssubstantiallysimilarto thoserequiredbythischapter,asdeterminedbytheProcurementOfficer;and(ii)thecontract isconsistentwiththerequirementsspecifiedinthismunicipalcode. (k)Theuseofanothergovernmentalorpublicagency'scontractorsubstantiallythesame contracttermsprovided:(i)theagencyusesasolicitationmethodsubstantiallysimilartothe methodrequiredbythischapter;(ii)thecontractisconsistentwiththerequirementsspecified inthismunicipalcode;and(iii)theProcurementOfficerdeterminesthatthecitywillrealize overallvaluetoutilizingtheotheragency'scontractorcontracttermscomparedtothecity performingitsownsolicitation. (l)Contractswith,orsolicitedonthecity'sbehalfby,NorthernCaliforniaPowerAgency, TransmissionAgencyofNorthernCalifornia,andWesternAreaPowerAdministrationto procurewholesaleutilitycommoditiesandservicesthatmeettherequirementsof Section2.30.340(d)or2.30.3460(k). (m)ContractswithPacificGasandElectricCompanyandtheCaliforniaIndependentSystem OperatorCorporationforenergytransmissionservicestotheextentnecessaryandexpedient toprovideforthegeneralhealth,safetyandwelfareofthecity'sutilitycustomers. (n)Contractswithanypublicagencyorgovernmentalbodytoconstructapublicwork,where theProcurementOfficerdeterminesthepublicagencyorgovernmentalbodyhasused methodssimilartothoserequiredbythischaptertocontractforthepublicwork. (o)Contractswithanypublicutilityholdingacertificateofpublicconvenienceandnecessity oranyentityholdingacableserviceorvideoservicefranchisepursuanttochapter2.10ofthis *NOTYETAPPROVED* 26 20200305_TS_24_205 municipalcodetoconstructapublicworks,wheresuchworksinvolvespropertyofsuchpublic utilityorcableserviceorvideoservicefranchiseeandisotherwiseofdirectconcerntoboththe cityandsuchpublicutilityorcableserviceorvideoservicefranchisee,providedthattheproject isnototherwiserequiredbythechartertobeformallybid. (p)Contractswithprivatedeveloperstoconstructpublicimprovementsinconnectionwith theirdevelopmentprojects,evenifthecitycontributesfundstotheimprovementproject, providedthattheprojectsarenototherwiserequiredbythechartertobeformallybid. (q)Projects,wherethepublicworkisperformedbythecitywithitsownemployees. (r)Contracts,wheretheestimatedtotalexpenditurebythecitydoesnotexceed$10,000.00. (s)Contractswithentitiestoprocureatwholesalepricesutilitycommoditiesandservices underacity"feedͲintariff"energyprogramthatmeetstherequirementsofSection2.30.340(c). (t)Professionalservicescontractsinrelationtopersonnelmattersfor:recruitment consultants,workplaceinvestigations,threatassessments,conflictintervention,andindustrial safety. SECTION22.Section2.30.400(Informalbidsorproposals)ofChapter2.30(Contracts andPurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamendedasfollows: 2.30.400Informalinvitationforbidsorrequestforproposals. (a)AnIinformalinvitationforbidsorrequestforproposalsmaybesolicitedbyany reasonablemeans,including,withoutlimitation,mail,telephone,facsimiletransmission,eͲmail orpostingtothecity'swebsite.Quotationsshallbesolicitedfromaminimumofthreebidders orproposers;ifquotationsfromthreebiddersorproposerscannotbeobtainedbytheexercise ofduediligence,quotationsshallbesolicitedfromlessthanthreebiddersorproposers,as practicable.TheProcurementOfficershallmaintainarecordofallinformalinvitationsforbids andinformalrequestsforproposalsreceivedbythecityforaperiodoftimeincompliancewith Californialawandthecity'srecordsretentionschedule. (b)AnIinformalinvitationforbidsshallbeawardedtothelowestresponsiveandresponsible bidders,asdescribedinSection2.30.440. (c)AnIinformalrequestforproposalsshallbeawardedonthebasisoftheproposaldeemed mostadvantageoustothecitybasedonthefactorssetforthinSection2.30.410(e). (d)Ifacontract,pricequotation,orpurchaseorderismadeorawardedtootherthanthe consultantorcontractorsubmittingthelowestpriceinitsquotation,bidorproposal,the ProcurementOfficershallpreparetherecordofthetransaction,inwriting,containingthe reasonsorgroundsforthedecisiontoawardthecontract. SECTION23.Section2.30.410(Formalrequestforproposals)ofChapter2.30(Contracts andPurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamendedasfollows: 2.30.410Formalrequestforproposals. (a)Advertising.Contractsthatmustbesolicitedbyformalrequestforproposalsshallbe solicitedbynoticerequestingproposalsbyadvertisingthenoticesrequestingproposalsonthe City’swebsitefornofewerthanfivedayspriortothedatesetforthesubmissionofproposals. Aspracticable,proposalsshallbesolicitedfromaminimumofthreeproposers. *NOTYETAPPROVED* 27 20200305_TS_24_205 (b)Proposalsubmittal.Therequestforproposalsshallspecifythedate,timeandplacefor submittingproposalsanddescribethescopeandtimeframeforthedeliveryoftheproposed solutionrequested,theinformationtobesubmittedbytheproposer,andthecriteriafor evaluatingtheproposal. (c)Proposalopening.Proposalsreceivedafterthespecifieddateandtimeshallnotbe acceptedandshallbereturnedunopenedunlessopeningisnecessaryforidentification purposes. (d)Award.Thecontractshallbeawardedonthebasisoftheproposaldeemedmost advantageoustothecity. (e)Thefollowingfactorsshallbeconsideredindeterminingtheproposaldeemedmost advantageoustothecity: (1)Qualityoftheproposal; (2)Quality,performanceandeffectivenessofthesolution,goodsand/orservicestobe providedbytheconsultantorthecontractor; (3)Consultantorcontractor’sexperience,includingtheexperienceofstafftobeassignedto theproject,withengagementsofsimilarscopeandcomplexity; (4)Costtothecity; (5)Consultantorcontractor’sfinancialconditionandstability; (6)Consultantorcontractor’sabilitytoperformthecontractwithinthetimespecified; (7)Consultantorcontractor’spriorrecordofperformancewiththecityorotherlocal, countyorstateagency,ifapplicable; (8)Consultantorcontractor’sabilitytoprovideinthefutureanymaintenance,repairs,parts and/orservices,ifapplicable; (9)Consultantorcontractor’scompliancewithapplicablelaws,regulations,policies (includingcityCouncilpolicies),guidelinesandordersgoverningpriororexistingcontracts performedbytheconsultantorcontractor;and (10)Anyotherfactororfactorsthecitydeemsrelevantasspecifiedintherequestfor proposals. SECTION24.Section2.30.420(Formalbids–Notice,submittal,opening)ofChapter 2.30(ContractsandPurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamended asfollows: 2.30.420Formalinvitationforbids–Notice,submittal,opening. (a)Advertising.Contractsthatmustbesolicitedbyformalinvitationforbidsshallbe solicitedbynoticesinvitingbidsbyadvertisingthenoticesinvitingbidsontheCity'swebsitefor nofewerthanfivedayspriortothedatesetforreceivingbids.Aspracticable,bidsshallbe solicitedfromaminimumofthreebidders. (b)Notice.Thenoticesinvitingbidsshallgenerallydescribethegoodsand/orservicestobe purchasedoracquiredorthepublicworkstobeconstructed,identifytheplacewherethebid proposalform,specificationsandothercontractdocumentsmaybeobtained,andspecifythe date,timeandplacewhenandwherebidswillbeopened. (c)BidSubmittal.Allbidsshallbesealed.Allbidsshallbesubmittedattheplace,andator beforethedateandtime,specifiedinthenoticeinvitingbids.Bidsreceivedafterthespecified *NOTYETAPPROVED* 28 20200305_TS_24_205 dateandtimeshallnotbeacceptedandshallbereturnedtothebidderunopenedunlessthe openingisnecessaryforidentificationpurposes. (d)BidOpening.Bidstimelyreceivedshallbeopenedinpublic,atthedate,timeandplace specifiedinthenoticeinvitingbids,andtheaggregatebidofeachbiddershallbeannounced. SECTION25.Section2.30.430ofChapter2.30(ContractsandPurchasingProcedures)of thePaloAltoMunicipalCodeisherebyamendedasfollows): 2.30.430Combinedrequestforproposalsandinvitationforbids. (a)NothinginPart5ofthischaptershallprohibitthecityfromconductingacompetitive solicitationprocesswhichcombinestheelementsoftherequestforproposalsandinvitationfor bidsprocessesinasingleprocessinordertoawardacontractforwholesaleutilitycommodities andservicesordesignͲbuildcontracts. SECTION26.Section2.30.440(Determinationoflowestresponsive/responsiblebidder) ofChapter2.30(ContractsandPurchasingProcedures)ofthePaloAltoMunicipalCodeis herebyamendedasfollows): 2.30.440Determinationoflowestresponsive/responsiblebidder. Theawardingauthorityshallawardcontractsrequiredtobeformallybidtothelowest responsiveandresponsiblebidder.Asusedinthischapter“awardingauthority”meansthecity officeroremployeewiththeauthoritytoawardandsigntheparticularcontract,asprovidedin partthreeofthischapter,ortheCouncil. (a)LowBid.Thelowbidshallbethebidofferingthelowesttotalcosttothecity. (1)Thedeterminationoflowesttotalcostshallbemadeafterapplyingrelevantpolicies adoptedbyresolutionoftheCouncilthatmayprovideforapricepreference. (2)Where‘addalternate’or‘deductalternate’itemsareincludedinthespecifications,the determinationoflowesttotalcostshallbemadeinaccordancewiththeprocedurefor consideringthe‘addalternate’and‘deductalternate’itemsassetforthinthebid specifications. (3)Thedeterminationoflowesttotalcostmayincludetheeffectoffactorssuchastrade discounts,deliverycostsandlifecyclecosts,whentheseareincludedinthespecifications. (b)ResponsiveBidder.Aresponsivebidderisabidderdeterminedbytheawardingauthority tohavesubmittedabidthatconformsinallmaterialrespectstotherequirementsofthebid documents. (c)ResponsibleBidder.Aresponsiblebidderisabidderdeterminedbytheawarding authority: (1)Tohavedemonstratedtheattributeoftrustworthiness,andtohavethequality,fitnesso havetheability,capacity,experience,andskilltosatisfactorilyperformthework,orprovidethe goodsand/orservicescalledforinaccordancewiththeinvitationforbidsspecifications; (2)Tohavetheabilitytoperformthecontractwithinthetimespecified; (3)Tohavetheequipment,facilitiesandresourcesofsuchcapacityandlocationtoenable thebiddertoperformthecontract; *NOTYETAPPROVED* 29 20200305_TS_24_205 (4)Tohavetheabilitytoprovide,asrequired,futuremaintenance,repair,partsandservice fortheuseofgoodspurchased; (5)Tohavearecordofsatisfactoryorbetterperformanceunderpriorcontractswiththecity orothers;and (6)Tohavecompliedwithapplicablelaws,regulations,policies(includingcityCouncil policies),guidelinesandordersgoverningpriororexistingcontractsperformedbythebidder. SECTION27.Section2.30.485(Delegationofawardingauthoritydeterminations)is herebyaddedtoChapter2.30(ContractsandPurchasingProcedures)ofthePaloAltoMunicipal Codetoreadasfollows: 2.30.485Delegationofawardingauthoritydeterminations. TheawardingauthoritymaydelegatetotheProcurementOfficertheimplementationofa determinationbytheawardingauthorityunderSections2.30.440;2.30.450;2.30.470(b);and 2.30.480ofthischapter.WheretheawardingauthorityisCouncil,Councilherebydelegatesto theProcurementOfficertheimplementationofdeterminationsbyCouncilastheawarding authorityunderSections2.30.440;2.30.450;2.30.470(b);and2.30.480ofthischapter. SECTION28.Section2.30.490(DesignͲbuildcontractprocurementprocedures)of Chapter2.30(ContractsandPurchasingProcedures)ofthePaloAltoMunicipalCodeishereby amendedasfollows): 2.30.490DesignͲbuildcontractprocurementprocedures. ThisSectionestablishestheexclusiveproceduresfortheawardofwhollyorpartiallycityͲ fundeddesignͲbuildcontracts,totheextentdebtfinancinglimitationsdonotapply,and supersedesintheirentiretyallstatutoryprovisionspertainingtolocalagencydesignͲbuild construction,assetforthinchapter4ofpart3ofdivision2oftheCaliforniaPublicContract Code,Section22160etseq.,asamendedfromtimetotime. (a)Bridgingdocumentsshallbepreparedbyaqualified,licenseddesignprofessional, identifyingthescopeandestimatedpriceorcostsofthepublicworksprojectandincluding additionalrequirementsorinformationnecessarytoadequatelydescribethecity'sneedsfor theproject.Thesemayinclude,withoutlimitation,thesize,type,anddesireddesigncharacter oftheproject,theperformancespecificationscoveringthequalityofsupplies,materials, equipment,andworkmanship,orpreliminaryplansorbuildinglayoutplans.Thedesign professional,whichpreparesthebridgingdocuments,maynotsubsequentlysubmitor participateintheproposalsubmittedforanawardofdesignͲbuildcontract,orhaveany financialinterestinanydesignͲbuildentityorteamwhichsubmitsadesignͲbuildcontract constructionproposalorwhichprovidesthedesignͲbuildservices. (b)Aformalrequestforproposalsmaybepostedandadvertisedinmannerprovidedforin Section2.30.410(a),orbytargeteddistributiontothreeormoredesignͲbuildentitiesorteams whichtheProcurementOfficerdeterminespossessesdemonstratedskills,experience,and financialqualificationstoprovidetherequireddesignͲbuildservices. (c)Aformalrequestforproposalsshallcomplywiththerequirementsof Section2.30.1410(a)andshallinclude:thebridgingdocumentspreparedaccordingto *NOTYETAPPROVED* 30 20200305_TS_24_205 Section2.30.490(a);arequestforqualifications;andthedesignͲbuildcontractdocuments approvedbytheCityAttorneyasrequiredbythischapter. (d)DesignͲbuildentitiesandteamsmayberequiredtopreͲqualifyinordertobeeligibleto submitaproposalforthedesignͲbuildprojectbyrespondingtotherequestforqualificationsin advanceofthedatesetforthesubmissionofproposals.TheProcurementOfficermay determineandwillprovidenoticethatthestatementofqualificationsmaybesubmitted concurrentlywiththeproposals. (e)ThedesignͲbuildcontractmaybeawardedtotheresponsive,responsibledesignͲbuild entityorteamonthebasisofeitherthelowestlumpͲsumpriceorthe'bestvalue'provided,as definedintheformalrequestforproposals.AdesignͲbuildcontractthatisawardedonthe 'bestvalue'basiswillbeevaluatedbasedsolelyontheselectioncriteriaandproceduresset forthintheformalrequestforproposals. (f)ThedesignͲbuildcontractshallrequirethedesignͲbuildentityorteamandits subcontractorsofeverytiertocomplywiththerequirementsofSection22164(c)ofthe CaliforniaPublicContractCode,asamended. SECTION29.Section2.30.500(Bidsecurity,bondsandinsurance)ofChapter2.30 (ContractsandPurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamendedas follows: 2.30.500Bidsecurity,bondsandinsurance. (a)WhenRequired.TheProcurementOfficerisauthorizedtorequirebidsecurityandsurety bonds,includingpaymentandperformancebonds,aswellasspecifictypesandamountsof insurancecoverageinconnectionwithcontractsforpublicworks,goods,generalservices, professionalservices,andwholesaleutilitycommoditiesandservicestotheextentrequiredby Californiaorfederallaw,orthischapter,oruponadeterminationthatitisinthebestinterest ofthecitytodosobytheCityManageror,iftheCityManagerdoesnotmakeadetermination, bytheProcurementOfficerinconsultationwiththeCityAttorney. (b)BidSecurity.Bidsecurityshallbesubmittedwiththebidandshallbeintheformofa certifiedcheck,cashier’scheckorsuretybond.Anysuretybondshallbeissuedbyanadmitted suretyauthorizedtoconductbusinessinthesStateofCaliforniaandshallbeinaform acceptabletotheCityAttorneyandasspecifiedinthesolicitationforbidsdocument.Ifabidder failstosubmittherequiredbidsecuritywiththebid,thebidshallbedeemednonresponsive. Afterbidsareopened,bidsecurityshallbeirrevocablefortheperiodspecifiedintheinvitation forbids.Ifthesuccessfulbidderfailstoexecutethecontractwithinthetimespecified,thetotal amountofthebidsecurityshallbeforfeitedtothecity.Thebidsecurityofanunsuccessful biddershallbereturnedtothebidderbynolaterthansixtydaysfromthedateofcontract award.Bidsforpublicworksprojectscostinginexcessof$85,000.00shallrequirethe submissionofbidsecurityinanamountequaltoatleasttenpercentofthebid.Onpublic worksprojectscosting$85,000.00orless,andallotherprocurementsofgoodsandservices withoutregardtoprice,theProcurementOfficerisauthorizedtodeterminewhetheranybid securityinanyamountshallberequiredonaprojectͲbyͲprojectbasis. (c)Suretybonds.Paymentandperformancesecurityshallberequiredofcontractorsand taketheformofsuretybondsacceptabletotheCityAttorneyandissuedbyanadmittedsurety *NOTYETAPPROVED* 31 20200305_TS_24_205 authorizedtoconductbusinessinthesStateofCalifornia.InvitationsforbidsContractsfor publicworksprojectscostinginexcessof$25,000.00shallrequirethesubmissionofpayment bondandperformancebond,eachinanamountequaltoonehundredpercentofthecontract priceatthetimethecontractisexecuted.Wherethecontractiswithagovernmentalagencyor apublicutilitytherequirementforperformanceandpaymentsecuritymaybewaived,in writing,bytheProcurementOfficerifthecontractinggovernmentalagencyorpublicutility agrees,inwriting,that,totheextentallworkisnottobedonebyitsownemployees,itwill requireanyandallcontractorsitawardscontractsfortheperformanceofanyoftheworkto provide,beforecommencementofthework,thepaymentbondandperformancebond,on termsandconditionsitestablishes,whichissatisfactorytotheProcurementOfficerand complyingwiththeprovisionsofapplicableCalifornialaw.Paymentbondandperformance bondforpublicworksprojectsshallbeextendedinthefullamountofthecontractforaoneͲ yearwarrantyperiodbeyondthedateofacceptanceofthepublicworksprojectbythecity.On publicworkprojectscosting$25,000.00orless,andonallacquisitionsofgoodsandservices withoutregardtoprice,theProcurementOfficerisauthorizedtodeterminewhetherany paymentandperformancesecurityinanyamountshallberequiredonacaseͲbyͲcasebasis. (d)FormofBonds.Theonlybondsacceptabletothecityshallbethoseexecutedonforms approvedbytheCityAttorneyandasspecifiedintheinvitationforbidsorrequestfor proposals. (e)Insurance.TheinsuranceriskmanageractingonbehalfoftheCityManagerbythe authorityconferredbySection2.28.170ofthismunicipalcodeshalldeterminetheinsurance requirementstobeimposeduponanythirdpartydoingbusinesswiththecitypursuanttothis chapter.Thesuccessfulbidderorproposershallsubmitcertificatesofinsuranceand endorsementforms,asapplicable,asevidencethatithasobtainedandwillmaintainthetypes andamountsofinsurancecoveragesrequiredbythebidorproposalsolicitationdocuments. SuchevidenceshallbesubmittedtotheProcurementOfficerpromptlyuponrequestandshall beissuedbyanadmittedinsurerauthorizedtoconductbusinessinthesStateofCaliforniaand isacceptabletothecity.Theinsuranceriskmanagermaywaivetheinsurancerequirement wherethecontractisanintergovernmentalagencycontractoracityͲpublicutilitycontract,and thegovernmental,publicorquasiͲpublicagencyorthepublicutility,towhomthecontractis awarded,agrees,inwriting,thatitwillobtainandmaintainandprovideevidenceofthe requiredinsurancecoveragebeforethecommencementofwork,namingthecity,itsofficials, officers,employeesandagentsasadditionalinsuredstosuchpolicy. SECTION30.Section2.30.610(Preparationofbidorproposaldocuments)ofChapter 2.30(ContractsandPurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamended asfollows: 2.30.610Preparationofbidorproposaldocuments. InaccordancewithStateconflictofinterestlaw,acontractororconsultantthatprepares, advisesorassistsinthepreparationofplansand/orspecificationsthatwillbeincludedaspart ofaninvitationforbidsorrequestforproposalsshallbeineligible:(i)tosubmitabidor proposalunderthatinvitationforbidsorrequestforproposals;(ii)tobeasubcontractoror subͲconsultantunderabidorproposalunderthatinvitationforbidsorrequestforproposals; *NOTYETAPPROVED* 32 20200305_TS_24_205 and(iii)tobeasubcontractororsubͲconsultantunder(orhaveanyinterestin)acontract arisingfromthatinvitationforbidsorrequestforproposals.Thisineligibilityshallnotapply whereasingleentityactsasboththedesignerandbuilderofthesameprojectpursuanttoa designͲbuildprocurementcontractorotheralternativeprocurementmethodͲbasedcontractas maybepermittedbylaw.NothinginthisSectionisintendedtodifferfromStateconflictof interestlaw,asmaybeamendedfromtimetotime,andintheeventofaconflictbetweenthis SectionandStateconflictofinterestlaw,Stateconflictofinterestlawshallcontrol. Aperson,entityorteam,withwhomthecityhasacontracttoprepare,adviseorassistinthe preparationofplansand/orspecificationsthatwillbeincludedaspartofthecontractterms andconditionsinbidorproposaldocuments,shallbeineligibletosubmitabidorproposalfor thatcontractorbeanamedconsultantorcontractororsubͲconsultantorsubͲcontractorin thatbidorproposal,ifthecontractwiththecitywasineffectforaperiodofoneyearpriorto, orisorwillbeineffectatthetimeof,thecontractthatisthesubjectofthebidorproposal. Thisineligibilityshallnotprecludetheawardofacontract,callingforthedesignand constructionofapublicworksproject,totheconsultantorthecontractorpursuanttoadesignͲ buildcontractorotheralternativeprocurementmethodͲbasedcontract. SECTION31.Section2.30.630(Councilapprovalrequiredforcontracts,agreements, grantapplicationsanddonationsinvolvingsurveillancetechnology)ofChapter2.30(Contracts andPurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamendedasfollows: 2.30.630Councilapprovalrequiredforcontracts,agreements,grantapplicationsand donationsinvolvingsurveillancetechnology. ThecCouncilshallapproveeachofthefollowing: (a)Applicationsforgrants,acceptanceofstateorfederalfunds,oracceptanceofinͲkindor otherdonationsofsurveillancetechnology; (b)Notwithstandinganydelegationofauthoritytoawardcontractsinthischapter,contracts ofanytypeandanyamountthatincludeacquisitionofnewsurveillancetechnology; (c)UseofcCouncilͲapprovedsurveillancetechnologyforapurpose,inamanner,orina locationoutsidethescopeofpriorcCouncilapproval;or (d)AgreementswithanonͲcityentitytoacquire,share,orotherwiseusesurveillance technologyortheinformationitprovides. SECTION32.Section2.30.640(Councilapprovalofsurveillanceusepolicy)ofChapter 2.30(ContractsandPurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamended asfollows: 2.30.640Councilapprovalofsurveillanceusepolicy. ThecCouncilshallapproveasurveillanceusepolicyaddressingeachactivitythatitapproves thatislistedinSection2.30.630.Ifnocurrentsurveillanceusepolicycoversanapproved activity,cCouncilshalladoptanewpolicyoramendanexistingpolicytoaddressthenew activity. *NOTYETAPPROVED* 33 20200305_TS_24_205 SECTION33.Section2.30.650(Informationrequired)ofChapter2.30(Contractsand PurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamendedasfollows: 2.30.650Informationrequired. Unlessitisnotreasonablypossibleorfeasibletodoso,beforecCouncilapprovesanew activitylistedinSection2.30.630,thecityshouldmakeavailabletothepublicasurveillance evaluationandaproposedsurveillanceusepolicyfortheproposedactivity. SECTION34.Section2.30.660(Determinationbycouncilthatbenefitsoutweighcosts andconcerns)ofChapter2.30(ContractsandPurchasingProcedures)ofthePaloAltoMunicipal Codeisherebyamendedasfollows: 2.30.660DeterminationbycCouncilthatbenefitsoutweighcostsandconcerns. BeforeapprovinganynewactivitylistedinSection2.30.630,thecCouncilshallassesswhether thebenefitsofthesurveillancetechnologyoutweighitscosts.ThecCouncilshouldconsiderall relevantfactors,includingfinancialandoperationalimpacts,enhancementstoservicesand programs,andimpactsonprivacy,civilliberties,andcivilrights. SECTION35.Section2.30.670(Oversightfollowingcouncilapproval)ofChapter2.30 (ContractsandPurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamendedas follows): 2.30.670OversightfollowingcCouncilapproval. Beginningafterthecloseoffiscalyear2019andannuallythereafter,thecityshallproduce andmakeavailabletothepublicanannualsurveillancereport.Theannualsurveillancereport shouldbenoticedasaninformationalreporttothecCouncil.ThecCouncilmaycalendarthe annualsurveillancereportoranyspecifictechnologyincludedinthereportforfurther discussionoraction,andmaydirectthat(a)useofthesurveillancetechnologybemodifiedor ended;(b)thesurveillanceusepolicybemodified;or(c)otherstepsbetakentoaddress cCouncilandcommunityconcerns. SECTION36.Section2.30.680(Definitions)ofChapter2.30(ContractsandPurchasing Procedures)ofthePaloAltoMunicipalCodeisherebyamendedasfollows: 2.30.680Definitions. Thefollowingdefinitionsapplytothissection: (a)"Annualsurveillancereport"meansawrittenreport,submittedafterthecloseofthe fiscalyearandthatincludesthefollowinginformationwithrespecttothepriorfiscalyear: (1)AdescriptionofhoweachcCouncilͲapprovedsurveillancetechnologywasused,including whetheritcapturedimages,sound,orinformationregardingmembersofthepublicwhoare notsuspectedofengaginginunlawfulconduct; (2)Whetherandhowoftendataacquiredthroughtheuseofthesurveillancetechnology wassharedwithoutsideentities,thenameofanyrecipiententity,thetypesofdatadisclosed, andthereasonforthedisclosure; *NOTYETAPPROVED* 34 20200305_TS_24_205 (3)Asummaryofanycommunitycomplaintsorconcernsaboutthesurveillancetechnology; (4)NonͲprivilegedandnonͲconfidentialinformationregardingtheresultsofanyinternal audits,informationaboutviolationsofthesurveillanceusepolicy,andanyactionstakenin response; (5)Whetherthesurveillancetechnologyhasbeeneffectiveatachievingitsidentified purpose; (6)ThenumberandnatureofPublicRecordsActrequestsrelatingtothesurveillance technology; (7)Annualcostsforthesurveillancetechnologyandforcompliancewiththissurveillance andprivacyprotectionordinance,includingpersonnelandotherongoingcosts,andsourcesof funding;and (8)OtherrelevantinformationasdeterminedbythecCitymManager. Theannualsurveillancereportwillnotincludeinformationthatmaycompromisetheintegrity orlimittheeffectivenessofalawenforcementinvestigation. (b)"Surveillanceevaluation"meanswritteninformation,includingaspartofastaffreport, including: (1)Adescriptionofthesurveillancetechnology,includinghowitworksandwhatinformation itcaptures; (2)Informationontheproposedpurpose,useandbenefitsofthesurveillancetechnology; (3)Thelocationorlocationswherethesurveillancetechnologymaybeused; (4)Existingfederal,stateandlocallawsandregulationsapplicabletothesurveillance technologyandtheinformationitcaptures;thepotentialimpactsoncivillibertiesandprivacy; andproposalstomitigateandmanageanyimpacts; (5)Thecostsforthesurveillancetechnology,includingacquisition,maintenance,personnel andothercosts,andcurrentorpotentialsourcesoffunding. (c)"Surveillancetechnology"meansanydeviceorsystemprimarilydesignedandactually usedorintendedtobeusedtocollectandretainaudio,electronic,visual,location,orsimilar informationconstitutingpersonallyidentifiableinformationassociatedwithanyspecific individualorgroupofspecificindividuals,forthepurposeoftracking,monitoringoranalysis associatedwiththatindividualorgroupofindividuals.Examplesofsurveillancetechnology includedroneswithcamerasormonitoringcapabilities,automatedlicenseplatereaders, closedͲcircuitcameras/televisions,cellͲsitesimulators,biometricsͲidentificationtechnologyand facialͲrecognitiontechnology.Forthepurposesofthischapter,"surveillancetechnology"does notinclude: (1)Anytechnologythatcollectsinformationexclusivelyonorregardingcityemployeesor contractors; (2)StandardwordͲprocessingsoftware;publiclyavailabledatabases;andstandardmessage toolsandequipment,suchasvoicemail,email,andtextmessagetools; (3)Informationsecuritytoolssuchaswebfiltering,virusdetectionsoftware; (4)Audioandvisualrecordingequipmentusedexclusivelyatopenandpublicevents,orwith theconsentofmembersofthepublic; (5)Medicaldevicesandequipmentusedtodiagnose,treat,orpreventdiseaseorinjury. (d)"Surveillanceusepolicy"meansastandͲalonepolicyorasectioninacomprehensive policythatisapprovedbycCouncilandcontains: *NOTYETAPPROVED* 35 20200305_TS_24_205 (1)Theintendedpurposeofthesurveillancetechnology. (2)Usesthatareauthorized,anyconditionsonuses,andusesthatareprohibited. (3)Theinformationthatcanbecollectedbythesurveillancetechnology. (4)Thesafeguardsthatprotectinformationfromunauthorizedaccess,including,butnot limitedto,encryption,accessͲcontrol,andaccessoversightmechanisms. (5)Thetimeperiodforwhichinformationcollectedbythesurveillancetechnologywillbe routinelyretained;theprocessbywhichtheinformationisregularlydeletedafterthatperiod lapses;andconditionsandproceduresforretaininginformationbeyondthatperiod. (6)IfandhownonͲcityentitiescanaccessorusetheinformation,includingconditionsand rationalesforsharinginformation,andanyobligationsimposedontherecipientofthe information. (7)Adescriptionofcomplianceprocedures,includingfunctionsandrolesofcityofficials, internalrecordkeeping,measurestomonitorforerrorsormisuse,andcorrectiveprocedures thatmayapply. SECTION37.Section2.30.700(Records,publicinspection)ofChapter2.30(Contracts andPurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamendedasfollows: 2.30.700Records,publicinspection. (a)RecordsMaintenance.TheProcurementOfficershallmaintainwrittenrecordsforeach contract,pricequotation,purchaseorder,documentorotheragreementawardedorentered intobythecity,whichshallinclude,ataminimum:therequestfromthedepartment;thebidor proposaldocumentsreceivedforthecontract,ifany;allbidsorproposalsreceived;thebasis onwhichthecontractawardwasmade;andacopyofanyandallcontractsawarded.The ProcurementOfficershallmaintainandretainwrittenrecordsofanydeterminationtocancel solicitationdocumentsandofanawardingauthority’sdecisiontorejectbidsorproposals.Such recordsshallberetainedforaperiodoftimeincompliancewithCalifornialawandthecity’s recordsretentionschedule,andtherecordsshallbemadeavailableforpublicinspectionduring normalcitybusinesshours.Theforegoingprovisionsshallnotapplytorecordsofwholesale utilitycommoditiesandservicestransactionsretainedundermasteragreementsreferredtoin Section2.30.140,whichshallbemaintainedbythedepartmentofutilities. (b)PublicInspection.Bidsshallbeavailableforpublicinspectionfollowingthedateandtime setforreceiptofbids.Proposalsshallbeavailableforpublicinspectionfollowingthepublic announcementoftheselectionofaproposerforawardofcontract.Proposalsshallbeavailable forpublicinspectionconsistentwithStatepublicrecordslaw,asmaybeamendedfromtimeto time.ThisSectionshallnotbeconstruedtorequirethedisclosureofrecordsthatareotherwise exemptfrominspectionandcopyingbylaw. SECTION38.Section2.30.710(Citymanagerreports)ofChapter2.30(Contractsand PurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamendedasfollows: 2.30.710CitymManagerreports. (a)CityManagershallmakeabiannualreporttotheCouncilofallcontractsforprofessional servicesorgeneralservicesawardedbytheCityManager,theProcurementOfficerorother *NOTYETAPPROVED* 36 20200305_TS_24_205 designatedemployees,thecostsofwhichexceed$25,000.00,andofallcontractsawardedby theCityManagerforpublicworksandgoods,thecostsofwhichexceed$85,000.00. (b)TheCityManagershallprepareanddeliveranannualreporttotheCouncilofallleases, licensesandrentalsofcityrealpropertywiththirdparties,approvedbytheCityManager. SECTION39.Section2.30.800(Rewardsrelatingtoarrestandconviction)ofChapter 2.30(ContractsandPurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamended asfollows): 2.30.800Rewardsrelatingtoarrestandconviction. Theauthoritytoofferandpayarewardleadingtothearrestandconvictionofacriminalis reasonablycontemplatedbythischaptertotheextentanexpenditureofcityfundsinreturnfor valuableinformationcanbeconsideredpaymentfortherenderingofservicestothecity,as contemplatedbySection2.30.010. (a)TheCityManagerisauthorizedtoofferandpayarewardofupto$25,000.00for informationleadingtothearrestandconvictionofanypersonorpersonswhosewillfulconduct causesunlawfulinjuryordeathtoanotherperson,orwhosewillfulmisconductresultsin unlawfuldamageordestructionofpersonalpropertyofthecityoranotherperson.TheCity ManagershallcausetherewardoffertobepublicizedandreportedtothecityCouncil. (b)ArewardshallnotbepaidunlesstheinformationisreceivedbythePaloAltoPolice Departmentwithinninetydaysofpublicationoftherewardoffer. (c)Convictionofthepersonorpersonsfoundresponsibleforthecrimeshallberequiredfor paymentofarewardunlesstheCityManagermakesawrittenfindingthattheconviction, determinationofguilt,orfindingofresponsibilitywasimpossibleduetothedeathofthe criminal. (d)Rewardclaimsshallbemade,inwriting,andtheclaimantshallprovidehisorhername, addressandtelephonenumber.Unlessdisclosureisauthorizedbytheclaimant,this informationshallbedeemedconfidentialandprotectedfrompublicdisclosuretothemaximum extentpermittedbyCalifornialaw. (e)Eachrewardoffershallbemade,inwriting,andshallbevalidonlyifapprovedinadvance astoformandincompliancewiththisSectionbytheCityAttorney. SECTION40.Section2.30.900(Standardization)ofChapter2.30(Contractsand PurchasingProcedures)ofthePaloAltoMunicipalCodeisherebyamendedasfollows): 2.30.900Standardization. WheretheCityManagerhasdeterminedthatitisrequiredbythehealth,safetyorwelfareof thepeopleoremployeesofthecity,orthatsignificantcostssavingshavebeendemonstrated, thestandardizationofsupplies,materialsorequipment,including,withoutlimitation, informationtechnologyproperty,forpurchaseortobeusedinapublicworksprojectis permittedandthesupplies,materialsorequipmentspecificationsmayspecifyasinglebrandor tradename.TheCityManagerortheProcurementOfficermaybeconsideredthefollowing factorsindeterminingtostandardizeonasinglebrandortradename: (a)Repairandmaintenancecostswouldbeminimized; *NOTYETAPPROVED* 37 20200305_TS_24_205 (b)Userpersonneltrainingwouldbefacilitatedthereby; (c)Suppliesorsparepartswouldbeminimized; (d)Modificationstoexistingequipmentwouldnotbenecessary; (e)Trainingofrepairandmaintenancepersonnelwouldbeminimized;and (f)Matchingexistingsupplies,materialsorequipmentisrequiredforproperoperationofa functionorprogram. SECTION41.Subsection(a)ofSection10.50.020(Definitions)ofChapter10.50 (ResidentialPreferentialParking)ofTitle10(VehiclesandTraffic)ofthePaloAltoMunicipal Codeisherebyamendedasfollows: (a)"Director"shallmeanthedirectorofplanningandcommunityenvironmentchief transportationofficial. SECTION42.Subsection(b)ofSection10.50.050(Initiationbyneighborhoodpetition) ofChapter10.50(ResidentialPreferentialParking)ofTitle10(VehiclesandTraffic)ofthePalo AltoMunicipalCodeisherebyamendedasfollows: (b)TimingandReviewofApplications.Eachcalendaryear,thedirectorofplanningand communityenvironmentshallreviewallapplicationsreceivedpriortoMarch31stofthatyear todeterminewhethertheRPPDistrictcriteriaestablishedinthisChapteraremet. SECTION43.Subsection(b)ofSection10.50.090(Modificationorterminationof districts)ofChapter10.50(ResidentialPreferentialParking)ofTitle10(VehiclesandTraffic)of thePaloAltoMunicipalCodeisherebyamendedasfollows: (b)TimingandReviewofOptOutApplications.Eachcalendaryear,thedirectorofplanning andcommunityenvironmentshallreviewalloptoutapplicationsreceivedpriortoMarch31st oftheyeartodeterminewhethertheoptoutcriteriaestablishedintheadministrative guidelinesaremet. SECTION44.Section10.51.020(Definitions)ofChapter10.51(CrescentParkNo OvernightParkingProgram)ofthePaloAltoMunicipalCodeisherebyamendedasfollows: 10.51.020Definitions. Thefollowingwordsandphrasesasusedinthischaptershallhavethefollowingmeanings. (a)"CrescentPark"meanstheareaboundbyEdgewoodDriveonthenortheast,Channing Avenueonthesouth,LincolnAvenueonthewest,UniversityAvenueonthenorthwestand includingtheentiretyofCrescentDrive. (b)"Director"shallmeanthechieftransportationofficial. (bc)"Dwellingunit"shallmeananyselfͲcontainedhouse,apartment,stockcooperative,or condominiumoccupiedsolelyforresidentialpurposes. (cd)"Restrictedparkingarea"shallmeanaresidentialareauponwhichthecouncilimposes overnightparkinglimitationspursuanttotheauthoritygrantedbythischapter. *NOTYETAPPROVED* 38 20200305_TS_24_205 (de)"Resident"shallmeananypersonwholivesinadwellingunitlocatedinaresidential restrictedparkingarea. (ef)"Overnightresidentialparkingpermit"shallmeanapermitissuedunderthischapter which,whendisplayeduponamotorvehicle,asdescribedherein,shallexemptsaidmotor vehiclefromparkingtimerestrictionsestablishedpursuanttothischapter. (fg)"Guest"shallmeanapersonvisitingresidentslivinginaresidentialpreferentialparking zone. (gh)"Guestparkingpermit"shallmeanaparkingpermitissuedpursuanttothischapteror anordinanceorresolutionenactedpursuanttoauthoritygrantedherein,whichwhendisplayed uponamotorvehicle,asdescribedherein,shallexemptthemotorvehiclefromparkingtime restrictionsestablishedpursuanttothischapter. SECTION45.Section10.51.065(Modificationorterminationofrestrictedparkingareas) ofChapter10.51(CrescentParkNoOvernightParkingProgram)ofthePaloAltoMunicipalCode isherebyamendedasfollows: 10.51.065Modificationorterminationofrestrictedparkingareas. (a)Optingout.Afterfinaladoptionofadesignatedrestrictedparkingarea,an applicationtooptoutmaybefiledwiththedirectorofplanningandcommunityenvironment, subjecttothefollowing: (1)Theminimumnumberofblocksandpercentageofdwellingunitssupportingthe optͲoutshallbespecifiedbythedirectorintheadministrativeguidelines. (2)Eachlegaldwellingunit,asdefinedinSection18.04.030(b)(46)ofthiscode,shall beentitledtoonevotetowardsthedeterminationofsupport. (3)Applicationsforoptingoutshallbemadeintheformandmannerprescribedby thedirectorandshallbeacteduponbythedirector. (b)Dissolution.Thecitycouncil,followinganoticedpublichearing,mayadopta resolutiondissolvingadesignatedrestrictedparkingarea: (1)Uponreceiptandverificationofasignedpetitionrepresentingfiftypercentor moreoftheaffecteddwellingunitswithinadesignatedrestrictedparkingarea;or (2)Uponfindingsbythecitycouncilthatthecriteriafordesignatingtherestricted parkingareaarenolongersatisfied. SECTION46.Severability.Ifanyprovision,clause,sentenceorparagraphofthis ordinance,ortheapplicationtoanypersonorcircumstances,shallbeheldinvalid,such invalidityshallnotaffecttheotherprovisionsofthisordinancewhichcanbegiveneffect withouttheinvalidprovisionorapplicationand,tothisend,theprovisionsofthisordinanceare herebydeclaredtobeseverable. SECTION47.CEQA.TheCityCouncilfindsanddeterminesthatthisOrdinanceisnota “project”withinthemeaningofsection15378oftheCaliforniaEnvironmentalQualityAct (CEQA)Guidelinesbecauseithasnopotentialforresultinginphysicalchangeinthe environment,eitherdirectlyorultimately. *NOTYETAPPROVED* 39 20200305_TS_24_205 SECTION48.EffectiveDate.ThisordinanceshallbeeffectiveonthethirtyͲfirstdate afterthedateofitsadoption. INTRODUCED: PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST:APPROVED: ______________________________ ______________________________ CityClerkMayor APPROVEDASTOFORM: ______________________________ ______________________________ CityAttorneyorDesigneeCityManager ______________________________ DirectorofAdministrativeServices ______________________________ ChiefTransportationOfficial ______________________________ DirectorofPlanningandDevelopment Services *NOTYETAPPROVED* 20200302_TS_24_202 OrdinanceNo._____ OrdinanceoftheCounciloftheCityofPaloAltoAmendingFiveSectionsofTitle 18(Zoning)ofthePaloAltoMunicipalCode. TheCounciloftheCityofPaloAltodoesORDAINasfollows: SECTION1.Section18.01.080ofChapter18.01(Adoption,Purposes,andEnforcement) ofthePaloAltoMunicipalCodeisherebyamendedasfollows(strikethroughtextisdeleted, underlinedtextisadded): 18.01.080ViolationsͲPenalties Anyperson,firm,orcorporationviolatinganyprovisionofthistitleisguiltyofamisdemeanor, anduponconvictionthereofshallbepunishableasprovidedinSection1.08.010ofthiscode. Suchperson,firm,orcorporationisguiltyofaseparateoffenseforeachandeverydayduring anyportionofwhichsuchviolationofthistitleiscommitted,continued,orpermittedbysuch person,firm,orcorporationandshallbepunishableasprovidedinthissection. Itisunlawfulforanypersontoviolateanyprovisionortofailtocomplywithanyofthe requirementsofthisChapteroranypermits,conditions,orvariancesgrantedunderthisChapter, andshallbesubjecttoanypenaltyorpenaltiesauthorizedbylaw,includingbutnotlimitedto: administrativeenforcementpursuanttoChapters1.12and1.16ofthiscode;andcriminal enforcementpursuanttoChapter1.08ofthiscode.Eachseparatedayoranyportionthereof duringwhichanyviolationofthischapteroccursorcontinuesshallbedeemedtoconstitutea separateoffense. WhenthecodeenforcementofficerdeterminesthataviolationofthisChapterhasoccurred, he/shemayrecordanoticeofpendencyofcodeviolationwiththeOfficeoftheCounty Recorderstatingtheaddressandownerofthepropertyinvolved.Whentheviolationhasbeen corrected,thecodeenforcementofficershallissueandrecordareleaseofthenoticeof pendencyofcodeviolation. SECTION2.Section18.01.085ofChapter18.01(Adoption,Purposes,andEnforcement) ofthePaloAltoMunicipalCodeisherebyamendedasfollows: 18.01.085EnforcementͲCriminalEnforcementCitationAuthority Thefollowingdesignatedemployeepositionsmayenforcetheprovisionsofthischapterby theissuanceofcitations.Personsemployedinsuchpositionsareauthorizedtoexercisethe authorityprovidedinPenalCodeSection836.5andareauthorizedtoissuecitationsfor violationsofthischapter.Thedesignatedemployeepositionsare:chiefbuildingofficial,plan checkengineer;ordinancecomplianceinspector.= Theemployeepositionsdesignatedinthissectionareauthorizedtoexercisetheauthority providedinCaliforniaPenalCodesection836.5forviolationsofthisChapter.Thedesignated employeepositionsare:(1)chiefbuildingofficial;and(2)codeenforcementofficer. *NOTYETAPPROVED* 20200302_TS_24_202 SECTION3.Subsection(a)(44.8)ofsection18.04.030(Definitions),ofChapter18.04 (Definitions)ofthePaloAltoMunicipalCodeisherebyamendedasfollows: (a)(44.8)“Director”meansthedirectorofplanninganddevelopmentservicescommunity environment,unlessindicatedotherwise. SECTION4.Section18.40.170ofChapter18.40(GeneralStandardsandExceptions)of thePaloAltoMunicipalCodeisherebyamendedasfollows: 18.40.170DeferralofDirector'sAction ThedirectorshallhavetheauthoritytoforwardprojectstoCityCouncilforfinalactioninthe circumstanceslistedbelow.NoactiondecisionbytheDirectorshallberequired,andtheappeal processandorrequestforhearingprocessshallnotapplytosuchreferredactions,provided, however,thattheDirectormayseekarecommendationfromtheArchitecturalReviewBoard orPlanningandTransportationCommissionpriortoactionbytheCityCouncil. (a)Inthecaseofprojectshavingmultipleentitlements,whereonerequiresCityCouncil approval,allentitlementsmaybereferredtoCityCouncilforfinalaction; (b)ProjectsinvolvingleasesoragreementsfortheuseofCityͲownedproperty; (c)Projectsrequiringastatementofoverridingconsiderations,pursuanttoSection 18.31.010;and (cd)Projects,asdeemedappropriatebythedirector. SECTION5.Subsection(c)(4)ofsection18.77.060(StandardStaffReviewProcess),of Chapter18.77(ProcessingofPermitsandApprovals)ofthePaloAltoMunicipalCodeishereby amendedasfollows: (4)Anyparty,includingtheapplicant,mayrequestahearingoftheplanningand transportationcommissionontheproposeddirector’sdecisionbyfilingawrittenrequestwith theplanningdivision.Thereshallbenofeerequiredforrequestingsuchahearing. SECTION6.Severability.Ifanyprovision,clause,sentenceorparagraphofthis ordinance,ortheapplicationtoanypersonorcircumstances,shallbeheldinvalid,such invalidityshallnotaffecttheotherprovisionsofthisordinancewhichcanbegiveneffect withouttheinvalidprovisionorapplicationand,tothisend,theprovisionsofthisordinanceare herebydeclaredtobeseverable. SECTION7.CEQA.TheCityCouncilfindsanddeterminesthatthisOrdinanceisnota “project”withinthemeaningofsection15378oftheCaliforniaEnvironmentalQualityAct (CEQA)Guidelinesbecauseithasnopotentialforresultinginphysicalchangeinthe environment,eitherdirectlyorultimately. // // *NOTYETAPPROVED* 20200302_TS_24_202 SECTION8.EffectiveDate.ThisordinanceshallbeeffectiveonthethirtyͲfirstdateafter thedateofitsadoption. INTRODUCED: PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST:APPROVED: ______________________________ ____________________________ CityClerkMayor APPROVEDASTOFORM: ______________________________ ____________________________ CityAttorneyorDesigneeCityManager ____________________________ DirectorofPlanningandDevelopment Services