HomeMy WebLinkAbout2001-11-13 City Council (2)City of Palo Alto
.......................................................................................................................................................................... CitY Manage ’s Rep°rt I 1
TO:
FROM:
HONORABLE CITY COUNCIL
CITY MANAGER DEPARTMENT: PLANNING
DATE:NOVEMBER 13, 2001 CMR:415:01
SUBJECT:APPROVAL OF CONSULTANT CONTRACT WITH TJKM IN THE
AMOUNT OF $74,809 FOR PROVISION OF A CITY OF PALO ALTO
CITYWIDE TRAVEL DEMAND MODEL (RFP#136950)
RECOMMENDATION
Staff recommends that Council approve and authorize the Mayor to execute the attached
contract with TJKM in the amount of $74,809, for provision of a City of Palo Alto citywide
travel demand model.
BACKGROUND
The City of Palo Alto’s existing computer traffic demand simulation!projection model was
created in 1995. In the past six years there have been a number of changes that require major
improvements in the Palo Alto travel model database and capabilities. Some of those
changes are: 1) development and redevelopment within the City and surrounding
communities has had a significant impact on Palo Alto travel patterns; 2) the 1998-2010
Comprehensive Plan placed great emphasis on reducing solo-occupant motor vehicle use
through development of alternative transportation modes; 3) the Metropolitan
Transportation Commission (MTC) has substantially upgraded and the Santa Clara Valley
Transportation Authority (VTA) is in the process of upgrading their regional travel models
to provide the capability of forecasting transit and bicycle travel, as well as personal motor
vehicle demand; and 4) the Transportation Division was directed to prepare an annual report
on conditions and trends in Palo Alto’s transportation system (CMR:241:99), a task that
requires an updated and more sophisticated travel demand model.
On September 19 the Policy and Services Committee reviewed a draft scope of services for
the travel demand model update and upgrade project. The Committee recommended that the
draft scope of services be amended to include development of analytical tools to forecast
pedestrian travel demand and level of service. The scope has been amended to include
provision of a pedestrian travel demand sub-module, to be run as part of multimodal
(personal passenger vehicle, transit, cycling, and pedestrian modes) demand forecasting.
The staff report to the Policy and Services Committee is appended as Attachment A. The
Travel Demand Management consultant services contract and revised Scope of Work is
appended as Attachment B.
CMR:415:01 Page 1 of 3
DISCUSSION
Project Description
The work to be performed under the contract is for substantial update and upgrade of Palo
Alto’s computer traffic demand model. Work tasks entail updating land use and
socioeconomic information (including any relevant changes in the street network), adjusting
model parameters to adequately simulate year 2001 and project future (to the year 2025) trip
generation and distribution, and developing a modal choice (solo occupant auto, rideshare,
transit, cycling) forecasting capability for Palo Alto’s travel demand model. All of these
elements are to be consistent with parameters, assumptions, and capabilities of MTC and
VTA regional travel demand models.
The travel demand model update and upgrade project will contribute to Council’s directive
to Transportation staff to prepare an annual report on existing conditions and trends in Palo
Alto’s transportation system. The model will also support accurate evaluation of the traffic
impacts of proposals for significant land development and redevelopment. Two other major
applications of the upgrades and updated travel modeling capability include: 1)
identification of opportunities for new or improved transit routes and cycling facilities
serving Palo Alto; and 2) help to inform transportation and land use decision-making in Palo
Alto through provision of answers to "what if?." questions pertaining to the impact of
changes in land use or transportation facilities.
Selection Process
Staff sent a request for proposals to 49 engineering consulting firms in June of this year.
Firms were given 28 days to respond to the request. A total of three firms submitted
proposals. Proposals ranged from $74,809 to $85,000. [It should be noted that one
responding firm estimated the project in two phases: basic ($75,000) and enhanced
($225,000). Only the basic phase is included in the above cost range.]
A selection committee consisting of Transportation Division and Public Works Department
staff reviewed the proposals, and all three firms were invited to participate in oral interviews
on August 28. Each firm’s qualifications and submittal in response to the RFP were
evaluated relative to the following criteria: 1) experience in computer demand model update
and upgrade; 2) familiarity with MTC and VTA regional travel demand models; 3)
experience in modeling transit and bicycle travel demand; and 4) familiarity with Palo Alto
transportation facilities and services. Staff selected TJKM because it demonstrated the
greatest technical sophistication and was the most responsive of the three firms in
addressing project requirements.
RESOURCE IMPACT
The Transportation Division’s 2001-2001 budget includes $75,000 for this project.
CMR:415:01 Page 2 of 3
POLICY IMPLICATIONS
This recommendation is consistent with existing City policies.
ENVIRONMENTAL REVIEW
The travel demand model update and upgrade project is exempt from CEQA review.
ATTACHMENTS
A. CMR:353:01, Citywide Travel Demand Model Project Scope of Services
B. TJKM Contract
PREPARED BY:
DEPARTMENT HEAD:
CITY MANAGER APPROVAL:
JOSEPH KOTT
Chief Transportation Official
Interim Director of Planning and
Community Environment
Assistant City Manager
CMR:415:01 Page 3 of 3
CONTRACT NO.
BETWEEN THE CITY OF PALO ALTO AND
TJI<M TRANSPORTATION CONSULTANTS
FOR CONSULTING SERVICES
This Contract No.is entered into
by and between the CITY OF PALO ALTO, a chartered city and a
municipa! corporation of the State of California ("CITY"), and TJKM
TRANSPORATION CONSULTANTS, a California corporation, located at
4234 Hacienda Drive,Suite I01,Pleasanton,CA 94588("CONSULTANT").
RECITALS:
WHEREAS} CITY desires certain professional consulting
services ("Services") and the preparation and delivery of, without
limitation, one or more sets of documents, drawings, maps, plans,
designs, data, calculations, surveys, specifications, schedules or
other writings ("Deliverables") (Services and Deliverab!es are,
collectively, the "Projec~t’), as more fully described in Exhibit "A";
and
WHEREAS, CITY desires to engage CONSULTANT, including its
employees, if. any, in providing the Services by reason of its
qualifications and experience in performing the Services, and
CONSULTANT has offered to complete the Project on the terms and in
the manner set forth herein;
NOW, THEREFORE, in consideration of the covenants, terms,
conditions, and provisions of this Contract, the parties agree:
SECTION i. TERM
I.! This Contract will commence on the date of its
execution by CITY, and will terminate upon the completion of the
Project, unless this Contract is earlier terminated by CITY. Upon
the receipt of CITY’s notice to proceed, CONSULTANT will commence
work on the initial and subsequent Project tasks in accordance with
the time schedule set forth in Exhibit "A’. Time is of the essence
of this Contract. In the event that the Project is not completed
within the time required through any fault of CONSULTANT, CITY’s
city manager will have the option of extending the time schedule
for any period of time. This provision wil! not preclude the
recovery of damages for delay caused by CONSULTANT.
SECTION 2.SCOPE OF PROJECT; CHANGES & CORRECTIONS
2.1 The scope of Services and Deliverables constituting
the Project wil! be performed, delivered or executed by CONSULTANT
under the phases of the Basic Services as described be!ow.
011030 syn 0090869
2.2 CITY may order substantial changes in the scope or
character of the Basic Services, the Deliverables, or the Project,
either decreasing or increasing the amount of work required of
CONSULTANT. In the event that such changes are ordered, subject to
the approva! of CITY’s City Council, as may be required, CONSULTANT
will be entitled to ful! compensation for all work performed prior
to CONSULTANT’s receipt of the notice of change and further wil! be
entitled to an extension of the time schedule. Any increase in
compensation for substantial changes will be determined in
accordance with the provisions of. this Contract. CITY will not be
liable for the cost or payment of any change in work, unless the
amount of additional compensation attributable to the change in
work is agreed to, in writing, by CITY before CONSULTANT commences
the performance of any such change in work.
2.3 Where the Project entails the drafting and
submission of Deliverables, for example, construction plans,
drawings, and specifications, any and all errors, omissions, or
ambiguities in the Deliverables, which are discovered by CITY
before invitations to bid on a construction project (for which the
Deliverab!es are required) are distributed by CITY, wil! be
corrected by CONSULTANT at no cost to CITY, provided CITY gives
notice to CONSULTANT.
2.4 Any and all errors, omissions, or ambiguities in the
Deliverables, which are discovered by CITY after the construction
contract is awarded by CITY, wil! be performed by CONSULTANT, as
follows: (a) at no cost to CITY insofar as those Services,
including the Basic Services or the Additional Services, as
described below, or both, wil! result in minor or nonbeneficial
changes in the construction work required of the construction
contractor; or (b) at CITY’s cost insofar as those Services,
including the Basic Services or the Additional Services, or both,
will add a direct and substantial benefit to the construction work
required of the construction contractor. The project manager in
the reasonable exercise of his or her discretion will determine
whether the Basic Services or the Additiona! Services, or both,
will contribute minor or substantial benefit to the construction
work.
SECTION 3.
CONSULTANT
QUALIFICATIONS,STATUS, AND DUTIES OF
3.1 CONSULTANT represents andwarrants that it has the
expertise and professional qualifications to furnish or cause to be
furnished the Services and Deliverables. CONSULTANT further
represents and warrants that the project director and every
individual, including any consultant (or contractors), charged with
the performance of the Services are duly licensed or certified by
the State of California, to the extent such licensing or
certification is required by law to perform the Services, and that
the Project will be executed by them or under their supervision.
011030 syn 0090869
CONSULTANT will furnish to CITY for approval, prior to execution
of this Contract, a list of al! individuals and the names of their
employers or principals to be emp!oyed as consultants.
3.2 In reliance on the representations and warranties
set forth in this Contract, CITY hires CONSULTANT to execute, and
CONSULTANT covenants and agrees that it wil! execute or cause to be
executed, the Project.
3.3 CONSULTANT will assign Gary Kruger as the project
director to have supervisory responsibility for the performance,
progress, and execution of the Project. Dr. Jia Hao Wu will be
assigned as the project coordinator who will represent CONSULTANT
during the day-to-day work on the Project. If circumstances or
conditions subsequent to the execution of this Contract cause the
substitution of the project director or project coordinator for any
reason, the appointment of a substitute project director or
substitute project coordinator will be subject to the prior written
approval of the project manager.
3.4 CONSULTANT represents and warrants that it will:
3.4.1 Procure all permits and licenses, pay all
charges and fees, and give all notices which may be necessary and
incident to the due and lawful prosecution of the Project;
3.4.2 Keep itself fully informed of all existing and
future Federal, State of California, and local laws, ordinances,
regulations, orders, and decrees which may affect those engaged or
emp!oyed under this Contract and any materials used in CONSULTANT’s
performance of the Services;
3.4.3 At all times observe and comply with, and cause
its employees and consultants, if any, who are assigned to the
performance of this Contract to observe and comply with, the laws,
ordinances, regulations, orders and decrees mentioned above; and
3.4.4 Will report immediately to the project manager,
in writing, any discrepancy or inconsistency it discovers in the
laws, ordinances, regulations, orders, and decrees mentioned above
in relation to the Deliverabies.
3.5 Any Deliverables given to, or prepared or assembled
by, CONSULTANT or its consultants, if any, under this Contract wil!
become the property of CITY and will not be made available to any
individual or organization by CONSULTANT or its consultants, if
any, without the prior written approval of the city manager.
3.6 CONSULTANT will provide CITY with two (2) copies of
any documents which are a part of the Deliverab!es upon their
completion and acceptance by CITY.
3011030 syn 0090869
3.7 If CITY requests additional copies of any documents
which are a part of the De!iverables, CONSULTANT will provide such
additional copies and CITY wil! compensate CONSULTANT for its
duplicating costs.
3.8 CONSULTANT will be responsible for employing or
engaging al! persons necessary to execute the Project. All
consultants of CONSULTANT wil! be deemed to be directly controlled
and supervised by CONSULTANT, which wil! be responsible for their
performance. If any employee or consultant of CONSULTANT fails or
refuses to carry out the provisions of this Contract or appears to
be incompetent or to act in a disorderly or improper manner, the
employee or consultant wil! be discharged immediately from further
performance under this Contract on demand of the project manager.
3.9 Inthe execution of the Project, CONSULTANT and its
consultants, if any, will at al! times be considered independent
contractors and not agents or employees of CITY.
3.10 CONSULTANT will perform or obtain or cause to be
performed or obtained ~ny and all of the following Additiona!
Services, not included under the Basic Services, if so authorized,
in writing, by CITY:
3.10.1 Providing services as an expert witness in
connection with any public hearing or meeting, arbitration
proceeding,or proceeding of a court of record;
3.10.2 Incurring travel and subsistence expenses for
CONSULTANT and its staff beyond those normally required under the
Basic Services;
3.10.3 Performing any other Additional Services that
may be agreed upon by the parties subsequent to the execution of
this Contract; and
3.10.4 Other Additional Services now or hereafter
described in Exhibit "A" to this Contract.
3.11 CONSULTANT will be responsible for employing
al! consultants deemed necessary to assist CONSULTANT in-the
performance of the Services. The appointment of consultants must
be approved, in advance, by CITY, in writing, and must remain
acceptable to CITY during the term of this Contract.
SECTION 4. DUTIES OF CITY
4.1 CITY will furnish or cause to be furnished the
services listed in Exhibit "A" and such information regarding its
requirements applicable to the Project as may be reasonably
requested by CONSULTANT.
011030 syn 0090869
4.2 CITY will review and approve, as necessary, in a
timely manner the Deliverables and each phase of work performed by
CONSULTANT. CITY’s estimated time of review and approva! wil! be
furnished to CONSULTANT at the time of submission of each phase of
work. CONSULTANT acknowledges and understands that the
interrelated exchange of information among CITY’s various
departments makes it extremely difficult for CITY to firmly
establish the time of each review and approva! task. CITY’s failure
to review and approve within the estimated time schedule wil! not
constitute a default under this Contract.
4.3 The city manager will represent CITY for all
purposes under this Contract. Joseph Kott is designated as the
project manager for the city manager. The project manager will
supervise the performance, progress, and execution of the Project,
and wil! be assisted by David Stillman, the project coordinator.
4.4 If CITY observes or otherwise becomes aware of any
default in the performance of CONSULTANT, CITY will use reasonable
efforts to give written_notice thereof to CONSULTANT in a timely
manner.
SECTION 5. COMPENSATION
5.1 CITY will compensate CONSULTANT for the following
services and work:
5.1.1 In consideration of the full performance of the
Basic Services, including any authorized reimbursable expenses,
CITY wil! pay CONSULTANT a fee notto exceed seventy-five thousand
dollars ($75,000). The amount of compensation will be calculated in
accordance with the hourly rate schedule set forth in Exhibit "B",
on a time and materials basis, up to the maximum amount set forth
in this Section. The fees of the consultants, who have direct
contractual relationships with CONSULTANT, will be approved, in
advance, by CITY. CITY reserves the right to refuse payment of
such fees, if such prior approva! is not obtained by CONSULTANT.
5.1.2 The full payment of charges for extra work or
changes, or both, in the execution of the Project-will be made,
provided such request for payment is initiated by CONSULTANT and
authorized, in writing, by the city manager. Payment will be made
within thirty (30) days of submission by CONSULTANT of a statement,
in triplicate, of itemized costs covering such work or changes, or
both. Prior to commencing such extra work or changes, or both, the
parties wil! agree upon an estimated maximum cost for such extra
work or changes. CONSULTANT wil! not be paid for extra work or
changes, including, without limitation, any design work or change
order preparation, which is made necessary on account of
CONSULTANT’s errors, omissions, or oversights.
011030 syn 0090869
5.1.3 Direct personnel expense of employees assigned
to the execution of the Project by CONSULTANT will include only the
work of architects, engineers, designers, job captains, surveyors,
draftspersons, specification writers and typists, in consultation,
research and design, work in producing drawings, specifications and
other documents pertaining to the Project, and in services rendered
during construction at the site, to the extent such services are
expressly contemplated under this Contract. Included in the cost
of direct personnel expense of these employees are salaries and
mandatory and customary benefits such as statutory emp!oyee
benefits, insurance, sick leave, holidays and vacations, pensions
and similar benefits.
5.2 The schedule of payments will be made as follows:
5.2.1 -Payment of the Basic Services will be made in
monthly progress payments in proportion to the quantum of services
performed, or in accordance with any other schedule of payment
mutually agreed upon by the parties, as set forth in Exhibit "B",
or within thirty (30) days of submission, in triplicate, of such
requests if a schedule o~ payment is not specified. Final payment
wil! be made by CITY after CONSULTANT has submitted al!
Deliverab!es, including, without limitation, reports which have
been approved by the project manager.
5.2.2 Payment of the Additional Services will be made
in monthly progress payments for services rendered, within thirty
(30) days of submission, in triplicate, of such requests.
5.2.3 No deductions will be made from CONSULTANT’s
compensation on account of penalties, liquidated damages, or other
sums withheld by CITY from payments to. general contractors.
SECTION 6. ACCOUNTING, AUDITS, OWNERSHIP OF RECORDS
6.1 Records of the direct personnel expenses and
expenses incurred in connection with the performance of Basic
Services and Additional Services pertaining to the Project wil! be
prepared, maintained, and retained by CONSULTANT in accordance with
generally accepted accounting principles and will be made available
to CITY for auditing purposes at mutually convenient times during
the term of this Contract and for three (3) years fol!owing the
expirati.on or earlier termination of this Contract.
6.2 The originals of the Deliverables prepared by or
under the direction of CONSULTANT in the performance of this
Contract will become the property of CITY irrespective of whether
the Project is completed upon CITY’s payment of the amounts
required to be paid to CONSULTANT. These originals wil! be
delivered to CITY without additional compensation. CITY will have
the right to utilize any fina! and incomplete drawings, estimates,
specifications, and any other documents prepared hereunder by
011030 syn 0090869
6
CONSULTANT, but CONSULTANT disclaims any responsibility or
liability for any alterations or modifications of such documents.
SECTION 7. INDEMNITY
7.1 CONSULTANT agrees to protect, indemnify, defend and
hold harmless CITY, its Counci! members, officers, employees and
agents, from any and all demands, claims, or liability of any
nature, including death or injury to any person, property damage or
any other !oss, caused by or arising out of CONSULTANT’s, its
officers’, agents’, consultants’ or emp!oyees’ negligent acts,
errors, or omissions, or willfu! misconduct, or conduct for which
applicable law may impose strict liability on CONSULTANT in the
performance of or failure to perform its obligations under this
Contract.
SECTION 8. WAIVERS
8.1 The waiver by either party of any breach or
violation of any covenant, term, condition or provision of this
Contract or of the pro~fsions of any ordinance or law will not be
deemed to be a waiver of any such covenant, term, condition,
provision, ordinance, or law or of any subsequent breach or
violation of the same or of any other covenant, term, condition,
provision, ordinance or law. The subsequent acceptance by either
party of any feeor other money which may become due hereunder wil!
not be deemed to be a waiver of any preceding breach or violation
by the other party of any covenant, term, condition or provision of
this Contract or of any applicable law or ordinance.
8.2 No payment, partial payment, acceptance, or partial
acceptance by CITY will operate as a waiver on the part of CITY of
any of its rights under this Contract.
SECTION 9. INSURANCE
9.1 CONSULTANT, at its sole cost and expense, will
obtain and maintain, in ful! force and effect during the term of
this Contract, the insurance coverage described in Exhibit "C",
insuring not only CONSULTANT and its consultants, if any, but also,
with the exception of workers’ compensation, emp!oyer’s liability
and professiona! liability insurance, naming CITY as an additional
insured concerning CONSULTANT’s performance under this Contract.
9.2 All insurance coverage required hereunder will be
provided through carriers with Best’s Key Rating Guide ratings of
A:VII or higher which are admitted to transact insurance business
in the State of California. Any and all consultants of CONSULTANT
retainedto perform Services under this Contract wil! obtain and
maintain, in full force and effect during the term of this
Contract, identical insurance coverage, naming CITY as an
additional insured under such policies as required above.
O11030 syn 0090869
9.3 Certificates Of such insurance, preferably on the
forms provided by CITY, will be filed with CITY concurrently with
the execution of this Contract. The certificates will be subject
to the approva! of CITY’s risk manager and will contain an
endorsement stating that the insurance is primary coverage and will
not be canceled or altered by the insurer except after filing with
the CITY’s city clerk thirty (30) days’ prior written notice of such
cancellation or alteration, and that the City of Palo Alto is named
as an additiona! insured except in policies of workers’
compensation, emp!oyer’s liability, and professiona! liability
insurance. Current certificates of such insurance will be kept on
file at al! times during the term of this Contract with the city
clerk.
9.4 The procuring of such required policy or policies
of insurance will not be construed to limit CONSULTANT’s liability
hereunder nor to fulfill the indemnification provisions of this
Contract. Notwithstanding the policy or policies of insurance,
CONSULTANT will be obligated for the full and tota! amount of any
damage, injury, or loss--caused by or directly arising as a result
of the Services performed under this Contract, including such
damage, injury, or loss arising after the Contract is terminated or
the term has expired.
SECTION i0. WORKERS’ COMPENSATION
i0.i CONSULTANT, by executing this Contract, certifies
that it is aware of the provisions of the Labor Code of the State
of California which require every emp!oyer to be insured against
liability for workers’ compensation or to undertake self-insurance
in accordance with the provisions of that Code, and certifies that
it wil! comply with such provisions, as applicable, before
commencing the performance of the Project.
PROJECT
SECTION II. TERMINATION OR SUSPENSION OF CONTRACT OR
ii.i The city manager may suspend the execution of the
Project, in whole or in part, or terminate this Contract, with or
without cause, by giving thirty (30) days’, prior written notice
thereof to CONSULTANT, or immediately after submission to CITY by
CONSULTANT of any completed item of Basic Services. Upon receipt
of such notice, CONSULTANT will immediately discontinue its
performance under this Contract.
11.2 CONSULTANT may terminate this Contract or suspend
its execution of the Project by giving thirty (30) days’ prior
written notice thereof to CITY, but only in the event of a
substantia! failure .of performance by CITY or in the event CITY
indefinitely withholds or withdraws its request for the initiation
or continuation of Basic Services or the execution of the Project.
011030 sya 0090869
11.3 Upon such suspension or termination by CITY,
CONSULTANT wil! be compensated for the Basic Services and
Additional Services performed and Deliverables received and
approved prior to receipt of written notice from CITY of such
suspens±on or abandonment, together with authorized additiona! and
reimbursable expenses then due. If the Project is resumed after it
has been suspended for more than 180 days, any change in
CONSULTANT’s compensation will be subject to renegotiation and, if
necessary, approva! of CITY’s City Counci!. If this Contract is
suspended or terminated on account of a default by CONSULTANT, CITY
will be obligated to compensate CONSULTANT only for that portion of
CONSULTANT’s services which are of direct and immediate benefit to
CITY, as such determination may be made by the city manager in the
reasonable exercise of her discretion.
11.4 In the event of termination of this Contract or
suspension of work on the Project by CITY where CONSULTANT is not
in default, CONSULTANT wil! receive compensation as follows:
11.4.1 For~pproved items of services, CONSULTANT will
be compensated for each item of service fully performed in the
amounts authorized under this Contract.
11.4.2 For approved items of services on which a
notice to proceed is issued by CITY, but which are not fully
performed, CONSULTANT wil! be compensated for each item of service
in an amount which bears the same ratio to the total fee otherwise
payable for the performance of the service as the quantum of
service actually rendered bears to the services necessary for the
full performance of that item of service.
11.4.3 The total compensation payable under the
preceding paragraphs of this Section will not exceed the payment
specified under Section 5 for the respective items of service to be
furnished by CONSULTANT.
11.5 Upon such suspension or termination, CONSULTANT
will deliver to the city manager immediately any and al! copies of
the Deliverables; whether or not completed, prgpared by CONSULTANT
or its consultants, if any, or given to CONSULTANT or its
consultants, if any, in connection with this Contract. Such
materials will become the property of CITY.
11.6 The failure of CITY to agree with CONSULTANT’s
independent findings, conclusions, or recommendations, if the same
are called for under this Contract, on the basis of differences in
matters of judgment, will not be construed as a failure on the part
of CONSULTANT to fulfill its obligations under this Contract.
011030 syn 0090869
SECTION 12. ASSIGNMENT
12.1 This Contract is for the personal services of
CONSULTANT, therefore, CONSULTANT wil! not assign, transfer,
convey, or otherwise dispose of this Contract or any right, title
or interest in or to the same or any part thereof without the prior
written consent of CITY. A consent to one assignment wil! not be
deemed to be a consent tm any subsequent assignment. Any
ass<gnment made without the approva! of CITY will be void and, at
the option of the city manager, this Contract may be terminated.
This Contract will not be assignable by operation of law.
SECTION 13. NOTICES
13.1 All notices hereunder will be given, in writing,
and mailed, postage prepaid, by certified mail, addressed as
fol!ows:
To CITY:Office of the City Clerk
City of Palo Alto
Pos~ Office Box 10250
Palo Alto, CA~ 94303
To CONSULTANT: Attention of the project director
at the address of CONSULTANT recited above
SECTION 14. CONFLICT OF INTEREST
14.1 In accepting this Contract, CONSULTANT covenants
that it presently has no interest, and will not acquire any
interest, direct or indirect, financial or otherwise, which would
conflict in any manner or degree with the performance of the
Services.
14.2 CONSULTANT further covenants that, in the
performance of this Contract, it will not employ contractors or
persons having such an interest mentioned above. CONSULTANT
certifies that no one who has or wil! have any financial interest
under this Contract is an officer or employee of CITY; this
provision will be interpreted in accordance with the applicable
provisions of the Palo Alto Municipal Code and the Government Code
of the State of California.
SECTION 15. NONDISCRIMINATION
15.1 As set forth in the Palo Alto Municipal Code, no
discrimination will be made in the employment of persons under this
Contract because of the’ age, race, color, nationa! origin,
ancestry, religion, disability, sexual preference or gender of such
person. If the value of this Contract is, or may be, five thousand
dollars ($5,000) or more, CONSULTANT agrees to meet all
requirements of the Palo Alto Municipal Code pertaining to
011030 syn 0090869
10
nondiscrimination in employment, including completing the requisite
form furnished by CITY and set forth in Exhibit "D".
15.2 CONSULTANT agrees that each contract for services
from independent providers will contain a provision substantia!ly
as fol!ows:
"[Name of Provider] will provide CONSULTANT with a
certificate stating that [Name of Provider] is currently
in compliance with al! Federa! and State of California
laws covering nondiscrimination in emp!oyment; and that
[Name of Provider] wil! not discriminate in the
employment of any person under this contract because of
the age, race, co!or, national origin, ancestry,
religion, disability, sexua! preference or gender of such
person."
15.3 If CONSULTANT is found in violation of the
nondiscrimination provisions of the State of California Fair
Employment Practices Act or similar provisions of Federal law or
executive order in the p~rformance of this Contract, it will be in
default of this Contract. Thereupon, CITY wil! have the power to
cance! or suspend this Contract, in whole or in part, or to deduct
the sum of twenty-five dollars ($25) for each person for each
calendar day during which such person was subjected to
discrimination, as damages for breach of contract, or both. Only
a finding of the State of California Fair Emp!oyment Practices
Commission or the equivalent federal agency or officer wil!
constitute evidence of a breach of this Contract.
SECTION 16.MISCELLANEOUS PROVISIONS
16.1 CONSULTANT represents and warrants that it has
knowledge of the requirements of the federal Americans with
Disabilities Act of 1990, and the Government Code and the Health
and Safety Code of the State of California, relating to access to
public buildings and accommodations for disabled persons, and
relating to facilities for disabled persons. CONSULTANT wil!
comply with or ensure by its advice that compliance with such
provisions will be effected pursuant to the terms of this Contract.
16.2 Upon the agreement of the parties, any controversy
or claim arising out of or relating to this Contract may be settled
by arbitration in accordance with the Rules of the American
Arbitration Association, and judgment upon the award rendered by
the Arbitrators may be entered in any court having jurisdiction
thereof.
16.3 This Contract will be governed by the laws of the
State of California, excluding its conflicts of law.
Ii
011030 s~0090869
16.4 In the event that an action is brought, the parties
agree that tria! of such action will be vested exclusively in the
state courts of California or in the United States District Court
for. the Northern District of California in the County of Santa
Clara, State of California.
16.5 The prevailing party in any action brought to
enforce the terms of this Contract or arising out of this Contract
may recover its reasonable costs and attorneys’ fees expended in
connection with that action.
16.6 This document represents the entire and integrated
Contract between the parties and supersedes all prior negotiations,
representations, and contracts, either written or oral. This
document may be amended only by a written :instrument, which is
signed by the parties.
16.7 All provisions of this Contract, whether covenants
or conditions, will be deemed to be both covenants and conditions.
16.8 The coven~ants, terms, conditions and provisions of
this Contract wiil apply to, and wil! bind, the heirs, successors,
executors, administrators, assignees, and consultants, as the case
may be, of the parties.
16.9 If a court of competent jurisdiction finds or rules
that any provision of this Contract or any amendment thereto is
void or unenforceable, the unaffected provisions of this Contract
and any amendments thereto will remain in full force and effect.
16.10 All exhibits referred to in this Contract and any
addenda, appendices, attachments, and schedules which, from time to
time, may be referred to in any duly executed amendment hereto are
by such reference incorporated in this Contract and will be deemed
to be a part of this Contract.
16.11 This Contract may be executed in any number of
counterparts, each of which wil! be an original, but all of which
together wil! constitute one and the same instrument.
16.12 This Contract is subject to the fiscal provisions
of the Charter of the City of Palo Alto and the Palo Alto Municipal
Code. This Contract Will terminate without any penalty (a) at the
end of any fiscal year in the event that funds are not appropriated
for the following fisca! year, or (bl at any time within a fiscal
year in the event that funds are only appropriated for a portion of
the fiscal year and funds for this Contract are no !onger
avai.lable. This Section 16.12 will take precedence in the event of
a conflict with any other covenant, term, condition, or provision
of this Contract.
011030 syn 0090869
12
IN WITNESS WHEREOF, the parties hereto have by their duly
authorized representatives executed this Contract on the date first
above written.
ATTEST:CITY OF PALO ALTO
City Clerk
APPROVED AS TO FORM:
Senior Asst. City Attorney
APPROVED:
Assistant City Manager
Director of Administrative
Services
Mayor
TJKM TRANSPORTATION CONSULTANTS
Name : (~i~i~
Title:
TZtme:
Director of Planning and
Community Environment
Taxpayer Identification No.
Risk Manager
Attachments:
EXHIBIT "A":
EXHIBIT "B":
EXHIBIT "C":
EXHIBIT "D":
SCOPE OF PROJECT &TIME SCHEDULE
RATE SCHEDULE
INSURANCE
NONDISCRIMINATION COMPLIANCE FORM
011030 s)aa 0090869
13
CERTIFICATE OF ACKNOWLEDGMENT
(Civil Code § 1189)
STATE OF
COUNTY OF
) ss.
On .. ~I[~ ~ , 2001, before me, the undersigned, a
Notary Public in ~d ~or sgid County and State, personally appeared
C~.~ ~ " ~<~T- ~t~~- , personally known tome or proved to me on the basis~satisfactory evidence to be the
person(~) whose name(p~ is£a~e~subscribed to the within instrument
and acknowledged .to me that he/she/they executed the same in
his/~i-t-h-~ir authorized capacityJ-i-e~), and that by his/b~gTh-~-kr-
signature(~-L on the instrument the person(~), or the entity upon
behalf of which the per~on(sj---acted, executed the instrument.
WITNESS my hand and official seal.
NOTARY PUBLIC- CALIFORNIA
011030 syn 0090869
14
CERTIFICATE OF ACKNOWLEDGMENT
(Civil Code § I189)
SS.
On <~ ~ , 2001, before me, the undersigned, a
Notary Public in and for said County and State, personally appeared
, personally known tome or proved to me on the basis of satisfactory evidence to be the
person~ whose nam~) is/~m~-e subscribed to the within instrument
and acknowledged to me that he/sg~e~-t-hey executed the same in
his/h~~ir authorized capacity(Le~o), and that by his/-hcr/thc--Lr
signature(sJ__pn the instrument the person(s~-} or the entity upon
behalf of which the person(~, acted, executed the instrument.
WITNESS my hand and official seal.
Signatu~=ary Public
NOTARY PUBLIC- CALIFORNIA
011030 syn 0090869
15
EXHIBIT A
I. KEY ISSUES AND APPROACH
There are several important issues in the project. These issues involve the correct
basis for model calibration, software selection, ensuring the utility of the mode!
for a wide range of applications, consistency with the regional and countywide
models, the operation and maintenance of the updated model, and the most
efficient means of adding multi-modal forecasting functions to the model without
conducting special transportation surveys.
A Localized City Model Based on and Linked to the VTA Model
City planning and transportation staff commonly adapt and refine countywide
travel forecasting models to support their transportation and land use planning
activities. City models are needed because countywide models are typically too
coarse to capture the details of transportation patterns of interest at the district and
neighborhood levels. However, once a city develops their own model, it requires
significant staff resources--{o operate and maintain. Additionally, because the
citywide models normally incorporate the entire countywide model, changes in
land use and transportation networks beyond city boundaries also need to be
accounted for over time.
If network and land use changes accumulate over time, and are not encoded in
successive local model updates, the utility of the citywide model declines until it
becomes questionable. This is, in fact, the situation in Palo Alto. Expenditures in
1995 for developing the current model now need to be repeated. It would seem
that avoiding the cyclic renewal and redevelopment of the Palo Alto model would
be an important objective. Changes in land use and transportation network should
be captured as they occur (or at least every two years) and reflected in changes to
the model. Re-validation of the model should likewise be a simple,
straightforward procedure, with major updates and calibration occurring perhaps
once every ten years.
TJKM suggests using the VTA model and revising the network in and near Palo
Alto based on the current City model network and land use data. This will ensure
consistency with the VTA model in general for the land use data and the travel
pattern assumptions, and will meet the more detailed requirements for city traffic
analysis.
TJKM understands the relationships between countywide models and small area
models. TJKM has recently adapted severa! countywide models to perform many
local traffic studies including the Stanislaus COG model, San Joaquin COG
model, Alameda CMA model, the MTC Model, and the CCTA Tri-Valley model.
The traffic studies performed include traffic circulation studies, traffic impact
Proposal to Provide a Cit3~-ide Travel Demand Model, in the Ci~ of Palo Alto Page 2TJKM Transportation Consultants J@, 9, 2001
studies, downtown circulation studies and others. The following examples
illustrate these applications.
TJKM is conducting the cross-connector study between 1-680 and 1-880 in
Fremont and Milpitas. In this study TJKM needed to -k_now how many trips are
attracted to the peninsula area as shown in Figure 1, which is based on the
Alameda County CMA model.
Cross Connector Study
Attractions to Peninsula
FIGLrRE 1 ATTRACTIONS TO PENE’~SULA AREA WITH TI~ ALAMEDA CMA MODEL
In the Leona Quary traffic impact study, TJKM used the Alameda CMA model and revised the
network to reflect the details of the project area that includes ten intersections as shown below.
FIGURE 2 LEONA QUARRY TRAFFIC I.MlaACT PROJECT AREA V¢ITH TEN ~TERSECTIONS
Proposal to Provide a Citywide Travel Demand Model, in the City of Palo ~lto Page 3
TJKM Tran~ortation Consultants tidy 9, 2001
In addition to professionals with in-depth training in transportation modeling,
many of our staff at TJKM have previously served as city traffic engineers and
planners, and completely understand the needs for a well-calibrated forecasting
model. As city employees, our staff used local models for genera! plan and
circulation element updates, major development and redevelopment project EIR’s,
project study reports, ~ant applications, and short and long-term planning of city
streets. Models also were used to develop, and then update traffic impact fee
programs such as San Leandro’s Master Plan of City Streets, conducted entirely
by Gary Kruger while employed by that city.
A Fully Calibrated City Model
Models need to be demonstrably reliable and credible. Many hearings and
meetings concerning city and private plans and projects result in substantial
controversy, with much of the argument over the credibility of the forecasting
model. It is important that the analysis tools used in the assessments of plans and
projects are above significant criticism, so that the real issues can be properly
understood and addressed. __A local model should not become the primary focus of
discussion or an issue as large as the question of the project or plan itself.
TJKM recognizes this important issue. In some of our recent studies, TJKM has
first calibrated a regional model to the local conditions. The calibration includes
the review of the detail of the network in the study area, which may result in the
intensification of the network (such as more links, correction of the intersection
presentation and even addition of connectors). TJKM also reviews the quality of
traffic counts and make sure that the calibrated model will be able to produce the
link and turning movement volumes as c!ose as possible to that from the counts.
It is worth noting that in addition to the validation criteria used, TJKM will also
use root mean square estimation (RMSE) to measure the errors. RMSE eliminates
possible offsets due to the plus and minus errors within one class of links and
accumulates all the errors. RMSE methods produce much more closely calibrated
models, and our results to date have been amazing.
The measures of calibration used include the relative volume error (percent),
relative VMT error (percent) for count posts of AM and PM, Off-Peak and the
HPMS Daily VMT estimate of 2000. In both Oakland and San Joaquin County,
our modeling accuracy proved only a few percentage points from observed
conditions at the link and intersection level, and dead on at the Cordon and
screenline levels.
It is known that the estimate of the turning movements from regional models
usually are poor. TJKM has developed a ullique method to obtain accurate turning
movement estimates. This method called the OD based method will be presented
at the Albuquerque ITE District 6 Meeting in July 2001. TJKM applied this
method in Oakland for the Leona Quarry Traffic Impact Study. Figure 3 shows
Proposal to Provide a Cit?avide Travel Demand Model, in the Cit3, ofPalo ~to Page 4
TJI.~ Tranqoo~ation Consultants J@, 9, 2001
the scattergram comparisons between computed and count volumes of both links
and the turning movements. Figm’e 4 shows the numerical values in terms of the
computed and the count link volumes.
FIGURE 3 SCATTERG1L&MS FOR-’rAtE TURNLNG AND LINK VOLUMES (COMPUTED VS COUNTS)
FIGURE 4 CO.~’IPARISON OF LINK VOLU/VIES BETWEEN COMlaUTED A_Nq) COUNTS
Deployment of State-of-art Modeling Techniques
Some recent advances in state-of-the-art modeling should be mentioned, as they
might be found useful for the City of Pa!o Alto. These advances include
integration of the macro-forecasting models with micro-simulation models, the
use of O-D matrices and known link volumes to better estimate link and
intersection turning movement volumes, and the integration of signal system
detector counts with GIS, model databases and land use databases for almual
updating and re-validation of model parameters.
Proposal to Provide a Citywide Travel Demand Model, in the City of Palo ~to Page 5
~K~I Tran~ortation Consultants J@ 9, 2001
TJKM has performed many projects using these techniques successfully. TJKM
has used most major software packages to implement these techniques, including
TransCAD, enif/EMME/2 and TP+/Viper in the GIS environment. Figure 5 shows
the count posts in the SJCOO TP+ model update.
Traffic Counts
__for SJ. OG ModelRegion
" ..°’%:’" ’. -q i
S
FIGURE 5 - T1LA_FFIC COUNT POSTS IN THE SJCOG MODEL UPDATE
Selection of the Software
These software evaluation criteria are proposed to address specific needs for Palo
Alto:
¯Integration with GIS and Traffic LOS
¯Modeling capabilities (Multi-mode modeling with transit modeling capability,
auto and transit assignment flexibility, large scale and comprehensiveness of
the development)
¯Model data query (matrix, node, link, line, segment within an integrated
environment)
¯Calibration tools (scattergram at node, link and segment level, histogram with
two matrices, auto and transit OD estimation methods)
¯Computational time (traffic and transit assigrtrnent speeds)
¯Reliability (bugs, crashes and mistakes)
¯Support ability (Technical support, software support)
¯Cost (license, the training courses)
Proposal to Provide a Cit3~’ide Travd Demand Model, in the CitT of Palo Alto Page 6TJI~ Transpo,~ation Consultants July 9, 2001
¯Training classes and users conferences (regular courses and conferences)
TJKM would recommends using TP+/Viper for the model update with the
following reasons:
1.The City already has TP+/Viper and GIS ArcView. TP+/Viper can work with
GIS ArcView in an efficient way.
2. With limited resources and budget, the use of existing software is most cost
effective.
3. The model development needs to use a combination of scripts, software
displays and GIS ArcView no matter which software (TransCAD or
TP+/Viper or enif/EMME/2) would be used. In other words, none of the
software packages provides "one-stop modeling."
4. MTC and VTA are using TP+/Viper for the regional modeling development.
Thus it would be more efficient to use TP+/Viper in Palo Alto to avoid the
model conversion process. This, again, is cost effective for the budgeted
resources.
5.The City can use the VT.A model (or MTC model) and revise the network for
the portion of the City, which minimizes the potential complication of the
consistency issue with the VTA and MTC.
6.TP+/Viper is supported by the Urban Analysis Group, which supports the
existing City’s Tranplan model as well.
Having said this, TJKM also values other software, especially enif/EMME/2 and
TransCAD. These two software packages have excellent features. TJKM can
work equally well with any of the software packages in the case that Palo Alto
chooses to select software other than TP+/Viper.
Non-motorized Travel Modefing
The city desires to forecast non-motorized travel. There is not sufficient budget in
this project to develop a complete mode choice model, because travel survey data
are needed, an expensive proposition. However, VTA is spending considerable
resources to refine the multi-modal capabilities of the countywide model, and
these efforts can be useful in providing an initial mode choice capability in the
city, or local model. At the same time, the City may apply the mode choice utility
functions based on the VTA and MTC models in the Palo Alto model, which can
be implemented now, within the budgeted resources. Later, when the City has
more experience with the use of the updated and refined model resulting from this
project, it would be appropriate to develop a more detailed mode choice model
specification for later integration with the local model.
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TJKM Tran~ortation Consultants J@, 9, 200I
Integrated Data Base for the City Model
TJKM has designed databases to store traffic counts directly from machine counts
and counts from detectors in signal systems, land use data and transportation
model computational results. Figure 6 shows an inte~ated transportation
information system in ArcView GIS for the city of Patterson Circulation Study
where there are digital pictures, tables, GIS maps, and scan maps. Figure 7 shows
an integrated transportation information system in ArcView GIS for the SJCOG
model update.
FIGURE 6 AN INTEGRATED TRANSPORTATION ~’FORMATION SYSTEM IN PATTERSON OF
CALIFORNIA
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TJKM Tran~Om~ation Consultants July 9, 2001
FIGURE 7 LAND USE DATA IN FIVE SUB-REGIONS IN ARCVIEW IN THE SJCOG MODEL UPDATE
GIS integration with TP+/Viper
The City of Palo Alto uses the ArcView GIS package which is developed and
supported by ESRI. ESRI maintains the widest array of GIS capabilities and
offers extensive training courses throughout the year. TJKM suggests ArcView as
the appropriate GIS software for integration with the model.
We are aware of the capabilities of TransCAD and the total integration of GIS and
traffic modeling in one package, and this would seem to be the obvious choice.
However, though TransCAD has a fully functional GIS coupled with the travel
model, there still remain needs to write extensive scripts in GISDK for model
implementation in the TransCAD software. TJKM is very experienced in the use
of GISDK, and believes that no more effort is required to integrate TP+ with
ArcView in the model implementation than it would be to directly use TransCAD.
Proposal to Provide a Cityxvide Travel Demand Model, in the City of Palo Alto Page 9
TJI~ Transportation Consultants J@ 9, 2001
The level of training for either software platform is about the same. We do not
think that the apparent benefits of already-integrated modeling and GIS software
are sufficient for choosing TransCAD over TP+ and ArcView. However, TJKM
is fully capable of using either of these software packages if the city determines
differently.
TP+/Viper can work with an ArcView shape file as a layer. Thus Viper can
display all the ArcView shape files as a GIS tool. Viper’s GIS tool can perform
the standard GIS cordlation and integration of the GIS layers with the
transportation network. This is a streamlined process.
TJKM has completed a similar project recently for SJCOG in ArcView and
TP+/Viper. The original modeling network was moved to the Tiger file of the
road and was revised to fit to the Tiger file. Figure 8 shows the modeling network
and the network of Tiger file (in Shape file format) as two separate layers. This
method will reduce the amount of time as compared with starting from scratch for
the model network development.
Proposal to Provide a City~’ide Travel Demand Model, in the City- of Palo Alto Page 10
TJKM Tran~ortation Consultants Ju~y 9, 2OOl
FIGURE 8 THE MODELENG NETWORK AFTER CONFLATION
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TJKM Tran~ortation Consultants Ju~y 9, 2001
A Customized ArcView Interface for Specific Routine Traffic Model
Forecasts
TJKM proposes to use ArcView for the GIS interface. Fi=mare 9 shows one
example of a GIS interface that is used in the SJCOG model. The mode! user can
select a particular year such as 1999, or 2013 to execute the model run for the
year. The menu starts a macro that lists the files and computational procedures to
be used in the model run. This automates the preparation of the "job stream," or
instructions to the modeling software for making a specific model run.
FIGURE 9 A MENU FOR TI-IE COS’[PUTATION OF YEARS 1999, ...,2025 rN ARCVIEW
Proposal to Provide a Cit?avide Travel Demand Model, in the CitT of Palo Alto Page 12
TJ~ Transpo,~ation Consultants July I0, 2001
II. SCOPE OF SERVICES
TJKM will provide an updated, and carefully calibrated travel forecasting model
for the City of Palo Alto along with easy to use menus and routines for continued
use of the model over time. Additionally, we believe our work can lead to a cost-
effective, amaual update of the model in conjunction with certain modeling and
other activities of the VTA. The Congestion Management Agency land use
monitoring coupled with the Congestion Management System monitoring should
be useful tools in updating land use and network data beyond city boundaries.
Within the city, of course, land use can be more precisely updated, and the city’s
new centralized signal system (e.g., Naztec, icons, or Eagle) can (and should) be
designed to update traffic volume data on the network. The land use and volume
data are needed for checking the calibration of the model.
TJKM will perform the following tasks for a budget of $75,000 within nine
months of execution of a ~vritten agreement. If additional time is required for
TJKM to collect data from the City or VTA, the time of completion of related
tasks will be extended. The City and TJKM will discuss and mutually agree in
writing to the revised completion dates. The tasks indicated in the following table
are described as follows.
Tasks
System Analysis (Task 1)
DevelopModel Network (TasR 2)
Model Development (Task 3)
Model Calibration and Validation (Task 4)
Future Demand Forecasting (Task 5)
Model and GIS integration (Task 6)
Documentation (Task7)
Task 1: System Analysis
Objective
TJKM will perform an in-depth system analysis of all issues regarding the model
development, determine the model specification and the data requirement and
provide a feasible implementation design.
Approach
TJKNI staff has performed similar analyses for various organizations and has
developed a unique method for the analysis.
Subtask 1.1. Modeling region. With a basic investigation of current data and
surveys, TJKM will determine the modeling region, the entire extent of the land
use and network files used in the modeling process. This region could encompass
Proposal to Palo Alto Cit3~dde Travel Demand Model
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Juno, 9, 2001
the MTC nine-c0unty area (at a simplified scale) or could use the sane modeling
region as the VTA model.
Subtask 1.2. Data availability. TJKM will determine specific data to be used in
computations, which may include the local model data (network and land use
data), volumes (including turn counts), travel time and distance distribution, GIS
data, reports and local road and transit maps.
Subtask 1.3. Model structure and specification. Based on the discussion with the
City and other information, TJKM will determine the zonal structure, model
structure and specification with a computational flow chart. The zonal structure
will be consistent with the latest TAZ structure recently submitted to the Census
Bureau under the CTPP 2000/TAZ Verify Pro~am. As discussed in the last
section, the final modeling network includes all the zones as detailed as the local
models with a set of ensembles of the City zones.
Subtask 1.4. Development of naming convention of the files and variables.
TJKM will use the naning convention in the implementation of the model. This
will ensure accurate coordination of the various independent work products and
the continuation of the process.
Subtask 1.5. Future year selection and criteria. TJKM will analyze the furore year
selection based on the future year selection by VTA and MTC (and the City’s
requirement). Generally, TJKM recommends using the same future year as VTA,
which is consistent with MTC and ABAG.
Subtask 1.6. Develop work plan and schedule. After consultation with the City,
refine proposed work plan and project schedule.
Data Requirement
1. Model and data of the City and the VTA. TJKM will use the offic!al written
request from the City to obtain the model and data from VTA.
Deliverables
1. Technical memo
2. One meeting with the City for the model specification
Task 2: Develop Model Networks
Obiective
This task is to develop the city model network based on the VTA regional model
network including the road network and transit lines.
Approach
Subtask 2.1. Network conflation. TJKM will combine the VTA network and the
city model network based on the most recent TIGER files, or city GIS files as a
base map.
Subtask 2.2. Network refinement. TJKM will refine the modeling network with
network moving, snapping, link and line editing, and especially, densification of
traffic analysis zones for city applications of the model. In this case, TJKM will
Proposal to Palo Alto Cit2-,vide Travel Demand Model
TJKM Transportation Consultants
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July 9, 2001
use Viper to perforrn this task. All major existing intersections should be correctly
represented.
Subtask 2.3. Transit network development. TJKM will use the TIGER file as a
background to develop the transit lines with Viper, which is a translation of the
VTA, Caltrain and ACE transit lines.
Subtask 2.4. Data verification. TJKM will verify both auto and transit network
attribute development and verification for speed, distance, lanes, capacity, area
type, volumes, volume delay function, class, transit line frequency, line speed,
boarding and alighting permitted at the bus stop, etc.
Subtask 2.5. GIS map preparation. TJKM will create the modeling network and
transit line maps in Viper.
Deliverables
1.TP+,Wiper files with the auto network and transit lines
2.Auto network and transit lines in ArcView shape file format
3.An integrated transportation information System in GIS
Task 3: Model Developme~
Objective
TJKM will develop an integrated transportation model in TP+/Viper with an
optional ArcView user interface based on the model specification.
Approach
Subtask 3.1. Traffic analysis zone (TAZ) data update. The VTA TAZ data are
presumed to be current and up to date. However, TJKM shall also allocate the
VTA TAZ data to the smaller TAZ in the City model using City-provided land
use data.
Subtask 3.2. Trip generation. TJKM will determine the trip rates based on the
ITE rate for the city area together with the VTA model trip rates.
Subtask 3.3. Utility components such as travel time, travel distance and transit
time, etc. TJKM will determine the utility functions with parameters.
Subtask 3.4. Trip distribution models by region (special generators), purpose,
period and class.
Subtask 3.5. Nested logit mode choice models by region, purpose, period and
class. TJKM will determine the parameters for the nested logit models based on
demand modeling experience, VTA parameters and Quick Response Transferable
Parameters. The model will include the modes such as drive alone, rideshare, and
transit as indicated by the VTA model, and additional sub-models for bicycles and
pedestrians.
Subtask 3.6. Traffic assigrmaents and transit assignments. TJKM will also
determine the parameters for the assignments based on the current VTA model.
Subtask 3.7. Model implementation. TJKM will develop the TP+ scripts to form
a complete model.
Proposal to Palo Alto Citywide Travel Demand Model
TJKM Tranqoortation Consultants
Subtask 3.8. Model imegration with ArcView. TJKM will work to develop a
customized GIS interface.
Subtask 3.9. Test runs and procedure verifications.
Data Requirement
None
DeliverabIes
1. Technical memo on the model integration with GIS
Task 4: Model Calibration and Validation
Ohiective
TJKM will use the standard model calibration and validation procedures such as
the Caltrans Forecast Guidelines, NCHRP Reports # 255, #365 and NARC
Regional Modeling Guideline, which describes the use of the RSME measure.
The baseline year can be either 2000 or 2001 depending on the traffic count
availability. However the parameters and calibration matrices of year 2000 will be
used to the future demand forecasting.
Approach
Subtask 4.1. Traffic count database development in the modeling network that
includes both the link and turning movement volmnes of the base year by AM and
PM.
Subtask 4.2. Model validation individually for trip generation, trip distribution,
mode choice and assignments, and then with all together. The travel length and
time distributions from the model will be reviewed as compared with that from
the survey, which should be close enough in terms of the matrix histo~ams by
purposes and classes and modes.
Subtask 4.3. OD estimations in auto and transit. The obtained OD demand
matrices by mode such as the auto and transit will be revised to reflect local road
and line counts with the OD estimation technique. This method has been widely
used with a great success.
Subtask 4.4. Result comparisons in matrix histogram and link scattergram with
the RMSE approach. The calibration results will be presented and reviewed with
the City in several iterations. Examples are provided in the last section. The
required results specified in RFP will be provided.
Data Requirement
1. Traffic counts in 2000
Deliverables
1. Technical memo for the calibration results
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Task 5: Future Demand Forecasting
Objective
TJKM will use the parameters and 2000 calibration matrices (both auto and
transit) to the future demand forecasting for future years.
Approach
Subtask 5.1. Development of future year socioeconomic and land use data. These
data mainly come from the City, VTA, MTC and ABAG.
Subtask 5.2. Furore year capital improvements and assumptions, which will be
reflected in the modeling network.
Subtask 5.3. Future year travel forecasts. The results will be reported by year,
mode and purpose.
Subtask 5.4. Furore accepted forecasted information plots by link volumes,
mining movement volumes and demands by AM and PM.
Subtask 5.5. Conduct LOS analysis and computation for freeway and arterial
links and signalized intersections with the 2000 Highway Capacity Manual. The
software can be Traffix, Hi~-AP 2000 or others.
Data Requirement
Future land use and network data
Deliverables
1. Technical memorandum.
Task 6: Model and GIS Integration
Obiective
TJKM will prepare a prototype GIS integration for the City model in a GIS
environment as discussed in the last section, which will serve as a base for any
further development.
Approach
Subtask 6.1. TJKM will organize all the data and model results in an ArcView
project.
Subtask 6.2. TJKM will develop a customized user interface in ArcView that can
start the execution of TP+/Viper macros and query and produce certain standard
reports including tables and traffic flows.
Subtask 6.2. TJKM will discuss possible improvements in the GIS interface with
the City, and will modify the interface as necessary.
Data Requirement
None.
Proposal to Palo _Alto Ciwa,-ide Travel Demand Model
TJKM Tran~o~ation Consultants
Page 17
Jl@ 9, 2001
Deliverables
1. An ArcView Project file with menus
Task 7: Documentation
Obiective
TJKM will prepare a full documentation for the model specification and final
results of the model calibration including the user manual. Also included wil! be
annual model update mad validation procedures that draw upon readily-available
data and macros wittfn the model implementation.
Approach
Subtask 7.1.
the City.
TJKM wil! prepare a preliminary outline of the report for review by
Subtask 7.2. TJKM will write the report including the model specification, data
input (link attributes, node attributes, OD matrices), GIS maps, model calibration
and validation results in a standard format. A user manual is provided to illustrate
how the model can be used, updated mad re-validated.
Data Requirement
None
Deliverables
2. Full report and a user manual
3. TP+iViper model in the terms of scripts and the ArcView project file.
Task 8: Technical Meetings and Training
Objective
TJKM will meet with the City up to seven times and provide four hours training
on the use of the model and presentation of the final results. TJKM strongly
recommends that City staff take a training course from UAG in the use of
TP+/Viper.
Proposal to Palo Alto Cityxvide Travel Demand Model
TJKM Tran~o~ation Consu#ants
Page 18
ju~y 9, 2001
III. PROJECT MANAGEMENT
TJKM will apply tried-and-true, irmovative project managemem techniques to
assure that this project remains on schedule and within budget.
To effectively manage this project, we propose to use the following tools being
used in TJKM:
Bi-weekly assignment checklists throughout the life of the project to ensure the
project remains on schedule by proper staffing assignments for all TJKM
staff. MS Project will be used for this purpose.
Monthly budget review to ensure no budget overruns occur. TJKM’s
customized accounting system wil! enable the project manager to track the
expenditures to date each Monday morning, and ensure budget compliance of
TJKM. --
Monthly progress reports to accompany each invoice, for review with the
client project manager. TJKM will document work performed to date in these
status reports.
¯Regular meetings with the City, to discuss profess, issues, and to receive
guidance.
Dr. Jia Hao Wu, Senior Associate and TJKM’s Director of ITS, will lead the
project and perform much of the work. He successfully managed the
implementation for the SCAG regional model, and also GIS, and TP+ model
update for SJCOG. These efforts are recent, occurring in 1999 and 2000. He also
is responsible for all the modeling tasks for the majority of TJKM’s current traffic
studies.
Mr. Gary Kruger, Principal Associate, will be serve as principle-in-charge of this
project. He wil! be responsible for the quality control and the documentation
review in addition to his contribution to the model development of the project.
TJKM team participants are presented in the section THE TJKM TEAM. The
responsibilities of each participant of TJKM are given in Figure 12.
Proposal to Palo Alto Citywide Travel Demand Model
TJKM Tranqoot~ation Consultants Page 19
Juh’ 9, 2001
IV. SCHEDULE
TJKM Team will finish this project within one year for Phase One for a total of
$75,000. All the work will be performed within the not-to-exceed total.
Our schedule is shown in Figure 10. We feel the schedule is very reasonable, and
we are comfortable with it.
Tasks
System Analysis (Task 1)
Develop Model Network (Task 2)
Model Calibration and Validation (Task 4)
Documentation (Task 7)
Technical meetings and training (Task 8)
Months
t 1 !I ~5’! ~6 I
M = Milestone R = Report/Memorandum
FIGURE 10 SCHEDULE FOR THE PROJECT
Proposal to Palo Alto Citywide Travel Demand Model
TJKM Transportation Consultants
Page 20
/.ly 9, 2oo~
EXHIBIT B: BUDGET
The milestones of the project are listed here:
Milestone Completion
Milestone ID Milestone Task Budget Date*
Milestone one:end of Task 1 $13,701.40 2 months
Milestone two:mid of Task 3 $25,365.05 4 months
Milestone three:end of Task 4 $28,946.05 7 months
Milestone four:end of Task 8 $ 6.796.50 9 months
Total $74,809.00
*If the Agreement is executed by November 1, 2001, then completion dates for
the milestones will be January 4, March 1, June 3, and August 1, 2002.
TJKM will bill the City monthly for the progress work done during previous
month. Upon approval of each invoice, they will become due 30 days from the
date of the invoice.
The distribution of budget, person hours mad task hours of TJKM Team by person
and by company is listed in Figure 11, subject to revision based on availability of
resources.
Proposal to Provide a Citywide Travel Demand Model, in the City of Palo Alto Page 21
T[[EM Traraportation Co~ultants July 10, 2001
Transportation Consultants
EXHIBIT B
Rate Schedule
Principal
Principal Associate
Senior Associate
Associate
Senior Engineer
Engineer
Contracts Director
Assistant Engineer
Senior Designer
Designer
Technical Staff
Administrative Staff
Production Staff
180/hour
155/hour
145/hour
130/hour
115/hour
105/hour
100/hour
95/hour
90/hour
75/hour
75/hour
65/hour
40/hour
Reimbursable Expenses
Plotting (per sheet)
Travel Cost (per mile)
10.00
.40
Each project may be subject to initial set up and coordination fees.
All outside services are billed at cost plus ten percent for handling.
Expert wimess charges available upon request.
Invoices are due and payable within 30 days. Invoices paid after 30 days will be subject to
separate billings of one and one-half percent per month of unpaid balance. Late charges are not
included in any agreement for maximum charges.
Effective May 1, 2001
Rate Table 14
Rate Code 14
PAGE ~2
-7800
OF
925-463-3784
LIABILITY INSURANCEo |
THIS ~,ea~ i d=iGATE I~’ ISSUED AS A MATw=A OF INFORMATIONONLY AND CONFERS NO RIGHT~ UPON THE CERTIFICATE
HOLDER. THIS ¢~=R~FICATE DOES NOT AMEND, EXTEND ORALTER THE COVERAGE AFFORDED BY THE POLICIF.S BELOW,
INSURER:~ AFFORDIN~ P-.~VERAGE
cTJE~ Tran.spor~at!on
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~AY ~RTAIN, ~E INSURANCE AFFORD~ ~Y TH~ POLI~S DE~RIBED HEREIN (6 SU~ECT TO ALL ~E ~RMS, ~XCLUSIO~S AND CONDI~ONS OF SUCHPOLICIES. AG~REGA~ ~MI~ ~OWN ~Y HA~ 8E~ R~DUCED ~ PAiD C~S, - ~
TYPE 01~ IRSURM~C~
768008145
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City Of ~alo Alto
Office of ’P.2ze City Clerk
P.O. Box !02~0
Polo Alto C~ 9~303
=ORD 25-S
CANCl~LLATiON
,~rI~YJLD ANY OF THE ABOVE DF~CRIBED P~l~ ~ C~CE~D B~E THE ~1~
NONCE TO ~E ~R~I~ HOLD~ ~O ~ ~£ L~. ~T P~URE ~0 ~ ~
~ NO OEU~A~ON DR ~BI~ OF ANY K~ U~N THE IN~R~, ~ ~ OR
R~R~TA~ES,
~~~.~~ % ACORD COR~ON 1988
POLICY NUMBER: 768008145 COMMERCIAL GIENERAL LIABIUTY
THIS ENDORSEMENTCHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED- OWNERS, LESSEES OR
CONTRACTORS (FORM B)
This endorsement modifies insurance provided undo[ the folbw!ng:
COMMERCIAL GENERAL LIABILITY COVERAGE PART,
SCHEDULE
Name of Person or Organization:
Certificate Holder - As required by contract.
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations as
applicable to this endorsement.)
WHO IS AN INSURED (Section il) is amended to include as an insured the person or organization shown Jn the
Schedule, but only wi{h respect to liability adsing out of ’your work" for that insured by or for you.
Section IV- Commercial General Lisbility.Oondi~ons
Other Insurance
a) Primary InsuranCe.
This insurance is primary except when excess insurance applies. If this insurance is pdmary, our o’bligations are not
affected unless any of the other insurance is also primery. Then, we wgl share with all that other Insurance by the
following method described. If all the ether insurance permits contribution by equal shares, will follow this method also.
Under this approach each Insurer contributes equal amounts until It has paid its applicable limit of insurance or none of
the Io~ remair~ whichever comes first. If any of the other insurance does not permit contribution by equal shares, we
will contribute by limits, Under this method, each insurer’s share Is based on the ratio of its applicable limit of insurance to
the total applicable limits of insurance of all insurers’.
Form AMS 5070591
OG 20 10 11 85 Copyright, Insurance Services Office, Inc., 1984 []
TJKM P~GE 82
EXHIBIT D
CERTIFICATIO..N OF NONDISCRIMINATION
C.,e~tifica~i0n of Nondiscrimination:
As suppliers of go~Is or services to the City of Palo Alto, the firm and individuals listed below
certify ~hat they do not discriminate in emplo~nent with regards to age, race, color, religion, sex,
na~nal odgln, ancestry, disability, or sexual preference; that they are In compliance with all
Federal, State, and lo<:al difectiws and executive orders regarding nondiscrimination in
emplo~netlt
THE INFORMATION HEREIN IS CERTIFIED CORRECT BY SIGNATURE(S) BELOW.
Signature:
Name:
, Signature:
Name: ¯
Note:California Corporaffons Code Sedo’on 313 requires two corporate cilia, ere to execute
conPacts.
"The slgnatum of First Officer* must be one of the following: Chairman of the
Board; President" or Vice PresidenL
"*The signature of the Second Officer" rnu~ be one of the fo//owing: Secretary;
Assistant <Gecre~ary; Chief Finar~ia/ OificeF, or Assistant Treasurer.
(In the alternative, a certified ~rporate resolution attesting to the signatory
authority of the individuals signing in their respective capacities Is acceptable)
CITY OF PALO ALTO .......~,GIZ 1 OF 1