HomeMy WebLinkAbout2001-09-19 City Council (6)City of Palo Alto
City Manager’s Report
TO:
FROM:
HONORABLE CITY COUNCIL
CITY MANAGER DEPARTMENT: PLANNING AND
COMMUNITY ENVIRONMENT
DATE:
SUBJECT:
SEPTEMBER 19, 2001 CMR:360:01
APPROVAL OF BUDGET AMENDMENT ORDINANCE TO ADD
NEW FEES TO THE 2001-02 MUNICIPAL FEE SCHEDULE,
AMEND THE PLANNING ~DEPARTMENT TABLE OF
ORGANIZATION TO ADD 1.5 PLANNER POSITION, AND
INCREASE NON-SALARY EXPENSE IN THE PLANNING
DEPARTMENT FOR THE INDIVIDUAL REVIEW PROCESS
RECOMMENDATION
Staff recommends that the City Council adopt the attached
Ordinance (BAO) (Attachment A) to implement the Individual
follows:
Budget Amendment
Review Process as
1. Add Individual Review fees to the 2001-02 Municipal Fee Schedule;
2.Revise the Table of Organization to add 1.5 Full Time Equivalent (FFE) Planner;
and
3.Amend the FY 2001-02 Adopted Budget to add $170,000 revenue and $170,000
expense to the Planning and Community Environment Department.
BACKGROUND
On August 6th, the City Council reviewed and adopted ordinances amending the single
family (R-l) development regulations, and adopted an ordinance for a single family
Individual Review Process (CMR:338:01). Staff committed to return to Council with a
Budget Amendment Ordinance authorizing fees and resources for the program, following
an analysis of costs by the Administrative Services Department.
CMR:360:01 Page 1 of 3
DISCUSSION
To fully implement the Individual Review Process, staff estimates two additional Planner
positions will be required: one half-time contract planner; plus one and one-haft FIE
Planner (Exhibit A). Support services will be absorbed with existing Planning Division
staff. Other program expenses include $41,000 for consulting architects and $2,000 for a
leased vehicle.
Revenue projections are based on an anticipated decrease in building activity from 2000-
01. The revenue will be collected through two new planning application fees (Exhibit B):
1) $1,000 per application for a new single family residence or new second story addition;
and 2) $350 per application for the expansion of an existing second story. The new fees
would apply only to single family residential projects.
Expenses for mediation services are not included in this BAO. As a new program, the
projected costs of mediation are unknown. Staff will monitor mediation expense, and
report to Council at mid-year and as part of the 2002-03 budget process.
Staff will also closely monitor revenues and expenses associated with this program, and
will report to City Council on fees and related expense levels.
RESOURCE IMPACT
Program revenue in 2001-02 is estimated to be $170,000. This assumes the
implementation of Individual Review fees by November 2001 to adhere to the required
sixty-day delay for development-related fees to become effective from date of adoption.
Since the estimated revenue figure is based on 2000-01 permit volume and the economy
is showing signs of slowing in 2001-02, staff will closely monitor pemfits in 2001-02 to
ensure that revenue meets projections. If revenue is less than projected the Planning
Department will reduce the contract costs of the program to maintain overall cost
recovery for the program. Expenses for seven months of 2001-02 include $83,000 in staff
expense for the 1.5 FTE Planner positions, plus $87,000 in non-salary expense ($44,000
contract planner; $41,000 architectural review consultants; $2,000 leased vehicle).
The transaction presented in the attached BAO requests an additional appropriation of
expenses, which are completely offset by new revenue. Therefore, there is no impact on
the General Fund Budget Stabilization Reserve (BSR) in 2001-02. Future year General
Fund ongoing costs of $291,000 are anticipated as a result of this BAO and will be
completely offset with new revenue. Attachment B summarizes the BAOs approved to
date in 2001-02 that impact the General Fund BSR. The attachment also estimates furore
year ongoing costs associated with BAOs approved to date to provide a projection for the
future resource needs from the General Fund for those programs approved after the
adoption of the 2001-02 budget.
CMR:360:01 Page 2 of 3
POLICY IMPLICATIONS
Policy Implications of the Individual Review Program are fully described in
CMR:338:01. Current Council priorities have established that existing infrastructure
projects have priority over new infrastructure projects. Although the single family review
process is intended to be cost recovery, it is possible that revenue will not meet
projections. Therefore, under such a scenario, approval of funding for the single family
review process would diminish the City’s ability to implement the Infrastructure
Management Plan and would represent a change in current Council policy.
ENVIRONMENTAL REVIEW
The recommended action is not subject to environmental review under the California
Environmental Quality Act (CEQA).
TIMELINE
With Council authorization,
November 19, 2001.
the Individual Review Program will be implemented
ATTACHMENTS
Attachment A:
Exhibit A:
Exhibit B:
Attachment B:
Budget Amendment Ordinance
General Fund Table of Organization
Planning Department Municipal Fee Schedule
Budget Amendment Ordinances Impacting General Fund Reserves
Approved to Date in 2001-02
PREPARED BY:
JO.~ D. TA-YLOR
Planning Manager
REVIEWED BY:
CITY MANAGER APPROVAL:
LISA GROTE
Chief Planning Official
HANSON
Assistant City Manager
CMR:360:01 Page 3 of 3
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 2001-02 TO
PROVIDE AN ADDITIONAL APPROPRIATION OF $170,000 IN THE
PLANNING DEPARTMENT, AMEND THE PLANNING DEPARTMENT TABLE
OF ORGANIZATION, AND ADD NEW FEES TO THE MUNICIPAL FEE
SCHEDULE FOR THE SINGLE FAMILY REVIEW PROGRAM
WHEREAS, pursuant to the provisions of Section 12 of Article
III of the Charter of the City of Palo Alto, the Council on June ii,
2001 did adopt a budget for fiscal year 2001-02; and
WHEREAS, on August 6, 2001 the City Council adopted an
ordinance for a single family individual review process and directed
staff to return with funding requirements for the program; and
WHEREAS, the funding requirements for the program in 2001-02
total an estimated $170,000 for seven months and include: $83,000
for 1.5 full-time equivalent (FTE) Planner; $44,000 for a contract
planner; $2,000 for a leased vehicle; and $41,000 for architectural
review consultants; and
WHEREAS, these costs will be completely offset by new revenue
that totals an estimated $170,000 in 2001-02; and
WHEREAS, future year ongoing costs are estimated at $291,000
and will be completely offset by new revenue.
WHEREAS, the table of organization needs to be amended to add
the additional 1.5 FTE Planner in the Planning Department; and
WHEREAS, the 2001-02 Municipal Fee Schedule needs to be
amended to add two new fees for the single family review process;
and
WHEREAS, City Council authorization is needed to amend the
2001-02 budget, including the 2001-02 Municipa! Fee Schedule and the
Table of Organization, as hereinafter set forth.
NOW, THEREFORE, the Council of the City of Palo Alto does
ORDAIN as follows:
SECTION i. The Table of Organization as amended to reflect
changes shown in the attached Exhibit A is hereby approved.
SECTION 2. The Municipal Fee Schedule is hereby amended to
-reflect the changes shown in Exhibit B, which is attached hereto and
incorporated herein by reference.
SECTION 3. The sum of One Hundred Seventy Thousand Dollars
($170,000) is hereby appropriated to expense in the Development
Review Functional Area in the Planning Department and revenue is
correspondingly increased by $170,000.
SECTION 4. This transaction will not impact the 2001-02
General Fund Budget Stabilization Reserve (BSR).
SECTION 5. As specified in Section 2.28.080(h) of the Palo
Aito Municipal Code, a majority vote of the City Council is required
to adopt this ordinance to amend the 2001-02 Municipal Fee Schedule.
SECTION 6. As specified in Section 2.28.080(b) of the Palo
Alto Municipal Code,.a majority vote of the City Council is required
to adopt this ordinance to amend the table or organization.
SECTION 7. As specified in Section 2.28.080(a) of the Palo
Alto Municipal Code, a two-thirds vote of the City Council is
required to adopt this ordinance to increase expenditures in the
Planning Department.
SECTION 8. The Council of the City of Palo Alto hereby finds
that this is not a project under the California Environmental
Quality Act and, therefore, no environmental impact assessment is
necessary.
SECTION 9. As provided in Section 2.04.350 of the Palo Alto
Municipal Code, this ordinance shall become effective upon adoption;
provided, however, the fees hereby adopted shall become effective
sixty (60) days from the date of adoption of this ordinance.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:APPROVED:
City Clerk Mayor
APPROVED AS TO FORM:City Manager
Senior Asst. City Attorney Director of
Services
Administrative
Director of Planning
Community Environment
and
Exhibit A
TABLE OF ORGANIZATION - GENERAL FUND
2000-01 2001-02
Adjusted Adopted
Budget Budget Change
2001-02
Adjusted
Budget
Planning and Community Environment
Administrator, Zoning
Administrator, Planning & Community Environment
Administrative Assistant
Assistant Building Official
Assistant Planning Official
Building Inspector
Building Inspector Specialist
Building/Planning Technician *
Chief Building Official
Chief Planning Official
Chief Transportation Officer
City Traffic Engineer
Code Enforcement Officer
Coordinator, Transportation System Management
Director, Planning and Community Environment
Engineer
Executive Secretary
Manager, Planning
Managing Arborist
Office Specialist *
Planner
Plans Checking Engineer
Senior Planner *
Staff Secretary
Supervisor, Building Inspection
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
3.00 4.00 4.00
3.00 3.00 3.00
4.00 4.00 4.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
2.00 2.00 2.00
0.00 1.00 1.00
1.00 1.00 1.00
2.00 2.00 2.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
6.00 6.00 6.00
7.50 6.50 1.50 8.00
3.00 3.00 3.00
8.00 9.00 9.00
2.00 2.00 2.00
1.00 1.00 1.00
ITotal Plannin~l and Community Environment 54.50 56.50 1.50 58.00
* These positions were adjusted in 2000-01 through a Budget Amendment Ordinance for the Zoning Ordinance Project. They include 1.0
Building/Planning Technician, 1.0 Senior Planner and .50 Office Specialist will be funded in future year budgets for the duration of the
Zoning Update project. These positions wilt be eliminated through attrition once the project is completed.
0 0
0 0
City of Palo Alto
ATI’ACHMENT B
Budget Amendment Ordinances Impacting General Fund Reserves Approved-To-Date in 2001-02
BAO Description Cost Revenue
Placeholders Impact on the EstimatedAlready in the Geue~ai Fund Future Year2001-02 Adopted BSR Ongoing CostsBudget
Balance
Adopted Budget Addition to BSR
Municipal Fee Schedule Correction
Single Family Review
$0 $0
($170,000)$170,000
$21,756,000
$1,246,000
$0
$0 $291,00~
BSR Balance After BAO’s I52‘3,0o2,000
9/13/01