HomeMy WebLinkAboutStaff Report 10603
City of Palo Alto (ID # 10603)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 9/9/2019
City of Palo Alto Page 1
Summary Title: Approval of Amendment No. 1 with PSI Inc for Critical
Communications Support
Title: Approval of Amendment Number 1 to Contract Number C16160578
With Public Safety Innovation (PSI) to add $100,000 for a new Not -to-Exceed
Amount of $350,000 to Provide Additional Services to the Office of
Emergency Services for Critical Communications Support
From: City Manager
Lead Department: Office of Emergency Services
Recommended Motion
Staff recommends that Council consider the following motion: To authorize the City
Manager or his designee to execute Amendment Number 1 to Contract No. C16160578
with Public Safety Innovation (PSI) to add $100,000 for a new Not-to-Exceed amount of
$350,000 to provide additional services to the Office of Emergency Services (OES) for
Critical Communication Support.
Recommendation
Staff recommends that Council approve and authorize the City Manager or his designee
to execute Amendment Number 1 to Contract No. C16160578 with PSI to add $100,000
for a new Not-to-Exceed amount of $350,000 to provide additional services to the
Office of Emergency Services for Critical Communication Support.
Background
The City of Palo Alto engages with PSI to provide maintenance for specialized
emergency response vehicles under the purview of OES. This includes the Mobile EOC
(Freightliner), the OES Director’s Command Vehicle (Ford F-250), and Support Vehicle
(Ford F-550), as well as supporting other specialized equipment including the Public
Works Mobile Department Operations Center Trailer, an OES Incident Command Post
trailer, and other emerging alternative power projects.
Discussion
City of Palo Alto Page 2
The original contract executed on 29 February 2016 apportioned $250,000 over five
years, ending on 28 February 2021. OES has expended the majority of the funds
available in this purchase order by increasing systems and capabilities such as the
development of a Public Works Mobile Department Operations Center vehicle and an
all-electric utility terrain vehicle (UTV); but also by improving the existing fleet of
vehicles with lifecycle replacement of components and enhancements that increase
their resiliency and functionality. Additional services are required for planned projects
and efforts , while also providing scheduled as well as unscheduled maintenance
services on specialized components and sub-systems of this fleet of equipment over the
remaining period of this contract.
Resource Impact
Funding for the additional services in Amendment Number 1 is available in the OES
operating budget for FY 2020. Funds for remaining term of the contract in FY 2021 are
contingent upon Council approval of the budget for that year. The department would
return to Council if a budget amendment is needed in the future.
Environmental Review
These services do not constitute a project for the purposes of the California
Environmental Quality Act.
Attachments:
• Amendment No1 to Contract C16160578_Contractor Signature
1 Revision July 20, 2016
AMENDMENT NO. 1 TO CONTRACT NO. C16160578
BETWEEN THE CITY OF PALO ALTO AND
PUBLIC SAFETY INNOVATION, INC.
This Amendment No. 1 ( this “Amendment”) to Contract No. 16160578
(“Contract”) is entered into September 30, 2019, by and between the CITY OF PALO ALTO, a
California chartered municipal corporation (“CITY”), and PUBLIC SAFETY INNOVATION, INC., a
California S-Corporation, located at 9910 Horn Road, Suite 1, Sacramento, CA 95827
(“CONSULTANT”).
R E C I T A L S
A. The Contract was entered into between the parties on March 31, 2016 for
the provision of providing a critical emergency response (Command, Control, Computer,
Communications) C4I system for the City’s Office of Emergency Services, as detailed therein; and
B. The parties wish to amend the Contract to increase the not to exceed
maximum compensation by One Hundred Thousand Dollars ($100,000.00), to a new total not to
exceed amount of Three Hundred Fifty Thousand Dollars ($350,000.00), as detailed in this
Amendment.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and
provisions of this Amendment, the parties agree:
SECTION 1. Definitions. The following definitions shall apply to this Amendment:
a. Contract. The term “Contract” shall mean contract no. 16160578
between CONSULTANT and CITY, dated February 29th, 2016.
b. Other Terms. Terms used and not defined in this Amendment shall
have the meanings assigned to such terms in the Contract.
SECTION 2. Section 4, “NOT TO EXCEED COMPENSATION,” of the Contract is hereby
amended to read as follows:
“The compensation to be paid to CONSULTANT for performance of the Services described in
Exhibit “A”, including both payment for professional services and reimbursable expenses, shall
not exceed Three Hundred Fifty Thousand D ollars ($350,000.00). The applicable rates and
schedule of payment are set out at Exhibit “C-1”, entitled “HOURLY RATE SCHEDULE,” which is
attached to and made a part of this Agreement.
Additional Services, if any, shall be authorized in accordance with and subject to the provisions
DocuSign Envelope ID: 60C85995-D834-45F2-AEDB-53543FEF51C4
2 Revision July 20, 2016
of Exhibit “C”. CONSULTANT shall not receive any compensation for Additional Services
performed without the prior written authorization of CITY. Additional Services shall mean any
work that is determined by CITY to be necessary for the proper completion of the Project, but
which is not included within the Scope of Services described at Exhibit “A”.”
“ . . .”
SECTION 3. Legal Effect. Except as herein modified, all other provisions of the
Contract, including any exhibits and sub sequent amendments thereto, shall remain in full force
and effect.
SECTION 4. Incorporation of Recitals. The recitals set forth above are terms of this
Amendment and are hereby fully incorporated herein by this reference.
DocuSign Envelope ID: 60C85995-D834-45F2-AEDB-53543FEF51C4
3 Revision July 20, 2016
SIGNATURE OF THE PARTIES
IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives
executed this Agreement on the date first above written.
CITY OF PALO ALTO
City Manager (Contract over $85k)
APPROVED AS TO FORM:
City Attorney or designee
(Contract over $25k)
[ CONSULTANT ]
Officer 1
By:
Name:
Title:
Officer 2 (Required for Corp. or LLC)
By:
Name:
Title:
DocuSign Envelope ID: 60C85995-D834-45F2-AEDB-53543FEF51C4
Chuck Schuler
President / CEO
CTO
Marek Lechowski