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Home My WebLink About2001-06-04 City CouncilCity of Palo Alto TO: ............ City Manager,_ Report HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES DATE:JUNE 4, 2001 CMR: 222:01 SUBJECT:APPROVAL OF BUDGET AMENDMENT ORDINANCE TO INCREASE REVENUE IN THE AMOUNT OF $158,000 AND EXPENSES IN THE AMOUNT OF $316,000 FOR CAPITAL IMPROVEMENT PROGRAM PROJECT 19801, SCHOOL SITE IRRIGATION RECOMMENDATION Staff recommends that Council approve the attached Budget Amendment Ordinance (BAO), which increases revenue in the amount of $158,000 and increases expense in the amount of $316,000 for Capital Improvement Program (CIP) Project 19802, School Site Irrigation. BACKGROUND Due to delays in the Palo Alto Unified School District (PAUSD) Build For Excellence program, there was no activity in CIP project 19801 for a two-year period. Pursuant to the Municipal .Code, funding for this project was not carried-over into fiscal year 2000- 01. On December 12, 2000, City Council approved CMR: 443:00, Ordinance Closing the 1999-00 Fiscal Year Including Re-appropriation Requests, Completed Capital Improvement Program Projects, and Year-end Performance Highlights. As part of the 1999-00 year-end close, spending authority of $316,000 was removed from CIP project 19801, School Site Irrigation. This funding was earmarked for the renovation of the Jane Lathrop Stanford (JLS) Middle School athletic fields as part of the City of Palo Alto / PAUSD athletic field maintenance agreement, under which PAUSD pays fifty percent of all project costs. ¯ DISCUSSION The JLS Middle School field project was originally scheduled for summer 1999. However, due to delays with the PAUSD’s Building for Excellence school renovation program, the project was put on hold until JLS Middle School construction was completed. The PAUSD Build for Excellence program is now on track and a construction contract must be implemented this spring in order to complete the JLS CMR:222:01 Page 1 of 2 Middle School athletic fields project during the summer months when school is not in session. To begin this process, adequate funding must be in place this current fiscal year to initiate the bid process for construction. Staff requests that funding .be reinstated to complete the project during the upcoming summer construction window. RESOURCE IMPACT The attached BAO requests an additional appropriation of expenses in the amount of $316,000 for CIP project 19801 and offsetting revenue in the amount of $158,000 from the PAUSD. This project is part of the field maintenancecost sharing agreement between the City and the PAUSD. Approval of this ordinance will result in a net impact to the General Fund Stabilization ReServe of $158,000. This is a one-time expense and no future year resource needs are anticipated as a result of this BAO. Attachment B summarizes the BAO’s approved to date in 2000-2001 that impact reserves. POLICY IMPLICATIONS This recommendation does r~ot represent any change to existing City policies. ENVIRONMENTAL REVIEW This project is categorically exempt from the California Environmental Quality Act. ATTACHMENTS Attachment A: Budget Amendment Ordinance Attachment B: Budget Amendment Ordinances Impacting the Stabilization Reserve Approved to Date in 2000-01 PREPARED BY: RICHARD Deputy Di Community Services DEPARTMENT HEAD: PAUL Director of Community Services CITY MANAGER APPROVAL:~s ON Assistant City Manager CMR:222:01 Page 2 of 2 ORDINANCE NO. ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE BUDGET FOR THE FISCAL YEAR 2000-01 TO INCREASE REVENUE IN THE AMOUNT OF $158,000 AND PROVIDE AN ADDITIONAL APPROPRIATION OF $316,000 FOR SCHOOL SITE IRRIGATION, CAPITAL PROJECT NUMBER 19801 WHEREAS, pursuant to the provisions of Section 12 of Article III of the Charter of the City of Palo Alto, the Council on June 19, 2000 did adopt a budget for fiscal year 2000-01; and WHEREAS, the School Site Irrigation Capital Improvement Project 19801 was established in fiscal year 1997-98 to develop ~nd implement plans and specifications for irrigation improvements at the Jane Lathrop Stanford school site; and WHEREAS, the cost of this project will be shared equally between the City and the Palo Alto Unified School District (PAUSD); and WHEREAS, due to delays with the PAUSD Building for Excellence renovation program, the funds appropriated for this project remained unspent at the end of 1999-00; and WHEREAS, pursuant to administrative policy, funding for this project was returned to reserves and not carried over into fiscal year 2000-01; and WHEREAS, the Building for Excellence program is now on schedule and the contract tocomplete the athletic field renovations must be completed during the summer recess; and WHEREAS, the budget needs to be .amended to reinstate the funding and associated revenue from PAUSD for Capital Improvement Project 19801 so that the construction bid process can be initiated; and WHEREAS, the additional appropriation of funds from the General Fund Budget Stabilization Reserve is a one-time cost and no future year General Fund ongoing costs are anticipated; and WHEREAS, City Council authorization is needed to amend the 2000-01 budget as hereinafter set forth. NOW, THEREFORE, the Council of the City of Palo Alto does ORDAIN as follows: SECTION i. Revenue in CIP 19801 is increased by the sum of $158,000 to reflect the cost sharing agreement with the City and PAUSD for the implementation of school site irrigation improvements. SECTION 2. The sum of Three Hundred Sixteen Thousand Dollars ($316,000) is hereby appropriated to Capital Improvement Program Project Number 19801, School Site Irrigation~ SECTION 3. The transactions in sections 1 and 2 will result in a net impact of $158,000 and will~ reduce the Budget Stabilization Reserve from $23,256,994 to $23,098,994. SECTION 4. As specified in Section 2.28.080(a) of the Palo Alto Municipal Code, a two-thirds vote of the City Council is required to adopt this ordinance. SECTION 5. This project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA). SECTION 6. As provided, in Section 2.04.350 of the Palo Alto Municipal Code, this ordinance shall become effective upon adoption. INTRODUCED AND PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST:APPROVED: City Clerk Mayor APPROVED AS TO FORM:City Manager Senior Asst. City Attorney Director of Services Administrative Director of Community Services City of pJo Alto ATTACHMENT B Budget Amendment Ordinances Impacting General Fund Reserves Approved-To-Date in 2000-01 BAO De’scription Cost Revenue Placeholders Impact on the EstimatedAlready in the General Fund Future Year2000,01 Adopted BSR Ongoing CostsBudget Balance Adopted Budget Addition to BSR $20,029,000 $1,075,000 Public Safet)’ Building = CIP 19820 Planning Transcription Services Office of Transportation Safety Grant Cubberley Theatre Chiller Replacement - CIP 10120 Arts Council Silicon Valley Grant Police Department Grants (I) Zoning Ordinance Update Friends of the Palo Alto Library. Grant Office Space Renovation - CIP 10020 Acquisition of Pinkerton Property Homer Avenue Undercrossing - CIP 10121 Municipal Fee Schedule Amendments Public I.ibrary Fund Midyear Report California Arts Council and Palo Alto Art Foundation Grants Street Maintenance - CIP 9630 School Site Irrigation - CiP 19801 ($74,0~0)($74,000) ($40,000)($40,000) ($187,065)$187,065 $0 ($22,000)($22,0001 ($5,192)$5,192 $0 ($277,314)$277,314 $0 ($1 to,ooo)$1 !o,ooo $o ($59,000)$59,000 $0 ($411,000)$156,000 ($255,000) ($400,000)($400,000) ($100,000)$100,000 $0 $0 ($101,918)$101,918 $0 ($2,782,049)$5;726,043 $2,943,994 ($18,139)$18,139 $0 ($438,396)$438,396 $0 ($316,000)$158,000 ($158,000) $40,000 $17,000 $188,000 $3,700,000 BSR Balance After BAO’s $23,098,994 (1) Of this amount $121,259 will be deposited in the General Fund and $156,055 deposited in the Special Revenue Fund.