HomeMy WebLinkAbout2001-05-29 City Council (4)BUDGET
’01-’03 City of Palo Alto
City Manager’s Report
TO:
ATTENTION:.
FROM:
DATE:
SUBJECT:
HONORABLE CITY COUNCIL
FINANCE COMMITTEE
CITY MANAGER
MAY 29, 2001
RECOMMENDED
BUDGET
CHANGES
DEPARTMENT: ADMINISTRATIVE
SERVICES
CMR:260:01
TO THE 2001-03 PROPOSED
RECOMMENDATION
Staff recommends that the Finance Committee approve the changes to the 2001-03 Proposed
Budget, detailed in Attachments A through F.
BACKGROUND
This report includes all financial changes to the City Manager’s 2001-03 Proposed Budget for
recommendation to the full Council, as well as address questions from the Finance Committee.
Requested clarification of department key plans and impact measures will be reflected in the
adopted budget document. The discussion begins with citywide changes followed by a
department level summary. Included are changes made by the Finance Committee as well as
proposed staff changes identified since the Proposed Budget document was printed.
DISCUSSION
RESERVE POLICY
The following is in response to an inquiry on current reserve policy and how proposed changes
may incorporate the City Managers "22 Million Solution" into the 2001-03 Proposed Budget.
The current reserve policy includes a Budget Stabilization Reserve (BSR), Infrastructure Reserve
and a Reserve for Emergencies. The policy dictates the following parameters:
¯Reserve for Emergencies: The reserve level shall be maintained at roughly 10 percent
of General Fund salaries and benefits, or the equivalent of approximately 30 days of
personnel costs.
¯Budget Stabilization Reserve: A reserve level of no less than 10 percent of General
Fund operating expenditures, to a maximum of 20 percent shall be maintained.
Infrastructure Reserve: After funding the Reserve for Emergencies and the BSR any
balance left is allocated to the Infrastructure Reserve. Because this reserve is to be used
for priority capital projects that will be reviewed by Council, no maximum level was
CMR:260:01 Page 1 of 7
established. Conversely, because of the discretionary nature of this reserve, no
minimum balance is required.
As part of the "$22 Million Solution" staff proposes to move the funding from the Reserve for
Emergencies (approximately $6.4 million) to the Infrastructure Reserve and eliminate the Reserve
for Emergencies. Staff feels confident that the BSR is sufficiently funded to absorb emergency
needs. The BSR currently has a balance of approximately $21 million or 19 percent of the 2000-
01 Adjusted Budget expenditures.
An alternative for Finance Committee consideration would be to fund the Reserve for.
Emergencies at zero ~and keep it available in the General Fund. Staff will revise the Reserve
Policy and present it to the Council as part of the Budget Adoption process after the Finance
Committee approves the changes.
ANNUAL INVESTMENT POLICY ADOPTION
There are no significant or material changes to the City’s investment policy for 2001-02. Staff is
recommending the adoption of a glossary of financial terms and a requirement that repurchase
agreements must incorporate a specific contractual form. Since these changes are small in Scope
staff is expediting the review process, therefore the investment policy will be sent to Council for-
approval alon-g with the budget document on June 11, 2001.
CLASSIFIED EMPLOYEE’S CONTRACT
The City has negotiated a new three-year contract with the classified employee’s bargaining unit,
which staff will present at the June 4, 2001 Council meeting. Included in that staff report, is an
additional $300,000 in 2001-02 and $600,000 in 2002-03 added to the salary contingency, for
classification realignments. The General fund portion of this expense is $210,000 in 2001-02 and
$420,000 in 2002-03. The remaining amounts have been distributed among the enterprise funds.
UTILITY USERS TAX/INCREASED STEET LIGHT EXPENSE
In CMR:249:01 staff recommended rebating a portion of the Utility Users Tax due to recent
increases in Gas and Electric rates. An estimated $300,000 of additional revenues in 2001-02 and
2002-03 .is proposed by staff after these rebates are taken into account. Also noted in the staff
report, is an increased expense to the General Fund for street light operations and maintenance of
$143,000 in 2001-02 and $286,000 in 2002-03.
CAPITAL IMPROVEMENT PROGRAM (CIP)
As requested by the Finance Committee, $20,000 was reallocated from CIP 10207 Roundabout
Demonstration Project to CIP 10026 Local and Neighborhood Collector Street Calming
(Attachment F).
CITY AUDITOR
The City is receiving $30,000 in net revenue due to sales tax audit reimbursement contract.
CITY ATTORNEY
.Utility Legal Staff: As presented by the City Attorney at the 5/24/01 Finance Committee meeting,
the Utility department, has a need for extensive legal support in the form of two additional
positions as related to the PG&E bankruptcy and related issues. The proposed addition of 1.0 FIE
CMR:260:01 Page 2 of 7
Senior Assistant City Attorney and 1.0 Paralegal is estimated to cost $228,026 annually, including
salary and benefits and will be fully funded by the Electric Fund. If at any point the staff is
reassigned to other City issues, there would then be an impact to the General Fund.
CITY MANAGER
Sustainability: In response to the inquiry on the citywide Sustainability effort, staff has attached
the Sustainability~Committee workplan (Attachment C)= This effort has also been incorporated
into the cross-departmental program section of the proposed budget (Attachment D) and will be
included in the adopted document.
Long Range Planning Major Activity Budget: In response to the inquiry on the details of the
budget within the City Management functional area, the $84,960 proposed budget for 2001-02 is
noted in the below table.
Salaries
Benefits
Allocations (technology, insurance)
Total
30,513
13,191
41,256
84,960
COMMUNITY SERVICES
HSRAP Additional Appropriations: Finance Committee transferred $50,743 from the Council
contingency to the Human Services Division 2001-02 Proposed Bud get as detailed below:
Project Sentinel
YWCA-Youth Community Service
PARCA
Senior Adults Legal Assistance
Total
$ 15,070
12,360
15,033
8,280
50,743
PLANNING AND COMMUNITY ENVIRONMENT
Building Inspector: As presented to Finance Committee on 5/17/011 staff proposes the addition of
1.0 VIE Building Inspector at an estimated cost of $75,596 including salary and benefits in 2001-
02. This addition is needed to maintain service levels due to increased building inspection work
requests. This expense is fully offset by a reduction of temporary staff expense.
Shuttle Program/Traffic Calming Program: During the Finance Committee meeting held on
5/17/01, the following amounts were allocated from the Council contingenc
~Shuttle Programs 2001-02
$52,000
4,000
42,000
72,000
$170,000
Weekday Crosstown
D6wntown Marguerite
TermardGunn corridor
Jordan/JLS extension
Total
2002-03
$52,000
4,000
52,000
86,000
$192,000
CMR:260:01 Page 3 of 7
Traffic Calming Programs
Ma~field Underpass Access Study
Downtown North Trial
Lytton Study
Total
2001-02
$10,000
85,000
35,000
$130,000
2002-03
$o
10,000
40,000
$50,000
Traffic Counts: In response to the inquiry on traffic counts for Charleston/Arastradero traffic, the
following are average Daily traffic counts (24-hour volumes) at various locations are provided. ~
1. Charleston just west of Alma 14,320 (Charleston Study)
2. Charleston just west of Middlefield 14,300 (Charleston Study)
3. Charleston just west of Fabian 13,580 (Charleston Study)
4. Arastradero just west of Foothill Expressway 10,800 (cityw’ide counts)
5. Arastradero between Coulombe and Foothill 20,500 (citywide counts)
Most of this information was gathered in September 1999, as part of the Charleston Road Corridor
Traffic Management Study. Additional information can be found in CMR 188:01 (April 9, 2001).
Car Trip Reduction: In response to the inquiry on car trip reduction resulting from the City’s
shuttle program, the department will incorporate an additional impact measure in the
Transportation and parking functional area of the Adopted Budget.
Local & Regional Coordination Major Activity Budget Breakdown: In response to the inquiry on
the details of the budget within the Public Information functional area, the $347,599 proposed
budget for 2001-02 is detailed in the below table.
Salaries
Benefits
Town Architect
Congestion Management (offset by transfer)
Other Memberships
Offsite meetings
Allocations (technology, insurance, vehicles)
Total
$ 128,516
66,624
40,000
72,874
1,600
3,200
34,785
347,599
Full Time Equivalent (FTE) Numbers: Due to an extensive restructuring of the department’s chart
of accounts the FTE count in the 2000-01 Adjusted Budget column needs to be revised to
correctly reflect the actual number of FI’Es in each functional area. The ~ count in the 2001-03
Proposed Budget is not effected by this revision. The adopted budget document will reflect the
correct figures.
POLICE
Residential parking Permit Program: Finance Committee reviewed CMR:229:01 on 5/10/01 and
approved the incorporation of "program #3" into the 2002-03 Proposed Budget, with the
stipulation that the program must be cost-recovery. Staff is presenting CMR:258:01 on 5/29/01
which includes revenues of $495,000 and related expense of $384,087 in 2002-03. Please refer to
the referenced staff report for additional .information. Attachment B reflects the $357,748 in
CMR:260:01 Page 4 of 7
additional proposed department expense. This is slightly less than the amount noted in the staff
report as a portion of the expense will be covered by the salary contingency account.
COPS funding: In 2000-01 the Police Department received grant funding from Citizens Options
for Public Safety (COPS) program to support the addition of a Police Sergeant position. The
funding was deposited in the Local Law Enforcement Services Fund and a portion was transferred
to the Police Department in 2000-01 to cover the costs of adding the .Police Sergeant position in
the middle of the fiscal year. The remainder of the COPS funding is now transferred to the Police
Department in 2001-02.
ELECTRIC FUND
Bond funding of Capital. Expense Withdrawn: As presented in CMR:251:01 on 5/24/01, staff does
not recommend financing the Electric Fund capital project expense with bond proceeds in the
2001-03 Proposed Budget. $719,000 in proposed debt service expense has been removed from the
proposed budget. Please refer to the referenced staff report for additional information.
Backup Electric Generator: As presented in CMR:240:01 on 5/21/01, staff recommends the
purchase of backup generators rather then their leasing of the machinery.’ The 2001-03 Proposed
Budget reflects several changes due to this change, including: removal of capitalized lease expense
($!.25 million), addition of natural gas expense and maintenance expense ($0.6 million), and the
addition of diesel fuel expense for temporary generators (CMR: 198:01 of 4/23/01 - $150,000).
Legal Expense/Cost Plan Increase: As noted in the City Attorney section, the Electric Fund is
responsible for the additional legal positions to address issues relating to the PG&E bankruptcy.
This cost is estimated to be $228,026. An additional $805,000 in 2001-02 and $830,000 in 2002-
03 have been added to the Electric Fund proposed budget to address further potential legal
expense.
Strategic Plan Positions: As presented in CMR:223:01 on 5/21/01, staff recommends the addition
of 1.0 FIE Senior Resource Planner and a reclassification of 1.0 FIE Market Analyst to Senior
Market Analyst to the 2001-03 Proposed Budget. The approximate co~t of these additions is
$147,546 and will be spread amongst the Utility Funds.
GAS FUND
As noted in CMR:198:01 of 4/23/01, a proposed increase in CIP 8017 (Attachment F) of $50,000
is necessary for work related to connecting the Gas fired backup generators to the City system.
STORM DRAINAGE FUND
A result of the Storm Drainage Fund continuing to operate at a deficit staff is the increasing
General Fund transfer to the Storm Drainage Fund in 2001-03. The increase was mostly necessary
to augment the Rate Stabilization Reserve to cover bond covenant requirements. This requires
that the Fund reserves have a balance sufficient to cover debt service payments for the 1999 bond
issuance. Staff has revised the coverage calculation for 2002-03, which results in $200,000
transfer reduction from the General Fund.
CMR:260:01 Page 5 of 7
COUNCIL CONTINGENCY
Finance Committee allocations of the Council contingenc), are
Council Contingency
Beginning balance
HSRAP Appropriations
Shuttle Pro~ams
Traffic Calmin~ Program
Ending Balance Council Contingency
2001-02
$350,000
(50,000)
(170,000)
(130,000)
$0
summarized below:
2002-03
$350,000
0
(192,000)
(50,000)
$108,000
RESOURCE IMPACT
The impact of the changes to the 2001-03 Proposed Budget is provided at the end of each fund
(Attachment B), and will be included in the staff report the full Council receives for Budget
adoption. The changes do not impact the General Fund Budget Stabilization Reserve due to the
BSR being at its cap. Therefore the impact is to the infrastructure reserve, which reflects an
increase of $37,692 in 2001-02 and a decrease of $38,748 in 2002-03. The General Fund and
Utilities Funds updated reserve balances are reflected at the end of their respective sections in
Attachment B.
POLICY IMPLICATIONS
These recommendations are consistent with existing City policies.
ENVIRONMENTAL REVIEW
There is no environmental assessment required for this report.
ATTACHMENTS
Attachment A
Attachment B
Attachment C
Attachment D
Attachment E
Attachment F
Summary of General Fund Proposed Budget Modifications
Amendments to the City Manager’s 2001-03 Proposed Budget
Revised Table of Organization
Sustainability Committee Workplan
Citywide Sustainability Cross-Departmental Program
Various CIP Descriptions
CMR:260:01 Page 6 of 7
PREPARED BY:
DEPARTMENT HEAD:
CITY MANAGER APPROVAL:
CHARLES PERL
Budget Manager
~CD~ d~~S’~r ative Services
City Manager
CMR:260:01 Page 7 of 7
Attachment A
Summary of General Fund Proposed Budget Modifications
Description
Net sales tax reimbursement
Utility Users Tax
Classified employee salary realignment
Council contingency reduction
Citywide shuttle funding
Traffic calming funding
HSRAP funding
Transfer to Storm Drainage Fund
Salary expense reimbursement from enterprise funds
PG&E bankrup(cy salary expense
Residential parking program permit sales
Residential parking program costs
COPS grant funding
Electric rate increase for street lights
Total Modifications
Adiusted BSR
Excess in 2001-03 Proposed Budget Document
Plus Modifications
Revised Excess to BSR
Impact on BSR
Projected BSR Beginning Balance
Excess to BSR
Projected Ending Balance
BSR Cap at 18.5%
Transfer to the Infrastructure Reserve due to cap
2001-02
30,000
300,000
(210,000)
350,000
(170,000)
(130,000)
(50,743)
228,026
(228,026)
2002-03
30,000
300,000
(420,000)
242,000
(192,000)
(50,000)
200,000
228,026
(228,026)
495,000
(357,748)
61,435
(143,000)(286,000)
37,692 (38,748)
1,208,000 1,598,000
37,692 (38,748)
1,245,692 1,559,252
21,756,000 22,542,000
1,245,692 1,559,252
23,001,692 24,101,252
22,542,000 23,082,000
459,692 1,019,252
Insfrastructure Reserve beginning balance
Budget Savings
Transfer from Reserve for Emergencies
Transfer to GF for capital projects
Transfer fi’om BSR due to cap
Insfrastructure Reserve ending balance
15,916,000 20,449,692
1,000,000 1,000,000
6,388,000 0
(3,314,000)(763,000)
459,692 1,019,252
20,449,692 21,705,944
¢~0 0rr0Z
-r
!-
0I-
I-Z
Z
0C)
0
0
o. o o~. oTM
O,~-
.s -
>~~-~)m o
C
"6O
oo
000
00
00 0
0
0
~(~o~_N.-=
X
’E
"’ ’E LLI
ATTACHMENT C.
2001-03 TABLE OF ORGANIZATION
Actual Adopted ,Adjusted Proposed Proposed
Budget Budget Budget Budget Changes Budget
1999-00 2000-01 2000-01 2001-02 2002-03
Changes
GENERALFUND
City Attorney
City Attorney
Claims Investigator/Paralegal
Legal Administrator
Legal Secretary-Confidential
Paralegal 1
Senior Assistant City Attorney
ITOTAL CITY ATTORNEY
City Auditor
Administrative Assistant
1.00
1.00
10.00 11.00 11.00 13.00 2.00
1.00
1.00
1.00
3.00
1.00
6.00
13.00 0.001
0.00 0.75 0.75 0.75 0.75
City Auditor 1.00 1.00 1.00 1.00 1.00
Deputy City Auditor 1.00 1.00 1.00 1 100 1.00
Executive Secretary 0.75 0.00 0.00 0.00 0.00
Senior Auditor 1.00 1.00 1.00 1.00 1.00
ITOTAL CITY AUDITOR 3,75:3.75 1.3.75i::3.75 0.00 3.75 . 0.00lI
City Clerk
Administrative Assistant
Assistant City Clerk
City Clerk
Executive Secretary
Program Assistant 2
6,75~ :6;75 : .6,75 6.00 :. .,0~75,
(
TOTAL CITY CLERK
6 Cit3’ of Palo Alto 2001-03 Budget
2001-03 TABLE OF ORGANIZATION CONTINUED
City Manager
Administrative Secretary-Confidential
Administrative Assistant
Assistant City Manager
Assistant to City Manager 3
City Manager
Deputy City Manager-Special Projects
Deputy Public Communication Officer *
Executive Assistant 4
Executive Secretary-Confidential
Management Assistant 4
Manager, Economic Resources
Office Specialist
Public Communication Manager *
Public Communication Officer *
SeniorExecutive Assistant 3
Staff Assistant to City Manager
Actual Adopted Adjusted Proposed Proposed
Budget Budget Budget Budget Changes Budget Changes
1999-00 2000-0,1 2000-01 2001-02 2002-03
0.00
1.00
1.00
1.00 1.00
1.00
0.00
1.00
1.00 1.00
0.00
-1.00 0.00
1.00
2.50
i.00
0.00
-1.00 0.00
1.00
Administrative Services Department
Accounting Assistant 5 -2.00 0,00
Accounting Specialist-Lead 6
Administrative Assistant
Assistant Director, Administrative
Services
Assistant Storekeeper
Business Analyst 7
Buyer
Chief Information Officer 8
Computer Operator
Contracts Administrator
Data Entry Operator
3.95 3.95 3.95 4.95 1.00 4.95
0.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00
0.00
0.00
1.45
0.00
0.00
3.00
1.00
2001-03 Budget City of Palo Alto 7
2001-03 TABLE OF ORGANIZATION CONTINUED
Actual Adopted Adjusted Proposed
Budget Budget Budget Budget
1999-00 2000-01 2000-01 2001-02
Deputy Director, Administrative Services
Deputy Director, ASD/Chief Information
Officer 7
Desktop Technician 9
Director, Administrative Services
Executive Assistant
-Executive Secretary
Financial Analyst
Manager, Information Technology
Manager, Accounting
Manager, Budget
Manager, Communication & P. C.
Manager, Technical Support
Manager, Data Communication &
Telephone
Manager, Purchasing & Contract
Administration
Manager, Real Property
Manager, Computer Operation &
Application
Manager, Investments, Debts & Projects
Office Specialist 10
Payroll Analyst
Personal Computer Technician
Program Assistant 9
Programmer Analyst
Senior Systems Analyst
Senior Technologist 1 1
Senior Accountant
Senior Buyer
Senior Financial Analyst 12
Staff Accountant 13
Staff Secretary
Storekeeper
Supervisor Revenue Collections
Changes
Proposed
Budget
2002-03
0.00 0.00 0.00 1.00 1.00 1.00
1.00 0.00 0.00 0.00
0.95 0.95 0.-95 0.95
6.00
1.00
1.00
0.00
1.00
3.00
1.00
1.00
0.00
0.00
0.95
Changes
1.00
1.00 1.00
2.00
0.00
0.00 -1.00
0.00
0.00
21.00
4.00
1.00
10.00 1.00
4.00 1.00
2.00
4.00
0.00 -1.00
8 City of Pqlo Alto 2001-03 Budget
2001-03 TABLE OF ORGANIZATION CONTINUED
Supervisor, Data Processing
Systems Analyst
Technologist 9
Telephone Technician
Warehouse Supervisor
12
Actual Adopted Adjusted Proposed
Budget Budget Budget Budget
1999-00 2000-01 2000-01 2001-02
0.00 0.00 0.00 0.00
5.00 0.00 0.00 0.00
0.00 1.00 1.00 2.00
1.00 0.00 0.00 0.00
1.00 1.00 1.00 1.00
Changes
TOTAL ADMINISTRATIVE .... ,," 84.35" 87.35
SERVICES ~ ¯, ,, ,. : ~ :~.
....87.35., 94.35 7.00
Community Services Department
Administrative Assistant
Administrator, Human Services 14
Administrator., Community Services
Administrator Special Events
Building Serviceperson
Building Serviceperson-Lead
Coordinator, Child Care
Coordinator, Library Circulation
Coordinator, Library Programs
Coordinator, Recreation Programs 15
Deputy Director, Community Services
Director, Arts and Culture
Director, Community Services
Director, Human Services 14
Director, Libraries
Director, Parks and Golf Course
Director, Recreation and Open Space
Executtve Asststant
Facilities Assistant
Golf Course Equipment Mechanic
Golf Course Maintenance Person
Inspector, Field Services
Librarian
Library Associate
Library Assistant 16
1.00
0.00
0.00
1.00
4.00
2.00
1.00
1.00
2.00
4.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
0.50
2.00
7.00
2.00
8.75
3.00
4.00
Proposed
Budget
2002-03
0.00
0.00
2.00
0.00
1.00
98.35’
1.00
0.00
0.00
1.00
4.00
2.00
1.00
1.00
2.00
4.00
1.00
1.00
1.00
1.00
i.00
1.00
1.00
1.00
0.50
2.00
7.00
2.00
8.75
3.00
5.00
Changes
2001-03 Budget City of Palo Alto 9
2001-03 TABLE OF ORGANIZATION CONTINUED
Actual Adopted
Budget Budget
1999-00 2000-01
Library Specialist
Management Assistant
Manager, Arts
Manager, Cultural Center
Manager, Main Library Services.
Manager, Community Services Facilites
Office Assistant
Office Specialist 17
Park Maintenance Person
Park Ranger
Parks Crew-Lead
Parks and Open Space Assistant
Park Planner, Architect
Producer Arts/Science Programs
Program Assistant
Project Manager
Sprinkler System Repairer
Senior Librarian
Senior Ranger 18
Staff Secretary 17
Superintendent, Golf Course
Superintendent, Parks
Superintendent, Recreation
Superintendent, Open Space and Sciences
Supervisor, Golf Course
Supervisor, Junior Museum
’Supervisor, Open Space 18
Supervisor, Recreation Program 15
Supervmor, Librarian
Supervisor, Parks
Supervisor, Theatre Programs
Theater Specialist
Volunteer Coordinator
5.50
1.00
0.00
1.00
1.00
1.00
1.00
7.25
12.50
5.00
2.00
0.75
0.00
10.50
4.00
0.00
5.00
10.00
2.00
4.00
1.00
1.00
1.00
1.00
1.00
1.00
0.00
5.00
4.00
2.00
1.00
1.00
O.75
6.50
1.00
2.00
0.00
1.00
’ 1.00
0.00
8.75
12.50
5.00
2.00
0.75
1.00
10.50
7.00
1.00
5.00
11.00
2.00
4.00
1.00
1.00
1.00
1.00
1.00
1.00
0.00
5.00
4.00
2.00
0.00
1.00
0.75
Adjusted Proposed Proposed
Budget Budget Changes Budget
2000-01 2001-02 2002~3
6.50 6.50 6.50
1.~1.~1.~
2.~2.~2.~
0.~0.~0.~
1.~.1.~1.~
1.~1.~1.~
0.~0.~0.~
8.75 7.75 -1.~7.75
12.50 12.50 12.50
5.~5.~5.~
2.~2.~2.~
0.75 0.75 0.75
1.~1.~1.~
10.50 10.50 10.50
7.~7.~7.~
1.~1.~1.~
5.~5.~5.~
11.~I1.~11.~
2.~2.~1.~
4.~5.~1.~5.~
1.~1.~1.~
1.~1.~1.~
1.~1.~1.~
1.~1.~1.~
1.~1.~1.~
1.~1.~1.~
0.~0.~1.~
5.~6.~1.~6.~
4.~4.~4.~
2.~2.~2.~
0.~0.~0.~
1.~1.~1.~
0.75 0.75 0.75
Changes
10 City of Palo Alto 2001-03 Budget
2001-03 TABLE OF ORGANIZATION CONTINUED
Actual Adopted Adjusted Proposed Proposed
Budget Budget Budget Budget Changes Budget
1999-00 2000-01 2000-01 2001-02 2002-03
Changes
Fire
Accounting Specialist
Administrative Assistant
Battalion Chief
Chief Officer-Emergency Operations
Control Account Specialist
Coordinator, Environmental Protection
Deputy Fire Chief 19
Executive Assistant
Executive Secretary
Fire Appratus Operator
Fire Captain 20
Fire Chief
Fire Fighter 20
Fire Inspector 21
Fire Marshal 19
Hazardous Materials Inspector
Hazardous Materials Specialist
Manager Fire Protection
Office Specialist
0.00 1.00 1.00 1.00
0.00 1.00 1.00 1.00
5.00 5.00 5.00 5.00
1.00 1.00 1.00 1.00
1.00 0.00 0.00 0.00
1.00 1.00 1.00 1.00
2.00 2.00 2.00 3.00
1.00 1.00 1.00 1.00
1.00 0.00 0.00 0.00
30.00 30.00 30.00 30.00
27.00 28.00 28.00 31.00
1.00 1.00 1.00 1.00
45.00 45.00 45.00 42.00
4.00 4.00 4.00 4.00
1.00 1.00 1.00 0.00
1.00 2.00 2.00 2.00
!.00 1.00 1.00 1.00
1.00 0.00 0.00 0.00
5.00 5.00 5.00 5.00
1.00
5.00
1.00
0.00
1.00
3.00
1.00
0.00
30.00
31.00
1.00
42.00
5.00
0.00
2.00
1.00
0.00
5.00
The Fire Department is authorized two positions slots to accommodate persons on a disability status.
and three position slots to accommodate Department needs during high vacancy periods.
Human Resources Department
Administrator, Human Resources 22
Administrative Assistant
Business Analyst
Director, Human Resources
Executive Secretary-Confidential
2001-03 Budget City o.f Palo Alto 11
2001-03 TABLE OF ORGANIZATION CONTINUED
Human Resources Assistant-Confidential
23
Human Resources Representative
Manager, Employee Benefits 22
Manager, Employee Relations and
Compensation 24
Manager, Employee Relations 24
Manager, Employment 22
Manager, Human Resources and
Development
Manager, Risk and Benefits 25
Risk Manager 25
Actual Adopted Adjusted Proposed
Budget Budget Budget Budget
1999-00 2000-01 2000-01 2001-02
3.00 3.00 3.00 4.00
0.00 0.00 0.00 0.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 0.00
Proposed
Changes Budget
2002-03
1.00 4.00
0.00
0.00
-1.00 0.00
1.00 1.00
-1.00 0.00
1.00
1.00 1.00
-1.00 0.00
Changes
TOTALS 14.00 :i 14,00 ~14.00 15.00 1.00 ’15.00:0,00[
Planning and Community Environment
Administrator, Zoning 1.00 1.00 1.00 1.00
Administrator, Planning & Community 1.00 1.00 1.00 1.00Environment
Administrative Assistant
Assistant Building Official
Assistant Planning Official
Associate Planner
Building Inspector 38
Building Inspector Specialist 3.00 3.00 3,00 3.00
Building/Planning Technician *5.00 3.00 4.00 4.00
Chief Building Official 1.00 1.00 1.00 1.00
Chief Planning Official 1.00 1.00 1.00 1.00
Chief Transportation Officer 1.00 1.00 1.00 1.00
City Traffic Engineer 1.00 !.00 1.00 1.00
Code Enforcement Officer 2.00 2.00 2:00 2.00
Coordinator, Transportation System 0.00 0.00 0.00 1.00Management 26
Director, Planning and Community 1.00 1.00 1.00 1.00Environment’
Engineer 2.00 2.00 2.00 2.00
0.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
.2.50 0.00 0.00 0.00
~ :. ¯3ioo:3,00 : 31oo 4.00
1.00
1.00
1.00
0.00
4.00
3.00
4.00
1.00
1.00
1.00
1.00
2.00
1.00 1.00
2.00
12 CiO" of Palo Alto 2001-03 Budget
2001-03 TABLE OF ORGANIZATION CONTINUED
Actual Adopted
Budget Budget
1999-00 2000-01
Executive Secreta~2.00 1.00
Manager, Planning 1.00 ¯1.00
Managing Arbodst 1.00 1.00
Office Specialist *4.50 5.50
Planner 27 3.00 7.50
Plans Checking Engineer 3.00 3.00
Senior Planner * 27 7.00 7.00
Staff Secretary 2.00 2.00
Supervisor, Building Inspection 1.00 1.00
Adjus~d Proposed Proposed
Budget Budget Changes Budget
200~01 2001-02 2002-03
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
6.00 6.00 6.00
7.50 6.50 -1.00 6.50
3.00 3.00 3.00
8.00 9.00 1.00 9.00
2.00 2.00 2.00
1.00 1.00 1.00
Changes
51.00 52.00 54.50,56;50 2.00 "56.50 o.ooITOTALS:,:, ,,’.... , .....,,,:.. ....¯¯,.,¯
Police Department
Administrative Assistant
Administrator, Police
Animal Control Officer 28
Animal Services Specialist
Assistant Chief of Police
Business Analyst
Chief Communication Technician
Code Enforcement Officer
Communication Technician
Community Service Officer 29
Coordinator, Police Technical Services
Coordinator, Communications
Court Liaison Officer
Crime Analyst
Executive Secretary
Office Specialist
Parking Enforcement Officer
Parking Examiner
Police Agent
Police Captain
Police Chief
Police Lieutenant
2001-03 Budget City qf Palo Alto 13
2001-03 TABLE OF ORGANIZATION CONTINUED
Actual Adopted Adjusted Proposed
Budget Budget Budget Budget
1999-00,2000-01 2000:01 2001-02
Changes
Police .Officer 53.00 53.00 53.00 53.00
Police Records Specialist
Police Sergeant *
Program Assistant
Property and Evidence Technician
Public Safety Dispatcher 30
Public Safety Dispatcher-Chief
Staff Secretary
Superintendent, Animal Services
Supervisor, Animal Svcs
Supervisor, Police Service 5
Veterinarian
Veterinarian Technician
Volunteer Coordinator 1.00 1.00 1.00 1.00
Proposed
Budget Changes
2002-03
53.00
10.00
15.00
1.00
2.00
19.00 2.00
5.00
5.00
1.00
1.00
~4.00 1,00
1.00
2.00
1.00
TOTALS 173.00 173.00 174.00 176;50 2.50 179.50 : 3.00I
The Police Department is authorized four positions slots to accommodate persons on a disability pay status.
Public Works Department
Accounting Specialist
Administrator, Public Works
Administrative Assistant
Assistant Engineer
Associate Engineer
Assistant Director Public Works
Building Serviceperson
Building Serviceperson-Lead
Cement Finisher
Cement Finisher- Lead
Control Account Specialist
Coordinator, Public Works Projects 3 1
Deputy Director, Public Works
Operations
Director, Public Works/City Engineer
Electrician
0.40 0.40 0.40 0.40 0.40
1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00
14 Ci~’ of Palo Alto 2001-03 Budget
2001-03TABLE OF ORGANIZATION CONTINUED
Engineer 32
Engineering Technician IlI 33
Equipment Operator
Executive Secretary
Facilities Carpenter
Facilities Maintenance-Lead
Facilities Mechanic 34
Facilities Painter
Heavy Equipment Operator-Lead
Actual Adopted Adjusted Proposed
Budget Budget Budget Budget
1999-00 2000-01 2000-01 2001-02
3.00 6.90 6.90 2.90
4.53 4.53 4.53 4.60
2.55 2.55 2.55 2.55
1 .!30 0.00 0.00 0.00
1.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00
5.00 5.00 5.00 6.00
2.00 2.00 .2.00 2.00
¯1.05 1.05 1.05 1.05
1.90 1.90 1.90 1.90
1.00 1.00 1.00 1.130
Heavy Equipment Operator
Inspector, Field Services
Manager, Facilities Maintenance and
Project
Managing Arborist
Manager, Maintenance Operations
Office Assistant 35
Office Specialist 35
Program Assistant
Project Engineer 32
Changes
Proposed
Budget Changes
2002-03
2.90
5.60 1.00
2.55
0.00
1.00
2.00
6.00
2.00
1.05
1.90
1.00
1.00
0.50
0.00
3.50
1.00
4.00
Project Manager 31
Senior Project Manager
Senior Engineer
Staff Secretary
Superintendent, Public Works Operations
Supervisor, Building Services
Supervisor, Facilities Management 3 1
Supervisor, Facilities Project
Supervisor, Inspection/Surveying, P.W.
Supervisor, Public Works
Surveying Assistant
Surveyor, Public Works
Traffic Control Maintenance I
Traffic Control Maintenance II 36
Traffic Control Maintainer- Lead
0.00 1.00 1.00 1.00
3.55 3.55 3.55 3.55
2.00 2.00 2.00 2.00
0.80 0.80 0.80 0.80
1.00 1.00 1.00 1.00
1.00 0.00 0.00 1,00 1.00
1.00 1.00 1.00 1.00
0.90 0.90 0.90 0.90
1.50 1.00 1.00 1.00
0.80 0.80 0.80 0.80
0.80 0.80 0.80 0.80
1.70 1.70 1.70 1.70
2.00 2.00 2.00 2.00
1.00 1.00 1.00 1.00
1.00
3.55
2.00
0.80
1.00
1.00
1.00
0.90
1.00
0.80
0.80
1.70
3.00
1.00
2001-03 Budget City of Palo Alto 15
2001-03 TABLE OF ORGANIZATION CONTINUED
Tree Maintenance Person 37
Tree Trimmer/Line Clearer
Tree Trimmer/Line Clearer-Lead
Truck Driver
Actual Adopted Adjusted ProPosed
Budget Budget Budget Budget
1999-00 2000-01 2000-01 2001-02
Changes
1.00 1.00 1.00 1.00
9.00 9.00 9.00 9.(i0
1.00 1.00 1.00 1.00
0.85 0.85 0.85 0.85
Proposed
Budget
2002-03
2.00
9.00
1.00
0.85
Changes
TOTALS
GENERAL FUND AUTHORIZED
[POSITIONS
Footnotes:
83.42 85.98 85.98 ~ 87.05 1.07 90.05
707.02 72503 729.83 745.65 15.82 757.65
3.00
12.ooI
1
2
3
4
6
7
8
10.
11
12
13
14
15
16
These positions were adjusted in 2000-01 through a Budget Amendment Ordinance. In the Police Department, 1.0 Police
Sergeant will be eliminated through attrition once the associated funding ends. In the Planning Department, 1.0 Building/
Planning Technician, 1.0 Senior Planner and .50 Office Specialist will be funded in future year budgets for the duration of
the Zoning Update project.These positions will be eliminated through attrition once the project is completed.
1.0 FrE is funded by Utility Funds for in-house utility bill processing.
This position is funded in the Fire Department, but reports to the Administrative Services Department for paramedic and
Fire-related bill processing.
Addition of 1.0 Senior Assistant City Attorney and 1.0 Paralegal to support legal activities related to PG&E bankruptcy.
Transferred to Administrative Services Department to support the Cable administration program.
Reclassification of 1.0 Senior Executive Assistant to 1.0 Assistant to City Manager.
Reclassification 0f 1.0 Management Assistant to 1.0 Executive Assistant.
Reclassification of 2.0 Accounting Assistant to 2.0 Accounting Specialist. In 2002-03, addition of 2.0 Accounting Specialist
and 1.0 Supervisor, Police Service to support the Residential Parking Program.
Reallocation and reclassification of 1.0 Offset Equipment Operator to 1.0 Accounting Specialist Lead from the Internal
Service Fund to the General Fund within the Administrative Services Department.
Addition of 1.0 Business Analyst to support the Enterprise Resource Planning System implementation..
Reclassification of 1.0 Chief Information Officer to 1.0 Deputy of ASD/Chief Information. Officer.
Reclassification of 1.0 Desktop Technician to 1.0 Technologist and reallocation of 1.0 Desktop Technician from the Utilities
Department. In 2002-03, reclassification of 1.0 Program Assistant to 1.0 Desktop Technician.
In 2002-03, addition of 1.0 Office Specialist to support the Purchasing Division.
Realllocation of 4.0 Senior Technologist from the Utilities Department as recommended in the IT Strategic Plan.
In 2002-03, reclassification of 1.0 Supervisor Revenue Collection to 1.0 Senior Financial Analyst.
Addition of 1.0 Staff Accountant to support the GASB 34 implementation.
Reclassification of 1.0 Administrator Human Services to 1.0 Director, Human Services.
Reclassification of 1.0 Coordinator Recreation Programs to 1.0 Supervisor Recreation Programs
Addition of 1.0 Library Assistant in 2001-02 and 1.0 fte in 2002-03 to cover public service Library desk schedule.
16 City of Palo Alto 2001-03 Bttdget
2001-03 TABLE OF ORGANIZATION CONTINUED
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
Actual Adopted Adjusted Proposed Proposed
Budget,Budget Budget Budget Changes Budget
1999-00 2000-01 2000-01 2001-02 2002-03
Changes
Reclassification of 1.0 Office Specialist to 1.0 Staff Secretary.
In 2002-03, reclassification of 1.0 Senior Ranger to 1.0 Supervisor, Open Space.
Reclassification of 1.0 Fire Marshall to 1.0 Deputy Fire Chief.
Reclassification of 3.0 Firefighter Paramedic to 3.0 Fire Captain EMT.
In 2002-03, addition of 1.0 Fire Inspector to provide fire plan checking and new construction inspection.services at the
Development Center.
Reclassification of 1.0 Manager, Employment to 1.0 Administrator, Human Resources. In 2002-03, reclassition of 1.0
Manager Employee Benefits to 1.0.Administrator, Human Resources.
Addition of 1.0 Human Resources Assistant to suppot the City’s training program.
Reclassification of 1.0 Manager, Employee Relations and Compensation to 1.0 Manager, Employee Relations.
Reclassification of 1.0 Risk Manager, to 1.0 Manager, Risk and Benefits.
Addition of 1.0 Coordinator, Transportation System Management to support the Commute Alternative Program.
Reclassification of 1.0 Planner to 1.0 Senior Planner.
Addition of .50 Animal Control Officer to maintain current service levels (cost recovery).
Additibn of 1.0 Community Service Officer for the Alarm Program (cost recovery).
Addition of 1.0 Public Safety Dispatcher and 2.0 additional P-TE in 2002-03 to provide supervisory level support in the
dispatch center (cost recovery).
Reclassification of 2,0 Coordinator, Public Works Projects to 1 i0 Project Manager and 1.0 Supervisor Facilities Management.
Reclassification of 4.0 Engineers to 4.0 Project Engineers.
Reallocation of .07 PTE from the Storm Drainage Fund. In 2002-03, addition Of 1.0 Engineering ’Technician III to provide
support at the Development Center (cost recovery).
Addition of 1.0 Facilities Mechanic to respond to increased maintenance needs at City facilities.
Reclassification of 1.0 Office Assistant to 1.0 Office Specialist.
Addition of 1.0 Traffic Control Maintainer II to address increased workload associated with painting curbs.
Addition of 1.0 Tree Maintenance Person to provide permanent staff to assist the backlog of tree work.
Addition of 1.0 Building Inspector due to increased workload.
ENTERPRISE FUNDS
Refuse Fund
Assistant Engineer 0.25 ’ 0.25 0.25 0.25
Assistant, Director Public Works 0.10 0.10 0.10 0.10
Coordinator, Public Works Projects 0.00 0.00 0.00 0.00
Coordinator Recycling 2.00 2.00 2.00 2.00
Deputy Director Public Works Operations 0.60 0.60 0.60 0.60
0.25
0.10
0.00
2.00
0.60
2001-03 Budget City of Palo Alto 17
2001-03 TABLE OF ORGANIZATION CONTINUED
Actual
Budget
1999-00
Engin~ring Technician III 1.00
Environmental Specialist 1.00
Equipment Operator 2.00
Executive Assistant 2.00
Heavy Equip Operator-Lead 1.00
Heavy Equipment Operator 3.00
Manager, Environmental Control
Program 1.00
Manager, Solid Waste 1.00
Office Specialist 1.00
Refuse Disposal Attendant 4.00
Senior Engineer 0.45
Street Maintainance Assistant 1.00
Street Sweeper Operator 6.00
Street Sweeper Operator-Lead 1.00
Staff Secretary 1.00
Superintendent, Public Works Operations 0.10
Supervisor, Public Works 2.00
Supervisor, Recycling Program 0.00
Surveying Assistant 0.10
Surveyor, Public Works 0.10
Truck Driver 1.00
Adopted Adjusted Proposed Proposed
Budget Budget.Budget-Changes Budget
2000-01 2000-01 2001-02 2002-03
1.00 1.00 1.00 1.00
1.00 1.00 .1.00 1.00
2.00 2.00 2.00 2.00
2.00 2.00 2.00 2.00
1.00 1.00 1.00 1,00
3.00 3.00 3.00 3.00
1.~1.~1.~1.~
1.~1.~1.~1.~
4.~4.~4.~4.~
0.45 0.45 0.45 0.45
1.~1.~1.~1.~
6.~6.~6.~6.~
1.~1.~1.~I.~
1.~1.~1.~11~
0.10 0.10 0.10 0.10
2.~2.~2.~2.~
0.~0.~0.~0.~
0.10 0.10 .0. i0 0.10
0.10 0.10 0.10 0.10
1,~1.~1.~I,~
Changes
TOTALS :32,70:~,:::. 32.70 : ~::!32.70 i::32,70 ’ 0.00 32.70 0.001
Storm Drainage Fund
Assistant Engineer 0.25 0.25 0.25 0.25 0.25
Associate Engineer 0.10 0.00 0.00 0.00 0.00
Assistant Director Public Works 0.15 0.15 0.15 0.15 0.15
Cement Finisher 0.06 1.00 1.00 1.00 1.00
Cement Finisher-Lead 0.00 0.00 0.00 0.00 0.00
Deputy Director Public Works Operations 0.00 0.00 0.00 0.00 0.00
Engineer 1.00 1.10 1.10 1.10 1.10
Engineering Technician III 22 0.47 0.47 0.47 0.40 -0.07 0.40
Equipment Operator 0.45 0.45 0.45 0.45 0.45
18 City of Palo Alto 2001-03 Budget
2001-03 TABLE OF ORGANIZATION CONTINUED
Heavy Equipment Operator-Lead
Heavy Equipment Operator
Industrial Waste Inspector
Instrumentation Electrician
Manager, Maintenance Operations
Senior Engineer
Senior Instrumentation Electrician
Superintendent Public Works Operations
Supervisor Inspection/Surveying, PW
Supervisor, Public Works
Surveying Assistant
Surveyor, Public Works
Traffic Control Maintenance I
Truck Driver
ITOTALS
Wastewater Treatment Fund
Assistant Engineer
Associate Engineer 1
Assistant Manager, WQCP
Buyer
Chemist
Engineer
Engineering Technician III
Environmental Specialist
Industrial Waste Investigator
Industrial Waste Inspector
Instrumentation Electrician
Laboratory Technician, WQC
Maintenance Mechanic, WQC
Manager, WQC Plant
Manager, Environmental Control
Program
Manager, Environmental Compliance
Actual Adopted
Budget Budget
1999-00 2000-01
0.95 0.95
1.10 1.10
0.90 0.90
1.10 0.10
0.00 0.50
1.00 1.00
0.00 1.00
0.10 0.10
0.10 0.10
0.50 0.00
0.10 0.10
0.10 0.10
0.30 0.30
0.15 0.15
Adjusted
Budget
2000-01
0.95
1.10
0.90
0.10
0.50
1.00
1.00
0.10
0.10
0.00
0:10
0.10
0.30
0.15
Proposed
Budget
2001-02
0.95
1.10
0.90
0.10
0.50
1.00
¯ 1.00
0.10
0.10
0.00
0.10
0.10
0.30
0.15
Changes
Proposed
Budget
2002-03
0.95
1.10
0.90
0.10
0.50
1.00
1.00
0.10
0.10
0.00
0.10
0.10
0.30
0.15
Changes
8.88 9.82 9,82 9.75 -0.07 9.75 0.00]
0.00
2.00
1.00
1.00
3.00
1.00
2.00
1.00
2.00
0.10
2.90
2.00
8.00
1.00
2.00
1.00
1.00
3.00
1.00
2.00
0.00
2.00
0.10
2.90
2.00
7.00
1.00
0.00
2.00
1.00
1.00
3.00
1.00
2.00
1.00
2.00
.0.10
2.90
2.00
8.00
1.00
0.00
3.00
1.00
1.00
3.00
1.00
2.00
1.00
2.00
0.10
2.90
2.00
8.00
1.00
0.00
3.00
1.00
1.00
3,00
1.00
2.00
1.00
2.00
0.10
2.90
2.00
8.00
1.00
2.00
2001-03 Budget ,City of Palo Alto 19
2001-03 TABLE OF ORGANIZATION CONTINUED
Manager, Laboratory Services
Office Specialist
Program Assistant
Programmer Analyst
Senior Engineer
Senior Chemist
Senior Instrumentation Electrician
Senior Mechanic, Water Quality Control
Senior Operator, Water Quality Control
Staff Secretary
Storekeeper
Supervisor, Water Quality Control
Operations
Water Quality Control Plant Operator II ¯
Actual Adopted Adjusted Proposed
Budget Budget Budget Budget
1999-00 2000-01 2000-01 2001-02
Changes
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
5.00 .5.00
2.00 2.00
:2.00 :2.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
5.130 5,00
2.00 2.00
2.00 2.00
Proposed
Budget
2002-03
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
5.00
2.00
2.00
5.00 5.00 5.00 5.00 5.00
15.00 15.00 15.00 15.00 15.00
Changes
TOTALS : :66.00 67.00 67.00 68.00 -1,00 68.00 0.00]
Utilities Department
Administration, Electric, Gas, Wastewater Collection and Water
4.00 4.00 4.~4.00 4.00
1.00 1.00 1.00 1.00 1.00
0.00 1.00 1.~1.00 1.00
1.00 1.~1.~1.00 1.00
1.00 1.~1.~1.00 !.00
1.00 1.~1.~1.00 1.00
1.~1.~1.00 1.00 1.00
Account Representatives
Administrator, Utilities
Administrative Assistant
Associate Power Engineer
Assistant Director Utilities/
Administrative Services
Assistant Director Utilities/Engineer/
Operations
Assistant Director Utilitie~Resource
Management
Business Analyst
Cathodic Technician
Cement Finisher
Chief Electric Underground Inspector
Chief Inspector, WGW
Coordinator, Utility Projects
1.00
1.00
1.00
1.00
4.00
1.~1.00 1.~1.~
1.~1.00 1.~1.~
1.~1.00 1.00 1.~
1.~1.~1.00 1.~
1.00 1.00 1.00 1.~
3.00 3.~4.~4.00
20 Cits’ of Palo Alto 2001-03 Bttdget
2001-03 TABLE OF-ORGANIZATION CONTINUED
Customer Service Representative 2
Customer Service Specialist
Desktop Technician 3
Director, Utilities
Electrical Assistant I
Electric Project Engineer 4
Electric Underground Inspector
Electric Utility Compliance Technician 5
Electric Utility Compliance Technician -0.00 0.00 0.00 1.00 1.00 1.00Lead 5
Electrician
Electrician-Lead 6
Engineer 7, 11
Engineering Technician I11 7
Engineering Manager, Electric
Engineering Manager, WGW
Equipment Operator.
Executive Secretary 8
Field Serviceperson, WGW
Gas System Technician
Heavy Equipment Operator
Inspector, Field Services 9
Instrumentation Electrician
Lineperson/Cable Splicer 10
Lineperson/Cable Splicer-Lead 10
Maintenance Mechanic
Manager Utilities Telecommunication
Manager, Competitive Assessment
Manager, Public Relation
Manager, Supply Resources
Marketing Engineer
Mechanical Unit Repair
Meter Reader
Meter Reader-Lead
14.00
6.00
6.00
6.00
1.00
1.00
2.00
2.00
0.00
3.00
9.00
3.00
0.00
11.00
4.00
:2.00
1.00
1.00
1.00
1.00
1.00
0.00
6.00
1.00
14.00
7.00
4.00
2.00
1.00
1.00
2.00
2.00
0.00
3.00
9.00
4.00
0.00
10.00
5.00
2.00
1.00
1.00
1.00
1.00
1.00
0.00
6.00
1.00
¯ 1.00
-2.00
-4.00
14.00
7.00
4.00
2.00
1.00
1.00
2.00
1.00
0.00
3.00
9.00
4.00
0.00
10.00
5.00
2.00
1.00
1.00
1.00
1.00
1.00
0.00
6.00
1.00
Changes
2001-03 Budget City o.[’Palo Alto 21
2001-03 TABLE OF ORGANIZATION CONTINUED
Actual Adopted Adjusted Proposed Proposed
Budget Budget Budget Budget Changes Budget Changes
1999-00 2000-01 2000-01 " 2001-02 2002-03
Manager, Electric Operations
Manager, Field and Customer Service
Manager, Utilities Operations WGW
Manager, Utilities Rates
Manager, Utilities Information System
Manager, Utilities Marketing Services
Office Specialist 6
Personal Computer.Technician
Power Engineer 4
Project Engineer 11
Public Relations Specialis.t 12
Resource Planner 13
Senior Engineer 14
Senior Market Analyst 12
Senior Project Engineer 14
Senior Electric Project Engineer 15
Senior Systems Analyst
Senior Technologist 3
Senior Power Engineer 15
Senior Resource Originator 13
Senior Resource Planner 13
Senior Utilities System Technician
Senior Field Services Representative
Staff Secretary
Supervisor Shop and Field WGW
Supervisor Electric Systems
Supervisor Utilities Customer Service
Center
Supervisor, Utilities Meter Reader and
Field Services
1.00
1.00
1.00
1.00-
1.00
1.00
1.00
1.00
3.00
0.00
0.00
5.00
4.00
2.00
0.00
0.00
1.00
0.00
5.00
2.00
0.00
1.00
8.50
1.00
5.00
1.00
1.00
1.00
1.00
!.00
1.00
2.00 3.00 2.00 -1.00 2.00
0.00 0.00 0.00
3.00 3.00 0.00 -3.00 0.00
0.00
5.00 ¯ 5.00
4.00
6.00 6.00
1;00 .1.00
4.00 ~--1.00--::-r4.00
0.00 -4.00 0.00
3.00 1.00
4.00 4.00 4.00
0.00 0.00 5.00 5.00 5.00
0.00 0.00 0.00 0.00
4.00 4.00 0.00 -4.00 0.00
5.00 5.00 0.~-5.00 0.00
1.00 1.00 1.00 1.00
8.50 8.50 8.50 8.50
1.00 1.00 1.~1.00
6.00 6.00 6.00 6.00
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
Supervisor, Was(ewater, Gas, Water
Supervisor, Water Transmission
Systems Analyst
Truck Driver
utilities Credit/Collection Specialist
4.00 4.00 4.00 4.00
1.00 0.00 0.00 0.~
2.00 0.00 0.00 0.00
1.00 1.00 1.00 1.~
1,00 1.00 1.00 1.~
4.00
0.00
0.00
1.00
1.00
22 City of Palo Alto 2001-03 Budget
2001-03 TABLE OF ORGANIZATION CONTINUED
Actual Adopted
Budget Budget
1999-00 2000-01
Utilities Engineering Estimator 5.00 6.00
Utilities Field Service Representative 16 5.00 5.00
Utilities Installer/Repairer 17 15.00 15.00
Utilities Installerl/Repairer Assistant 2.00 2.00
Utilities Installerl/Repairer-Lead 17 5.00 5.00
Utilities Rate Analyst 1.00 1.00
Utilities Systems Technician 0.00 0.00
Utilities System Operator 5.00 5.00
Utilities Accounting Technician 1.00 1.00
Utilities Key Account Representative 2.00 2.00
Utilities Locator 18 1.00 2.00
Utilities Market Analyst 12 ~:~:~.00 2,00
Water Transmission Specialist-Lead 1.00 1.00
Water Transmission Specialist 2.00 2.00
Water Meter/Cross Connection 2.00 2.00Technician
Adjusted Proposed
Budget Budget
2000-01 2001-02
6.00 6.00
5.00 8
15.00 14,00
2.00 2.00
5.00 6.00
1.00 1.00
0.00 0.00
5.00 5.00
1.00 1.00
3.00 3.00
2.00 3.00
ZOO :.: 0.00
2.00 2.00
Changes
Proposed
Budget Changes
2002-03
6.00
3.00 8.00
-1.00 14.00
2.00
1 o00 6°00
1.00
0.00
5.00
1.00
3.00
3.00
-2.00 ¯!i: O.00: ~ i ~ ~:
1.00
2.00
2.00 2.00 2.00
]TOTALS 215.50 224.50 228.50 230,50
CPA External Services
Manager, Information Technology 19 0.00 0.00
Technologist 20 0.00 0.00
Human Resources Assistant- Confidential 0.00 0o0021
2.00 229.50 :: ’1 001
[TOTALS 0.00 0.00 0.00 4.00 4.00 5:00:liOOI
TOTAL ENTERPRISE FUNDS 323,08 334.02 338,02 344.95 6.93 ’ 344,95 " 0200I
POSITIONS ’~~¯ii ¯ :i i:i
Footnotes:
1
2
3
4
5
Addition of 1.0 Associate Engineer WWT to ensure compliance with discharge permit requirements.
Addition of 1.0 Customer Service Representative to respond to increased communication needs with customers.
Reallocation of 1.0 Desktop Technician to ASD in the General Fund to centralize IT function.
Reclassification of 3.0 Power Engineers to 3.0 Electric Project Engineers.
Reclassification of 1.0 Electric Utility Compliance Technicians to 1.0 Electric Utility Compliance Technician-Lead.
2001-03 Budget City of Palo Alto 23
2001-O3 TABLE OF ORGANIZATION CONTINUED
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
Actual Adopted Adjusted Proposed Proposed
Budget Budget Budget Budget Changes Budget
1999.00 2000-01 2000.01 2001-02 2002-03
Drop of 1.0 Office Specialist; Addition of 1.0 Electrician-Lead.
Reclassification of 4.0 Engineering Technician III to 4.0 Engineer.
Drop of 1.0 Executive Secretary in 2002-03 due to retirement.
Addition of 1.0 Inspector, Field Services to inspect increased contract project work.
Reclassification of 1.0 Lineperson/Cablesplicer to 1.0 Lineperson/Cablesplicer-Lead.
Reclassification of 6.0 Engineer to 6.0 Project Engineer.
Elimination of 2.0 Utilities Market Analysts ; addition of 1.0 Public Relations Specialist; reclassification of 1.0 Senior
Utilities Market Analyst.
Reclassification of 1.0 Resource Planner to 1.0 Senior Resource Pianners; reclassification of 1.0 Senior Resource Planner to
1.0 Senior Resource Originator; addition of 1.0 Senior Resource Planner.
Reclassification of 4.0 Senior Engineer to 4.0 Senior Project Engineer.
Reclassification of 5.0 Senior Power Engineer to 5.0 Senior Electric Project Engineer.
Addition of 3.0 Utilities Field Service Representatives to implement 24/7 staff scheduling.
Reclassification of !.0 Utilities Installer/Repairer to 1.0 Utilities Installer/Repairer-Lead.
Addition of 1.0 Utilities Locator to assist with WGW line location for CIP contractors.
Addition of 1.0 Manager, IT from 0.75 General Fund reallocation and additional 0.25 FIE, to manage the IT staff within the
newly established CPA External Services Fund.
Addition of 3.0 Technologist to staff the newly established CPA External Services Fund.
Addition of 1.0 Human Resources Assistant-Confidential to staff the Training Services function of the newly established
CPA External Services Fund.
Reallocation of .07 FIE to the General Fund within the Public Works Department.
Changes
INTERNAL SERVICE FUNDS
Printing and Mailing Services
Accounting Specialist-Lead
Buyer
Mailing Services Specialist .
Manager, Purchasing and Contract
Administration
Offset Equipment Operator (1)
Offset Equipment Operator-Lead
Supervisor Reproduction and Mailing
TOTAL PRINTING AND
MAILING SERVICES
0.05 0.05 0.05 0.05 0.05
0.05 0.05 0.05 0.05 0.05
1.00 1.00 1.00 1.00 1.00
0.05 0.05 0.05 0.05 0.05
2.00 2.00 2.00 1.00 -1.00 1.00
1.00 1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00 1.00
5.15 5.15 5.15 4.15 -1.00 4.15
0.00[
24 City of Palo Alto 2001-03 Budget
2001-03 TABLE OF ORGANIZATION CONTINUED
Actual Adopted Adjusted Proposed Proposed
Budget Budget . Budget Budget Changes Budget
1999-00 2000-01 2000-01 2001-02 2002-03
Changes
Equipment Management
Asstant Fleet Manager
Equipment Maintenance Service Person
(2)
Equipment Parts Technician
Fleet Manager
Fleet Services Coordinator
Motor Equipment Mechanic
Staff Secretary
TOTAL EQUIPMENT 14.00 14.00 14.00 15.00 1.00 15.00
MANAGEMENT
TOTAL INTERNAL SERVICE 19.15 19.15 19.15 19.15 0.00 19.15
FUNDS POSITIONS
Footnotes:
1 Reallocation and reclassification of 1.O Offset Equipment Operator to 1.O Accounting Specialist.Lead from the Internal
Service Fund. to the General Fund within the Administrative Services Department.
2 Addition of 1.0 Equipment Maintenance Service Person to maintain service levels with increased fleet size.
ITOTAL CITYWIDE POSITIONS 1049.25 1078.50 1087.00 1109.75 22.75 1121.75 12.001
2001-03 Budget Cit3., of Palo Alto 25
Attachment D
The staff Sustainability Committee’s workplan includes the following projects:
Sustainability Inventory:
With the assistance of ICLEI, complete draft inventory
Review inventory with Executive Staff; decide on key indicators
Present inventory and proposed key indicators to City Council
Follow up as Council directs with Palo Alto community
Develop plan for ongoing tracking of indicators
Develop implementation plan for recommendations coming from inventory, as
the basis for a City Sustainability Plan
Construction and Demolition Reuse and Recycle Ordinance:
The purpose of the Construction and Demolition (C&D) Debris Ordinance is to
divert waste material produced in the. construction, renovation, or demolition ’
process from going to landfills. A C&D Debris Ordinance would divert materials
such as, wood, concrete, metal, and landscaping from landfills by requiring
deconstruction, salvage, reuse, and recycling.
~Research ordinances from other cities
~Draft ordinance
~Review draft ordinance with salvaging firms, developers, builders and
architects and make modifications as appropriate
u Present recommended ordinance to City Council for adoption
~ Implement ordinance
Green Buildings:
~ Continue education process on green buildings
u Work to incorporate green building concept into the Infrastructure Plan, and
also into the following proposed projects: Police Building, Art Center
renovation; Library Master Plan; Arastradero Gateway facility; Junior Museum
renovation
Sustainability Website:
Continue regular updates of Intranet website
Develop and launch Internet website
Procurement:
Initiate Sustainable Procurement Advisory Committee, whose mission is:
~ Research procurement practices and policies of other municipal organizations;
and potential products and services that are environmentally superior to those
currently procured by the City of Palo Alto
¯Facilitate the implementation of environmentally superior products and
services through:
¯Recommending ways to streamlining the procurement process as appropriate
¯ Identifying barriers to acceptance of alternative products and services
¯ Providing education to end users and Purchasing staff
¯Working with City department staff to identify opportunities
Develop performance measurements for evaluating environmentally superior
products, including:.
¯Tracking the implementation of recommended products, especially
costs/benefits
Publicizing successes
Ener.qy and Water Conservation Plan for City Facilities:
On a fast-track, facilitate retrofit of lighting at all City facilities to reduce peak
load by summer 2001
Develop comprehensive Plan, key goals of which are to:
¯Cooperatively plan and execute resource efficient improvements to City
facilities
¯Include resource efficiency in City purchasing criteria
¯Design systems to measure impacts of resource efficiency.
¯Develop communications plan to encourage daily efficiency choices.
inte,qrated Pest Manaqement Policy
The purpose of the IPM Plan is to insure that the City is taking all reasonable steps
to reduce the exposure of residents, workers, and the natural environment to
pesticides. Pesticide use has been found to cause toxicity and to and accumulation
in animal tissue and, in a number of cases, is not a sustainable practice. The main
components of the Plan will be:
Develop less toxic .methods for pest problems encountered at City facilities
Train Staff in IPM methods and the Plan
Adopt an IPM Policy for City facilities
Report on IPM.and pesticides used annually- to Council and the public
Create an Inter-Departmental IPM Committee to oversee implementation of
the Plan ’
Attachment E
Citywide Sustainability Plan
To implement the Council-adopted City Sustainability Policy, that is, to become a sustainable
community - one which meets its current needs without compromising the ability of futu~’e
generations to meet their own needs.
OVERVIEW
All the major City departments are represented on the Sustainability Committee. The Assistant
City Manager has responsibility for the activities of the committee. The Fire and Public Works
Departments have provided 0.5 FI’E each to the Manager’s Office for FY 2001-02 on a special
assignment basis, to complete key goals related to carrying out the Council’s policy. The key
goals for 2001-02 include: completion of the sustainability inventory and drafting a citywide
sustainability plan; incorporation of green building standards into the Infrastructure Program;
procurement policy enhancements; development of a comprehensive City facility energy and
water management conservation plan; development of an integrated pest management plan; and
enhanced communications through the City’s website.
COMPREHENSIVE.PLAN OVERVIEW
Staff will identify elements that will improve the City’s efforts to become sustainable and will
focus staff and community attention on these elements. Examples include the implementation of
energy efficiency programs (Program N’63), encourage establishment of public education
programs addressing energy conservation (Program N-64), promote Palo Alto’s image as a
business-friendly community (Policy B-10), encourage the private sector to participate in
parmerships with nonprofit or public agencies to provide community benefits and services that
would otherwise not be available (Policy B-25), continue to develop long-term solid waste
management programs that include safe and environmentally sound disposal methods (Program
N-54), encourage City work groups to examine and improve operating procedures (C-12), and to
minimize the use of toxic and hazardous materials (N-48)."
CONTRIBUTING DEPARTMENTS
City Manager’s Office
A major activity of "Sustainability" has been created in the functional area "City Management’; in
the City Manager’ s Office. The resources reflect the goal to oversee the activities of the various
departments who are pursuing sustainability goals and projects.
200 I-O3 Budget C tyofpaloAlto I
Citywide Sustainability Plan, continued
Fire Department
The functional area "Environmental and Safety Management" reflects the dedication of 0.5 FI’E
on a special assignment basis to the City Manager’s Office for completion of the key goals and
objectives for the Cross Department Program in 2001-02.
Public Works Department
The Wastewater Treatment Fund, functional area "Environmental Compliance," reflects the
dedication of 0.5 FFE on a special assignment basis to the City Manager’s Office for completion
of the key goals and objectives for the Cross Department Program in 2001-02. ~
KEY PLANS
For 2001-01, complete Sustainability
Inventory, review with Executive Staff and
City Council and develop implementation
plan to incorporate goals and activities into
the City’s programs and services.
For 2001-02, initiate Sustainable
Purchasing Advisory Committee and begin
work to incorporate sustainability into
City’s procurement process.
For 2001-02, complete Construction and
Demolition Reuse and Recycle Ordinance,
bring to City Council and, if adopted,
implement.
For 2001-02, complete comprehensive City
Water and Energy Conservation Plan and
implement as resources allow.
Participating Departments
City Manager
Fire
Public Works-Wastewater
Total Expenditures
Full Time Equivalent (FTE) Positions
1999-00 2000-01 2001-02
Actual Estimated Estimated
Budget Budget
66,173
64,567
43,450
174,190
1.15
200 I-O3 Budget City of paloAlto 2
Attachment F
Gas System Extensions (8017)
Continuing -- Distribution System - Customer Design and
Connection Services
PROJECT DESCRIPTION
This ongoing project extends the gas distribution system to provide gas service to new customers and augments service
to customers with increased natural gas demands. Improvements include new mains, services, valves, regulators,
meters, and accessories. Some new services will be installed by contract construction to reduce the City’s response time
to new service requests.
PROJECT JUSTIFICATION
This ongoing project upgrades infrastructure to provide gas service connections to new customers, meet changes in
existing customer service demands, and responds to changes in gas service requirements due to new development or
redevelopment.
Some new service installations will be done via external contract in order to speed the installation process and reduce
internal overtime expense. Contracted service installations will augment City forces in extending and upgrading infra-
structure to provide new or expanded gas connections as necessary. Having access to a contractor for installation
request work beyond the capacity of City crews, will improve response time to spikes in service requests without the
associated overtime expense.
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
PY Budget
2001-02
2002-03
2003 -04
2004-05
2005-06
AMOUNT
$570,000
$708,000
$600,000
$615,000
$531,000
$546,OO0
COMPONENTS
Funding includes $72,000 for Stanford Projects - design, construction and
inspection, $100,000 for contract service installations.
Funding includes $100,000 for contract service installations.
Funding includes $100,000 for contract service installations.
Sources of Funding: Gas Fund with the following reimbursements: Customers ($658,000)
440 City o.f Palo Alto 2001-03 Budget
Local and Neigborhood Collector Street Traffic Calming
(10026)
Continuing -- Miscellaneous Infrastructure
PROJECT DESCRIPTION
This project funds the design and construction of physical changes to the local and neighborhood collector streets to
reduce traffic impacts related to speed, traffic volumes, and through traffic under the guidelines of a "Neighborhood
Traffic Calming Program" for local and collector streets.
PROJECT JUSTIFICATION
The adoption of a Neighborhood Traffic Calming Program will standardize the procedures for responding to requests
from neighborhoods for traffic control measures to address speeding and cut through traffic, and to improve quality of
life on residential neighborhood streets. This project will provide an ongoing source of funding for implementation of
improvements consistent with the Program guidelines. Traffic calming measure~ that would be considered under this
plan include road bumps, traffic circles, chokers, and intersection treatments.
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
PY Budget
2001-02
2002-03
2003 -04
2004-05
2005-06
AMOUNT
$100,000
$120,000
$100,000
$100,000
$100,000
$100,000
COMPONENTS
Design and Construction
Sources of Funding: Street Improvement Fund
IMPACT AND SUPPORT ANALYSIS
¯Environmental:
¯Design Elements:
¯Operating:
¯Telecommunications:
EnVironmental Assessments will be required on a project by project basis
Review by the CIP Design Consultant may be required.
Operating costs will be identified as part of the project design.
None
COMPREHENSIVE PLAN
This project furthers Policy T-34.
630 City of Palo Alto 2001-03 Budget
Roundabout Demonstration Project (10207)
New -- Miscellaneous Infrastructure
PROJECT DESCRIPTION
This project will install a demonstration trial.roundabout, using temporary materials at a location to be selected by the
Transportation Division after a competitive selection process. The project will include creation of a center circle and a
"splitter" island on each of the intersection’s four approaches.
PROJECT JUSTIFICATION
The Planning and Transportation Commission recommended on November 8, 2000, that Transportation Division staff
demonstrate the safety and efficiency benefits of a one-lane modem roundabout. On December 5, the City Manager
and the Director of Planning and Community Environment directed staff to prepare such a trial in FY 2001-02. Results
of the trial will guide further development and use of modem roundabouts as one option for intersection control in Palo
Alto.
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
PY Budget
2001-02
2002-03
2003-04
2004-05
2005 -06
AMOUNT COMPONENTS
Design and construction
¯ Sources of Funding: Street ImprovementFund
IMPACT AND SUPPORT ANALYSIS
¯Environmental:
¯Design Elements:
¯Operating:
¯Telecommunications:
An environmental assessment will be prepared
None
Maintenance through Public Works Operations
None
COMPREHENSIVE PLAN
This project is furthers Program T-41 and Policy T-34 of the Comprehensive Plan.
2001-03 BtMget City of Palo Alto 627