The URL can be used to link to this page

Home My WebLink About2001-05-21 City Council (4)TO: City of Palo Alto¯"tyMCIa er’s Report HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES DATE:MAY 21, 2001 CMR: 236:01 SUBJECT:REQUEST FOR APPROVAL OF BUDGET ArffENDMENT ORDINANCE OF $52,234 AUTHORIZING RECEIPT AND EXPENDITURE OF FUNDING FROM THE FRIENDS OF THE PALO ALTO JUNIOR MUSEUM AND ZOO. RECOMMENDATION Staff recommends that the City Council approve the attached Budget Amendment Ordinance (BAO) in the amount of $52,234 to authorize the receipt and app.ropriation of funding from the Friends of the Palo Alto Junior Museum and Zoo. BACKGROUND Since Fiscal Year 1998-99, the. Friends of the Palo Alto Junior Museum and Zoo (Zoo) have greatly increased its capacity for contributing financial support of programs, exhibitions and habitat upgrades in the Zoo. In fiscal year 1998-99, approximately $60,000 was raised; in fiscal year 1999-00, approximately $200,000 was raised; and in fiscal year 2000-2001, over $400,000 is projected to be raised. The majority of the monies are .spent directly from the Friends’ budget. In some cases, the monies are transferred to the City of Palo Alto to cover agreed upon program expenses that reside in the City budget. DISCUSSION The Friends of the Palo Alto Junior Museum and Zoo has applied for and received grant funding from the Packard Foundation, the Cisco Foundation, the Palo Alto Weekly Holiday Fund, and the Rathmann Family Foundation. Staff proposes that these funds be used to support the expansion of the Zoo’s Science Outreach Program to two elementary schools in the Ravenswood School District. Of the total amount raised, $49,234 will be used to cover the salaries of Zoo class instructors and to purchase materials and equipment for the program. In addition, monies were raised to cover the expenses of support for the Friends organization. CMR:236:01 Page 1 of 2 RESOURCE IMPACT The attached BAO requests an additional appropriation of $52,234 in revenues and expenses and has no impact on the Budget Stabilization Reserve. No future year General Fund ongoing costs are anticipated. Attachment B summarizes the BAOs approved to date in 2000-01 that impact the General Fund Budget Stabilization Reserve. This attachment also estimates future year ongoing costs associated with BAOs approved to- date to provide a projection of future resource needs from the General Fund for those programs approved after the adoption of the 2000-01 Budget. POLICY IMPLICATIONS This report is consistent with existing City policy. TIMELINE The expenditure or encumbrance of these funds will occur by the end of June 2001. ENVIRONMENTAL REVIEW This program is not a project as defined by the California Environmental Quality Act and is not subject to its requirements. ATTACHMENTS Attachment A: .Attachment B: PREPARED BY: REVIEWED BY: Budget Amendment Ordinance Budget Amendment Ordinance Impacting the General Fund Approved to Date in 2000-2001 RACHEL MEYER Director, Palo Alto Junior Museum and Zoo PAUL THILTGEN " Director, Community Services CITY MANAGER APPROVAL: "~. ~;k.~ x~~ EMILY HARRISON Assistant City Manager CMR:236:01 Page 2 of 2 ORDINANCE NO. ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE BUDGET FOR THE FISCAL YEAR 2000-01 TO ACCEPT A $52,234 GRANT FROM THE FRIENDS OF THE PALO ALTO JUNIOR MUSEUM AND ZOO AND TO PROVIDE AN ADDITIONAL APPROPRIATION FOR THE COMMUNITY SERVICES DEPARTMENT OF $52,234 WHEREAS, pursuant to the provisions of Section 12 of Article III of the Charter of the City of Palo Alto, the Council on June 19, 2000 .did adopt a budget for fiscal year 2000-01; and WHEREAS, the Friends of the Palo Alto Junior .Museum and Zoo have raised funds on behalf of the City to provide class instructors, materials, and equipment ’for the expansion of the Junior Museum and Zoo’s Science Outreach Program; and WHEREAS, an additional appropriation of expenses and revenues is requested and will result in no impact on the Budget Stabilization Reserve and no future year General Fund ongoing costs are anticipated; and WHEREAS, City.Council authorization is needed to accept and expend the grant receipts; and WHEREAS, City Council authorization is needed to amend the 2000-01 budget as hereinafter set forth. NOW, THEREFORE, the Council of the City of Palo Alto does ORDAIN as follows: SECTION i. Grant revenue in the Open Space and Sciences Services Functional Area of the Community Services Department is increased by Fifty Two Thousand Two Hundred Thirty Four Dollars ($52,234) for receipt of grant funds from the Palo Alto Junior Museum and Zoo. SECTION 2. The sum of $49,234 is hereby appropriated to temporary salaryexpenses and $3,000 to non-.salary expenses in the Open Space and.Sciences Services Functional Area in the Community Services Department. SECTION 3. This transaction will have no impact on the Budget Stabilization Reserve. SECTION 4. As Specified in Section 2.28.080(a) of .the Palo Alto Municipal Code, a two-thirds vote of the City Council is requiredto adopt this ordinance. SECTION 5. The Council of the City of Palo Alto hereby finds that this is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. SECTION 6. As provided in Section 2.04.350 of the Palo Alto Municipal Code, this ordinance shall become effective upon adoption. INTRODUCED AND PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST:APPROVED: City Clerk Mayor’ APPROVED AS TO FORM:City Manager Senior Asst. City AttorneY Director of Services Administrative Director of Community Services City of palo Alto ATTACHMENT B Budget Amendment Ordinances Impacting General Fund Reserves Approved-To-Date in 2000-01 ~]AO Description Cost Budget Balance $20,029,000 Adopted Budget.Addition tu BSR $1,075,000 Public Safety Building - CIP 19820 Planning Transcription Services Office of Transportation Safety Grant Cubberley Theatre Chiller Replacement - CIP 10120 Arts Couucil Silicon Valley Graut Police Department Grants (1) Zoning Ordinance Update Friends of the Palo Alto Library Grant Office Space Renovation - CIP 10020 Acquisition of Pinkerlon Properly Homer Avenue Undererossing - CIP 10121 Mtmicipa! Fee Schedule Amendments Public L,ibrary Fund Midyear Report California Arts Council and Palo Alto Art Foundation Grants Street Maintenance - CIP 9630 Friends of the Palo Alto Junior Museum and Zoo Grant ($74,000) ($40,000) ($187,065) ($22,900) ($5,192) ($277,314) ($1 !o,ooo) ($59,000) ($411,000) ($400,000) ($1 oo,ooo) (S101,918) ($2,782,049) ($18,139) ($438,396) ($52,234) ($74,000) ($40,000) $187,065 $0 ($22,000) $5,192 $0 $277,314 $0 $110,000 $0 $59,000 $0 $156,000 ($255,000) ($400,000) $100,000 $0 $0 $101,918 $0 $5,726,043 $2,943,994 $18,139 $0 $438,396 $0 $52,234 $0 $40,000 $17,000 $188,000 $3,700,000 BSR Balance After BAO’s 523,256,994 ] $283,994 variance (1) Of this a,nount $121,259 will be deposited in the General Fund and $156,055 deposited in the Special Revenue Fund. C ty of palo Alto Budget Amettdment Ordinances Impacting Utilities Rate Stabilization Reserves.Approved *Fo Date in 2000-01 05/15/01 Estimated Electric Distribution Rate Stabilization Reserve (RSR) Balance Fiber to the Home Trial - CIP 9916 Total BAOs RSR Balance After BAO’s $2,632,000 ($300,000) $o $300,000 $o $300,000) $2~32,000 Electdc Fund Estimated Electric Supply Rate Stabilization Reserve (RSR Balance ’ Public Benefit BAO Back-Up Generator BAO (CIP 9803 $150,000) Natural Gas Cooperatively Owned Back Up Generator (CIP 0121) $28,750,000 ($3,500.000)($3,500.000) ($525,000)($525,000) ($4,396,739)($4,396,739) Total BAOs ($8,421,739)$0 ($8,421,739)$0 i RSR Balance After BAO~s $20,328,261 Gas Fund Estimated .Gas Distribution Rate Stabilization Reserve(RSR) Balance $7,355,000 Gas Rate Increase BAO,($1,700,000) Total BAOs $0 $0 ($4,480,001) RSR Balance After BAO’s $2,874,999 Gas Fund Estimated Gas Supply Rate Stabilization Reserve (RSR) Balance $3,832,000 Gas Rate Increase BAO ($4,567,307) ~ ~. .~_a=t.e_[n_~_.~. . .e~_ e~. ~ A ~ ~ 2_ ...................................................................................................................................................................... Total BAOs $0 $0 ($2,393,949)$o i RSR Balance After BA 0 ’s $1,438,051 Estimated Net Gas Fund RSR Balance $4,313,050 ~ Estimated Refuse Rate Stabilization Reserve (RSR) Balance $9,537,000 Total BAOs $0 $0 $0 $0 RSR Balance After BA O’s $9,537,000 Budget Amendment Ordinances Impacting Utilities Rate Sfabilizatitln Reserves Approved To Date in 2000-01 05/I 5101 Wastewater Collection Fund Estimated WWC Rate Stabilization Reserve (RSR) Balance $8,683,000 Total BAOs $0 $0 $0 $0 i RSR Balance After BAO’s $8,683,000 Wastewater Treatment Fund Estimated WWT Rate Stabilization Reserve (RSR) Balance $2,847,000 Total BAOs $0 $0 $0 $0 RSR Balance After BA O’s $2,847,000 Estimated Water Rate Stabilization Reserve (RSR). Balance $9,506,000 Total BAOs $0 $0 $0 RSR Balance After BAO’s $9,506,000 Estimated Retained Earnings $73,142,000 Retained Earnings Balance After BAO’s $57,546,311 ATTACHMENT B Budget Amendment Ordinances Impacting Utilities Emergency Plant Replacement Reserves Approved To Date in 1999-0( Electric Fund Estimated Electric Emergency Plant Replacement Reserve Balance ~ Distribution System-Operations/Maintenance Total BAOs Emergency Plant Replacement Reserve Balance After BA O’s $2,316,000 ($170,000) ($170,000) $0 ($170,000) $2,146,000 $0 Gas Fund Estimated Gas Emergency Plant Replacement Reserve Balance Total BAOs Emergency Plant Replacement Reserve Balance After BA O’s Waste Water Collection Fund Estimated Waste Water Collection Emergency Plant Replacement Reserve Balance Total BAOs Emergency Plant Replacement Reserve Balance After BA O’s Waste Water Treatment Fund Estimated Waste Water Treatment Emergency Plant Replacement Reserve Balance Total BAOs Emergency Plant Replacement Reserve Balance After BAO’s $o $o $o $o $o $o $748,000 $o $748,000 $420,000 $o $420,000 $1,367,000 $0 $1,367,000 $0 $0 $0 Water Fund Estimated Water Emergency Plant Replacement Reserve Balance Total BAOs Emergency Plant Replacement Reserve Balance After BAO’s $0 $0 $879,000 $0 $879,000 $0