HomeMy WebLinkAboutStaff Report 3620
City of Palo Alto (ID # 3620)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 4/8/2013
City of Palo Alto Page 1
Summary Title: Letter of Agreement Between Palo Alto Art Center
Foundation and City of Palo Alto
Title: Letter of Agreement Between Palo Alto Art Center Foundation and City
of Palo Alto Memorializing Ongoing Financial Support of Children's Programs
at the Palo Alto Art Center
From: City Manager
Lead Department: Community Services
Recommendation
Staff recommends that Council approve a Letter of Agreement between the Palo Alto
Art Center Foundation and the City of Palo Alto (Attachment A) and an associated
Budget Amendment Ordinance (Attachment B) to memorialize the ongoing financial
support the Foundation provides annually in the amount of $81,000 to support
children’s educational programs at the Palo Alto Art Center.
Executive Summary
The City of Palo Alto and the Palo Alto Art Center Foundation (the Foundation) wish to
mutually cooperate and support each other, as they have for many years, to enhance
and sustain the capacity of the Palo Alto Art Center (the Center) to develop and provide
art education opportunities and related services to the Palo Alto community. This Letter
of Agreement supports the previously adopted public/private partnership agreement
between the City and the Foundation and memorializes an annual payment of $81,000
(as outlined in this agreement, $72,029.15 only for this fiscal year) to support children’s
programs at the Palo Alto Art Center for the entire community.
Background
The Palo Alto Art Center Foundation (Foundation) has played an integral role in the
support and operation of the Palo Alto Art Center since its inception in 1973 (note that
from 1973 to 2000 the organization was identified as the Palo Alto Cultural Center
Guild). The mission of the Foundation is to expand the reach and impact of the Palo
City of Palo Alto Page 2
Alto Art Center through fundraising and advocacy. In 2010, the public/private
partnership between the Center and the Foundation was memorialized in an agreement
for mutual cooperation and support (CMR 350:10).
Discussion
Historically, the Foundation has supported the Center in the area of children’s
programs: the Project LOOK! school tour program; family days; Children’s Fine Arts
class program. The Foundation has also historically made two annual payments to
support these programs: one in the amount of $20,000 and one in the amount of
$18,000. With this letter, the Foundation and Center intend to memorialize these annual
support payments and expand the support by $43,000 annually to include another
important children’s program: the Cultural Kaleidoscope artist-in-the-schools program.
Resource Impact
Funding from the Foundation was not anticipated during the budget planning process
in Fiscal Year 2013. Included in this staff report is a budget amendment ordinance for
$72,029 (Attachment B) to acknowledge the donation and increase the budget for Art
Center temporary staff in support of children’s educational programs in the Fiscal Year
2013 budget.
Ongoing annual funding of $81,000 as a result of the new agreement will be included in
the Fiscal Year 2014 Budget.
Attachments:
Attachment A - Letter of Agreement Between the Art Center Foundation and City of Palo
Alto (DOCX)
Attachment B - BAO - Art Center Donation (DOCX)
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February 20, 2013
Deborah Pappas, President
Board of Directors
Palo Alto Art Center Foundation
c/o Palo Alto Art Center
1313 Newell Road
Palo Alto, CA 94303
RE: Public-Private Partnership
Dear Deborah:
The City of Palo Alto and the Palo Alto Art Center Foundation wish to mutually
cooperate and support each other, as they have for many years, to enhance and sustain the
capacity of the Palo Alto Art Center (the “Center”) to develop and provide art education
opportunities and related services to the Palo Alto community.
In 2010, the City and Foundation signed a public-private partnership agreement to
memorialize their understanding and agreement regarding their long-standing partnership and
also identify their separate and joint roles and responsibilities within the partnership.
By this letter, the City and Foundation intend to further memorialize their
understanding and agreement regarding the nature and extent of the Foundation’s on-going
financial support of the children’s programs at the Center. In order to enhance the impact of
those programs, the City acknowledges and understands that the Foundation will make an
annual donation of $81,000 in two equal installments of $40,500 on or before July 1 and
December 31 of each fiscal year subsequent to fiscal year 2013 in order to defray costs of the
children’s programs at the Center.
For fiscal year 2013, the City would note that the Foundation has made a payment of
$72,029.15 to be applied to the children’s programs at the Center. For fiscal year 2014, the City
wishes to inform the Foundation that it intends to use the $81,000 amount to support the
Project LOOK!, Children’s Fine Art, and Cultural Kaleidoscope programs at the Center.
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The City wishes to acknowledge the generous donation of the Foundation for fiscal year
2014 and its invaluable assistance provided to City staff over the years in connection with the
children’s programs offered at the Center.
Sincerely,
James Keene
City Manager
cc: Greg Betts, Director, Community Services Department
Karen Kienzle, Palo Alto Art Center Director
Grant Kolling, Senior Assistant City Attorney
On behalf of the Palo Alto Art Center Foundation, I have read and understand, and agree
to, the provisions of the understanding and agreement between the City and the Foundation, as
stated above.
Date: Palo Alto Art Center Foundation
By:
Title:
Attachment B
ORDINANCE NO. XXXX
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE COMMUNITY SERVICES DEPARTMENT BUDGET FOR
FISCAL YEAR 2013 TO PROVIDE AN APPROPRIATION OF $72,029
FOR CHILDREN’S PROGRAMS AT THE PALO ALTO ART CENTER.
The Council of the City of Palo Alto does ORDAIN as
follows:
SECTION 1. The Council of the City of Palo Alto finds and
determines as follows:
A. Pursuant to the provisions of Section 12 of Article
III of the Charter of the City of Palo Alto, the Council on
June 18, 2012 did adopt a budget for fiscal year 2013; and
B. The Palo Alto Art Center has worked collaboratively
with the Community Services Department on educational art
programs for the community since 1973; and
C. This partnership was formalized in an agreement in
2010; and
D. In financial support of this agreement, the Palo Alto
Art Foundation has donated a total of $72,029 for Fiscal
Year 2013; and
E. The City’s Community Service Department will use this
funding to support children’s educational art programs; and
F. City Council authorization is needed to amend the 2013
budget as hereinafter set forth.
SECTION 2. Grant revenue totaling Seventy Two Thousand
and Twenty Nine Dollars ($72,029) is hereby received, and
appropriated as such in the Community Services Department
budget.
SECTION 3. The Temporary Salaries budget of the Community
Services Department is hereby increased by Seventy Two
Thousand and Twenty Nine Dollars ($72,029).
SECTION 4. As specified in Section 2.28.080(a) of the
Palo Alto Municipal Code, a two-thirds vote of the City
Council is required to adopt this ordinance.
Attachment B
SECTION 5. The actions taken in this ordinance do not
constitute a project requiring environmental review under
the California Environmental Quality Act (CEQA).
SECTION 6. As provided in Section 2.04.330 of the Palo
Alto Municipal Code, this ordinance shall become effective
upon adoption.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:
_________________________
City Clerk
__________________________
Mayor
APPROVED AS TO FORM:
_________________________
Senior Assistant City
Attorney
__________________________
City Manager
__________________________
Director of Community Services
__________________________
Director of Administrative
Services