HomeMy WebLinkAboutStaff Report 7443
City of Palo Alto (ID # 7443)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 11/14/2016
City of Palo Alto Page 1
Summary Title: Approval of Fiscal Year 2016 Reappropriation Requests to be
Carried Forward into Fiscal Year 2017
Title: Finance Committee Recommendation that the City Council Approves
the Fiscal Year 2016 Reappropriation Requests to be Carried Forward Into
Fiscal Year 2017 and Approve Budget Amendments in Various Funds
From: City Manager
Lead Department: Administrative Services
Recommendation
The Finance Committee and Staff recommend that the City Council amend the Fiscal Year 2017
Budget Appropriation Ordinance for various funds as identified in Attachment A and various
capital projects as identified in Attachment B.
Background
As a part of the fiscal year-end process, staff reviews the City’s unencumbered and unspent
appropriations of the fiscal year just ended, along with the City’s spending plans. Encumbered
amounts are those subject to the legal claims of other parties due to contractual obligations
(for example, commitments made through purchase orders), which are carried forward from
one fiscal year to the next. However, each year there are a small number of important projects
which staff was not able to complete or encumber funds for. The reappropriation process
allows staff to bring forward funding recommendations to the Finance Committee and City
Council to continue these projects.
On September 22, 2014, the City Council approved a recommendation to amend Chapter 2.28,
Section 2.28.090 of the Municipal Code, reducing the previous two-step reappropriations
process (preliminary and final reappropriation authorization) to one step as long as the
Administrative Services Director certifies that sufficient unencumbered and unexpended funds
are available in the current Fiscal Year to be carried forward to the subsequent Fiscal Year.
Additionally, the City Council amended the Municipal Code to eliminate the provision allowing
for the automatic reappropriation of capital project funds. Previously, the Municipal Code
stated that appropriations of capital project funds should continue until the project was
completed or no funds had been expended for two years. Effective Fiscal Year 2016, the
City of Palo Alto Page 2
Finance Committee reviewed and the Council approved a capital budget which includes all
active projects. Since capital projects may be delayed for various reasons, unexpended funds
are carried forward in two ways from the outgoing to the new fiscal year. As part of the
approval of the Fiscal Year 2017 budget, based on estimates, the majority of unexpended and
unencumbered funds were carried forward from Fiscal Year 2016 to Fiscal Year 2017. Now that
the Fiscal Year 2016 has closed and staff has processed necessary accounting transactions any
unexpended and unencumbered funds for each capital project are reviewed one more time.
Based on that review, staff recommends that for some projects in various funds remaining
Fiscal Year 2016 capital dollars are reappropriated to Fiscal Year 2017. Also, as part of this
review, staff realized that for some projects too much funding was recommended for
reappropriation as expenditures occurred in Fiscal Year 2016. Therefore, this staff report also
recommends reversing a portion of previously authorized reappropriations.
Discussion
As noted above, the changes to the Municipal Code from last year allow for the reappropriation
of unencumbered and unexpended funds in advance of the normal year-end closing ordinance
as long as the Administrative Services Director certifies that sufficient unencumbered and
unexpended funds are available.
Attachment A identifies those operating budget reappropriation requests that staff
recommends for approval, while Attachment B lists recommended capital project
reappropriations. With the submission of this report for Finance Committee consideration, the
Administrative Services Director certifies sufficient unencumbered and unexpended funds are
available in Fiscal Year 2016 to be carried forward to Fiscal Year 2017.
Subsequent to the review and approval by the Finance Committee on October 18, 2016, staff
recommends additional reappropriation in the Community Development Block Grant (CDBG)
fund for an additional transaction as outlined below based on further review of final financials
as outlined in Attachment A and below:
Reappropriate funding in the Community Development Block Grant (CDBG) Fund in the amount
of $392,368 for the Mid-Pen Housing grant activities included in the FY 2016 and FY 2017 action
plans. Due to timing funds were unable to be encumbered by the end of the fiscal year and
therefore the grant funding as well as the corresponding reappropriation of the estimate for
grant revenue is recommended to be reappropriated. The reappropriation of grant revenue
offsets this transaction as the CDBG grants are funded on a reimbursement basis once eligible
expenses have been incurred. As a result of this change, the total Special Revenue Funds
reappropriation recommended would be increased from $157,000, as outlined in the staff
report presented to Finance Committee (CMR 7311), to $549,368 in Special Revenue Funds.
The projects for which operating budget reappropriations are recommended can generally be
grouped into the following categories:
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Timing and Workload Delays: Certain projects were delayed due to competing
workload demands, appropriation of funds late in the fiscal year, or other unanticipated
delays. Examples of projects in this category include: Financial Accounting & Reporting
Temporary/Contractual Assistance ($50,000), Budget Software Systems Integration &
Configuration ($100,000), Sales and Use Tax Contract Services ($80,000), Human Service
Resource Allocation Contract Services ($42,000), Community and Public Health
Consultant ($50,000), Fire Emergency Medical Response Equipment ($30,000),
Transportations Management Association Pilot Programs ($100,000), Body Worn
Cameras ($70,000), SB1 Solar Electric (PV) Program Rebates ($300,000), SAP Support
($100,000), Project Safety Net – Trackwatch ($157,000), and Cross-Bore Inspection
Contract ($1,000,000).
Technology Services: Funding was included in Fiscal Year 2016 for technology system
evaluation and upgrade projects but contracts were not awarded by the end of the fiscal
year. Projects in this category include Work Order and Asset Management Application
Integration ($200,000), Council Chambers AV Replacements ($350,000), and Police
Public Safety Technology ($82,000).
Library Donation and Grant: In early Fiscal Year 2015 the Library was awarded two
grants from the Pacific Library Partnership (PLP): one in the amount of $4,485 to offset
delivery costs for LINK+, an interlibrary loan program for participating organizations; and
a $15,000 grant for the Maker+: A Summer Maker Program to support STEAM (Science,
Technology, Engineering, Art & Math) learning and to foster interdisciplinary exploration
among sciences, art, and social sciences. In addition, in June 2015, the City received a
$320,000 donation from the Palo Alto Library Foundation. The Library has utilized this
funding for the purchase of additional technology, such as tablets, e-readers, and other
devices for staff development and customer instruction; where this action will
reappropriate $90,000 necessary for contractual services to continue workflow
efficiency improvements, provide staff training, and customer service efforts for the
new facilities and products. An additional reappropriation of $110,000 is necessary to
explore and fund technologies that complement the new service platform and aid in
further staff development and customer instruction.
Teen Services Programs: At the June 2, 2014 City Council meeting, the City Council
approved a recommendation from the Policy and Services Committee to use a portion
of the net revenue collected from 455 Bryant Street in Fiscal Years 2009 through 2013 to
fund Teen Programs for Fiscal Year 2015 (CMR #4776). Staff returned to Policy and
Services in the fall of 2015 for Committee Review of the FY 2015 and FY 2016 use of the
Bryant Street Garage Fund for Teen Services and options for a FY 2017 spending plan
(CMR #6167). Teen Services programming includes but is not limited to: makeX, Project
Enybody, Click PA, Ghost Bike, and Ceramics class drop-ins. As a result, this action will
reappropriate $320,380 to continue supporting these programs as well as a sustainable,
long-term approach for Teen Services utilizing Bryant Street funds.
City of Palo Alto Page 4
Capital Reappropriations: As discussed in the Background section of this report, starting
with the Fiscal Year 2016 capital budget, all capital project reappropriations require City
Council approval. The FY 2017 Adopted Budget included approximately $79.8 million in
reappropriated funds, across all City funds based on estimates of anticipated spending
in FY 2016. Since the adoption of the capital budget, some adjustments and
refinements to project reappropriations are required since FY 2016 year end actuals and
projects costs have been updated. These primarily reflect either increases or decreases
to assumed reappropriations in the FY 2017 Adopted Budget:
o Additional reappropriations are recommended, as project expenditures originally
anticipated to occur before the end of FY 2016 will now likely occur in FY 2017;
o Downward adjustments in FY 2016 are recommended, as some expenses were
not anticipated to occur until FY 2017 and were therefore reappropriated in the
budget document to FY 2017. However, the activities were realized in Fiscal Year
2016 and therefore an adjustment to reduce the FY 2017 appropriation is
recommended.
The table on the following page summarizes the recommended net reappropriation
adjustments as detailed in Attachment B. These Fiscal Year 2017 adjustments represent
the final step in the City Council approved change to the reappropriation process. There
are sufficient expenditure savings in Fiscal Year 2016 to support all recommended
reappropriation adjustments.
It should be noted that as a result of the revised process and active review of all project
reappropriations, a reduced level of carryforward from one year to the next is
recommended than by automatically carrying forward all unspent capital funding. As
part of the detailed review of capital projects which started with the development of
the Fiscal Year 2017 Capital Budget and is concluding with the recommendations
contained in this CMR, a total of $0.7 million is being returned to reserves across several
funds that otherwise would have been reappropriated under the prior model, including
$0.4 million in the Capital Improvement Fund.
City of Palo Alto Page 5
Fund
Number of
Projects
Recommended
Reappropriation Adjustment
Capital Improvement Fund 56 ($13,280,195)
Cubberley Property Infrastructure Fund 2 $182,812
Electric Fund 17 ($632,526)
Gas Fund 6 ($472,891)
Refuse Fund 1 $76,502
Storm Drainage Fund 4 ($165,958)
Wastewater Collection Fund 6 ($424,889)
Wastewater Treatment Fund 3 ($110,607)
Water Fund 9 ($1,500,421)
Technology Fund 8 $11,396
Vehicle Replacement and Maintenance Fund 3 ($1,552,882)
Total All Funds 115 ($17,869,659)
Resource Impact
The requested items have been previously reviewed and approved by City Council as part of
annual budget processes. The Director of Administrative Services has certified that sufficient
funds exist for the recommended Fiscal Year 2016 Operating Budget reappropriations
(Attachment A) and Capital Budget reappropriations (Attachment B). Staff recommends $1.3
million in carryover funds in the General Fund, $1.5 million in Enterprise Funds, $0.7 in Internal
Service Funds and $0.5 million in Special Revenue Funds. For capital projects staff recommends
$13.1 million to be reduced from reappropriations assumed in the FY 2017 Adopted Budget in
the Capital Improvement Fund, a net $3.2 million reduction in the various Enterprise Funds, and
a reduction of $1.5 million in the Internal Service Funds.
Policy Implications
This recommendation is consistent with adopted Council policy.
Environmental Review (If Applicable)
The action recommended is not a project for the purposes of the California Environmental
Quality Act.
Attachments:
Attachment A: Operating Reappropriations FY2016 to FY2017 (PDF)
Attachment B: Capital Reappropriations FY2016 to FY2017 (PDF)
Attachment C: October 18, 2016 Finance Committee Excerpt Minutes (PDF)
Attachment A
Fiscal Year 2016 Reappropriations
Fund
Fund Name
Department
Division Title Description
Recommended
Amount
102 General Fund Administrative Services
Financial Accounting &
Reporting
Financial Accounting & Reporting
Temporary/Contractual Assistance
This action provides funding for temporary and contractual assistance in the Accounting Division. This funding will assist in
addressing capacity issues especially during peak work production times such as year-end, allow for cross training of staff, and
coverage for vacancies should they arise in both the Payroll and General Ledger divisions. These resources ensure the Accounting
Division is able to complete the preparation of financial records and the comprehensive annual financial report (CAFR).
50,000$
102 General Fund Administrative Services
General Billing & Collection
Revenue Collections Equipment This action provides for the purchase of a new safe for the Administrative Services Revenue Collections Division. The current safe
is beyond its useful life and it has become increasingly difficult to find replacement parts to maintain it. This funding was
approved as part of the FY2016 Mid-Year Budget Review as it is important to ensure this equipment is in good working order to
properly safeguard the City’s assets.
15,000$
102 General Fund Administrative Services
Office of Management &
Budget
Budget Software Systems Integration & Configuration This action provides funding to clean-up and finalize system configurations and integrations in relationship to the budget
software, Questica. Over the course of FY2016, the Office of Management and Budget (OMB) saw significant changes in
resources, resulting in delays of the completion of Questica's configurations, primarily the integrations of Questica with other
systems such as SAP and the publishing software. This funding is available due to vacancy savings within OMB who would have
worked on these projects and it will be used to support the completion of these integration projects that were delayed due
inadequate staffing resources.
100,000$
102 General Fund City Auditor
Performance Audits
Sales and Use Tax Revenue Reporting Errors Contract
(Municipal Services)
This actions provides funding for potential invoices for the City's current sales and use tax audit and information services,
MuniServices. Payments to the vendor are based on a percentage of the additional sales tax revenue actually received by the
City as a direct result of MuniServices detecting and documenting point-of-sale or use taxpayer reporting errors and/or omissions
with the State Board of Equalization (SBOE). However, confirmation from the State Board of Equalization have been delayed due
to staffing resource gaps at the SBOE. This funding will ensure the City has sufficient funds appropriated to process payments to
MuniServices once we receive more confirmation of misallocated sales and use tax revenue.
80,000$
102 General Fund CSD
Human Services
Human Services Resource Allocation Process Reserve Human Services Resource Allocation Program (HSRAP) Reserve: At the June 9, 2014 City Council meeting, the Council established
a $50,000 reserve for the Human Services Resource Allocation Process as part of the Budget Adoption for Fiscal Year 2015. Since
the reserve was funded as a one-time appropriation and remains unspent through the close of Fiscal Year 2016, this action will
reappropriate the reserve balance of $50,000 into Fiscal Year 2017.
50,000$
102 General Fund CSD
Human Services
Human Services Resource Allocation Process Contracts -
Santa Clara Valley Medical & Project Sentinel
This action provides funding for two human services contracts with Santa Clara Valley Medical ($8,494) and Project Sentinel
($33,513). Although the contracts expired June 30, 2016, a few outstanding invoices remain from activities that occurred prior to
June 30, 2016 and funds need to be carried forward in order to complete payment of these outstanding reimbursement requests.
42,000$
102 General Fund CSD
Teen Programs
Bryant Street Garage Teen Program This action reappropriates remaining funds in the Bryant Street Garage Teen Program that were previously allocated from the net
revenue collected from 455 Bryant Street in Fiscal Years 2009 through 2013 to fund Teen Programs. Community Services Staff
continues to evaluate the best use of the Mitchell Park Community Center and the Teen Center for the best use of the facility and
programming for Teen Services at the Teen Center and elsewhere throughout the City utilizing the Bryant Street Funds. The
reappropriation of these funds ensures appropriate resources will be available for the provision of Teen Services as well as for a
sustainable, long-term approach to the delivery of these services.
320,380$
102 General Fund Fire
Administration
Community and Public Health Consultant This action provides funding for a Community and Public Health Consultant to assess the community health and risk in order to
create preventative intervention programs to reduce the community’s risk from injury, fire or loss as approved in the FY 2016
Adopted Budget. The reappropriation of these funds ensures appropriate resources will be available for consultant analysis that
is critical in helping the Palo Alto Fire Department (PAFD) to identify the City's leading emergency medical issues and how the
Department can intervene to prevent an injury or emergency medical call from occurring.
50,000$
102 General Fund Fire
Emergency Response
Fire Emergency Medical Response Equipment This action provides funding necessary to outfit two new ambulances with EMS supplies such as medicine; medical supplies
(syringes, gauze, gloves, etc.); life support monitoring devices; and equipment to secure and transport the patients (gurneys, stair
chairs, etc.) as approved in the FY 2016 Adopted Budget. In Fiscal Year 2015, the City's vehicle replacement committee approved
the purchase of two new ambulances through the Vehicle Replacement Fund to increase the Fire Department's Emergency
Medical Service (EMS) fleet to six ambulances and allow for four on duty ambulances and two reserve apparatus at all times
increasing the ability to respond to emergency calls and transport more emergency patients to the hospital. It takes
approximately a year to build-out an ambulance, including outfitting with EMS supplies, where this funding will ensure the City
has sufficient funds appropriated to process payments that will be due upon delivery.
30,000$
102 General Fund Library
Administration
Administration Contracts - outreach, development, and
training
This action reappropriates $90,000 for contractual services to improve workflow efficiency, provide staff training, and customer
service improvements for the new library facilities and new products as approved in the FY 2015 Adopted Budget. As a result of
the implementation of the new library service platform and staff’s application of Lean Library Principles to library operations as
well as learning about many other new technologies, these resources are necessary to continue with services to improve
efficiencies as well as support additional outreach efforts and staff development and training.
90,000$
1 OF 4 Finance Committee 11/1/2016
Attachment A
Fiscal Year 2016 Reappropriations
Fund
Fund Name
Department
Division Title Description
Recommended
Amount
102 General Fund Library
Administration
Library Technology Equipment - staff development and
customer instruction
This action reappropriates $110,000 for the acquisition of technology equipment for staff development and customer instruction.
With the implementation of the new library service platform, staff has been devoting time and effort to bring up the platform to
service as approved in the FY 2015 Adopted Budget. In addition, through the implementation of the change of service platform,
library staff has learned about many other new technologies that may be used to work with the new platform in order to
maximize its use. Staff is currently in the process of exploring and experimenting with new technologies that can most effectively
be used with the new service platform. This funding will be used to purchase the selected products in Fiscal Year 2017. The
purchase of these additional elements was anticipated to occur in Fiscal Year 2016, but was delayed as a result of a broadened
effort to find the best solutions to integrate with the enhanced system.
110,000$
102 General Fund Non-Departmental
Development and Training
Management Development and Training This action reappropriates $202,000 to continue the citywide management training program that of which $145,000 was
reappropriated form Fiscal Year 2015 to Fiscal Year 2016, and this action consolidates the remaining balance of that funding with
departmental savings from Fiscal Year 2016. Training programs will continue to focus on the following areas: Ethic, Civics and
Citizen Engagement, Leadership and Management, Budget, Finance, Procurement, Interpersonal Communication, Presentation
Skills, Business Writing, Time Management, Project Management, Change Management, SkillSoft (online based education), and
Safety and Security.
202,000$
102 General Fund PCE
Transportation
Transportation Management Association This action reappropriates $100,000 for pilots and initiatives for the Transportation Management Authority (TMA). This
reappropriation of funds originally approved in Fiscal Year 2016 was recommended as part of CMR #6823, which was approved by
the City Council on June 13,2016. That CMR outlined the potential pilot programs, which include transit subsidies, carpool
subsidies, and low-income programs. Staff will return to City Council for any ongoing funding needs associated with the
Transportation Management Authority as appropriate.
100,000$
102 General Fund Police
Administration
Body Worn Cameras This action provides one-time funding necessary to purchase approximately 90 body worn cameras for sworn Police personnel on
duty as approved in the FY 2016 Adopted Budget. These cameras integrate with and enhance the current in-car camera system,
which only capture approximately 40-60 percent of police field patrol interaction with the public. The use of body worn cameras
will assist in criminal prosecution, potentially reduce civil liability, and aid in the review of alleged misconduct. The Department
evaluated available technology in FY 16 and piloted ten (10) test units beginning in June 2016, where this funding will ensure the
City has sufficient funds to complete the procurement and outfitting of officers in FY 2017.
70,000$
Total General Fund Reappropriation 1,309,380$
2 OF 4 Finance Committee 11/1/2016
Attachment A
Fiscal Year 2016 Reappropriations
Fund
Fund Name
Department
Division Title Description
Recommended
Amount
523 Electric Fund - Operating Utilities
Electric Renewable Energy
SB1 Solar Electric (PV) Program Rebates This action provides funding to fulfill the department's solar photovoltaic rebate obligations. Under the SB1 Solar Electric (PV)
program, the City committed to spend $13 million for solar PV rebates over 10 years, with an average annual cost of $1.3 million
beginning July 2007. In FY 2016, $2.0 million was appropriated for rebate payments with $923,795 in rebate payments paid out.
Based on customer's forecasted project completion dates, payments are estimated to reach $1.3 million for FY 2017. As such,
$300,000 needs to be reappropriated from FY 2016 to meet the anticipated rebate obligations.
300,000$
524 Gas Fund - Operating Utilities
Operations
Cross-Bore Inspection Contract This action provides funding in contract services required to complete the cross-bore inspection program. The cross-bore
inspection program was launched in FY 2012 to ensure there are no natural gas lines are inadvertently installed or cross-bored
through sewer laterals. Cross-bores become potential hazards when homeowners make sewer lateral repairs and inadvertently
damage a bisecting gas line. Approximately 13,000 out of over 18,000 sewer laterals in the city were inspected during Phase I of
this program. Phase II is scheduled to begin in FY 2017, and the funding will allow the City's contractor to begin the inspection of
remaining sewer laterals for cross-bores.
1,000,000$
526 Wastewater Treatment
Fund
Public Works Advanced Water Purification Feasibility Study This action provides funding necessary in contract services to complete a feasibility study of the installation of advanced water
purification system (AWPS) at the Palo Alto Regional Water Quality Control Plant (RWQCP). This is a multi-city effort to expand
the use of recycled water, where $175,875 needs to be reappropriated from FY 2016 to meet contractual obligations.
175,875$
Total Enterprise Funds Reappropriation 1,475,875$
260 Stanford Medical Center
Development
Agreement Fund
Community Services
Project Safety Net
Project Safety Net - TrackWatch This action reappropriates $157,000 in expenditure savings as outstanding invoices remain from Cypress Security, the vendor
providing track security services associated with Project Safety Net. This program was initially funded out of an allocation of
funds in the Stanford Medical Center Development Agreement Fund and invoices for services rendered prior to June 30, 2016
remain outstanding due to a year end close timing issue and funds need to be carried forward in order to complete payment of
these invoices. Beginning in FY 2017, these costs have been shifted to the General Fund Police Department.
157,000$
232 Community
Development Block
Grant (CDBG)
Project - CDBG MidPen Housing Grant This action reappropriates $392,368 necessary for the 2016-17 Community Development Block Grant (CDBG) action plan. The
CDBG program a Federal program providing localities with grants to devise innovative and constructive neighborhood approaches
to improve the physical, economic, and social conditions in their communities. The 2016-17 action plan and associated funding
allocations and adoption of a resolution approving use of the CDBG grant funds was recommended as part of CMR #6683, and
approved by the City Council on May 2,2016. Due to timing, funds were unable to be encumbered by the end of the fiscal year. A
corresponding reappropriation of the estimate for Grant Revenue is recommended to offset this transaction as the CDBG grants
are funded on a reimbursement basis once eligible expenses have been incurred.
392,368$
Total Special Revenue Funds Reappropriation 549,368$
3 OF 4 Finance Committee 11/1/2016
Attachment A
Fiscal Year 2016 Reappropriations
Fund
Fund Name
Department
Division Title Description
Recommended
Amount
682 Technology Fund Information Technology
New Technology
Work Order and Asset Management Application This action reappropriates $200,000 in one-time funding that was provided in Fiscal Year 2016 to migrate the City of Palo Alto’s
existing technology work order management tool. The current tool, Track-it, is over 10 years old, is past its serviceable life, and is
no longer supported by the vendor. This funding will be used to migrate to a next generation cloud-based solution that integrates
Work Order Management and Asset Management and will allow for mobile entry of work orders by all city staff. The migration
was scheduled to occur in Fiscal Year 2016, but is anticipated to occur in Fiscal Year 2017 due to project delays. Ongoing
maintenance funding of $40,000 will be incorporated into the development of subsequent budgets.
200,000$
682 Technology Fund Information Technology
New Technology
Council Chambers AV Replacement This action reappropriates $350,000 in one-time funding that was provided in Fiscal Year 2016 to replace the current analog
media and recording equipment in the Council Chambers with digital equipment. The current equipment is past its serviceable life
and is past its warranty. The current system has no back-up and does not have redundancy capability, which jeopardizes the
ability to stream meetings in the Council Chambers and to record them. The upgrade of the equipment was scheduled to occur in
Fiscal Year 2016, but is now anticipated to occur in Fiscal Year 2017 due to project delays. The upgrade will ensure that the
general function of City Council meetings will not be disrupted. Ongoing maintenance funding of $75,000 will be incorporated into
the development of subsequent budgets.
350,000$
682 Technology Fund Information Technology SAP Support This action reappropriates $100,000 in one-time salary savings associated with vacancies that occurred in Fiscal Year 2016 in the
SAP Functional Team. Due to the vacancies in Fiscal Year 2016, the functional team was unable to address some priority SAP
functionality for departments. This funding will provide funds for contractor hours to address one time needs of departments
such as Human Resources, Planning and Community Environment, and the Fire Department.
100,000$
682 Technology Fund Information Technology
Project Services Administration
Public Safety Technology - Police: Mobile Responder
Application and Online Reporting Application
This action reappropriates $82,000 to fund the implementation of two Police Department applications. The Mobile Responder
Application and the Online Reporting Application both provide enhanced functionality to the Computer Aided dispatch system.
The Mobile Responder Application allows field personnel to view and update events and maps, access databases, and send and
receive messages on a smart phone or tablet. The online reporting application facilitates direct integration to the Records
Management System (RMS) from the field, thereby minimizing staff report time and enhancing service delivery to the public.
Ongoing maintenance for these applications will be incorporated into the development of subsequent budgets.
82,000$
Total Internal Services Funds Reappropriation $ 732,000
All Reappropriations 4,066,623$
4 OF 4 Finance Committee 11/1/2016
Project ID Project Title Fund
Reappropriation
Adjustment
AC-86017 Art in Public Places Capital Improvement Fund (21,298)
OS-00001 Open Space Trails & Amenities Capital Improvement Fund 4,217
OS-09001 Off-Road Pathway Resurfacing and Repair Capital Improvement Fund 37,029
PE-09003 City Facility Parking Lot Maintenance Capital Improvement Fund 2,780
PE-09006 Mitchell Park Library and Community Center New Construction Capital Improvement Fund 132,223
PE-11000 Main Library New Construction & Improvements Capital Improvement Fund 40,099
PE-12013 Magical Bridge Playground Capital Improvement Fund 41,510
PE-12017 City Hall 1st Floor Capital Improvement Fund (2,545)
PE-13003 Parks Master Plan Capital Improvement Fund 43,987
PE-13008 Bowden Park Capital Improvement Fund 10,114
PE-13012 Structural Assessment Capital Improvement Fund 36,143
PE-13014 Streetlights Condition Capital Improvement Fund 215,000
PE-13017 EC Median Landscape Capital Improvement Fund 8,307
PE-14015 Lucie Stern Building Capital Improvement Fund (2,529,568)
PE-15001 New Public Safety Building Capital Improvement Fund 268,336
PE-15003 Fire Station 3 Replacement Capital Improvement Fund (85,180)
PE-15020 Civic Center Waterproofing Study Capital Improvement Fund 13,000
PE-15028 Baylands Levee Improv Feasibility Study Capital Improvement Fund 157,500
PE-15029 Baylands Interpretive Center Improv Capital Improvement Fund (13,221)
PE-86070 Street Maintenance (General Fund Budget )Capital Improvement Fund (49,632)
PF-00006 Roofing Replacement Capital Improvement Fund 12,253
PF-01003 Building Systems Improvements Capital Improvement Fund 77,417
PF-02022 Interior Finishes Construction Capital Improvement Fund (50,719)
PF-04000 Security System Improvements Capital Improvement Fund 16,577
PF-07011 Roth Building Maintenance Capital Improvement Fund (815)
PF-14003 University Ave Parking Capital Improvement Fund 22,095
PF-14004 Cal Avenue Parking District Capital Improvement Fund (29,600)
PF-15005 Emergency Facility Improvements Capital Improvement Fund 79,353
PF-16003 Parking Lot Elevator Q Modernization Capital Improvement Fund 20,608
PF-16004 City Hall Parking Garage LED Lighting Capital Improvement Fund 20,608
PF-93009 Americans With Disabilities Act Compliance Capital Improvement Fund 191,861
PG-06001 Tennis & Basketball Court Resurfacing Capital Improvement Fund 5,000
PG-06003 Benches, Signage, Fencing, Walkways, Landscaping Capital Improvement Fund (55,451)
PG-09002 Park & Open Space Emergency Repairs Capital Improvement Fund (20,467)
PG-12004 Sarah Wallis Park Improvements Capital Improvement Fund (534)
PG-13001 Stanford / PA Soccer Capital Improvement Fund 2,821
PG-13003 Golf Reconfig & Baylands Capital Improvement Fund (9,490,845)
PG-15000 Buckeye Creek Hydrology Study Capital Improvement Fund (129,113)
PL-00026 Safe Routes to School (Local/Neigh. Coll St. Calming)Capital Improvement Fund (138,922)
PL-04010 Bicycle Boulevards Implementation Project Capital Improvement Fund (627,681)
PL-05030 Traffic Signal Upgrades Capital Improvement Fund (489,175)
PL-11001 Dinah SummerHill Pedestrian/Bicycle Path Capital Improvement Fund (111,541)
PL-11002 California Avenue Transit Hub Corridor Capital Improvement Fund (16,580)
PL-12000 Transportation and Parking Improvements Capital Improvement Fund (131,523)
PL-14000 El Camino/ Churchill Intersection Improv Capital Improvement Fund (106,529)
PL-14001 Midtown Connector Capital Improvement Fund (196,209)
PL-15001 Embarcadero Road Corridor Improvements Capital Improvement Fund (28,129)
PL-15002 Parking Guidance System Capital Improvement Fund (129,724)
PL-15004 Parking Wayfinding Design Capital Improvement Fund (25,524)
PL-16000 Quarry Road Capital Improvement Fund 65,618
Attachment B: FY 2016 to FY 2017 Capital Reappropriations
1 of 3
PO-05054 Street Lights Improvements Capital Improvement Fund (61,539)
PO-11000 Sign Reflectivity Upgrade Capital Improvement Fund 97,525
PO-11001 Thermoplastic Lane Marking & Striping Capital Improvement Fund 7,825
PO-12001 Curb and Gutter Repairs Capital Improvement Fund 30,106
PO-12003 Foothills Fire Management Capital Improvement Fund 7,998
PO-89003 Sidewalk Repairs-GF Capital Improvement Fund (406,041)
CB-16001 Cubberly Community Center Master Plan Cubberley 200,778
CB-16001 Cubberly Roof Replacements Cubberley (17,966)
EL-06001 230 kV Electric Intertie Electric (50,241)
EL-10006 Rebuild Underground District 24 Electric (135,897)
EL-10009 Street Light System Conversion Project Electric 36,468
EL-11003 Rebuild Underground District 15 Electric (307,434)
EL-11006 Rebuild Underground District 18 Electric 104,158
EL-11010 Underground District 47 Electric (432,610)
EL-12001 Underground District 46 Electric (622,315)
EL-13006 Sand Hill/Quarry Road 12Kv Tie Electric (156)
EL-13008 Upgrade Electrical Estimating System Electric (103,650)
EL-14004 Maybell 1&2 4/12 kV Conversion Electric (185,372)
EL-14005 Reconfigure Quarry Feeders Electric (35,469)
EL-15001 Electric Substation Battery Replacement Electric (35,986)
EL-16000 Rebuild Underground District 26 Electric 100,000
EL-16003 Substation Security Electric 48,089
EL-89031 Communications System Electric (1,505)
EL-89038 Substation Protection Electric (10,607)
EL-98003 Electric System Imp Electric 1,000,000
GS-03009 System Extensions - Unreimbursed Gas (7,489)
GS-11002 Gas System Improvements Gas (26,162)
GS-12001 Gas Main Replacement - Project 22 Gas (83,718)
GS-14004 Gas System Model Gas (19,604)
GS-15001 Security at City's Gate Gas (140,942)
GS-80017 Gas System Extension Gas (194,976)
RF-16001 HHWS Collection Facility Improvement Refuse 76,502
SD-06101 Storm Drain System R Storm Drainage (174,472)
SD-10101 Southgate Neighborhood Storm Drainage 10,000
SD-11101 Channing Ave/Lincoln Storm Drainage 5,160
SD-13003 Matadero Creek Storm Wtr Storm Drainage (6,646)
WC-11000 Wastewater Collection Rehabilitation/Augmentation - Project 23 Wastewater Collection (7,066)
WC-12001 Wastewater Collection Rehabilitation/Augmentation - Project 25 Wastewater Collection (67,268)
WC-13001 Wastewater Collection Rehabilitation/Augmentation - Project 26 Wastewater Collection (48,554)
WC-14001 Wastewater Collection Rehabilitation/Augmentation - Project 27 Wastewater Collection (81,328)
WC-80020 Sewer System Extension Wastewater Collection (207,439)
WC-99013 Sewer Manhole Rehabilitation and Replacement Wastewater Collection (13,233)
WQ-04011 Facility Condition A Wastewater Treatment (45,015)
WQ-10001 Plant Master Plan Wastewater Treatment (10,674)
WQ-80021 Plant Equipment Replacement Wastewater Treatment (54,918)
WS-07000 Water Regulation System Improvements Water (135,541)
WS-07001 Water Recycling Facilities Water 2,291
WS-08001 Water Reservoir Coating Improvements Water (304,403)
WS-09000 Seismic Water System Upgrades Water (317,178)
WS-11000 Water Main Replacement - Project 25 Water (725,386)
WS-11003 Water Distribution System Improvements Water (602)
WS-11004 Water Supply System Improvements Water (190)
Attachment B: FY 2016 to FY 2017 Capital Reappropriations
2 of 3
WS-12001 Water Main Replacement - Project 26 Water (18,731)
WS-15004 Water System Master Water (681)
TE-01012 IT Disaster Recovery Plan Technology 25,242
TE-05000 Radio Infrastructure Replacement Technology 100,253
TE-06001 Library RFID Implementation Technology (19,467)
TE-11001 Library Computer System Software Technology (49,620)
TE-11002 Mobile In-Car Video System Replacement Technology (17,261)
TE-12001 Development Center Blueprint Technology Enhancement Technology (16,574)
TE-13001 Interactive Voice Response Technology (543)
TE-14002 Virtual Library Branch Technology (10,634)
VR-14002 MSC Fuel Station Demolition Vehicle (58,651)
VR-15000 Vehicle Replacement FY 2015 Vehicle (1,036,928)
VR-16000 Vehicle Replacement FY 2016 Vehicle (457,303)
Total All Funds (17,869,659)
Attachment B: FY 2016 to FY 2017 Capital Reappropriations
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FINANCE COMMITTEE
EXCERPT MINUTES
1 Finance Committee
Excerpt Minutes
October 18, 2016
Special Meeting
Tuesday, October 18, 2016
Chairperson Filseth called the meeting to order at 7:00 P.M. in the
Community Meeting Room, 250 Hamilton Avenue, Palo Alto, California.
Present: Filseth (Chair), Schmid, Wolbach
Absent: Holman
1. Approval of Fiscal Year 2016 Reappropriation Requests to be Carried
Forward Into Fiscal Year 2017 and Approve Corresponding Budget
Amendments in Various Funds.
Kiely Nose, Budget Director: Thank you. I’m Kiely Nose, the Budget Director.
Item Number One is the approval of Fiscal Year’s 2016 reappropriation
requests, and I have Jessie here, who has joined the Budget Office over the
summer who will go briefly over the item before you.
Jessie Deschamps, Senior Management Analyst: Good evening Chair Filseth
and members of the Finance Committee, I’m Jessie Deschamps, Senior
Management Analyst with the Office of Management and Budget. Item
Number One tonight is the Fiscal Year 2016 reappropriation request as Kiely
mentioned. As part of the annual process Staff requests the Finance
Committee recommend to Council the approval of carrying forward funds for
Fiscal Year 2016 to 2017 and to make corresponding budget amendments.
In summary, for operating projects, the total now being requested to carry
forward is $1.31 million to the General Fund and $889,000 in other funds.
Attachment AD tells these projects and represents activities that Staff was
unable to complete or encumber funds during the Fiscal Year, which was
primarily due to timing and work load delays. Additionally, two at-place
memos have been submitted for your review. This pertains to adjustments
of two transaction amounts, as well as the inclusion of a wastewater
treatment transaction. For capital projects, Staff recommends a total
reduction of $17.9 million of various funds detailed in attachment B in order
to align estimates used in the Fiscal Year 2017 adopted budget as compared
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with actual Fiscal Year 2016 expenses. So with that, unless there is
something that my coworkers want to add, we have department
representatives available to answer any questions that you might have.
Chair Filseth: Super. First I guess I should ask, are there any comments
from the public who wish to speak on this item? If not, then let’s do both
questions and comments from the Finance Committee. Are there any?
Council Member Schmid.
Council Member Schmid: Okay, just a couple of questions going through the
numbers. Ones that jump out, of course, are the bigger numbers. First, on
the overall capital, we have reappropriation of about $18 million out of 80.
That’s about 23 percent. Is that a normal number, or is that sizeable?
Ms. Nose: I’d say that’s sizeable, especially for this year, but the main cause
is the golf course, so it’s one project. You’ll see that we pulled back $9.5
million in one project alone, and that was just due to the fact that Staff
worked so hard to get everything done so they could launch construction by
July 1, so the timing just got off during the last two months of the Fiscal
Year.
Council Member Schmid: Yeah, I guess that sounds like the Mitchell Park
Library. Okay. On the Operating Budget, there’s a number on Teen Programs
of $320,000. Now that was identified in 2015, eighteen months before. Why
was there so little activity during 2016 on the Teen Programs?
Ms. Nose: Rob is going to come help us out with that.
Rob de Geus, Community Services Director: Good evening Council Members,
Rob de Geus, Community Services Department. It’s good to see you. So the
balance in this fund is about $300 something thousand. What we are
spending is the annual revenue that comes in from the Broad Street Garage,
which is a little over $100,000, and actually that has been growing, so we
have been investing those funds into a number of different teen programs
across the arts and sciences and recreation, but we don’t yet have a plan to
spend the reserve or the balance that is sitting there, which is this $300,000
that’s still carrying forward.
Council Member Schmid: So the concern really is that the annual income
that comes in you can spend on continuing programs, but the $300,000 is
special.
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Mr. de Geus: It’s special and it’s one time, so how do we best invest that.
We have some thoughts we have to come back to the Finance Committee to
discuss, but at this time we didn’t have a plan.
Lalo Perez, Chief Financial Officer: To be fully transparent, not in Rob’s shop,
in our shop, we were supposed to, once we hit a certain trigger point in
paying off the debt, there was extra revenue that was going to come in, and
a portion of this was supposed to go to the Youth Program, and it was
caught about three years into it, and that’s why there was a sizeable
amount. So there wasn’t a Community Services Department (CSD)
programing issue.
Council Member Schmid: I remember that.
Chair Filseth: Can I ask a follow-up question to that, if you’re about finished.
Council Member Schmid: Yeah.
Chair Filseth: So, I mean, I noticed that one and how come it got
reappropriated every year? How come it’s not just a fund that we keep,
because we don’t reappropriate affordable housing fund and other kinds of
stuff like that? Why is that one different?
Mr. Perez: We’re trying to limit the work on the accountants because, let me
give you a comparison as to why. Each fund, when you create it creates a lot
more work and then an audit process. Kiely came from San Jose, so did Ed.
They have the same number of funds as Palo Alto and look at the size of
them. So we created a fund for everything. We’re trying not to do that to
ourselves.
Chair Filseth: So does that mean that each thing like this will just sort of
automatically reappropriate every year if we don’t spend it?
Mr. Perez: Well, you know, the hope is that we come up with whatever
committee or process that Rob comes up and has a plan to use it and that
every year we’re using it and it’s active. There might be some small amount,
but hopefully not near this level. That’s the hope.Chair Filseth: Is that how
you want to do it?
Mr. Perez: I’m sorry.
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Chair Filseth: Is that your guidance as to the best way to do this?
Mr. Perez: I think so, because we think it’s not going to be a normal process.
Chair Filseth: I’m sorry. Go ahead.
Council Member Schmid: Council ought to do that. Um, the other one that
struck me was the Management Development and Training $240,000. Now it
seems to me that training is something that we want to do and a lot of
opportunities, so not to spend a substantial amount like that on training is
surprising. (crosstalk).
Mr. Perez: It’s a good question. Let me give you a little background so we
can put it in perspective. In our labor agreements for our Management and
Professionals and UMPAPA folks in Utilities, the City provides $1,000 per
employee for training that is provided to the department and $500 to the
employee, and what we’re talking about is this $1,000. There’s situations
because of work load or there is just not training available or there is not a
specific need in a particular year where the funds don’t get spent from that
particular pot, so what we’re trying to do is take advantage of an
opportunity to train our people and take those funds that are not spent and
then inject them into the regular operational training programs. So we’re
really repurposing these dollars that would not go to training for whatever
reason that didn’t happen. So I think this is one program that is going to
take off. Rumi has hired a position that was vacant that is going to hit the
training program as well, and that’s, frankly, an area where we need to step
up, especially as we have the turnover we desperately need the training
funds and the programs.
Council Member Schmid: So this might be one we could check off and next
year look and see if you have been effective.
Mr. Perez: I think it has ebb and flows because depending on, you know, the
departments and the individuals and the training needs. For example, in
Office of Management and Budget (OMB) we were down to three. Well, I
wasn’t going to send them to training so there’s money left over from there,
because we had to get the budget done. So depending on the
circumstances, it can vary.
Council Member Schmid: Okay. I guess the Crossboar contract for $1
million, I know there was a big effort in 2012 and then it seemed to die off,
and yet you have $1 million here.
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Mr. Perez: Let me ask Utilities Staff for some help.
Dave Yaun, Strategic Business Manager: So we’re actually embarking on
Phase 2 of the Crossboar Program. So we completed the first phase a couple
of years ago and right now we’re actually in the midst of an audit from the
City Auditor’s Office to see how that contract was done, if it was completed,
just to validate the service that was conducted. So in Phase 2, I think we’ve
done some analysis of what we think is high priorities and we’re going to
come back to Council, probably in winter or the beginning of next year with
that recommendation and just target those high-priority ones.
Council Member Schmid: So it’s not a matter of just not having done parts of
the City, but you’re looking at different…
Mr. Yaun: Areas.
Council Member Schmid: Needs, different…
Mr. Yaun: Right. So in the first phase I think we’ve completed like 40
percent of all Crossbore completion. There were other areas that were
obstructed, so now we will go back and revisit some of those areas. In the
other contract, we didn’t have construction costs imbedded, so in the next
contract we will have that service included.
Council Member Schmid: Thank you. Then a couple of questions on the
capital projects. On PE-13017, no 1401 (crosstalk) Lucy Stern, right, you got
back, is that right, $2.5 million?
Ms. Nose: So, I was actually just talking about this with Rob before the
meeting. What these really are are just true ups and what we asked
departments to do as we’re developing the adopted budget, in order to
ensure that there is no delays as you cross fiscal years, is we asked them to
estimate how far are you going to get in a project by the end of, by basically
June 30 of any given year. And the reason we do that is so that if they don’t
think they’re going to get to a project or get to encumber a contract, we
want to make sure that on July 1 they are able to hit the ground running and
continue with the project. So what you’re seeing here is an estimate that, on
all these projects frankly, that Staff anticipated that these dollars wouldn’t
be expended in Fiscal Year ’16, so we wanted to ensure they are available in
Fiscal Year ’17, so the reason why we’re bringing them all down is so that
we’re not over budgeting or double budgeting the projects. We’re actually
pulling money away from the projects because they spent it in ’16, when
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they previously didn’t think they would. So really it is a very technical just
true-up based on, we made guesses on operations and Staff achieved more
or was able to execute a contract in a more timely fashion.
Council Member Schmid: Now it means that Lucy Stern actually spent the
money and did not need to reappropriate it.
Ms. Nose: Correct.
Council Member Schmid: Why is the golf course then also…
Ms. Nose: Pulled down.
Council Member Schmid: Yes.
Ms. Nose: (Crosstalk) Sure, so we anticipated that the golf course contract
wouldn’t get approved and encumbered until July 1, so we had appropriated,
or Council had approved a project budget of over $10 million in Fiscal Year
’16, so we didn’t think we would be able to execute the contract, so we
moved that $10 million over to Fiscal Year ’17, but ultimately Staff was able
to encumber the contract before June 30, and so I’m pulling it out of…
Council Member Schmid: So it’s not paying the contract, it’s just signing the
contract.
Ms. Nose: Signing the contract.
Mr. Perez: Because when you award a contract you have to award
(crosstalk)
Chair Filseth: It’s encumbered, it’s accrued.
Mr. Perez: And so we got the permit. We weren’t sure if we were going to
get the permit at first.
Ms. Nose: Right.
Chair Filseth: It’s the same thing, right, which is if it’s a negative on this list,
I mean what does that mean? I guess that means that we thought it was
going to be reappropriated, right, but actually we were able to encumber it
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before the deadline, so we’re diminishing the reappropriation tally. Is that
what’s going on?
Mr. Perez: That’s correct.
Ms. Nose: Correct.
Mr. Perez: Because it impacts the reserves in the fund at the end, so… Yeah,
it’s a process that was behind the office, the back office if you will, that you
did not used to see, but as a result of changing to having every project
reappropriated, now you’re seeing all the ins and outs. In a way it’s a little
tedious, but second, it gives visibility and you’re able to ask questions about
what’s going on in the project.
Chair Filseth: That makes perfect sense. It’s just confusing, complicated.
Council Member Schmid: I guess just to contrast that with one in which you
need to increase the appropriation, the Electric System, $1 million, EL-
98003, what happened there? You all of a sudden need to push it out?
Ms. Nose: Sure. Let me look up the project specifically. I think Dave will also
look it up. So at a high level, we didn’t get to encumber the funds, but let
me see if I can articulate why.
Mr. Perez: So maybe while you’re looking that up, if you have any other
questions we could go to that one.
Council Member Schmid: The only other question I have is the Cubberley
Master Plan which was pushed off into 2017 and I notice our five-year time
is creeping up fast. We’re now into the third year and it implies you’re not
making much progress.
Mr. Perez: Maybe I can call on a friend again, Rob, to come up and give you
an update on that.
Mr. de Geus: Good evening again. (Crosstalk) The Cubberley Master Plan
project has been slow to get started for a couple different reasons. Largely, I
think the school district has been talking and doing a lot of analysis on the
enrollment and trying to figure out what it is they truly need. Will it be
another school, will it be K-12, middle or high school, and those discussions,
frankly, are still ongoing. But we have committed to putting a scope of
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services out to get some help, for a consultant to do some sort of “what if”
design work for the district and the City. We have written that scope and it’s
now being reviewed by City Staff and the school district Staff and we hope to
have that out before the end of the year so we can really start the planning
process in earnest January of 2017, but there remain still some big
unknowns with the district really…
Council Member Schmid: I understand the demographic differences between
the schools and the City, but we are trying to sign up a lease, leasee for the
property which means they have to know what they’re facing and it’s
important that we give them some clear notion of where the future is. And
also we have two years before our five-year window closes again on some
capital investment decisions that need to be made.
Mr. de Geus: We have three years left, ’17, ’18 and ’19.
Council Member Schmid: Okay, but time flies.
Mr. Perez: Perez: It does, and you know, we’re trying to utilize the funds,
the roughly $1.8 million, $1.9 million that used to go to the school that now
we’re using for the facility and you will see some restrooms, for example,
some necessities that need to be taken care of, but we’re also mindful that
we don’t want to put money in an area where it may get changed and so
those funds could also stay there and be part of the pot that goes towards
whatever capital program we put in.
Council Member Schmid: Yeah, I guess my only point of bringing this up is
that it’s one of the only times that Council has a chance to, you know, see
what’s going on.
Mr. Perez: Yeah, and this one is, you know, tied to our partner so we need
that partner to dance with us.
Council Member Schmid: I appreciate that there are two different visions of
the future.
Mr. de Geus: And different timelines, perhaps, too. I think the school district
does believe that at some point they are going to need the space for a
school, they just don’t know when that will be, whether it’s, you know, five,
10, 15 years, they don’t know. So we have to come up with some
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alternatives likely, some designs that have flexible spaces that can be
converted to school use in the future.
Council Member Schmid: Good, thank you very much. And that’s my
questions.
Chair Filseth: You know, actually you pretty much covered all mine. Cory?
Council Member Wolbach: I’m good.
Mr. Perez: So we may have to give you the answer later in the...
Council Member Schmid: On the electric?
Mr. Perez: Yeah. We could also e-mail you the answer. Why don’t we do
that.
Chair Filseth: In that case…
Council Member Wolbach: I’d be happy to make a Motion.
Chair Filseth: Go ahead.
Council Member Wolbach: I’ll move this item for recommendation.
Chair Filseth: Second.
Mr. Perez: I’m sorry to interrupt Chair. Could we also include the two at-
places as part of this.
Council Member Wolbach: So do you need me to read these?
Mr. Perez: I don’t think so. I think it’s if you state that the two items added
to the at-places memo be included in the Motion.
Council Member Wolbach: Okay, so I’ll say that, so I’ll move the Staff
recommendation that the Finance Committee amend the Fiscal Year 2017
Budget Appropriation Ordinance for various funds as identified in Attachment
A and capital projects as identified in Attachment B and in addition the two
at-places memos dated October 18, 2016.
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MOTION: Council Member Wolbach moved, seconded by Chair Filseth to
recommend the City Council amend the Fiscal Year 2017 Budget
Appropriation Ordinance for various funds and capital projects as
recommended by Staff, as well as the recommendations outlined in the two
at place memos.
Chair Filseth: Care to speak to your Motion?
Council Member Wolbach: No need to.
Chair Filseth: All in favor?
Chair Filseth: Motion passes 3-0 with Council Member Holman not present.
MOTION PASSED: 3-0 Holman absent
Mr. Perez: Thank you.
Chair Filseth: Thanks to everybody who stayed here for this.
ADJOURNMENT: The meeting was adjourned at 9:27 P.M.
ATTACHMENT C