HomeMy WebLinkAbout2001-03-12 City Council (23)TO:
City of Palo Alto
City Manager’s Report
HONORABLE CITY COUNCIL
FROM: -CITY MANAGER DEPARTMENT: COMMUNITY SERVICES
DATE:MARCH 12, 2001 CMR:150:01
SUBJECT:REQUEST FOR APPROVAL OF BUDGET AMENDMENT
ORDINANCE IN THE AMOUNT OF $101,918 AUTHORIZING
RECEIPT AND EXPENDITURE OF PUBLIC LIBRARY FUND
MONIES.
RECOMMENDATION
Staff recommends that the City Council approve the attached Budget Amendment
Ordinance (BAO) in the amount of$101,918 to authorize the receipt and appropriation of
Public Library. Fund monies.
BACKGROUND
Since Fiscal Year 1983-84, the Public Library Fund, authorized by State law and
supported annually through the Governor’s budget, has distributed funds to public
libraries in California. Eligibility to receive funding requires .California State Library
certification, of local revenue appropriated for public library service, which demonstrates
the maintenance or increase of local support compared with the previous fiscal year. A
formula based on population and per capita financial support determines how much
funding each jurisdiction receives. The funds may not be used for building construction.
DISCUSSION
Staff has applied for, and received funding from the Public Library Fund in the amount of
$101,918. Staff proposes that these funds be used to advance implementation of the New
Library Plan. These funds will cover partial costs for site expansion feasibility studies of
the Main Library/Art Center and Mitchell Park Library and Community Center, including
hourly staffing and miscellaneous expenses.
RESOURCE IMPACT
The attached BAO requests an additional appropriation of $101,918 in revenues and
expenses and has no impact on the Budget Stabilization Reserve. No future year General
Fund ongoing costs are anticipated. Attachment B summarizes the BAOs approved to
date in 2000-01 that impact the General Fund Budget Stabilization Reserve. This
attachment also estimates future year ongoing costs associated with BAOS approved to-
CMR:150:01 Page 1 of 2
date to provide a projection of future resource needs from the General Fund for those
programs approved after the adoptionofthe 2000-01 Budget.
POLICY IMPLICATIONS
This report is consistent with existing City policy.
TIMELINE
The expenditure or encumbrance of these funds will occur by the end of June 2001.
ENVIRONMENTAL REVIEW
This program is not a project as defined by the California Environmental Quality Act and
is not subject to its requirements.
ATTACHMENTS
Attachment A:
Attachment B:
Budget Amendment Ordinance
Budget Amendment Ordinance Impacting the
General Fund Approved to Date in 2000-2001
PREPARED BY:
Director of Libraries
REVIEWED BY:
PAUL THILTGEN
Director, Community Services
CMR:150:01 Page 2 of 2
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 2000-01 TO ACCEPT
A $101,918 GRANT FROM THE PUBLIC FUND OF THE STATE
LIBRARY AND TO PROVIDE AN ADDITIONAL APPROPRIATION FOR
THE COMMUNITY SERVICES DEPARTMENT OF $101,918.
WHEREAS, pursuant to the provisions of Section 12 of Article
III of the Charter of the City of Palo Alto, the Council on June 19,
2000 did adopt a budget for fiscal year 2000-01; and
WHEREAS, the State’s Public Library Fund distributes funding
through the State Library to be used by local jurisdictions for any
library-related purpose except building construction; and
WHEREAS, the.Community Services Department applied for and
received a grant of $101,918 from the State Library’s 2000-01 Public
Library Fund, which will be used to advance implementation of the
new Library Plan; and
~’ WHEREAS, City Council authorization is needed to accept and
expend the grant receipts and authorization is needed to amend the
2000-01 budget as hereinafter set forth.
NOW, THEREFORE, the Council of the City of Palo Alto does
ORDAIN as follows:
~. Grant revenue in the Library Functional Area of
the Community Services Department is increased by the sum One
Hundred One Thousand Nine Hundred Eighteen Dollars ($101,918) for
receipt of the Public Library Funds.
’~. The sum of $101,918 is hereby appropriated to non-
.salary expenses in the Library Functional Area of the Community
Services Department.
~ ~ The additional appropriation of funds has noimpact on the Budget Stabilization Reserve and no future year
General Fund ongoing costs are anticipated.
~. As specified in Section 2.28.080(a) of the Palo
Alto Municipal Code, a two-thirds vote of the City Council is
required to adopt this ordinance.
~2/~. The Council of the City of Palo Alto hereby finds
that this is not a project under the California Environmental
Quality Act and, therefore, no environmental impact assessment is
necessary.
S2~.T!.Q~. As provided in Section 2.04.350 of the Palo Alto
Municipal Code, this ordinance shall become effective upon adoption.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:APPROVED:
City Clerk Mayor
APPROVED AS TO FORM:City Manager
Senior Asst. City Attorney Director of
Services
Administrative
Director of Community Services
City of palo Alto
ATTACHMENT B
Budget Amendment Ordinances Impacting General Fund Reserves Approved-To-Date in 2000-01
Balance
Adopted Budget Addition to BSR
Public Safety Building - CIP 19820
Planning Transcription Services i
Office of Transportation Safety Grant
Cubberley Theatre Chiller Replacement - CIP 10120
Arts Council Silicon Valley Grant
Police Department Grants (1)
Zoning Ordinance Update
Friends of the Palo Alto Library Grant
Office Space Renovation - CIP 10020
Acquisition of Pinkerton Property
Homer Avenue Undercrossing - CIP 10121
Municipal Fee Schedule Amendments
Midyear Report
Public Library Fund
$20,029,000
$1,075,000
($74,000)($74,000)
($40,000)($40,000)$40,000
($187,065)$187,065 $0 $17,000
($22,000)($22,000)
($5,192)$5,192 $0
($277,314)$277,314 $0
($110,000)$110,000 $0 $188,000
($59,000)$59,000 $0
($411,000)$156,000 ($255,000)
($400,000)
($100,000)$100,000 $0 $3,700,000
$0
($2,782,049)$5,726,043 $2,943,994
($101,918)$101,918 $0
BSR Balance After BA 0 ~s
(I) Of this amount $121,259 will be deposited in the General Fund and $156,055 deposited in the Special Revenue Fund.
523,256,994 ]
$283,994 variance